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HomeMy WebLinkAboutOpening of Proposal - Safe Routes to School - Muessel Primary and Holy Cross Area Proj No. 122-006 - Troyer GroupResponsible Office: 3930 Edison Lakes Pkwy., Mishawaka, IN 46545 | 574.259.9976 | troyergroup.com MUESSEL PRIMARY & HOLY CROSS SCHOOL AREA SRTS Dear Selection Committee: Thank you for the opportunity to submit our Letter of Interest (LOI) to provide the City of South Bend with engineering services for the Muessel Primary and Holy Cross School sidewalk improvements. (Des #1900447) Our submission of this LOI indicates that our team agrees to the affirmations described in your posted RFP. We have assembled a highly qualified team to deliver all aspects of your project successfully. From sidewalks to trails, we are confident that our combined experience, resources, and dedication will lead to the quality product that South Bend expects from its consultants. Contained within this LOI are the reasons you can trust the Troyer Group team as your partner on your SRTS sidewalk project. We firmly believe that everything we do comes down to people and their experiences and we hope to demonstrate that belief in working with you all on this project. Thank you for your consideration. Our team has an in-depth knowledge of the project Our team has an in-depth knowledge of the project and its surround area - having worked with City on and its surround area - having worked with City on the design of adjacent SRTS projects.the design of adjacent SRTS projects. John E. Leszczynski President Authorized Negotiator jel@troyergroup.com TOGETHER, WE WILLStephan Summers Project Manager ssummers@troyergroup.com DEMONSTRATED QUALIFICATIONS + COMMITMENT: • Project Leadership: Project Manager, Stephan Summers and Project Landscape Architect, Jonathon Geels have both worked closely on numerous unique and impactful projects over their careers. • Project Management: Stephan has led many pedestrian infrastructure projects from planning to design through construction. • Project Experience: The local familiarity will enable our team at Troyer Group to better serve the South Bend community and deepen our commitment to its future success. CAPACITY + KNOWLEDGE • We have extensive experience designing according to INDOT standards/specifications, including PROWAG ADA compliance requirements. • Sequencing of sidewalk and pedestrian oriented projects are extremely important. Having the knowledge gained from previous sidewalk and Safe Routes to School (SRTS) projects will allow Troyer Group to get the correct scope, budget, survey, and design to meet the City’s needs. • We have ample capacity and availability to complete this project ahead of schedule. • A diverse team with a breadth of knowledge and strong catalog of streetscape, multi-use trail, SRTS/sidewalk and improvement projects in Northern Indiana, including South Bend. EFFICIENT, EFFECTIVE COORDINATION: Our mission is to work together as a team to accomplish your goals. Our objective is to make your job easier through efficient and effective collaboration resulting in quality projects completed on time and within budget. We strive to present clear and concise information for sound solutions that reflect on the scope, schedule, and budget set for the project. • With team members having worked on recent simlar projects, we fully understand the unique components of these projects, providing a valuable synergy between our team and the City on all of the potential components of this project. • You will spend less time on every issue because of our ability to communicate efficiently with you on the items that require your input and our ability to manage the items that do not. PAGE 2 TEAM MUESSEL PRIMARY & HOLY CROSS SCHOOL AREA SRTS Finnian Cavanaugh Project Engineer CITY OF SOUTH BEND SJCA (DBE) (5%) Metropolitan (1%) A multi-disciplined firm offering engineering and enivronmental / cultural services Accomplished firm committed to handling title needs diligently Prequal: 5.2, 6.1 Prequal: 12.2 Troyer Group (94%) Stephan Summers (PM) We understand the City’s needs on this project, from initial design to public engagement and answering residents’ questions. Throughout this process, communication is key, and this team organization ensures the most efficient communication, reducing any potential bottlenecks and prioritizing overall project success. Our extensive experience managing similar projects ensures the success of this design project. Prequal: 8.1 PROJECT MANAGEMENT + DESIGN SURVEY + ENVIRONMENTAL SUPPORT TITLE SEARCH SUPPORT We understand that our team is an extension of you and that we serve the South Bend community. With that in mind we bring, not only a commitment to that service, but a wealth of knowledge working on similar projects around the region. These include the projects shown to the right: TROYER GROUP Related Project Experience Multi-use Path Sidewalks Utility Coordination Drainage RW and Title Local Projects Federal LPA Project LaSalle & Marquette SRTS, South Bend Harrison School SRTS, South Bend Coquillard & St. John SRTS, South Bend Lincoln / Perley SRTS, South Bend CR 300 N Trail, Warsaw Adam’s Trail - Granger Paths St. Joseph County US6 and US30 ADA Ramps SR 23 ADA Ramps Plymouth SRTS Culver Schools SRTS Phase 1 & 2, Culver Merrifield Park Trail Mishawaka Diamond Ave Reconst. and Trail South Bend Mishawaka Riverwalk Vale Park West Pathway Valparaiso Plymouth Greenways Trail Silhavy Rd. and Vale Park Roundabout (and trail) Valparaiso Downtown Signal, & Intersection Improv. Auten Trail, St. Joseph County Nappanee Pedestrian Trail Indiana Dunes State Park Trails Eddy Street Commons PAGE 3 TEAM MUESSEL PRIMARY & HOLY CROSS SCHOOL AREA SRTS Stephan and Jonathon have worked closely through the management and development of many projects. They form a dynamic, responsive team whose goal is to make our partner’s lives easier. Together, Stephan and Jonathon will determine the best team to fit the needs of this sidewalk project. They will draw upon their extensive experience managing local contracts to aid South Bend in maximizing the value of this project. They are adept in assessing sidewalk and streetscape related issues that arise by defining the impacts to safety, long term maintenance, budget, and schedule of possible solutions; ensuring that the correct design is incorporated in the plan set. TEAM LEADERSHIP Commitment Stephan and Jonathon are fully committed to this project and will participate in 100% of the key decisions, ensuring that the City of South Bend has the tools they need to most effectively serve its citizens. 27 10 18 REGIONAL MULTI-USE PATHWAY PROJECTS SAFE ROUTES TOSCHOOL AND SIDEWALKPROJECTS STREETSCAPEMUNICIPALPROJECTS PEDESTRIAN INFRASTRUCTURE DESIGN + CONSTRUCTION LEADERSHIP EXPERIENCE Maximizing Value Stephan’s primary focus will be to serve as Project Manager and Design Lead: ensuring that the team delivers a high quality project, on time and on budget. He will work diligently to provide timely, cost effective, and value- added solutions to any challenges that arise. Practical Design He will utilize his technical expertise and understanding of design procedures, acute attention to detail, and communication skills to make this project a success. Demonstrated Qualifications and Commitment Stephan joined Troyer Group as a Program Manager specializing in the management of the firm’s contracts. Previously, Stephan worked at the INDOT LaPorte District office for three years as one of its main project managers (250+ projects). He is fluent in INDOT’s process in regards to project milestones, utility & railroad coordination, environmental and R/W processes, and ATR/WIM sites coordination. Stephan’s leadership ensures that projects are completed on time, on budget, and to INDOT’s expectations. Related Projects: • CR300 N Ped. Improvements - Warsaw, IN • SR 10 Sidewalks Construction Inspection - Culver, IN • Lake Max Trail Ph. 2 - Culver, IN • Lake Max Trail Ph. 2 Construction Inspection - Culver, IN • Lincoln Neighborhood Sidewalks - Warsaw, IN • US 41 Corridor Plan - Cedar Lake, IN • Park St. Reconstruction - La Porte, IN • West Jefferson Streetscape - Culver, IN • West Jefferson Streetscape Construction Inspection - Culver, IN • Miriam Ave Reconstruction- Nappanee, IN • US 31 Road Reconstruction - St. Joseph Co., IN • US 41 Aux Lanes/Corridor Imp. - Lake Co., IN • SR 117 HMA Overlay - Marshall Co., IN • SR 106 HMA Overlay - Marshall Co., IN Project Coordination/Support B.S. Construction Management, 2014 A.S. Civil Engineering, 2013, Purdue University Project Landscape Architect B.S. Landscape Architecture, 2005, Ball State University Stephan Summers Jonathon Geels, PLA, FASLA As a landscape architect, Jonathon works on public sites with a focus on pedestrian experiences and community engagement. He is passionate about urban sociology applications in landscape design, seeing it as integral to environmental and infrastructure management as well as economic development. He has been very involved with the Safe Routes to School program, advocating for more complete transportation infrastructure funding, specifically through his efforts with the American Society of Landscape Architects. Jonathon has won several community and national awards, being recognized for his outstanding service and leadership. His oversight and experience in multimodal transportation planning ensures that all aspects of this project are considered. Related Experience: • Harrison SRTS - South Bend, IN • LaSalle Marquette SRTS - South Bend, IN • VPA Parks ADA Improvements - South Bend, IN • Erie Trail Extension - Starke County, IN • Adams Trail Phase II- Granger, IN • Vale Park West Path - Valparaiso, IN • 300 N Trail - Warsaw, IN • Merrifield Park and Trail - Mishawaka, IN • Lake Maxinkuckee Trail Phase I - Culver, IN • 100 Wayne Plaza + Streetscape - South Bend, IN • Lake Max Trail Ph. 2 - Culver, IN • Lake Maxinkuckee Trail Master Plan - Culver, IN • Land-Use and Connectivity Study - Porter Co., IN • Bike and Pedestrian Master Plan - Gary, IN • Sterling E. Multi-use Trail Master Plan - Elkhart, IN • Enviro. Center Trail Master Plan - Elkhart, IN PAGE 4 TEAM MUESSEL PRIMARY & HOLY CROSS SCHOOL AREA SRTS Francisco’s work with Troyer Group ranges from the roadway design to construction inspection. Recently, he was one of the lead designers responsible for the US 31 road reconstruction in St. Joseph County, which included various roadway improvements and structural replacements throughout the project area. Born and raised in South Bend, Francisco brings an important understanding of the community. Related Experience: • SR 10 Sidewalks - Culver, IN • Lake Max Trail Phase 2 - Culver, IN • SR 23 ADA Curb Ramps - St. Joseph Co., IN • I-94 Pavement Marking and Traffic Signage (R- 40126) - Lake Co., IN Troyer Group Design Team B.S. Civil Engineering, Trine University, 2018 Francisco Perez At Troyer Group, Patrick has been responsible for preparing design and construction documents for public sector and transportation-related projects. This includes developing the design, calculations, plans, and estimates pertinent to the success of many roadway projects. This experience encompasses the whole process of plan development including geometric layout, site modeling, maintenance of traffic, quantity calculations, plan preparation, and document preparation. Related Experience: • Lincoln Neighborhood Sidewalks - Warsaw, IN • LaSalle & Marquette SRTS - South Bend, IN • US6/US30 ADA Curb Ramps - Lake CO., IN • Culver Schools SRTS Phase 1 & 2 - Culver, IN • Lincolnway Streetscape Improvements - Mishawaka, IN Troyer Group Design Team B.S. Civil Engineering, Trine University, 2019 Patrick Richardville As a lead project engineer on Troyer Group’s Transportation Team, Laila is responsible for the design and construction documents for public sector transportation projects and leads the day-to-day work of the Civil Team’s support engineers. Laila possesses extensive experience reviewing INDOT projects and provides valuable knowledge of the State’s design standards and project development process, which are invaluable in her QA/QC role. She is responsible for design, preparation, and review of construction documents for all types of INDOT and local government projects. Related Projects: • Harrison SRTS - South Bend, IN • LaSalle Marquette SRTS - South Bend, IN• Adams Trail Ph I & II - Granger, IN • Lake Max Trail Phase 2 - Culver, IN • Lincoln Neighborhood Sidewalks - Warsaw, IN • SR 10 Sidewalks - Culver, IN • West Jefferson Sidewalks - Culver, IN • SR 51 (US 30 - US 20) - Lake Co., IN • Diamond Ave. Pathway - South Bend, IN • Culver Schools SRTS Phase 1 & 2 - Culver, IN • SR 2 at Heavilin Pathway - Porter Co., IN• Vale Park West Path - Valparaiso, IN• Merrifield Park Trail - Mishawaka, IN Project Engineer B.S. Civil Engineering Technician, Institute of Technology, Haifa, Israel Laila Dow, PE - Troyer Group QUALIFICATIONS: • NEPA Certified • USACE Wetland Delineation • Wetland Flora Identification • Wetland & Weeds Flora • Grass, Rush, and Sedge Identification • Fluvial Geomorphology for Impact Assessment & Sustainable Design PROJECTS DELIVERED: James understands NEPA delivery is critical to overall project delivery, and his experience and communication skills will ensure a smooth NEPA process from task assignment through project completion. He knows INDOT PMs want to deliver projects on time and on budget. His and Troyer Group’s understanding of INDOT project delivery and ability to manage schedules and cost can be relied upon. James manages all waters report preparation and permit applications for INDOT and LPA sponsored projects. He became certified in Categorical Exclusion preparation in Fall 2019. In the last 15 months, James has prepared 21 approved NEPA documents and has two other high-level CEs awaiting review by INDOT. His knowledge gained in preparing those documents has further cemented Troyer Group as an industry leader in INDOT environmental policy. Related Experience: • Lake Max Trail Phase 2 - Culver, IN • West Jefferson Streetscape - Culver, IN • Lake Max Trail Phase 3 - Culver, IN • Cass, Jefferson, & Slate St Sidewalks - Culver, IN • SR 55 at 73rd Ave Intersection Improvement, Roundabout CE-2 - INDOT LaPorte District • SR 39 from US 20 to MI State Line, Shoulder Widening CE-3 - INDOT LaPorte District Environmental Services Manager B.S.–Marine Science + Chemistry, University of Alabama James Landry PAGE 5 EXPERIENCE MUESSEL PRIMARY & HOLY CROSS SCHOOL AREA SRTS Ohio Street, Main Street, School Street SRTS Culver, INLaSalle Marquette SRTSSouth Bend, IN The Culver Safe Routes to School (SRTS) project established safe pedestrian routes along Ohio St., Main St. and School St. These three long routes connect two thirds of the town with the Elementary, Middle and High Schools, as well as a number of other heavily utilized public and private facilities. This was accomplished through the construction of new sidewalk to fill in gaps, reconstruction of sidewalk in poor condition, rehabilitation of curb ramps to current ADA requirements, striping of crosswalks, and installation of solar powered school zone beacons. PROJECT INFORMATION • Another main element of coordination and management involved the certification of clear Right-of-Way for the project. • Removed section that had already been replaced from the scope to save federal dollars. • Coordinated with authorities to maximize scope of project and use of funds. These two South Bend Safe Routes To School (SRTS) projects have recently been designed to establish ADA compliant facilities. Harrison SRTS project encompassed a 5 block radius of poor sidewalk and non-compliant ADA curb ramps. Coquillard SRTS project encompassed areas around Coquillard School and St. John’s School. Sidewalk around Kennedy Primary and a subdivision north of Coquillard School were also added maximizing the use of Federal funds. These areas are an important system of sidewalks utilized by children commuting to and from school as well as the general public. PROJECT INFORMATION • Curb ramps were non-standard and modifications were made to make approximately 200 curb ramps ADA compliant. • Maximize the use of federal funds by expanding curb ramp and sidewalk replacement to other nearby schools, adding additional value to the original project scope. Harrison and Coquillard Primary, SRTSSouth Bend, IN This Safe Routes to School project involved upgrading existing routes near the LaSalle Intermediate Academy and Marquette Primary Montessori. Each school is surrounded by single family neighborhoods with major thoroughfares that define their walker zones. One of the primary concerns indicated on parent surveys was the safety of their children walking or biking to school. They listed vehicle volume and speed, sidewalk safety, and intersection safety as reasons for their concerns. This project gives students and faculty a safe alternative to driving to school, with potential to reducing vehicle volumes. PAGE 6 EXPERIENCE MUESSEL PRIMARY & HOLY CROSS SCHOOL AREA SRTS SRTS DESIGN PROJECTSRelated Project Experience 1 SAFE ROUTES TO SCHOOL PROJECTS Troyer Group has worked with a number of regional communities on inspecting pedestrian infrastructure projects, such as Safe Routes to School. These projects each involved important coordination between the municipalities, residents, and INDOT that facilitated a smooth construction process. 1. Culver SRTS - Phase 1 2. Plymouth Baker St. SRTS 3. Adams Trail SRTS 4. Culver SRTS - Phase 2 5. Lincoln Primary School SRTS 4 55 4 2 3 PAGE 7 EXPERIENCE MUESSEL PRIMARY & HOLY CROSS SCHOOL AREA SRTS PICTURED MULTI-USE PATH PROJECTS 1. Culver Bike/Pedestrian Master Plan & Trail Phase 1 and 2 2. Mishawaka Riverwalk - Design and CI 3. Indiana Dunes Trail - Design 4. South Bend Riverside Trail - Design and CI 5. Diamond Avenue Trail and Sidewalk Improvements. 6. Vale Park West Pathway - Design and CI 7. Merrifield Park Trail - Design and CI OTHER TRAIL & SIDEWALK PROJECTS • Plymouth Greenways Trail • Vale Park / Silhavy Roundabout and Trail • Potawatomi Park Pedestrian Path • Portage Road Ped. Path • Diamond Avenue Ped. Path 4 3 76 1 1 5 2 TRAILS & SIDEWALK EXPERIENCERelated Pedestrian Infrastructure Experience PAGE 8 EXPERIENCE MUESSEL PRIMARY & HOLY CROSS SCHOOL AREA SRTS 1 2 5 3 4 6 SOUTH BEND EXPERIENCERelated Local Experience 2 1 Troyer Group has completed many projects within South Bend over the last decade. Through these projects and other outreach efforts we have developed a relationship with regional personnel and a knowledge of the community. PICTURED PROJECTS 1. Pulaski Park 2. Lincolnway Streetscape Design 3. 100 Wayne Plaza and adjacent Streetscape 4. Fire Station #9 Streetscape Design 5. Diamond Ave. Roundabout and Streetscape Improvements 6. Eddy / Colfax / LaSalle Intersection Improvement 3 4 5 6 PAGE 9 APPROACH PAGE 9 MUESSEL PRIMARY & HOLY CROSS SCHOOL AREA SRTS APPROACH With each endeavor, Troyer Group seeks to provide satisfaction for our clients while contributing to the overall wellness of the community. We take pride in building and maintaining close relationships with our clients while helping them achieve their goals. This is accomplished by listening to their needs, continued advancement of proficiency through planned training and development of staff and procedures, and dedicating the appropriate resources for the task at hand to provide the best and most economical service and solution available. Our approach is simple - Serve South Bend in whatever capacity is required by providing proven experience, the necessary manpower, and forward thinking solutions. Our team will be led by Project Manager, Stephan Summers. We have developed a firm understanding of the scope of construction knowledge and communication skills necessary for the delivery of an outstanding final product. This has been done through review of the plans, visits to the project site, and discussions with the City. MUESSEL/HOLY CROSS NEIGHBORHOOD SIDEWALKS Des 1900447 VAN BUREN ST. LINDSEY ST. SHERIDAN ST.CLEVELAND AVE.BLAINE AVE.ALLEN ST. DIAMOND AVE.SHERMAN AVE.HARRISON AVE.LAWNDALE AVE.SANCOME AVE.Coal Line TrailMAP L E A V E .WILBER ST.MUESSEL GROVEPARK CALIFORNIA AVE. ? ? ? Existing Walks (to Remain) Existing Ramp (ADA Compliant) Existing Walks (Non ADA) Existing Ramp Needs Work (Non or Partial ADA) No Walks Existing No ADA Ramps Existing Lincoln Area Sidewalks 2017-11-13 LEGEND N UNDERSTANDING We value your trust in us to serve as the representative of the City. Our past experience with nearby LaSalle and Marquette SRTS projects, including ones with many residents and business owners, as well as heavy traffic routes with extensive utility work, demonstrate that the City can have confidence in our ability to do so successfully. While the implementation of these sidewalks is a relatively simple project, it will have made a massive improvement towards increasing the safety and connectivity for the Holy Cross and Muessel neighborhood residents. Improving on connectivity, we will work with the City on tieing into the newly constructed Coal Line trail that runs northeast through the project site. SIDEWALK ASSESSMENT • Sidewalks will be at least 5’ wide. • Sidewalks will be designed to avoid existing utilities to avoid associated costs and potential utility conflicts. • Sidewalks will meet ADA requirements for slope and curb ramps at intersections. DRAINAGE ASSESSMENT: • Existing drainage will be maintained to avoid any major utility changes and associated costs. • Minor structure adjustments may be necessary near curb ramp areas. • Sufficient borrow quantities are often neglected for areas of sidewalk needing to be raised to maintain proper drainage. Borrow can also eliminate the need for return curb/block wall in certain cases. PAVEMENT ASSESSMENT: • 2’ wide HMA surface patches are often necessary in front of curb ramps and approach installations due to pavement separation at time of concrete & asphalt removal. MAINTENANCE-OF-TRAFFIC (MOT) ASSESSMENT: • Pedestrian MOT will be provided using newly constructed sidewalks along all roadways that have been identified as needing to be updated to ADA standards or have no existing walks/ramps all-together. HOLY CROSS SCHOOL MUESSEL ELEMENTARY SCHOOL PAGE 10 APPROACH PAGE 10 MUESSEL PRIMARY & HOLY CROSS SCHOOL AREA SRTS SURVEY A location control route survey will identify the Right of Way limits and alignments for the required sidewalk improvements. A topographic survey will provide the information needed for proper design of the sidewalk, grading, utilities, and context of existing infrastructure. UTILITY COORDINATION • On this project, the Troyer Group will look to coordinate potential upgrades and infrastructure maintenance needs with the various utilities in an effort to minimize future construction impacts on the community and the environment (see above). ADA COMPLIANCE • We will meet the newly updated INDOT standards and Public ROW Accessibility Guidelines for curb ramps on design plans. Troyer Group has vast experience with curb ramp design and consistently coordinates with INDOT about plan documents meeting required ADA standards. QUALITY ASSURANCE / QUALITY CONTROL • Troyer Group uses a QA/QC checklist thoughout each project to ensure the quality of our design and construction documents. Our QA/QC process serves the design team and the City of South Bend by limiting unnecessary changes and budget overruns. ADDITIONAL COMPONENTS • A walk through with the City will be necessary to confirm begin and end points of existing sidewalks and to schedule a list of priority areas in order to maximize funding utilization. • Conforming to INDOT standards, pedestrian detours will need to be developed and shown on plans. • Signs and crosswalk markings will be included where INDOT and Town standards require them. Survey Points required to compute slope of curb ramps and to allow for design of ADA curb ramps per INDOT guidelines Survey Points required for tie-ins to existing sidewalk Survey Points required for tie-ins at service walks and approaches DESIGN AND CONSTRUCTION EXPERIENCE Our managers also work as designers on multi-use trail, storm sewer, roadway and signalization projects. • An enhanced perspective comes with working on projects from many different angles, which allows us to make every decision with the success of the overall project in mind. • We use this understanding to be proactive instead of reactive. • Our awareness of all stakeholders involved in a project allows our designers to not only respect the chain of command in decision-making and notification, but motivates the process by going above and beyond in providing pertinent project updates to all affected parties. • An understanding of INDOT policy, procedure, and organization through a multitude of different projects allows us to efficiently meet all project requirements. We have: • Extensive experience interpreting and enforcing INDOT standards and specifications • An understanding of the project from the City’s perspective. All of our decisions are based upon building the project on time, on budget, to specifications, in line with local aesthetics, and with little inconvenience to the traveling public. • An extensive municipal construction experience that guarantees an optimum buildable project that streamlines the construction process. PAGE 11 APPROACH PAGE 11 MUESSEL PRIMARY & HOLY CROSS SCHOOL AREA SRTS SECTION 106 • The project area is not located within or adjacent to a historic district. No sites listed on the National Register of Historic Places are located within the project area; however, five “Outstanding” rated and eight “Notable” rated county survey sites are located within or adjacent to the project area. A Historic Property investigation may be required. Additionally, archaeological investigation will be required in areas of new disturbance. If the Historic Property and Archeological investigations determine that impacts to cultural resources will be minimal, the project will be eligible for the INDOT Minor Projects Programmatic Agreement. All Cultural Resource coordination will be performed by SJCA, Inc. STREAM IMPACTS • No streams are present within the project area; therefore, there will be no stream impacts. WETLAND IMPACTS • The project takes place in developed residential areas. Portions of the project area contain existing sidewalk facilities, and areas that do not consist of landscaped residential lawns. Based on a desktop review, no wetlands appear to be present within the project area. If any wetland features, are discovered during field visits, they will be delineated by Troyer Group to determine potential impacts, which are expected to be minimal. RIGHT-OF-WAY • Impacts from ROW acquisition are expected to be minimal. If greater than 0.5 acre of ROW acquisition is required, the NEPA document will be elevated to a CE-2 or greater. THREATENED & ENDANGERED SPECIES • Some residential trees are present within or adjacent to the project area, providing potential habitat for endangered bats. If the project includes any tree clearing or trimming, it may result in some minimal impacts to endangered bats. However, impacts to habitat are not expected to be great enough to warrant a “Likely to Adversely Affect” finding from USFWS. Due to the limited scope, any impacts to other species are expected to be minimal. SECTION 4(F) IMPACTS • Muessel Grove Park, a recreational facility owned by the City of South Bend, is located adjacent to the northern edge of the project area. Additionally, Muessel Elementary School has an outdoor recreation area that appears to be at least partially open to the public. Both are considered Section 4(f) resources. Impacts to both are expected to be minimal, and will likely fit criteria for an exemption from full Section 4(f) analysis. Coordination with INDOT to determine the level of Section 4(f) documentation needed may be required. ENVIRONMENTAL Since federal funding is involved, preparation of a NEPA document is required and will be completed by Troyer Group. Based on the above-listed factors, impacts from Section 106 and ROW acquisition are likely to be the determining factors in deciding the overall CE level. If the project meets the MPPA and requires less than 0.5 acre of ROW, a CE-1 will likely be required. If either of these conditions are not met, the most likely CE level would be a CE-2. Archaeological and/or historic property investigation may be required, and will be performed by a qualified sub-consultant. Troyer Group will be responsible for the fulfillment of any public involvement tasks, if the project meets INDOT’s requirements for offering a public hearing. ENVIRONMENTAL PAGE 12 APPROACH PAGE 12 MUESSEL PRIMARY & HOLY CROSS SCHOOL AREA SRTS Summary In conclusion, our team has the expertise and experience to successfully manage this Safe Routes to School project for the City of South Bend. Because of our recent experience on SRTS projects with the CIty, we are confident in our understanding of both the area and the unique aspects of SRTS projects. Our combined experience, knowledge, and extensive familiarity with the project area will lead to the successful construction of your project. We look forward to the opportunity to continue working with the City of South Bend on these important pedestrian infrastructure improvements. We understand the roll of sidewalk and curb ramp infrastructure for these neighborhoods, especially with the number of students walking to each of these schools. Because of this understanding and our expressed commitment, we are confident the City will be pleased with our performance. COMMUNICATION We will meet with all interested parties early in the process and continually update them through status reports, efficient coordination, attending meetings with City officials, stakeholder groups, permitting agencies, INDOT and other groups as necessary. Our goal is to build consensus early to minimize changes later in the design process. COLLABORATION Constant coordination with all collaborating parties throughout the design process is critical to its success. Located a short drive from the proposed project and the City offices, we can provide in-person services quickly and efficiently. We will continually update all interested parties through status reports, efficient coordination, attending meetings with City officials, stakeholder groups, permitting agencies, and others as necessary. Our goal is to build consensus early to minimize changes later in the process. PEOPLE Project Managers (PM) and City personnel each have their individual style. The Troyer Group team has worked with the City of South Bend on various projects, developing a better understanding of the specific needs, preferred methods of communication, and expectations of each. CONTEXT SENSITIVE DESIGN Understanding a project’s context (neighborhood, safety, traffic, developments, budget, etc) helps foster informed decision making and directly leads to successful projects. Troyer Group, through an unbiased lens and comprehensive analysis process, sees and weighs the influence of each variable on the overall project (people, safety, budget, constructability, schedule, etc) and uses them to create efficient and effective engineering solutions. This comes from our focus on people. End users drive much of the decision making, but our relationships with City personnel, public officials, utilities and regulatory agencies make them possible. Based on trust and mutual respect, these relationships have evolved into a shared desire to implement great work. BUDGET AWARENESS Meeting the project’s economic constraints while maximizing the amount of improvements is a top priority. We understand that South Bend projects must be designed and built on tight budgets. Our experience on SRTS and other sidewalk projects make this easier for everyone. Standard RFP Form Ver. 3-01-2021 6 (Rev. 06/27/18) Des. # 1900447 Affirmative Action Certification (AAC) for Disadvantaged Business Enterprises (DBE) I hereby certify that my company intends to affirmatively seek out and consider Disadvantaged Business Enterprises (DBEs) certified by the State of Indiana’s DBE Program and the Kentucky Transportation Cabinet (KYTC) DBE Program to participate as part of this proposal. An Agreement between INDOT and KYTC established reciprocal acceptance of certification of DBE firms in their respective states under the Unified Certification Program (UCP) pursuant to 49 CFR §26.81(e) and (f). I acknowledge that this certification is to be made an integral part of this proposal. I understand and agree that the submission of a blank certification may cause the proposal to be rejected. I certify that I have consulted the following DBE websites to confirm that the firms listed below are currently certified DBEs: INDOT: https://entapps.indot.in.gov/DBELocator/ KYTC: https://transportation.ky.gov/Civil-Rights-and-Small-Business-Development/Pages/Certified-DBE-Directory.aspx I certify that I have contacted the certified DBE’s listed below, and if my company becomes the CONSULTANT, these DBEs have tentatively agreed to perform the services as indicated. I understand that neither my company nor I will be penalized for DBE utilization that exceeds the goal. After contract award, any change to the firms listed in this Affirmative Action Certification to be applied toward the DBE goal must have prior approval by INDOT’s Economic Opportunity Division. I.DBE Subconsultants to be applied toward DBE goal for the RFP item: Certified DBE Name Service Planned Estimated Percentage to be Paid* % % % % II.DBE Subconsultants to be utilized beyond the advertised DBE goal for the RFP item: Certified DBE Name Service Planned Estimated Percentage to be Paid* % % % % Estimated Total Percentage Credited toward DBE Goal:___________ Estimated Percentage of Voluntary DBE Work Anticipated over DBE Goal:__________ Company Name: ____________________________________________________________________ Signature: ___________________________________________ Date: ________________________ ∗ It is understood that these individual firm percentages are estimates only and that percentages paid may be greater or less as a result of negotiation of contract scope of work. My firm will use good faith efforts to meet the overall DBE goal through the use of these or other certified and approved DBE firms. SJCA, Inc.Survey 3 2Environmental Document Preparation - CESJCA, Inc. 3% 2% The Troyer Group, Inc. 02/18/2022 BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date: February 15, 2022 Name: Finnian Cavanaugh Department of Public Works – Engineering Division BPW Date: February 22, 2022 Phone Extension: 5961 or fcavanau@southbendin.gov Required Prior to Submittal to Board BPW Attorney X Attorney Name Clara McDaniels Dept. Attorney Attorney Name Purchasing Check the Appropriate Item Type – Required for All Submissions Professional Services Agreement Contract Proposal Open Market Contract Amendment/Addendum Special Purchase, QPA Bid Opening Bid Award Req. to Advertise Title Sheet Quote Opening Quote Award Reject Bids/Quotes Proposal Opening C/O & PCA No. PCA Chg. Order, No. Traffic Control Resolution Other: Ease./Encroach Required Information Company or Vendor Name New Vendor Yes If Yes, Approved by Purchasing No MBE/WBE Contractor MBE WBE Completed E-Verify Form Attached Yes No Project Name Safe Routes to School – Muessel Primary and Holy Cross Area Project Number 122-006 (INDOT DES #1900447) Funding Source Account No. Amount Terms of Contract Purpose/Description Proposal opening for PE (design) phase of above project. This is a federally-funded LPA project following INDOT’s RFP guidelines. Once a consultant has been selected, a contract will be drafted and will be approved by the BPW at a later date. For Change Orders Only Amount of Increase Decrease $ ($ ) Previous Amount $ Current Percent of Change: Increase Decrease % ( %) New Amount $ Total Percent of Change: Increase Decrease % ( %) Time Extension Amount: New Completion Date: