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Home My WebLink About02222022 Board of Public Works MeetingCITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA February 22, 2022 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2022BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 1 1. REVIEW OF MINUTES A. Approve Agenda Review, and Regular Meeting Minutes of February 3, and February 8, 2022 1. OPENING OF QUOTATIONS A. Walker Field Park Shelterhouse Restoration – Project No. 120-010 1. Funding: PR-00014932 B. 2022 Biosolids Trucking for Land Application Annual Contract – Project No. 122-031 1. Funding: PR-00015085 2. OPENING OF PROPOSALS A. Bendix Improvements, Phase II - Lathrop to Voorde – Project No. 121-047 B. Safe Routes to School - Muessel Primary and Holy Cross Area – Project No. 122- 006 1. Funding: INDOT DES #1900447 3. AWARD BIDS AND APPROVE CONTRACTS A. 2021 Community Crossings, Round II – Project No. 121-052 1. Company: Rieth-Riley Construction Co., Inc. 2. Amount: $1,271,724.40 3. Funding: PR-00013986 4. AWARD QUOTATIONS AND APPROVE CONTRACTS A. O’Brien Center Athletic Flooring 1. Company: Carpet Service Outlet Inc. 2. Amount: $37,399 3. Funding: PR-00014800 5. CHANGE ORDERS A. Olive Street Reconstruction, Phase I – Project No. 114-064 1. Company: INDOT & Milestone Contractors North, Inc. 2. Change Order No.: 12 3. Increase Amount: $3,997.40; Total ($799.48 Local) 4. Percent of Increase: 0.12% 5. Total Percent of Change: 13.73% 6. Revised Contract Amount: $3,796,759.83 7. Funding: PO-0009357 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA February 22, 2022 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2022BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 2 B. Howard St. and Corby Blvd. Streetscape Improvements – Project No. 120-024 1. Company: Milestone Contractors North, Inc. 2. Change Order No.: 1 3. Increase Amount: $36,365.48 4. Percent of Increase: 6.34% 5. Revised Contract Amount: $610,365.48 6. Funding: PO-0009355 C. Wastewater Treatment Plant Final Clarifier Nos. 4-5, Aeration Tank Nos. 1-4, and Disinfection Improvements – Project No. 119-069A 1. Company: Bowen Engineering Corporation 2. Change Order No.: 2 3. Increase Amount: $83,668.03 4. Percent of Increase: 1.94% 5. Total Percent of Increase: 3.13% 6. Revised Contract Amount/Completion Date: $4,406,803.96; May 17, 2022 7. Funding: PO-0005021 6. CHANGE ORDERS AND PROJECT COMPLETION AFFIDAVITS A. West Side Quiet Zone Improvements – Project No. 117-114A 1. Company: Rieth-Riley Construction Co, Inc. 2. Change Order No.: 1 (Final) 3. Decrease Amount: ($1,890.96); Additional One-Hundred and Seventeen (117) Days 4. Percent of Decrease: (5.90%) 5. Total Percent of Change: (5.90%) 6. Final Contract Amount:/Completion Date $30,145.20; December 16, 2021 7. Funding: PO-0006390 B. Wastewater Treatment Plant Electrical Improvements – Project No. 117-132 1. Company: Martell Electric 2. Change Order No.: 2 3. Increase Amount: No Cost 4. Total Percent of Increase: 1.33% 5. Revised Contract Amount/Completion Date: $6,416,399; December 31, 2021 6. Funding: PO-0000075 7. PROJECT COMPLETION AFFIDAVITS A. 905, 907, 909 Michigan Demolition – Project No. 120-063R 1. Company: Green Demolition Contractors, Inc. 2. Final Contract Amount: $179,800 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA February 22, 2022 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2022BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 3 3. Funding: PR-00008115 8. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. 2022 Street and Sewer Material Bid – Project No. 122-028 1. Funding: PR-00015077 B. 2022 Asphalt Materials Bid – Project No. 122-029 1. Funding: PR-00015079 C. 2022 Contractor Paving, Round I – Project No. 122-008 1. Funding: PR-00015103 9. RESOLUTIONS A. Resolution No. 04-2022 A Resolution of the City of South Bend, Indiana Board of Public Works Authorizing the Transfer of Real Property of the South Bend Building Corporation 1. Description: Transfer of City Property to Building Corporation; Segment of Wall St. and Segment of Greenlawn Ave. for Potawatomi Zoo Improvements B. Resolution No. 05-2022 A Resolution of the City of South Bend, Indiana Board of Public Works for the Disposal of Surplus Property 1. Description: Retirement of Detective Galen Pelletier’s Firearm C. Resolution No. 06-2022 A Resolution of the City of South Bend, Indiana Board of Public Works for the Disposal of Surplus Property 1. Description: Retirement of Patrolman First Class Kenneth Ryan’s Firearm D. Resolution No. 07-2022 A Resolution of the City of South Bend, Indiana Board of Public Works for the Disposal of Surplus Property 1. Description: Retirement of Patrolman First Class Michael VanVynckt’s Firearm E. Resolution No. 08-2022 A Resolution of the City of South Bend, Indiana Board of Public Works Authorizing Staff to Effectuate the Acquisition of Certain Real Property 1. Description: Authorizing Payment of Acquisition of Property through Condemnation Proceedings for East Bank Trail F. Resolution No. 09-2022 A Resolution of the City of South Bend, Indiana Board of Public Works Accepting Transfer of Real Property from Cross Community, Inc. 1. Description: Properties at 620 and 722 Sherman Ave., South Bend, IN CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA February 22, 2022 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2022BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 4 10. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Amendment No. 1 to LPA Consulting Contract – HWC Engineering 1. Description: Additional Inspection Services due to Utilities Delaying Project One (1) Year for Olive Road Reconstruction, Phase I Project No. 114-064 2. Amount: NTE $25,528 3. Funding: PO-0001776 B. Professional Services Agreement – A&Z Engineering, LLC 1. Description: Design Services for 2022 Community Crossing Roadway Rehabilitation Project No. 122-024 for Five (5) City Streets 2. Amount: $318,350 3. Funding: PR-00014717 C. Uniform Property or Easement Acquisition – April Bouchard & Tracie Bouchard 1. Description: Access and Installation of Water Main Near 22708 State Road 23 South Bend for Prairie Ave. Water Main Loop Project No. 117-068 2. Amount: $5,909.70 (50% to Each Owner) 3. Funding: PR-00012637 D. Professional Services Agreement – Black and Veatch Corporation 1. Description: Engineering Services for Century Center Electrical & HVAC Improvements, Project No. 122-017 2. Amount: $65,635 3. Funding: PR-00014781 E. Amendment No. 1 to Owner-Engineer Agreement – Christopher B. Burke Engineering, LLC 1. Description: Provide As Needed, On-Call Support to Implement the Impervious Cover-Based Stormwater Utility Project No. 119-010 2. Amount: NTE $23,010.76 (Hourly); Adjusted Total Amount: $98,510.76 3. Funding: PO-0000355 F. Professional Services Agreement – Alliance Architects 1. Description: Design Services for Roof Repairs for Studebaker Museum Project No. 122-030 2. Amount: NTE $16,500 (Hourly) 3. Funding: PR-00015075 G. Professional Services Agreement – Christopher B. Burke Engineering, LLC 1. Description: Inspection Services for Prairie Avenue Water Main Loop Project No. 117-068 2. Amount: NTE $83,500 (Hourly) 3. Funding: PR-00014858 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA February 22, 2022 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2022BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 5 H. 2022 Indemnification Agreement – The Tire Rack, Inc. 1. Description: City Usage of Tire Rack’s Training Track for Police Emergency Vehicle Operations Training March 30, 2022 through October 28, 2022 I. Right-of-Way Occupancy Agreement – Lykowski Construction, Inc., and Indiana Landmarks 1. Description: Encroachment for House Move from 130 Park Ln. to 846 Park Ave. South Bend J. Amendment No. 5 to Owner-Engineer Agreement – SmithGroup Inc. 1. Description: Additional Construction Administrative Services for Seitz Park Reconstruction, Phase I Project No. 117-093 2. Amount: NTE $74,956 (Hourly); Total Adjusted Amount $1,139,716 3. Funding: PO-0006606 K. Streetlight Service Agreement – Indiana Michigan Power Company 1. Description: Contract Approved in 2020, LED Street Light Upgrades and Associated Rates, Indiana Utility Regulatory Commission Cause No. 45285 L. Professional Services Agreement – Danch, Harner, and Associates, Inc. 1. Description: Prepare ALTA/NSPS Land Title Survey for 215 Martin Luther King Jr. Blvd. (SBSC Administrative Building) 2. Amount: $3,550 (Hourly); 33-40 Days 3. Funding: Department of Community Investment 11. LICENSES AND PERMITS A. Street Closures for Special Events 1. Event: Chet Waggoner Little League Opening Day Parade a) Date/Times: April 23, 2022; 7:00 a.m. to 9:00 a.m. b) Location: Wilber St. to Portage Ave., Continuing to Boland and Riverside Dr. to Park 2. Event: St. Patrick’s Day Parade a) Date/Times: March 12, 2022; 9:30 a.m. to 12:30 p.m. b) Location: E. Jefferson Blvd. from S. Frances St. to Niles Ave., Niles Ave. from Jefferson Blvd. to Washington St., Washington St. to Niles Ave. to N. Hill Ave. B. Encroachments/Revocable Permits 1. Applicant: Aloft South Bend a) Location: 111 N. Main St. b) Description: Pergola on Front of Building to Extend Patio c) Favorable Recommendations/See Comments CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA February 22, 2022 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2022BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 6 12. STREET/ALLEY VACATIONS A. Applicant: Mr. Mike Danch - Five Corners, LLC 1. Location: Alley at 1200 Block of Howard St. 2. Purpose: Allow Mixed-Use Development 3. Favorable Recommendations and Meets All I.C. 36-7-3-13 Criteria B. Applicant: Ms. Maggie VanZalen – Transformation Ministries 1. Location: Street and Alley near 1101 King St., See Description 2. Purpose: Development of Transformation Ministries 3. See Comments; Public Works, Community Investment & Fire are Favorable for Alley however, Street Does Not Meet Two (2) of the Four (4) I.C. 36-7-3- 13 Criteria (2,4) and Due to Loss of Fire Hydrant Access 13. TRAFFIC CONTROL DEVICES A. New Installation – Three (3) Honorary Street Signs 1. Location(s): Napoleon St. & St. Louis Blvd., Napoleon St. & St. Peter St., Napoleon St. & Notre Dame Ave. a) Pastor Leroy Sutton St. b) All Criteria Met B. New Installation – Residential Parking by Permit Zone M-F 6am-6pm Sign 1. Location(s): 500 Block of W. Jefferson Blvd. a) All Criteria Met/See Comments 14. CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE A. 53465 Quince Rd. – Sewer 15. RATIFY BONDS A. Contractor Bonds 1. Larson Danielson Construction, Released effective March 3, 2022 16. CLAIMS A. Ratification of Preapproved City of South Bend Claims Payments 1. Claim Nos.: GBLN-30954, GBLN-30955, GBLN-31063 a) Date: 02/07/2022 b) Amount: $415,045.24 2. Claim Nos.: GBLN-31158, GBLN-31159 a) Date: 02/07/2022 b) Amount: $673,451.55 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA February 22, 2022 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2022BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 7 3. Claim No.: GBLN-31795 a) Date: 02/16/2022 b) Amount: $2,898,758.94 4. Claim Nos.: GBLN-31297, GBLN-31263 a) Date: 02/16/2022 b) Amount: $178,912.00 17. PRIVILEGE OF THE FLOOR 18. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.