HomeMy WebLinkAbout2022-01 - Monthly Financial ReportPeriod Ending:
Issued By:
City of South Bend
Monthly Financial Report
Page(s) Contents
2Fund Guide
3 Narrative
4 - 5 Report of Changes in Cash Balance
6 - 8 Projected Cash Balance
9 - 12 Cash Reserves Summary
13 - 18 Revenue & Expense Summaries
19 - 24 Revenue by Type
25 - 28 Expenditures by Actvity
29 - 30 Outstanding Debt
31 - 36 Employee Headcount
Fund Summaries
37 - 57 General Fund
58 - 82 Public Works Funds
83 - 101 Public Safety Funds
102 - 119 Venues, Parks & Arts Funds
120 - 132 Department of Community Investment Funds
133 - 139 Internal Service Funds
140 - 152 Administrative Funds
153 - 167 Redevelopment Commission Controlled Funds
Distribution
Mayor
Chief of Staff
Deputy Chief of Staff
Common Council
Department Heads
Fiscal Officers
January 31, 2022
Controller's Office
Page # General Fund Page # Venues, Parks & Arts Funds
37 101 General Fund 102 201 Parks & Recreation
103 273 Morris PAC / Palais Royale Marketing
General Fund Departments/Divisions 104 274 Morris PAC Self-Promotion
38 Mayor 105 312 2017 Parks Bond Debt Service
39 Community Initiatives 106 401 Coveleski Stadium Capital
40 Community Police Review Office 107 413 Professional Sports Convention Develop. Area
41 City Clerk 108 416 Morris Performing Arts Center Capital
42 Common Council 109 450 Palais Royale Historic Preservation
43 Controller's Office 110 471 2017 Parks Bond Capital
44 Human Resources 111 601 Parking Garages
45 Diversity & Inclusion 112 602 Morris Performing Arts Center Operations
46 Human Rights 113 Morris PAC Historical Budget Summary
47 Legal Department 114 670 Century Center
48 Engineering 115 671 Century Center Capital
49 Office of Sustainability 116 672 Century Center Energy Conservation Debt Svc
50 AmeriCorps Grant Program 117 730 City Cemetery
51 Police Department 118 731 Bowman Cemetery
52 Police Crime Lab 119 757 2015 Parks Bond Debt Service
53 Fire Department
54 Emergency Medical Services Dept of Community Investment Funds
55 Fire Training Center 120 209 Studebaker-Oliver Revitalizing Grants
56 Morris Performing Arts Center 121 210 Economic Development State Grants
57 Palais Royale Ballroom 122 211 Dept of Community Investment Operating
123 212 Dept of Community Investment Grants
Public Works Funds 124 219 Unsafe Building
58 202 Motor Vehicle Highway 125 221 Rental Units Regulation
59 266 MVH Restricted 126 230 Code Enforcement
60 Motor Vehicle Highway Combined Budget Summary 127 410 Urban Development Action Grant
61 251 Local Road & Street 128 600 Consolidated Building
62 257 LOIT Special Distribution 129 754 Industrial Revolving Fund
63 265 Local Road & Bridge Grant 130 756 2015 Smart Streets Bond Debt Service
64 412 Major Moves Construction 131 759 2017 Eddy Street Commons Bond Capital
65 455 2021 Infrastructure Bond Capital 132 760 2017 Eddy Street Commons Bond Debt Service
66 610 Solid Waste Operations
67 611 Solid Waste Capital Internal Service Funds
68 620 Water Works Operations 133 222 Central Services
69 622 Water Works Capital 134 224 Central Services Capital
70 624 Water Works Customer Deposit 135 226 Liability Insurance
71 625 Water Works Sinking (Debt Service)136 279 IT / Innovation / 311 Call Center
72 626 Water Works Bond Reserve 137 711 Self-Funded Employee Benefits
73 629 Water Works Operations & Maint. Reserve 138 713 Unemployment Compensation
74 640 Sewer Repair Insurance 139 714 Parental Leave
75 641 Sewage Works Operations
76 642 Sewage Works Capital Administrative Funds
77 643 Sewage Works Operations & Maint. Reserve 140 102 Rainy Day
78 649 Sewage Sinking (Debt Service)141 217 Gift, Donation, Bequest
79 653 Sewage Debt Service Reserve 142 227 Loss Recovery
80 654 Sewage Works Customer Deposit 143 258 Human Rights Federal Grants
81 655 Project ReLeaf 144 263 American Rescue Plan
82 667 Storm Sewer 145 264 COVID-19 Response
146 404 Local Income Tax - Certified Shares
Public Safety Funds 147 406 Cumulative Capital Development
83 216 Police State Seizures 148 407 Cumulative Capital Improvement
84 218 Police Curfew Violations 149 408 Local Income Tax - Economic Development
85 220 Law Enforcement Continuing Education 150 750 Equipment/Vehicle Leasing
86 249 Local Income Tax - Public Safety 151 752 South Bend Redevelopment Authority
87 278 Take Home Vehicle Police 152 755 South Bend Building Corporation
88 280 Police Block Grants
89 287 Fire Department Capital Redevelopment Commission Controlled Funds
90 288 Emergency Medical Services Operating 153 324 TIF - River West Development Area
91 289 Haz-Mat 154 422 TIF - West Washington
92 291 Indiana River Rescue 155 429 TIF - River East Development Area (NE Dev)
93 292 Police Grants 156 430 TIF - Southside Development Area #1
94 294 Regional Police Academy 157 435 TIF - Douglas Road
95 295 COPS MORE Grant 158 436 TIF - River East Residential Area (NE Res)
96 299 Police Federal Drug Enforcement 159 315 Redevelopment Bond - Airport Taxable
97 350 2018 Fire Station #9 Bond Debt Service 160 328 Redevelopment Bond - Palais Royale
98 451 2018 Fire Station #9 Capital 161 351 2018 TIF Park Bond Debt Service Reserve
99 701 Fire Pension 162 352 2019 South Shore Double Tracking Bond Debt Svc
100 702 Police Pension 163 353 2020 TIF Library Bond Debt Service Reserve
101 705 Police K-9 Unit 164 433 Redevelopment General
165 439 Certified Technology Park
166 452 2018 TIF Park Bond Capital
167 454 Airport Urban Enterprise Zone
2
January 2022
Monthly Financial Report
The City of South Bend developed the attached Monthly Financial Report to provide current year and prior year financial information for
each City fund, as well as individual departments within various funds. Information is provided for revenue, expenditures, encumbrances, cash
balances, outstanding debt, and current staffing levels.
Report of Changes in Cash Balance (4 - 5)
This report shows the year-to-date change in cash for each City fund by taking a fund’s beginning cash balance for the year, adding in actual
revenues, and subtracting actual expenditures.
Projected Cash Balance (6 - 8)
The projected ending cash balance for each City fund is calculated by taking a fund’s beginning cash balance for the year, adding in estimated
revenue, and subtracting budgeted expenditures. This shows what a fund's ending cash balance will be if all estimated revenue is collected and
Cash Reserves Summary (9 - 12)
The purpose of the Cash Reserves Summary Report is keep track of whether the City's funds are meeting their cash reserve requirement. Cash
reserve requirements are set for each fund by the City of South Bend or other governing body (e.g. bond counsel, Century Center Board of
Cash Reserve Requirements
Cash reserve requirements are typically based on fund type.
- Most City funds are assigned a cash reserve requirement of a percentage of the fund's annual expenditures.
- Some funds have a set dollar amount as the reserve requirement, such as the Century Center Capital Fund 671.
- Capital project funds, grant funds, and bond capital funds do not have reserve requirements as they are spent down to zero.
- Debt service reserve funds are required to hold all reserves until the respective debt has been paid in full. The amount is often defined
Changes in Cash Balance
Property taxes are received in June and December of each year and this will cause the cash balances to fluctuate for total cash,
redevelopment fund cash and civil city fund cash. Enterprise fund cash balances will fluctuate based on the receipt of bond proceeds and
the spending down of cash on capital projects. Redevelopment fund cash accounts will vary based on capital spending on projects in tax
Negative Cash Balances
Due to the timing of revenue and expenditures, certain funds will not meet cash reserve requirements and may even have a negative cash
balance at different times throughout the year. Although a fund has a negative cash balance, the City does not have negative cash overall.
Pooled cash can cover those funds so necessary expenditures can be made even if revenues have not been received yet.
Revenue & Expense Summaries (13 - 18)
These summaries show the total revenue and expense by fund.
Revenue by Type (19 - 24)
This report shows the City's revenue collected by month and the total estimated revenue for the current year.
Expenditures by Activity (25 - 28)
This report shows the City's actuals expenditures by month and the total budgeted expenditures for the current year.
Outstanding Debt (29 - 30)
This report shows all of the City's outstanding debt. It details what the debt is for, when it was issued, original amount, the fund(s) repaying
the debt, and the principal and interest payments due during the current year.
Employee Headcount (31 - 36)
This report shows the total number of full-time, permanent part-time, and seasonal/interns working for the City each month. It is broken
down by City fund and by departments/divisions. It also shows the budgeted number of full-time employees.
Fund Summaries (37 - 167)
The fund summaries show the revenues and expenditures of each fund across years. The summaries include text boxes providing an
explanation of revenues, expenditures, and spending on major capital projects.
We hope that you find this Monthly Financial Report useful in better understanding the finances of the City of South Bend. If you have any
questions regarding this report, please contact the Department of Administration & Finance by calling 311.
3
City of South Bend
Report of Changes in Cash Balance
January 1, 2022 through January 31, 2022
Beginning 2022 2022 Plus/(Minus)Ending Variance
Cash Balance Year to Date Year to Date Accrual Surplus Cash Balance Cash Reserve Above/(Below)
1/1/2022 Revenue Expenditures Adjustments (Deficit) 1/31/2022 Requirement Reserve Req.
City Controlled Funds
101 General Fund 54,208,073 4,369,003 6,096,339 467,024 (1,260,312) 52,947,761 39,933,603 13,014,158
Special Revenue Funds
102 Rainy Day 10,910,077 6,216 - - 6,216 10,916,293 8,717,131 2,199,162
201 Parks & Recreation 5,865,858 774,297 1,591,679 123,448 (693,934) 5,171,924 4,616,399 555,525
202 Motor Vehicle Highway 4,772,416 754,211 1,398,252 380,784 (263,257) 4,509,159 2,943,413 1,565,746
209 Studebaker-Oliver Revitalizing Grants 692,248 394 - - 394 692,642 - -
210 Economic Development State Grants 26,876 15 - - 15 26,891 - -
211 Dept of Community Investment Operating 394,125 26,409 254,919 1,770 (226,739) 167,386 - -
212 Dept of Community Investment Grants 409,818 37,817 74,337 (993) (37,513) 372,305 - -
216 Police State Seizures 173,825 99 - - 99 173,924 11,125 162,799
217 Gift, Donation, Bequest 978,522 105,173 16,100 11,155 100,228 1,078,750 - -
218 Police Curfew Violations 13,880 8 13,888 - (13,880) - - -
219 Unsafe Building 764,981 2,869 700 - 2,169 767,150 - -
220 Law Enforcement Continuing Education 378,981 248,694 37,418 284 211,559 590,541 85,142 505,399
221 Rental Units Regulation 87,416 800 10,065 - (9,265) 78,151 - -
227 Loss Recovery 414,099 236 - - 236 414,335 - -
230 Code Enforcement 497,492 73,367 301,743 7,847 (220,529) 276,963 - -
249 Local Income Tax - Public Safety 3,844,465 727,615 976,080 - (248,465) 3,596,000 - -
251 Local Road & Street 2,349,376 176,965 20,092 (565) 156,308 2,505,684 - -
257 LOIT Special Distribution 245,630 140 - - 140 245,770 - -
258 Human Rights Federal Grants 426,544 1,910 14,958 310 (12,738) 413,806 - -
263 American Rescue Plan 29,536,642 16,828 1,859,986 21,833 (1,821,325) 27,715,317 - -
264 COVID-19 Response - 33,987 57,024 23,037 - - - -
265 Local Road & Bridge Grant 704,875 402 - - 402 705,277 - -
266 MVH Restricted 2,042,332 259,962 37,790 35,246 257,418 2,299,750 - -
273 Morris PAC / Palais Royale Marketing 74,809 43 74,852 - (74,809) - - -
274 Morris PAC Self-Promotion 264,010 150 264,160 - (264,010) - - -
280 Police Block Grants 4,162 2 4,165 - (4,162) - - -
289 Haz-Mat 28,102 16 - - 16 28,118 2,500 25,618
291 Indiana River Rescue 360,311 19,610 6,946 (11,900) 764 361,076 24,840 336,236
292 Police Grants 26,716 - 26,716 - (26,716) - - -
294 Regional Police Academy 146,328 83 146,411 - (146,328) - - -
295 COPS MORE Grant 45,349 26 24,566 - (24,541) 20,808 - -
299 Police Federal Drug Enforcement 60,237 9 - - 9 60,246 7,125 53,121
404 Local Income Tax - Certified Shares 18,631,245 791,276 1,470,173 65,052 (613,845) 18,017,400 8,590,792 9,426,608
408 Local Income Tax - Economic Development 24,795,353 1,022,274 889,690 497,088 629,672 25,425,026 9,453,929 15,971,096
410 Urban Development Action Grant 27,182 4,393 6,000 - (1,607) 25,576 - -
655 Project ReLeaf 282,057 36,366 38,751 (1,090) (3,476) 278,581 112,427 166,154
705 Police K-9 Unit 2,435 1 2,436 - (2,435) - - -
730 City Cemetery 30,218 17 - - 17 30,235 - -
731 Bowman Cemetery 475,369 271 - - 271 475,640 400,000 75,640
754 Industrial Revolving Fund 3,700,843 372,872 123,432 5,296 254,737 3,955,579 - -
Total Special Revenue Funds 114,485,206 5,495,825 9,743,330 1,158,602 (3,088,903) 111,396,303 34,964,823 31,043,104
Debt Service Funds
312 2017 Parks Bond Debt Service 184,163 105 572,683 - (572,578) (388,415) - -
350 2018 Fire Station #9 Bond Debt Service - 172,866 172,866 - - - - -
672 Century Center Energy Conservation Debt Svc 196,702 221,522 - - 221,522 418,224 - -
752 South Bend Redevelopment Authority 242,425 1,233,004 - - 1,233,004 1,475,429 1,475,429 -
755 South Bend Building Corporation 224,375 1,238,252 - - 1,238,252 1,462,627 1,462,627 -
756 2015 Smart Streets Bond Debt Service 1,742,699 858,007 - - 858,007 2,600,706 2,600,706 -
757 2015 Parks Bond Debt Service 587,763 30,905 - - 30,905 618,668 618,668 -
760 2017 Eddy Street Commons Bond Debt Service 3,668,611 962,641 - - 962,641 4,631,252 2,500,000 2,131,252
Total Debt Service Funds 6,846,739 4,717,302 745,548 - 3,971,754 10,818,492 8,657,431 2,131,252
Capital Funds
287 Fire Department Capital 2,758,339 165,354 567,083 - (401,729) 2,356,610 - -
401 Coveleski Stadium Capital 814 0 - - 0 815 - -
406 Cumulative Capital Development 286,746 163 40,076 - (39,913) 246,833 - -
407 Cumulative Capital Improvement 651,096 371 19,946 - (19,575) 631,521 - -
412 Major Moves Construction 1,889,193 1,076 - - 1,076 1,890,270 - -
413 Professional Sports Convention Development Area 775,632 266,099 - - 266,099 1,041,731 - -
416 Morris Performing Arts Center Capital 1,912,926 1,090 17,030 6,735 (9,205) 1,903,721 - -
450 Palais Royale Historic Preservation 93,481 1,153 - - 1,153 94,635 - -
451 2018 Fire Station #9 Bond Capital 316,090 180 - - 180 316,270 - -
455 2021 Infrastructure Bond Capital 3,836,482 2,186 - - 2,186 3,838,667 - -
471 2017 Parks Bond Capital 4,259,726 2,427 - - 2,427 4,262,153 - -
750 Equipment/Vehicle Leasing 347,697 - - - - 347,697 - -
759 2017 Eddy Street Commons Bond Capital 25,763 0 - - 0 25,763 - -
Total Capital Funds 17,153,985 440,100 644,135 6,735 (197,300) 16,956,685 - -
4
City of South Bend
Report of Changes in Cash Balance
January 1, 2022 through January 31, 2022
Beginning 2022 2022 Plus/(Minus)Ending Variance
Cash Balance Year to Date Year to Date Accrual Surplus Cash Balance Cash Reserve Above/(Below)
1/1/2022 Revenue Expenditures Adjustments (Deficit) 1/31/2022 Requirement Reserve Req.
Enterprise Funds
600 Consolidated Building 2,102,372 100,223 173,560 10,455 (62,883) 2,039,489 511,713 1,527,776
601 Parking Garages 907,380 73,418 86,757 39,526 26,187 933,567 353,374 580,193
602 Morris Performing Arts Center Operations - 974,024 97,320 1,587 878,290 878,290 168,358 709,932
610 Solid Waste Operations 906,471 511,134 655,522 (51,164) (195,552) 710,919 710,676 242
611 Solid Waste Capital 779,163 203,565 203,562 - 3 779,166 - -
620 Water Works Operations 6,550,457 1,524,978 2,704,987 257,332 (922,677) 5,627,780 1,210,680 4,417,100
622 Water Works Capital 9,672,979 341,616 76,443 5,110 270,283 9,943,262 - -
624 Water Works Customer Deposit 1,279,314 - - 1,655 1,655 1,280,969 1,280,969 -
625 Water Works Sinking (Debt Service)- 221,869 - - 221,869 221,869 - -
626 Water Works Bond Reserve 1,422,804 0 - - 0 1,422,804 1,422,804 -
629 Water Works Operations & Maintenance Reserve 2,912,652 - - - - 2,912,652 2,927,948 (15,296)
640 Sewer Repair Insurance 2,003,861 56,447 53,257 3,472 6,661 2,010,521 188,267 1,822,254
641 Sewage Works Operations 13,825,371 3,477,829 5,386,344 (18,404) (1,926,919) 11,898,452 2,277,325 9,621,127
642 Sewage Works Capital 14,359,708 502,780 - 12,366 515,146 14,874,854 - -
643 Sewage Works Operations & Maintenance Reserve 5,550,801 - - - - 5,550,801 5,130,094 420,707
649 Sewage Sinking (Debt Service)- 923,257 1,100 - 922,157 922,157 - -
653 Sewage Debt Service Reserve 3,749,760 - - - - 3,749,760 3,749,760 -
654 Sewage Works Customer Deposit 903,840 - - 18,266 18,266 922,107 922,107 -
667 Storm Sewer 1,604,154 81,560 2,385 (2,874) 76,301 1,680,455 - -
670 Century Center Operations 194,350 1,159,298 227,604 55,708 987,402 1,181,752 1,023,739 158,012
671 Century Center Capital 983,710 8 - - 8 983,719 800,000 183,719
Total Enterprise Funds 69,709,146 10,152,008 9,668,842 333,033 816,199 70,525,345 22,677,816 70,525,345
Internal Service Funds
222 Central Services 658,666 710,257 806,831 207,395 110,821 769,486 887,373 (117,887)
226 Liability Insurance 6,100,867 286,222 260,944 14,866 40,144 6,141,010 2,801,539 3,339,472
278 Police Take Home Vehicle 698,546 3,198 - - 3,198 701,744 750,000 (48,256)
279 IT / Innovation / 311 Call Center 3,482,865 809,024 796,631 98,930 111,324 3,594,189 - -
711 Self-Funded Employee Benefits 10,786,414 1,487,525 1,355,367 14,898 147,056 10,933,470 4,599,966 6,333,504
713 Unemployment Compensation - 8,880 611 611 8,880 8,880 20,000 (11,120)
714 Parental Leave 226,711 19,556 6,041 - 13,514 240,225 20,308 219,917
Total Internal Service Funds 21,954,068 3,324,662 3,226,425 336,699 434,937 22,389,005 9,079,185 9,715,630
Fiduciary Funds
701 Fire Pension 420,180 239 344,630 - (344,391) 75,789 458,389 (382,600)
702 Police Pension 560,923 320 504,789 - (504,469) 56,453 605,774 (549,321)
718 State Tax Withholding Fund 795,612 - - 1,135,152 1,135,152 1,930,764 1,930,764 -
725 Morris / Palais Box Office 791,599 - - 128,826 128,826 920,424 920,424 -
726 Police Distributions Payable 1,641,403 - - (650,728) (650,728) 990,675 990,675 -
Total Fiduciary Funds 4,209,716 559 849,419 613,249 (235,611) 3,974,105 4,906,025 (931,921)
Total City Controlled Funds 288,566,933 28,499,459 30,974,038 2,915,343 440,764 289,007,697 120,218,883 125,497,568
Redevelopment Commission Controlled Funds
Tax Increment Financing Funds
324 TIF - River West Development Area 33,713,041 37,145 4,399,775 19,934 (4,342,696) 29,370,345 - -
422 TIF - West Washington 1,235,031 704 - - 704 1,235,734 - -
429 TIF - River East Development Area (NE Dev)9,506,445 5,416 27,053 22,453 816 9,507,262 - -
430 TIF - Southside Development Area #1 14,473,182 8,246 51,507 41,638 (1,623) 14,471,559 - -
435 TIF - Douglas Road 257,579 147 178,553 - (178,406) 79,173 - -
436 TIF - River East Residential Area (NE Res)5,429,968 3,094 2,195,625 - (2,192,531) 3,237,437 - -
Total Tax Increment Financing Funds 64,615,246 54,751 6,852,513 84,025 (6,713,737) 57,901,509 - -
Redevelopment Funds
433 Redevelopment General 3,187,994 1,824 110,000 - (108,176) 3,079,818 72,446 3,007,373
439 Certified Technology Park 11,145 6 - - 6 11,152 - -
452 2018 TIF Park Bond Capital 2,433,236 1,386 - - 1,386 2,434,622 - -
454 Airport Urban Enterprise Zone 410,393 234 - - 234 410,627 - -
Total Redevelopment Funds 6,042,769 3,450 110,000 - (106,550) 5,936,219 72,446 3,007,373
Debt Service Funds
315 Airport 2003 Debt Reserve 1,040,462 - - - - 1,040,462 1,040,462 -
328 SBCDA 2003 Debt Reserve 1,739,495 - - - - 1,739,495 1,739,495 -
351 2018 TIF Park Bond Debt Service 1,035,750 590 - - 590 1,036,340 1,036,340 -
352 2019 South Shore Double Tracking Debt Service 9,443 518,500 - - 518,500 527,943 527,943 -
353 2020 TIF Library Bond Debt Service Reserve 326,944 1 - - 1 326,946 326,946 -
Total Debt Service Funds 4,152,094 519,092 - - 519,092 4,671,185 4,671,185 -
Total Redevelopment Commission Funds 74,810,109 577,293 6,962,513 84,025 (6,301,195) 68,508,914 4,743,631 3,007,373
Grand Total 363,377,042 29,076,752 37,936,551 2,999,368 (5,860,431) 357,516,610 124,962,514 128,504,941
NOTE: REFER TO INDIVIDUAL FUND SUMMARIES FOR FURTHER DETAIL
5
Beginning 2022 2022 Projected Ending
Cash Balance Estimated Budgeted Plus/(Minus) Surplus Cash Balance
1/1/2022 Revenue Expenditures Adjustments (Deficit) 12/31/2022
City Controlled Funds
101 General Fund 54,208,073 73,217,282 114,096,009 - (40,878,727) 13,329,347
Special Revenue Funds
102 Rainy Day 10,910,077 99,340 - - 99,340 11,009,417
201 Parks & Recreation 5,865,858 16,484,004 18,465,596 - (1,981,592) 3,884,266
202 Motor Vehicle Highway 4,772,416 9,852,398 11,773,651 - (1,921,253) 2,851,162
209 Studebaker-Oliver Revitalizing Grants 692,248 5,942 262,443 - (256,501) 435,747
210 Economic Development State Grants 26,876 568,361 595,236 - (26,875) 1
211 Dept of Community Investment Operating 394,125 5,484,915 5,759,541 - (274,626) 119,499
212 Dept of Community Investment Grants 409,818 9,033,557 9,443,375 - (409,818) -
216 Police State Seizures 173,825 5,896 44,500 - (38,604) 135,221
217 Gift, Donation, Bequest 978,522 56,270 650,289 - (594,019) 384,503
218 Police Curfew Violations 13,880 - 18,799 4,919 (13,880) -
219 Unsafe Building 764,981 70,871 23,000 - 47,871 812,852
220 Law Enforcement Continuing Education 378,981 574,462 340,568 - 233,894 612,875
221 Rental Units Regulation 87,416 404,123 450,794 - (46,671) 40,745
227 Loss Recovery 414,099 3,769 - - 3,769 417,868
230 Code Enforcement 497,492 4,765,730 5,014,435 - (248,705) 248,787
249 Local Income Tax - Public Safety 3,844,465 8,836,957 12,689,047 7,625 (3,844,465) -
251 Local Road & Street 2,349,376 2,783,569 3,656,900 - (873,331) 1,476,045
257 LOIT Special Distribution 245,630 543 56,950 - (56,407) 189,223
258 Human Rights Federal Grants 426,544 155,250 248,783 - (93,533) 333,012
263 American Rescue Plan 29,536,642 29,455,024 13,510,000 - 15,945,024 45,481,666
264 COVID-19 Response - 790,735 790,735 - - -
265 Local Road & Bridge Grant 704,875 2,001,049 2,923,443 - (922,394) (217,519)
266 MVH Restricted 2,042,332 3,975,285 5,147,306 - (1,172,021) 870,312
273 Morris PAC / Palais Royale Marketing 74,809 - 100,000 25,191 (74,809) -
274 Morris PAC Self-Promotion 264,010 - 410,000 145,990 (264,010) -
280 Police Block Grants 4,162 - 4,338 176 (4,162) -
289 Haz-Mat 28,102 10,256 10,000 - 256 28,358
291 Indiana River Rescue 360,311 92,991 99,359 - (6,368) 353,943
292 Police Grants 26,716 - 26,716 - (26,716) -
294 Regional Police Academy 146,328 - 175,000 28,672 (146,328) -
295 COPS MORE Grant 45,349 - 145,808 100,459 (45,349) -
299 Police Federal Drug Enforcement 60,237 25,697 28,500 - (2,803) 57,434
404 Local Income Tax - Certified Shares 18,631,245 11,009,098 17,181,584 - (6,172,486) 12,458,759
408 Local Income Tax - Economic Development 24,795,353 12,752,855 18,907,859 - (6,155,004) 18,640,350
410 Urban Development Action Grant 27,182 22,261 24,000 - (1,739) 25,443
655 Project ReLeaf 282,057 453,854 449,708 - 4,146 286,203
705 Police K-9 Unit 2,435 - 2,520 85 (2,435) -
730 City Cemetery 30,218 273 - - 273 30,491
731 Bowman Cemetery 475,369 4,328 - - 4,328 479,697
754 Industrial Revolving Fund 3,700,843 174,000 4,918,709 - (4,744,709) (1,043,867)
Total Special Revenue Funds 114,485,206 119,953,663 134,349,490 313,117 (14,082,710) 100,402,493
Debt Service Funds
312 2017 Parks Bond Debt Service 184,163 1,150,804 1,169,368 - (18,564) 165,599
350 2018 Fire Station #9 Bond Debt Service - 344,157 344,157 - - -
672 Century Center Energy Conservation Debt Svc 196,702 404,367 402,368 - 1,999 198,701
752 South Bend Redevelopment Authority 242,425 2,867,750 2,859,282 - 8,468 250,893
755 South Bend Building Corporation 224,375 2,578,500 2,562,480 - 16,020 240,395
756 2015 Smart Streets Bond Debt Service 1,742,699 1,716,000 1,711,694 - 4,306 1,747,005
757 2015 Parks Bond Debt Service 587,763 375,106 372,557 - 2,549 590,312
760 2017 Eddy Street Commons Bond Debt Service 3,668,611 1,928,125 1,926,375 - 1,750 3,670,361
Total Debt Service Funds 6,846,739 11,364,809 11,348,281 - 16,528 6,863,266
City of South Bend
Based on 2022 Amended Budget as of January 31, 2022
Projected Cash Balance
6
Beginning 2022 2022 Projected Ending
Cash Balance Estimated Budgeted Plus/(Minus) Surplus Cash Balance
1/1/2022 Revenue Expenditures Adjustments (Deficit) 12/31/2022
City of South Bend
Based on 2022 Amended Budget as of January 31, 2022
Projected Cash Balance
Capital Funds
287 Fire Department Capital 2,758,339 4,231,873 6,798,339 - (2,566,466) 191,873
401 Coveleski Stadium Capital 814 25,109 25,715 - (606) 208
406 Cumulative Capital Development 286,746 514,423 512,428 - 1,995 288,741
407 Cumulative Capital Improvement 651,096 243,166 489,341 - (246,175) 404,921
412 Major Moves Construction 1,889,193 496,809 1,789,238 - (1,292,429) 596,764
413 Professional Sports Convention Development Area 775,632 1,500,000 2,304,900 - (804,900) (29,268)
416 Morris Performing Arts Center Capital 1,912,926 506,811 8,116,710 - (7,609,899) (5,696,973)
450 Palais Royale Historic Preservation 93,481 8,247 35,000 - (26,753) 66,728
451 2018 Fire Station #9 Bond Capital 316,090 - - - - 316,090
455 2021 Infrastructure Bond Capital 3,836,482 - 3,815,260 - (3,815,260) 21,222
471 2017 Parks Bond Capital 4,259,726 4,801 4,264,527 - (4,259,726) -
750 Equipment/Vehicle Leasing 347,697 - - - - 347,697
759 2017 Eddy Street Commons Bond Capital 25,763 - - - - 25,763
Total Capital Funds 17,153,985 7,531,239 28,151,458 - (20,620,219) (3,466,234)
Enterprise Funds
600 Consolidated Building 2,102,372 1,603,384 2,046,854 - (443,470) 1,658,902
601 Parking Garages 907,380 965,795 1,413,495 - (447,700) 459,680
602 Morris Performing Arts Center Operations - 2,203,607 1,683,579 - 520,028 520,028
610 Solid Waste Operations 906,471 6,443,200 7,106,763 - (663,563) 242,908
611 Solid Waste Capital 779,163 2,554,161 3,333,296 - (779,135) 28
620 Water Works Operations 6,550,457 21,470,434 24,213,606 - (2,743,172) 3,807,285
622 Water Works Capital 9,672,979 4,199,173 12,735,287 - (8,536,114) 1,136,865
624 Water Works Customer Deposit 1,279,314 - - - - 1,279,314
625 Water Works Sinking (Debt Service)- 2,662,430 2,662,430 - - -
626 Water Works Bond Reserve 1,422,804 - - - - 1,422,804
629 Water Works Operations & Maintenance Reserve 2,912,652 - - - - 2,912,652
640 Sewer Repair Insurance 2,003,861 675,520 753,069 - (77,549) 1,926,312
641 Sewage Works Operations 13,825,371 38,878,186 45,546,498 - (6,668,312) 7,157,059
642 Sewage Works Capital 14,359,708 4,211,952 14,614,348 - (10,402,396) 3,957,312
643 Sewage Works Operations & Maintenance Reserve 5,550,801 - - - - 5,550,801
649 Sewage Sinking (Debt Service)- 11,079,089 11,079,089 - - -
653 Sewage Debt Service Reserve 3,749,760 36,647 - - 36,647 3,786,407
654 Sewage Works Customer Deposit 903,840 - - - - 903,840
667 Storm Sewer 1,604,154 1,151,372 2,271,456 - (1,120,084) 484,070
670 Century Center Operations 194,350 4,125,935 4,094,958 - 30,977 225,327
671 Century Center Capital 983,710 1,000 35,000 - (34,000) 949,710
Total Enterprise Funds 69,709,146 102,261,885 133,589,727 - (31,327,842) 38,381,304
Internal Service Funds
222 Central Services 658,666 8,878,391 8,873,729 - 4,662 663,327
226 Liability Insurance 6,100,867 3,398,847 5,603,078 - (2,204,231) 3,896,636
278 Police Take Home Vehicle 698,546 11,154 50,000 - (38,846) 659,700
279 IT / Innovation / 311 Call Center 3,482,865 9,689,729 10,643,243 - (953,514) 2,529,351
711 Self-Funded Employee Benefits 10,786,414 16,625,249 18,399,864 - (1,774,615) 9,011,799
713 Unemployment Compensation - 105,726 80,000 - 25,726 25,726
714 Parental Leave 226,711 258,703 253,846 - 4,857 231,568
Total Internal Service Funds 21,954,068 38,967,799 43,903,760 - (4,935,961) 17,018,107
Fiduciary Funds
701 Fire Pension 420,180 4,521,270 4,583,888 - (62,618) 357,562
702 Police Pension 560,923 6,064,050 6,057,740 - 6,310 567,233
Total Fiduciary Funds 981,103 10,585,320 10,641,628 - (56,308) 924,795
Total City Controlled Funds 285,338,320 363,881,997 476,080,353 313,117 (111,885,238) 173,453,078
7
Beginning 2022 2022 Projected Ending
Cash Balance Estimated Budgeted Plus/(Minus) Surplus Cash Balance
1/1/2022 Revenue Expenditures Adjustments (Deficit) 12/31/2022
City of South Bend
Based on 2022 Amended Budget as of January 31, 2022
Projected Cash Balance
Redevelopment Commission Controlled Funds
Tax Increment Financing Funds
324 TIF - River West Development Area 33,713,041 18,274,531 20,456,292 - (2,181,761) 31,531,280
422 TIF - West Washington 1,235,031 293,562 110,561 - 183,001 1,418,032
429 TIF - River East Development Area (NE Dev)9,506,445 3,850,354 6,012,301 - (2,161,947) 7,344,498
430 TIF - Southside Development Area #1 14,473,182 1,885,035 5,481,164 - (3,596,129) 10,877,053
435 TIF - Douglas Road 257,579 169,511 254,036 - (84,525) 173,055
436 TIF - River East Residential Area (NE Res)5,429,968 6,032,047 4,921,704 - 1,110,343 6,540,311
Total Tax Increment Financing Funds 64,615,246 30,505,040 37,236,058 - (6,731,018) 57,884,229
Redevelopment Funds
433 Redevelopment General 3,187,994 1,181,072 289,783 - 891,289 4,079,283
439 Certified Technology Park 11,145 101 - - 101 11,246
452 2018 TIF Park Bond Capital 2,433,236 - 2,389,024 - (2,389,024) 44,212
454 Airport Urban Enterprise Zone 410,393 2 - - 2 410,395
Total Redevelopment Funds 6,042,769 1,181,175 2,678,807 - (1,497,632) 4,545,136
Debt Service Funds
315 Airport 2003 Debt Reserve 1,040,462 - - - - 1,040,462
328 SBCDA 2003 Debt Reserve 1,739,495 - - - - 1,739,495
351 2018 TIF Park Bond Debt Service 1,035,750 9,357 - - 9,357 1,045,107
352 2019 South Shore Double Tracking Debt Service 9,443 1,035,010 1,029,750 - 5,260 14,703
353 2020 TIF Library Bond Debt Service Reserve 326,944 10 - - 10 326,954
Total Debt Service Funds 4,152,094 1,044,377 1,029,750 - 14,627 4,166,721
Total Redevelopment Commission Funds 74,810,109 32,730,592 40,944,614 - (8,214,022) 66,596,086
Grand Total 360,148,428 396,612,589 517,024,967 313,117 (120,099,261) 240,049,165
NOTE: REFER TO INDIVIDUAL FUND SUMMARIES FOR FURTHER DETAIL
8
City of South Bend* NOTE: Available Cash is a Fund's cash balance minus any outstanding encumbrancesCash Reserves Summary by Fund Status CashActualFundFund NameCash OutstandingAvailable Reserve% ofBalance Encumb. Cash * Requirement Variance BudgetNotesCash Reserve PolicyUnder Reserve Requirement201 Parks & Recreation5,171,924 1,070,084 4,101,840 4,616,399 (514,559) 22% Property tax distribution received in June & Dec25% of Annual expenditures222 Central Services769,486 55,807 713,679 887,373 (173,694) 8% Charges for services came in under budget10% of Annual expenditures278 Police Take Home Vehicle701,744 - 701,744 750,000 (48,256) 1403%One large claim in 2019, continuing to build cash reserves back upSet dollar amount of $750,000610 Solid Waste Operations710,919 4,098 706,821 710,676 (3,855) 10% Slightly under reserve requirement10% of Annual expenditures629Water Works Operations & Maintenance Reserve2,912,652 - 2,912,652 2,927,948 (15,296) 17%Will transfer funds from the Water Works Operations Fund #620 to this fund to meet reserve requirement16.67% of annual operating expenses in Fund 620, net of transfers701 Fire Pension75,789 3,500 72,289 458,389 (386,100) 2% Pension payments received in June & Sept10% of Annual expenditures702 Police Pension56,453 3,500 52,953 605,774 (552,821) 1% Pension payments received in June & Sept10% of Annual expenditures713 Unemployment Compensation8,880 - 8,880 20,000 (11,120) 11% Higher claims than anticipated25% of Annual expendituresUnder Reserve Requirement Total10,407,848$ 1,136,989$ 9,270,860$ 10,976,559$ (1,705,700)$ Meets or Exceeds Requirement101 General Fund52,947,761 2,420,917 50,526,844 39,933,603 10,593,241 44% Property tax distribution received in June & Dec35% of Annual expenditures102 Rainy Day10,916,293 - 10,916,293 8,717,131 2,199,162 4%3% of total expenditures in previous fiscal year for Civil City Funds, less interfund transfers out202 Motor Vehicle Highway4,509,159 1,308,098 3,201,061 2,943,413 257,648 27% 25% of Annual expenditures216 Police State Seizures 173,924 - 173,924 11,125 162,799 391% 25% of Annual expenditures220 Law Enforcement Continuing Education 590,541 82,952 507,589 85,142 422,447 149% 25% of Annual expenditures226 Liability Insurance 6,141,010 531,550 5,609,461 2,801,539 2,807,922 100% 50% of Annual expenditures289 Haz-Mat 28,118 - 28,118 2,500 25,618 281% 25% of Annual expenditures291 Indiana River Rescue 361,076 22,413 338,662 24,840 313,823 341% 25% of Annual expenditures299 Police Federal Drug Enforcement 60,246 - 60,246 7,125 53,121 211% 25% of Annual expenditures315 Airport 2003 Debt Reserve 1,040,462 - 1,040,462 1,040,462 - 100%100% debt service reserve per bond covenants328 SBCDA 2003 Debt Reserve 1,739,495 - 1,739,495 1,739,495 - 100%100% debt service reserve per bond covenants351 2018 TIF Park Bond Debt Service 1,036,340 - 1,036,340 1,036,340 - 100% 100% debt service reserve per bond covenants3522019 South Shore Double Tracking Debt Service527,943 - 527,943 527,943 - 100%100% debt service reserve per bond covenants3532020 TIF Library Bond Debt Service Reserve326,946 - 326,946 326,946 - 100%100% debt service reserve per bond covenants404 Local Income Tax - Certified Shares 18,017,400 5,167,437 12,849,963 8,590,792 4,259,171 75% 50% of Annual expenditures408Local Income Tax - Economic Development25,425,026 4,300,885 21,124,141 9,453,929 11,670,212 112% 50% of Annual expenditures433 Redevelopment General3,079,818 175,283 2,904,535 72,446 2,832,090 1002%25% of Annual expenditures600 Consolidated Building2,039,489 905 2,038,584 511,713 1,526,871 100%25% of Annual expenditures601 Parking Garages933,567 28,958 904,609 353,374 551,236 64%25% of Annual expenditures602 Morris Performing Arts Center Operations 878,290 10,284 868,006 168,358 699,648 52%10% of Annual expendituresJanuary 31, 20229
City of South Bend* NOTE: Available Cash is a Fund's cash balance minus any outstanding encumbrancesCash Reserves Summary by Fund Status CashActualFundFund NameCash OutstandingAvailable Reserve% ofBalance Encumb. Cash * Requirement Variance BudgetNotesCash Reserve PolicyJanuary 31, 2022620 Water Works Operations5,627,780 915,269 4,712,511 1,210,680 3,501,831 19%5% of Annual expenditures624 Water Works Customer Deposit1,280,969 - 1,280,969 1,280,969 - 100%100% cash reserves for customer deposits626 Water Works Bond Reserve1,422,804 - 1,422,804 1,422,804 - 100%100% cash reserves per bond covenants640 Sewer Repair Insurance2,010,521 4,878 2,005,643 188,267 1,817,376 266%25% of Annual expenditures641 Sewage Works Operations 11,898,452 3,715,452 8,182,999 2,277,325 5,905,675 18% 5% of Annual expenditures643Sewage Works Operations & Maintenance Reserve5,550,801 - 5,550,801 5,130,094 420,707 18% 16.67% of annual operating expenses in Fund 641, net of transfers653 Sewage Debt Service Reserve 3,749,760 - 3,749,760 3,749,760 - 100% 100% cash reserves per bond covenants654 Sewage Works Customer Deposit 922,107 - 922,107 922,107 - 100% 100% cash reserves for customer deposits655 Project ReLeaf 278,581 - 278,581 112,427 166,154 62% 25% of Annual expenditures670 Century Center Operations 1,181,752 18,245 1,163,507 1,023,739 139,767 28% 25% of Annual expenditures671 Century Center Capital 983,719 - 983,719 800,000 183,719 2811%$800,000 Minimum per Board of Managers711 Self-Funded Employee Benefits 10,933,470 118,089 10,815,381 4,599,966 6,215,415 59% 25% of Annual expenditures714 Parental Leave 240,225 - 240,225 20,308 219,917 95%8% of Annual expenditures - one month reserve718 State Tax Withholding Fund 1,930,764 - 1,930,764 1,930,764 - 100% 100% cash reserves - trust & agency funds725 Morris / Palais Box Office 920,424 - 920,424 920,424 - 100% 100% cash reserves - trust & agency funds726 Police Distributions Payable 990,675 - 990,675 990,675 - 100%100% cash reserves - trust & agency funds730 City Cemetery30,235 - 30,235 - 30,235 100%25% of Annual expenditures731 Bowman Cemetery475,640 - 475,640 400,000 75,640 100%$400,000 minimum752 South Bend Redevelopment Authority1,475,429 - 1,475,429 1,475,429 - 100%100% cash reserves per bond covenants755 South Bend Building Corporation1,462,627 - 1,462,627 1,462,627 - 100%100% cash reserves per bond covenants756 2015 Smart Streets Bond Debt Service2,600,706 - 2,600,706 2,600,706 - 100%100% cash reserves per bond covenants757 2015 Parks Bond Debt Service618,668 - 618,668 618,668 - 100%100% cash reserves per bond covenants7602017 Eddy Street Commons Bond Debt Service4,631,252 - 4,631,252 2,500,000 2,131,252 240%$2,500,000 minimumMeets or Exceeds Requirement Total 191,990,266$ 18,821,614$ 173,168,652$ 113,985,955$ 59,182,697$ 10
City of South Bend* NOTE: Available Cash is a Fund's cash balance minus any outstanding encumbrancesCash Reserves Summary by Fund Status CashActualFundFund NameCash OutstandingAvailable Reserve% ofBalance Encumb. Cash * Requirement Variance BudgetNotesCash Reserve PolicyJanuary 31, 2022No Reserve Requirement209 Studebaker-Oliver Revitalizing Grants 692,642 50,443 642,200 - 642,200 100%No reserve requirement - Grant fund - spend down to zero210 Economic Development State Grants 26,891 119,607 (92,715) - (92,715) 100% Reimbursed by grant receiptsNo reserve requirement - Grant fund - spend down to zero211 Dept of Community Investment Operating 167,386 273,645 (106,259) - (106,259) 100% Reimbursed through interfund transfers from Fund 408 No reserve requirement212 Dept of Community Investment Grants 372,305 3,791,708 (3,419,403) - (3,419,403) 100% Reimbursed by grant receiptsNo reserve requirement - Grant fund - spend down to zero217 Gift, Donation, Bequest 1,078,750 288,184 790,566 - 790,566 100% No reserve requirement219 Unsafe Building 767,150 19,300 747,850 - 747,850 100% No reserve requirement221 Rental Units Regulation 78,151 100,671 (22,520) - (22,520) 100% Reimbursed through interfund transfers from Fund 408 No reserve requirement227 Loss Recovery 414,335 - 414,335 - 414,335 100% No reserve requirement230 Code Enforcement 276,963 252,009 24,953 - 24,953 100% Reimbursed through interfund transfers from Fund 408 No reserve requirement249 Local Income Tax - Public Safety 3,596,000 - 3,596,000 - 3,596,000 100% No reserve requirement251 Local Road & Street 2,505,684 568,762 1,936,922 - 1,936,922 100% No reserve requirement257 LOIT Special Distribution 245,770 56,950 188,820 - 188,820 100%No reserve requirement - one-time distribution - spend down to zero258 Human Rights Federal Grants 413,806 26,000 387,806 - 387,806 100%No reserve requirement - Grant fund - spend down to zero263 American Rescue Plan27,715,317 179,471 27,535,845 - 27,535,845 100%No reserve requirement - Grant fund - spend down to zero264 COVID-19 Response- 733,711 (733,711) - (733,711) 100% To be reimbursed by grant receiptsNo reserve requirement - Grant fund - spend down to zero265 Local Road & Bridge Grant705,277 197,847 507,430 - 507,430 100%Reimbursed through interfund transfer to cover matching portionNo reserve requirement - Grant fund - spend down to zero266 MVH Restricted2,299,750 967,498 1,332,252 - 1,332,252 100%No reserve requirement279 IT / Innovation / 311 Call Center3,594,189 1,765,978 1,828,211 - 1,828,211 100% Reimbursed through interfund allocationNo reserve requirement287 Fire Department Capital2,356,610 2,224,466 132,144 - 132,144 100%No reserve requirement - Capital fund - spend down to zero295 COPS MORE Grant20,808 20,808 - - - 100% Reimbursed by grant receiptsNo reserve requirement312 2017 Parks Bond Debt Service(388,415) - (388,415) - (388,415) 100% Property tax distribution received in June & DecNo reserve requirement324 TIF - River West Development Area29,370,345 5,117,483 24,252,862 - 24,252,862 100% Property tax distribution received in June & DecNo reserve requirement350 2018 Fire Station #9 Bond Debt Service- - - - - 100% Receives transfers from Fund 287 for debt services pmts No reserve requirement401 Coveleski Stadium Capital815 7,677 (6,862) - (6,862) 100%No reserve requirement - Capital fund - spend down to zero406 Cumulative Capital Development246,833 - 246,833 - 246,833 100% Property tax distribution received in June & DecNo reserve requirement - Capital fund - spend down to zero407Cumulative Capital Improvement631,521 - 631,521 - 631,521 100%No reserve requirement - Capital fund - spend down to zero410 Urban Development Action Grant25,576 - 25,576 - 25,576 100%No reserve requirement - Grant fund - spend down to zero412 Major Moves Construction1,890,270 489,238 1,401,031 - 1,401,031 100%No reserve requirement - Capital fund - spend down to zero11
City of South Bend* NOTE: Available Cash is a Fund's cash balance minus any outstanding encumbrancesCash Reserves Summary by Fund Status CashActualFundFund NameCash OutstandingAvailable Reserve% ofBalance Encumb. Cash * Requirement Variance BudgetNotesCash Reserve PolicyJanuary 31, 2022413Professional Sports Convention Development Area1,041,731 1,034,750 6,981 - 6,981 100%No reserve requirement - Capital fund - spend down to zero416 Morris Performing Arts Center Capital 1,903,721 6,853,375 (4,949,654) - (4,949,654) 100% Issuing revenue bonds to fund Morris capital improvements No reserve requirement422 TIF - West Washington 1,235,734 49,129 1,186,605 - 1,186,605 100% Property tax distribution received in June & Dec No reserve requirement429TIF - River East Development Area (NE Dev)9,507,262 2,758,770 6,748,492 - 6,748,492 100% Property tax distribution received in June & Dec No reserve requirement430 TIF - Southside Development Area #1 14,471,559 2,118,663 12,352,896 - 12,352,896 100% Property tax distribution received in June & Dec No reserve requirement435 TIF - Douglas Road 79,173 1,308 77,866 - 77,866 100% Property tax distribution received in June & Dec No reserve requirement436 TIF - River East Residential Area (NE Res) 3,237,437 - 3,237,437 - 3,237,437 100% Property tax distribution received in June & Dec No reserve requirement439 Certified Technology Park 11,152 - 11,152 - 11,152 100% No reserve requirement450 Palais Royale Historic Preservation 94,635 - 94,635 - 94,635 100% No reserve requirement451 2018 Fire Station #9 Bond Capital 316,270 - 316,270 - 316,270 100%No reserve requirement - Bond capital fund - spend down to zero452 2018 TIF Park Bond Capital 2,434,622 2,195,506 239,117 - 239,117 100%No reserve requirement - Bond capital fund - spend down to zero454 Airport Urban Enterprise Zone 410,627 - 410,627 - 410,627 100% No reserve requirement455 2021 Infrastructure Bond Capital 3,838,667 2,189,477 1,649,190 - 1,649,190 100%No reserve requirement - Bond capital fund - spend down to zero471 2017 Parks Bond Capital 4,262,153 2,562,927 1,699,226 - 1,699,226 100%No reserve requirement - Bond capital fund - spend down to zero611 Solid Waste Capital 779,166 2,063,861 (1,284,695) - (1,284,695) 100% Receives transfers from Fund 610 as neededNo reserve requirement - Capital fund - spend down to zero622 Water Works Capital 9,943,262 2,059,800 7,883,462 - 7,883,462 100% Receives transfers from Fund 620 as neededNo reserve requirement - Capital fund - spend down to zero625 Water Works Sinking (Debt Service) 221,869 - 221,869 - 221,869 100% Receives transfers from Fund 620 as needed No reserve requirement642 Sewage Works Capital 14,874,854 3,897,723 10,977,131 - 10,977,131 100% Receives transfers from Fund 641 as neededNo reserve requirement - Capital fund - spend down to zero649 Sewage Sinking (Debt Service)922,157 - 922,157 - 922,157 100% Receives transfers from Fund 641 as neededNo reserve requirement667 Storm Sewer1,680,455 1,367,289 313,166 - 313,166 100%No reserve requirement - Capital fund - spend down to zero672Century Center Energy Conservation Debt Svc418,224 - 418,224 - 418,224 100%No reserve requirement750 Equipment/Vehicle Leasing347,697 - 347,697 - 347,697 100% No reserve requirement - Capital lease fund - spend down to zero754 Industrial Revolving Fund3,955,579 37,222 3,918,357 - 3,918,357 100%No City reserve requirement; there are program requirements759 2017 Eddy Street Commons Bond Capital25,763 - 25,763 - 25,763 100%No reserve requirement - Bond capital fund - spend down to zeroNo Reserve Requirement Total155,118,496$ 46,441,255$ 108,677,242$ -$ 108,677,242$ Total Funds357,516,610$ 66,399,857$ 291,116,754$ 124,962,514$ 166,154,240$ 12
City of South Bend
Monthly Fund Financials
Revenue Summary
January 31, 2022
Current
Amended
Budget
Current
Month
Actual
Current
Year to Date
Actual
Prior
Year to Date
Actual
Budget
Balance
Percent of
Budget
City Controlled Funds
101 General Fund 73,217,282 4,369,003 4,369,003 2,513,570 68,848,279 6%
Special Revenue Funds
102 Rainy Day 99,340 6,216 6,216 9,770 93,124 6%
201 Parks & Recreation 16,484,004 774,297 774,297 750,244 15,709,707 5%
202 Motor Vehicle Highway 9,852,398 754,211 754,211 553,074 9,098,187 8%
209 Studebaker-Oliver Revitalizing Grants 5,942 394 394 687 5,548 7%
210 Economic Development State Grants 568,361 15 15 24 568,346 0%
211 Dept of Community Investment Operating 5,484,915 26,409 26,409 22,175 5,458,506 0%
212 Dept of Community Investment Grants 9,033,557 37,817 37,817 2,467 8,995,740 0%
216 Police State Seizures 5,896 99 99 192 5,797 2%
217 Gift, Donation, Bequest 56,270 105,173 105,173 102,922 (48,903) 187%
218 Police Curfew Violations - 8 8 12 (8) 0%
219 Unsafe Building 70,871 2,869 2,869 3,848 68,002 4%
220 Law Enforcement Continuing Education 574,462 248,694 248,694 17,803 325,768 43%
221 Rental Units Regulation 404,123 800 800 190 403,323 0%
227 Loss Recovery 3,769 236 236 433 3,533 6%
230 Code Enforcement 4,765,730 73,367 73,367 55,258 4,692,363 2%
249 Local Income Tax - Public Safety 8,836,957 727,615 727,615 761,504 8,109,342 8%
251 Local Road & Street 2,783,569 176,965 176,965 176,149 2,606,604 6%
257 LOIT Special Distribution 543 140 140 240 403 26%
258 Human Rights Federal Grants 155,250 1,910 1,910 438 153,340 1%
263 American Rescue Plan 29,455,024 16,828 16,828 - 29,438,196 0%
264 COVID-19 Response 790,735 33,987 33,987 - 756,748 4%
265 Local Road & Bridge Grant 2,001,049 402 402 1,253 2,000,647 0%
266 MVH Restricted 3,975,285 259,962 259,962 229,310 3,715,323 7%
273 Morris PAC / Palais Royale Marketing - 43 43 569 (43) 0%
274 Morris PAC Self-Promotion - 150 150 203 (150) 0%
280 Police Block Grants - 2 2 4 (2) 0%
289 Haz-Mat 10,256 16 16 25 10,240 0%
291 Indiana River Rescue 92,991 19,610 19,610 32,148 73,381 21%
294 Regional Police Academy - 83 83 113 (83) 0%
295 COPS MORE Grant - 26 26 12,840 (26) 0%
299 Police Federal Drug Enforcement 25,697 9 9 16 25,688 0%
404 Local Income Tax - Certified Shares 11,009,098 791,276 791,276 1,116,810 10,217,822 7%
408 Local Income Tax - Economic Development 12,752,855 1,022,274 1,022,274 1,076,698 11,730,581 8%
410 Urban Development Action Grant 22,261 4,393 4,393 29 17,868 20%
655 Project ReLeaf 453,854 36,366 36,366 51,866 417,488 8%
705 Police K-9 Unit - 1 1 2 (1) 0%
730 City Cemetery 273 17 17 27 256 6%
731 Bowman Cemetery 4,328 271 271 426 4,057 6%
754 Industrial Revolving Fund 174,000 372,872 372,872 34,706 (198,872) 214%
Total Special Revenue Funds 119,953,663 5,495,825 5,495,825 5,014,479 114,457,840 5%
Debt Service Fund
312 2017 Parks Bond Debt Service 1,150,804 105 105 169 1,150,699 0%
350 2018 Fire Station #9 Bond Debt Service 344,157 172,866 172,866 175,941 171,291 50%
672 Century Center Energy Conservation Debt Svc 404,367 221,522 221,522 221,568 182,845 55%
752 South Bend Redevelopment Authority 2,867,750 1,233,004 1,233,004 5 1,634,746 43%
755 South Bend Building Corporation 2,578,500 1,238,252 1,238,252 1,325,761 1,340,248 48%
756 2015 Smart Streets Bond Debt Service 1,716,000 858,007 858,007 858,007 857,993 50%
757 2015 Parks Bond Debt Service 375,106 30,905 30,905 31,480 344,201 8%
760 2017 Eddy Street Commons Bond Debt Service 1,928,125 962,641 962,641 744,515 965,484 50%
Total Debt Service Funds 11,364,809 4,717,302 4,717,302 3,357,446 6,647,507 42%
13
City of South Bend
Monthly Fund Financials
Revenue Summary
January 31, 2022
Current
Amended
Budget
Current
Month
Actual
Current
Year to Date
Actual
Prior
Year to Date
Actual
Budget
Balance
Percent of
Budget
Capital Funds
287 Fire Department Capital 4,231,873 165,354 165,354 1,315 4,066,519 4%
401 Coveleski Stadium Capital 25,109 0 0 11 25,109 0%
406 Cumulative Capital Development 514,423 163 163 153 514,260 0%
407 Cumulative Capital Improvement 243,166 371 371 610 242,795 0%
412 Major Moves Construction 496,809 1,076 1,076 1,249 495,733 0%
413 Professional Sports Convention Development Area 1,500,000 266,099 266,099 - 1,233,901 18%
416 Morris Performing Arts Center Capital 506,811 1,090 1,090 183 505,721 0%
450 Palais Royale Historic Preservation 8,247 1,153 1,153 191 7,094 14%
451 2018 Fire Station #9 Bond Capital - 180 180 283 (180) 0%
455 2021 Infrastructure Bond Capital - 2,186 2,186 - (2,186) 0%
471 2017 Parks Bond Capital 4,801 2,427 2,427 5,338 2,374 51%
750 Equipment/Vehicle Leasing - - - 1 - 0%
759 2017 Eddy Street Commons Bond Capital - 0 0 0 - 0%
Total Capital Funds 7,531,239 440,100 440,100 9,334 7,091,140 6%
Enterprise Funds
600 Consolidated Building 1,603,384 100,223 100,223 126,082 1,503,161 6%
601 Parking Garages 965,795 73,418 73,418 105,599 892,377 8%
602 Morris Performing Arts Center Operations 2,203,607 974,024 974,024 - 1,229,583 44%
610 Solid Waste Operations 6,443,200 511,134 511,134 632,643 5,932,066 8%
611 Solid Waste Capital 2,554,161 203,565 203,565 14 2,350,596 8%
620 Water Works Operations 21,470,434 1,524,978 1,524,978 1,956,965 19,945,456 7%
622 Water Works Capital 4,199,173 341,616 341,616 288,424 3,857,557 8%
624 Water Works Customer Deposit - - - 1,138 - 0%
625 Water Works Sinking (Debt Service)2,662,430 221,869 221,869 125,964 2,440,561 8%
626 Water Works Bond Reserve - 0 0 1,252 - 0%
629 Water Works Operations & Maintenance Reserve - - - 2,624 - 0%
640 Sewer Repair Insurance 675,520 56,447 56,447 78,025 619,074 8%
641 Sewage Works Operations 38,878,186 3,477,829 3,477,829 3,958,061 35,400,357 9%
642 Sewage Works Capital 4,211,952 502,780 502,780 512,161 3,709,172 12%
643 Sewage Works Operations & Maintenance Reserve - - - 5,000 - 0%
649 Sewage Sinking (Debt Service)11,079,089 923,257 923,257 642,420 10,155,832 8%
653 Sewage Debt Service Reserve 36,647 - - 34 36,647 0%
654 Sewage Works Customer Deposit - - - 585 - 0%
667 Storm Sewer 1,151,372 81,560 81,560 118,838 1,069,812 7%
670 Century Center Operations 4,125,935 1,159,298 1,159,298 341,247 2,966,637 28%
671 Century Center Capital 1,000 8 8 8 992 1%
Total Enterprise Funds 102,261,885 10,152,008 10,152,008 8,897,083 92,109,880 10%
Internal Service Funds
222 Central Services 8,878,391 710,257 710,257 529,152 8,168,134 8%
224 Central Services Capital - - - 24 - 0%
226 Liability Insurance 3,398,847 286,222 286,222 277,420 3,112,625 8%
278 Police Take Home Vehicle 11,154 3,198 3,198 1,174 7,956 29%
279 IT / Innovation / 311 Call Center 9,689,729 809,024 809,024 769,200 8,880,705 8%
711 Self-Funded Employee Benefits 16,625,249 1,487,525 1,487,525 1,338,211 15,137,724 9%
713 Unemployment Compensation 105,726 8,880 8,880 592 96,846 8%
714 Parental Leave 258,703 19,556 19,556 20,044 239,147 8%
Total Internal Service Funds 38,967,799 3,324,662 3,324,662 2,935,817 35,643,137 9%
Fiduciary Funds
701 Fire Pension 4,521,270 239 239 409 4,521,031 0%
702 Police Pension 6,064,050 320 320 510 6,063,730 0%
Total Fiduciary Funds 10,585,320 559 559 919 10,584,761 0%
Total City Controlled Funds 363,881,997 28,499,459 28,499,459 22,728,648 335,382,544 8%
14
City of South Bend
Monthly Fund Financials
Revenue Summary
January 31, 2022
Current
Amended
Budget
Current
Month
Actual
Current
Year to Date
Actual
Prior
Year to Date
Actual
Budget
Balance
Percent of
Budget
Redevelopment Commission Controlled Funds
Tax Increment Financing Funds
324 TIF - River West Development Area 18,274,531 37,145 37,145 26,804 18,237,386 0%
422 TIF - West Washington 293,562 704 704 1,015 292,858 0%
429 TIF - River East Development Area (NE Dev) 3,850,354 5,416 5,416 5,283 3,844,938 0%
430 TIF - Southside Development Area #1 1,885,035 8,246 8,246 11,338 1,876,789 0%
435 TIF - Douglas Road 169,511 147 147 84 169,364 0%
436 TIF - River East Residential Area (NE Res)6,032,047 3,094 3,094 4,214 6,028,953 0%
Total Tax Increment Financing Funds 30,505,040 54,751 54,751 48,738 30,450,288 0%
Redevelopment Funds
433 Redevelopment General 1,181,072 1,824 1,824 15,794 1,179,248 0%
439 Certified Technology Park 101 6 6 10 95 6%
452 2018 TIF Park Bond Capital - 1,386 1,386 2,355 (1,386) 0%
454 Airport Urban Enterprise Zone 2 234 234 368 (232) 11691%
Total Redevelopment Funds 1,181,175 3,450 3,450 18,526 1,177,725 0%
Debt Service Funds
315 Airport 2003 Debt Reserve - - - 937 - 0%
328 SBCDA 2003 Debt Reserve - - - 1,567 - 0%
351 2018 TIF Park Bond Debt Service 9,357 590 590 928 8,767 6%
352 2019 South Shore Double Tracking Debt Service 1,035,010 518,500 518,500 518,000 516,510 50%
353 2020 TIF Library Bond Debt Service Reserve 10 1 1 1 9 14%
Total Debt Service Funds 1,044,377 519,092 519,092 521,433 525,286 50%
Total Redevelopment Commission Funds 32,730,592 577,293 577,293 588,698 32,153,299 2%
Grand Total 396,612,589 29,076,752 29,076,752 23,317,346 367,535,843 7%
15
City of South Bend
Monthly Fund Financials
Expenditure Summary
January 31, 2022
Current
Amended
Budget
Current
Month
Actual
Current
Year to Date
Actual
Prior
Year to Date
Actual
Current
Encumbrances
Budget
Balance
Percent of
Budget*
City Controlled Funds
101 General Fund 114,096,009 6,096,339 6,096,339 5,635,288 2,420,917 105,578,753 7%
Special Revenue Funds
102 Rainy Day - - - - - - 0%
201 Parks & Recreation 18,465,596 1,591,679 1,591,679 1,506,076 1,070,084 15,803,833 14%
202 Motor Vehicle Highway 11,773,651 1,398,252 1,398,252 1,909,790 1,308,098 9,067,302 23%
209 Studebaker-Oliver Revitalizing Grants 262,443 - - 9,540 50,443 212,000 19%
210 Economic Development State Grants 595,236 - - - 119,607 475,629 20%
211 Dept of Community Investment Operating 5,759,541 254,919 254,919 257,023 273,645 5,230,977 9%
212 Dept of Community Investment Grants 9,443,375 74,337 74,337 164,339 3,791,708 5,577,330 41%
216 Police State Seizures 44,500 - - 19,260 - 44,500 0%
217 Gift, Donation, Bequest 650,289 16,100 16,100 36,953 288,184 346,006 47%
218 Police Curfew Violations 18,799 13,888 13,888 - - 4,911 74%
219 Unsafe Building 23,000 700 700 11,653 19,300 3,000 87%
220 Law Enforcement Continuing Education 340,568 37,418 37,418 148,048 82,952 220,199 35%
221 Rental Units Regulation 450,794 10,065 10,065 14,919 100,671 340,058 25%
227 Loss Recovery - - - 69,630 - - 0%
230 Code Enforcement 5,014,435 301,743 301,743 284,468 252,009 4,460,682 11%
249 Local Income Tax - Public Safety 12,689,047 976,080 976,080 675,378 - 11,712,967 8%
251 Local Road & Street 3,656,900 20,092 20,092 369,450 568,762 3,068,046 16%
257 LOIT Special Distribution 56,950 - - - 56,950 - 100%
258 Human Rights Federal Grants 248,783 14,958 14,958 45,493 26,000 207,825 16%
263 American Rescue Plan 13,510,000 1,859,986 1,859,986 - 179,471 11,470,542 15%
264 COVID-19 Response 790,735 57,024 57,024 505,696 733,711 - 100%
265 Local Road & Bridge Grant 2,923,443 - - 778,207 197,847 2,725,596 7%
266 MVH Restricted 5,147,306 37,790 37,790 31,279 967,498 4,142,018 20%
273 Morris PAC / Palais Royale Marketing 100,000 74,852 74,852 - - 25,148 75%
274 Morris PAC Self-Promotion 410,000 264,160 264,160 - - 145,840 64%
280 Police Block Grants 4,338 4,165 4,165 - - 173 96%
289 Haz-Mat 10,000 - - - - 10,000 0%
291 Indiana River Rescue 99,359 6,946 6,946 (1,300) 22,413 70,000 30%
292 Police Grants 26,716 26,716 26,716 - - 1 100%
294 Regional Police Academy 175,000 146,411 146,411 - - 28,589 84%
295 COPS MORE Grant 145,808 24,566 24,566 - 20,808 100,434 31%
299 Police Federal Drug Enforcement 28,500 - - - - 28,500 0%
404 Local Income Tax - Certified Shares 17,181,584 1,470,173 1,470,173 1,098,936 5,167,437 10,543,974 39%
408 Local Income Tax - Economic Development 18,907,859 889,690 889,690 695,459 4,300,885 13,717,284 27%
410 Urban Development Action Grant 24,000 6,000 6,000 6,000 - 18,000 25%
655 Project ReLeaf 449,708 38,751 38,751 45,025 - 410,957 9%
705 Police K-9 Unit 2,520 2,436 2,436 - - 84 97%
730 City Cemetery - - - - - - 0%
731 Bowman Cemetery - - - - - - 0%
754 Industrial Revolving Fund 4,918,709 123,432 123,432 11,287 37,222 4,758,056 3%
Total Special Revenue Funds 134,349,490 9,743,330 9,743,330 8,692,608 19,635,703 104,970,461 22%
Debt Service Fund
312 2017 Parks Bond Debt Service 1,169,368 572,683 572,683 580,058 - 596,686 49%
350 2018 Fire Station #9 Bond Debt Service 344,157 172,866 172,866 175,941 - 171,291 50%
672 Century Center Energy Conservation Debt Svc 402,368 - - - - 402,368 0%
752 South Bend Redevelopment Authority 2,859,282 - - - - 2,859,282 0%
755 South Bend Building Corporation 2,562,480 - - - - 2,562,480 0%
756 2015 Smart Streets Bond Debt Service 1,711,694 - - - - 1,711,694 0%
757 2015 Parks Bond Debt Service 372,557 - - - - 372,557 0%
760 2017 Eddy Street Commons Bond Debt Service 1,926,375 - - - - 1,926,375 0%
Total Debt Service Funds 11,348,281 745,548 745,548 755,998 - 10,602,733 7%
* Percent of budget spent includes year to date expenditures and outstanding encumbrances
16
City of South Bend
Monthly Fund Financials
Expenditure Summary
January 31, 2022
Current
Amended
Budget
Current
Month
Actual
Current
Year to Date
Actual
Prior
Year to Date
Actual
Current
Encumbrances
Budget
Balance
Percent of
Budget*
Capital Funds
287 Fire Department Capital 6,798,339 567,083 567,083 561,345 2,224,466 4,006,790 41%
401 Coveleski Stadium Capital 25,715 - - - 7,677 18,038 30%
406 Cumulative Capital Development 512,428 40,076 40,076 28,103 - 472,352 8%
407 Cumulative Capital Improvement 489,341 19,946 19,946 21,850 - 469,395 4%
412 Major Moves Construction 1,789,238 - - 6,587 489,238 1,300,000 27%
413 Professional Sports Convention Development Area 2,304,900 - - - 1,034,750 1,270,150 45%
416 Morris Performing Arts Center Capital 8,116,710 17,030 17,030 - 6,853,375 1,246,305 85%
450 Palais Royale Historic Preservation 35,000 - - - - 35,000 0%
451 2018 Fire Station #9 Bond Capital - - - - - - 0%
455 2021 Infrastructure Bond Capital 3,815,260 - - - 2,189,477 1,625,782 57%
471 2017 Parks Bond Capital 4,264,527 - - 66,580 2,562,927 1,701,600 60%
750 Equipment/Vehicle Leasing - - - - - - 0%
759 2017 Eddy Street Commons Bond Capital - - - - - - 0%
Total Capital Funds 28,151,458 644,135 644,135 684,465 15,361,910 12,145,412 57%
Enterprise Funds
600 Consolidated Building 2,046,854 173,560 173,560 166,103 905 1,872,388 9%
601 Parking Garages 1,413,495 86,757 86,757 103,939 28,958 1,297,781 8%
602 Morris Performing Arts Center Operations 1,683,579 97,320 97,320 - 10,284 1,575,975 6%
610 Solid Waste Operations 7,106,763 655,522 655,522 412,061 4,098 6,447,144 9%
611 Solid Waste Capital 3,333,296 203,562 203,562 161,823 2,063,861 1,065,873 68%
620 Water Works Operations 24,213,606 2,704,987 2,704,987 1,976,533 915,269 20,593,351 15%
622 Water Works Capital 12,735,287 76,443 76,443 128,880 2,059,800 10,599,043 17%
624 Water Works Customer Deposit - - - 1,138 - - 0%
625 Water Works Sinking (Debt Service)2,662,430 - - 2 - 2,662,430 0%
626 Water Works Bond Reserve - - - 1,251 - - 0%
629 Water Works Operations & Maintenance Reserve - - - 2,624 - - 0%
640 Sewer Repair Insurance 753,069 53,257 53,257 49,434 4,878 694,934 8%
641 Sewage Works Operations 45,546,498 5,386,344 5,386,344 3,454,389 3,715,452 36,444,702 20%
642 Sewage Works Capital 14,614,348 - - 38,486 3,897,723 10,716,625 27%
643 Sewage Works Operations & Maintenance Reserve - - - 5,000 - - 0%
649 Sewage Sinking (Debt Service)11,079,089 1,100 1,100 - - 11,077,989 0%
653 Sewage Debt Service Reserve - - - - - - 0%
654 Sewage Works Customer Deposit - - - 585 - - 0%
667 Storm Sewer 2,271,456 2,385 2,385 23,535 1,367,289 901,781 60%
670 Century Center Operations 4,094,958 227,604 227,604 185,124 18,245 3,849,108 6%
671 Century Center Capital 35,000 - - - - 35,000 0%
Total Enterprise Funds 133,589,727 9,668,842 9,668,842 6,710,908 14,086,762 109,834,124 18%
Internal Service Funds
222 Central Services 8,873,729 806,831 806,831 567,844 55,807 8,011,091 10%
224 Central Services Capital - - - - - - 0%
226 Liability Insurance 5,603,078 260,944 260,944 129,977 531,550 4,810,584 14%
278 Police Take Home Vehicle 50,000 - - - - 50,000 0%
279 IT / Innovation / 311 Call Center 10,643,243 796,631 796,631 677,216 1,765,978 8,080,635 24%
711 Self-Funded Employee Benefits 18,399,864 1,355,367 1,355,367 837,113 118,089 16,926,408 8%
713 Unemployment Compensation 80,000 611 611 13,632 - 79,389 1%
714 Parental Leave 253,846 6,041 6,041 7,250 - 247,805 2%
Total Internal Service Funds 43,903,760 3,226,425 3,226,425 2,233,031 2,471,424 38,205,912 13%
Fiduciary Funds
701 Fire Pension 4,583,888 344,630 344,630 346,209 3,500 4,235,758 8%
702 Police Pension 6,057,740 504,789 504,789 515,145 3,500 5,549,451 8%
Total Fiduciary Funds 10,641,628 849,419 849,419 861,354 7,000 9,785,209 8%
Total City Controlled Funds 476,080,353 30,974,038 30,974,038 25,573,652 53,983,716 391,122,604 18%
* Percent of budget spent includes year to date expenditures and outstanding encumbrances
17
City of South Bend
Monthly Fund Financials
Expenditure Summary
January 31, 2022
Current
Amended
Budget
Current
Month
Actual
Current
Year to Date
Actual
Prior
Year to Date
Actual
Current
Encumbrances
Budget
Balance
Percent of
Budget*
Redevelopment Commission Controlled Funds
Tax Increment Financing Funds
324 TIF - River West Development Area 20,456,292 4,399,775 4,399,775 4,666,480 5,117,483 10,939,034 47%
422 TIF - West Washington 110,561 - - - 49,129 61,432 44%
429 TIF - River East Development Area (NE Dev) 6,012,301 27,053 27,053 68,946 2,758,770 3,226,478 46%
430 TIF - Southside Development Area #1 5,481,164 51,507 51,507 174,680 2,118,663 3,310,994 40%
435 TIF - Douglas Road 254,036 178,553 178,553 - 1,308 74,175 71%
436 TIF - River East Residential Area (NE Res) 4,921,704 2,195,625 2,195,625 1,981,000 - 2,726,079 45%
Total Tax Increment Financing Funds 37,236,058 6,852,513 6,852,513 6,891,106 10,045,352 20,338,192 45%
Redevelopment Funds
433 Redevelopment General 289,783 110,000 110,000 23,995 175,283 4,500 98%
439 Certified Technology Park - - - - - - 0%
452 2018 TIF Park Bond Capital 2,389,024 - - 30,228 2,195,506 193,518 92%
454 Airport Urban Enterprise Zone - - - - - - 0%
Total Redevelopment Funds 2,678,807 110,000 110,000 54,223 2,370,789 198,018 93%
Debt Service Funds
315 Airport 2003 Debt Reserve - - - 937 - - 0%
328 SBCDA 2003 Debt Reserve - - - 1,567 - - 0%
351 2018 TIF Park Bond Debt Service - - - - - - 0%
352 2019 South Shore Double Tracking Debt Service 1,029,750 - - - - 1,029,750 0%
353 2020 TIF Library Bond Debt Service Reserve - - - - - - 0%
Total Debt Service Funds 1,029,750 - - 2,504 - 1,029,750 0%
Total Redevelopment Commission Funds 40,944,614 6,962,513 6,962,513 6,947,833 12,416,140 21,565,961 47%
Grand Total 517,024,967 37,936,551 37,936,551 32,521,485 66,399,857 412,688,565 20%
* Percent of budget spent includes year to date expenditures and outstanding encumbrances
18
City of South BendRevenue by Type ReportYear to Date%Revenue TypeJan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Budget of BudgetTaxesProperty Taxes Civil City- - - - - - - - - - - - - 57,130,137 0% TIF Districts- - - - - - - - - - - - - 29,771,076 0%Sub Total- - - - - - - - - - - - - 86,901,213 0%Local Income Tax LIT Certified Shares744,465 - - - - - - - - - - - 744,465 9,021,120 8% LIT for Economic Development 1,005,450 - - - - - - - - - - - 1,005,450 12,216,636 8% LIT for Public Safety725,425 - - - - - - - - - - - 725,425 8,826,957 8% LIT for Redevelopment8 - - - - - - - - - - - 8 7,000 0% LIT Additional - Supplemental Distrib- - - - - - - - - - - - - - NA Sub Total2,475,348 - - - - - - - - - - - 2,475,348 30,071,713 8%Total Taxes2,475,348 - - - - - - - - - - - 2,475,348 116,972,926 2%Intergovernmental RevenueState Shared Revenue Auto Excise Tax- - - - - - - - - - - - - 3,831,277 0% Commercial Vehicle Tax- - - - - - - - - - - - - 822,505 0% Liquor Excise Tax22,556 - - - - - - - - - - - 22,556 90,000 25% Liquor Gallonage Tax71,052 - - - - - - - - - - - 71,052 239,165 30% Cigarette Tax- - - - - - - - - - - - - 272,798 0% Gasoline Tax557,915 - - - - - - - - - - - 557,915 5,829,152 10% Wheel Tax135,309 - - - - - - - - - - - 135,309 2,100,000 6% PSCDA Tax265,657 - - - - - - - - - - - 265,657 1,500,000 18% State Pension Subsidy- - - - - - - - - - - - - 10,578,999 0% Sub Total1,052,488 - - - - - - - - - - - 1,052,488 25,263,896 4% Local Government Shared Revenue Hotel Motel Tax1,258,937 - - - - - - - - - - - 1,258,937 2,392,937 53% Grants Federal Grants397,089 - - - - - - - - - - - 397,089 41,249,829 1% State Grants- - - - - - - - - - - - - 568,343 0% Sub Total397,089 - - - - - - - - - - - 397,089 41,818,172 1% Other Intergovernmental Staffing Agreements with County- - - - - - - - - - - - - 30,000 0% Local Government Grants- - - - - - - - - - - - - 55,000 0% Federal Seized Drug- - - - - - - - - - - - - 25,000 0% State Seized Drug- - - - - - - - - - - - - 5,000 0%Sub Total- - - - - - - - - - - - - 115,000 0%Total Intergovernmental Revenue 2,708,515 - - - - - - - - - - - 2,708,515 69,590,005 4%Licenses & PermitsBusiness Business Licenses15,490 - - - - - - - - - - - 15,490 104,025 15% Taxi Cab Licensing21 - - - - - - - - - - - 21 2,300 1% Sub Total15,511 - - - - - - - - - - - 15,511 106,325 15% Nonbusiness Lawn Parking180 - - - - - - - - - - - 180 10,000 2% Engineering3,975 - - - - - - - - - - - 3,975 156,100 3% Right-of-Way Closures- - - - - - - - - - - - - 1,500 0% Park Food Sales Permit- - - - - - - - - - - - - - NA Fire Dept-Building Plan Review874 - - - - - - - - - - - 874 24,000 4% Building Department98,526 - - - - - - - - - - - 98,526 1,585,100 6% SBARC - Pet Licenses1,490 - - - - - - - - - - - 1,490 37,000 4%Sub Total105,045 - - - - - - - - - - - 105,045 1,813,700 6%Total Licenses & Permits120,555 - - - - - - - - - - - 120,555 1,920,025 6%Period Ending: January 31, 202219
City of South BendRevenue by Type ReportYear to Date%Revenue TypeJan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Budget of BudgetPeriod Ending: January 31, 2022Charges for ServicesGeneral Government Plan Commission Charges800 - - - - - - - - - - - 800 4,100 20% Copies of Public Records129 - - - - - - - - - - - 129 1,200 11% Blueprints/Copies- - - - - - - - - - - - - - NA Historic Preserv Certificate of Approval 40 - - - - - - - - - - - 40 2,000 2% IT Services- - - - - - - - - - - - - - NA Sub Total969 - - - - - - - - - - - 969 7,300 13%Public Safety Accident Report Copies7,467 - - - - - - - - - - - 7,467 81,000 9% Gun Permit Applications- - - - - - - - - - - - - - NA Traffic Signal Maintenance8,511 - - - - - - - - - - - 8,511 257,500 3% EMS Special Event Coverage- - - - - - - - - - - - - 150,000 0% Regional Academy Tuition5,400 - - - - - - - - - - - 5,400 20,000 27% River Rescue School Tuition19,405 - - - - - - - - - - - 19,405 90,000 22% Fire Training Center Tuition505 - - - - - - - - - - - 505 50,000 1% Emergency Medical Service261,028 - - - - - - - - - - - 261,028 3,000,000 9% Medicaid Reimbursements- - - - - - - - - - - - - 443,000 0% EMS for County164,337 - - - - - - - - - - - 164,337 1,837,850 9% Hazmat Charges- - - - - - - - - - - - - 10,000 0% Police Special Event Coverage- - - - - - - - - - - - - 15,000 0% Crime Lab Services925 - - - - - - - - - - - 925 10,000 9% EMS Late Payment Interest- - - - - - - - - - - - - 15,000 0% Misc Revenue- - - - - - - - - - - - - 500 0% Sub Total467,578 - - - - - - - - - - - 467,578 5,979,850 8% Culture & Recreation Morris Performing Arts Center22,058 - - - - - - - - - - - 22,058 987,000 2% Palais Royale Ballroom4,720 - - - - - - - - - - - 4,720 144,190 3% Parks & Recreation232,465 - - - - - - - - - - - 232,465 3,196,581 7% Lease of Coveleski Stadium- - - - - - - - - - - - - 25,000 0% Century Center68,058 - - - - - - - - - - - 68,058 2,678,000 3% Sub Total327,302 - - - - - - - - - - - 327,302 7,030,771 5% Highways & Streets Sale of Signs/Materials883 - - - - - - - - - - - 883 3,300 27% Special Events- - - - - - - - - - - - - 1,500 0% Sub Total883 - - - - - - - - - - - 883 4,800 18% Sanitation Trash Collection/Residential467,840 - - - - - - - - - - - 467,840 5,504,876 8% Trash Collection/Commercial9,998 - - - - - - - - - - - 9,998 124,680 8% Trash Collection/Apt 2 Units3,996 - - - - - - - - - - - 3,996 51,950 8% Trash Collection/Apt 3 Units1,879 - - - - - - - - - - - 1,879 23,897 8% Trash Collection/Apt 4 Units2,313 - - - - - - - - - - - 2,313 29,092 8% Trash Collection/Seniors- - - - - - - - - - - - - 46,755 0% Trash Collection/Special Pickup1,580 - - - - - - - - - - - 1,580 32,000 5% Trash Collection/Yard Waste Pickup40 - - - - - - - - - - - 40 250 16% Misc/Additional Trash Totes(67) - - - - - - - - - - - (67) - NA Misc/Return Trip Customer Error1,130 - - - - - - - - - - - 1,130 10,000 11% Misc/Contamination Fee- - - - - - - - - - - - - 500 0% Misc/Tote Replacement Fee350 - - - - - - - - - - - 350 3,000 12% Misc/Trash Start Fee3,320 - - - - - - - - - - - 3,320 48,000 7% Misc/Yard Waste Totes108 - - - - - - - - - - - 108 523,200 0% Sub Total492,487 - - - - - - - - - - - 492,487 6,398,200 8% 20
City of South BendRevenue by Type ReportYear to Date%Revenue TypeJan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Budget of BudgetPeriod Ending: January 31, 2022Charges for Services Utilities - Water Metered Sales/Residential655,684 - - - - - - - - - - - 655,684 8,534,213 8% Metered Sales/Commercial188,023 - - - - - - - - - - - 188,023 2,708,998 7% Metered Sales/Industrial25,906 - - - - - - - - - - - 25,906 518,557 5% Metered Sales/Multi Family103,007 - - - - - - - - - - - 103,007 1,294,174 8% Bulk Sales/Olive St- - - - - - - - - - - - - 7,476 0% Metered Sales/Institution11,203 - - - - - - - - - - - 11,203 140,287 8% Public Fire Protection216,186 - - - - - - - - - - - 216,186 2,726,802 8% Private Fire Protection37,837 - - - - - - - - - - - 37,837 512,768 7% Sales to Public Authorities31,382 - - - - - - - - - - - 31,382 302,036 10% Irrigation Sales710 - - - - - - - - - - - 710 1,446,969 0% Other Water/Misc Service12,104 - - - - - - - - - - - 12,104 497,154 2% Backflow Prevention Insp.16,800 - - - - - - - - - - - 16,800 170,026 10% Water Main Extension- - - - - - - - - - - - - - NA Rents From Water Property- - - - - - - - - - - - - - NA Revenue From Cut Off Fees375 - - - - - - - - - - - 375 5,000 8% Penalties (Forfeit Disc.)- - - - - - - - - - - - - 44,000 0% Water Leak Insurance85,216 - - - - - - - - - - - 85,216 1,111,911 8% System Development Fee3,856 - - - - - - - - - - - 3,856 210,000 2% Sub Total1,388,288 - - - - - - - - - - - 1,388,288 20,230,371 7% Utilities - Sewage Metered Sales/Residential1,747,223 - - - - - - - - - - - 1,747,223 20,052,148 9% Metered Sales/Commercial626,435 - - - - - - - - - - - 626,435 7,576,499 8% Metered Sales/Industrial526,602 - - - - - - - - - - - 526,602 5,401,760 10% Metered Sales/Multi Family251,249 - - - - - - - - - - - 251,249 3,152,406 8% Metered Sales/Institution27,331 - - - - - - - - - - - 27,331 299,645 9% Sales to Public Authority80,407 - - - - - - - - - - - 80,407 1,124,666 7% Wholesale Meter/New Carlisle- - - - - - - - - - - - - 255,691 0% Penalties (Forfeit Disc.)- - - - - - - - - - - - - 340,283 0% Dumping Fees788 - - - - - - - - - - - 788 23,001 3% Laboratory Service Fees- - - - - - - - - - - - - 1,560 0% Discharge Permit Fees500 - - - - - - - - - - - 500 5,720 9% System Development Fee8,296 - - - - - - - - - - - 8,296 339,000 2% Sewer Repair Insurance47,219 - - - - - - - - - - - 47,219 579,500 8% Sewer Repair Deductible8,086 - - - - - - - - - - - 8,086 80,000 10% UAP Assistance Fee94,855 - - - - - - - - - - - 94,855 840,000 11% UAP Credit (Contra)(35,000) - - - - - - - - - - - (35,000) (840,000) 4% RINS Credits- - - - - - - - - - - - - - NA Disconnect Program Fee- - - - - - - - - - - - - - NA Sub Total3,383,990 - - - - - - - - - - - 3,383,990 39,231,879 9% Utilities - Other Storm Water Fees80,646 - - - - - - - - - - - 80,646 1,147,200 7% Clean Air/ReLeaf (Leaf Pickup)36,205 - - - - - - - - - - - 36,205 451,610 8% Sub Total116,851 - - - - - - - - - - - 116,851 1,598,810 7% Organic Resources Yard Waste Drop-Off28,266 - - - - - - - - - - - 28,266 95,501 30%Mulch/Compost Sales160 - - - - - - - - - - - 160 70,070 0% Sub Total28,426 - - - - - - - - - - - 28,426 165,571 17%21
City of South BendRevenue by Type ReportYear to Date%Revenue TypeJan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Budget of BudgetPeriod Ending: January 31, 2022Charges for Services Health - Animal Care & Control Pet Impound Reclaim Fee150 - - - - - - - - - - - 150 6,300 2% Pet Adoption Fees1,422 - - - - - - - - - - - 1,422 25,000 6% Pick Up Fees80 - - - - - - - - - - - 80 500 16% Pet Micro Chipping160 - - - - - - - - - - - 160 3,600 4% Vet Expenses75 - - - - - - - - - - - 75 3,100 2% Pet Euthanasia- - - - - - - - - - - - - 100 0% Animal Surrenders860 - - - - - - - - - - - 860 8,000 11% Cremation263 - - - - - - - - - - - 263 2,200 12% Rabies Specimen Prep30 - - - - - - - - - - - 30 500 6% Boarding- - - - - - - - - - - - - 1,000 0% Sub Total3,040 - - - - - - - - - - - 3,040 50,300 6% Other DCI Staff Contracts8,297 - - - - - - - - - - - 8,297 1,421,825 1% Other Misc Charges for Services- - - - - - - - - - - - - 35,000 0% Parking-Garages70,942 - - - - - - - - - - - 70,942 913,300 8% Parking-Century Center12,745 - - - - - - - - - - - 12,745 100,000 13% Central Services-Internal Customers 651,692 - - - - - - - - - - - 651,692 8,166,626 8% Central Services-External Customers 35,872 - - - - - - - - - - - 35,872 469,375 8% Employee & Employer Assessments 1,379,185 - - - - - - - - - - - 1,379,185 16,549,886 8% Sub Total2,158,732 - - - - - - - - - - - 2,158,732 27,656,012 8%Total Charges for Services8,368,546 - - - - - - - - - - - 8,368,546 108,353,864 8%Fines, Forfeitures, & FeesGeneral Ordinance Violation- - - - - - - - - - - - - 5,500 0% Bad Checks Fines- - - - - - - - - - - - - 525 0% Credit Reports- - - - - - - - - - - - - - NA Court Fees- - - - - - - - - - - - - 10,000 0% Plan Commission Application Fee2,300 - - - - - - - - - - - 2,300 23,250 10% Zoning Appeals Application Fee650 - - - - - - - - - - - 650 11,250 6% Zoning Admin Fees1,400 - - - - - - - - - - - 1,400 13,950 10% Zoning Admin Fines- - - - - - - - - - - - - - NA Tax Abatement Admin Fees- - - - - - - - - - - - - 10,000 0% Test Filling Fees450 - - - - - - - - - - - 450 2,000 23% Econ Dev-CDBG Loan Late Fees- - - - - - - - - - - - - - NA Sub Total4,800 - - - - - - - - - - - 4,800 76,475 6%Code Enforcement Vacant Bldg Registration- - - - - - - - - - - - - 12,900 0% Landlord Registration Fee- - - - - - - - - - - - - - NA Rental Unit Safety Fees750 - - - - - - - - - - - 750 100,000 1% Demolition & Boarding358 - - - - - - - - - - - 358 45,000 1% Collections698 - - - - - - - - - - - 698 12,000 6% Environmental Violations2,952 - - - - - - - - - - - 2,952 165,000 2% Ordinance Violation2,216 - - - - - - - - - - - 2,216 27,500 8% Animal Ordinance Violation3,564 - - - - - - - - - - - 3,564 25,000 14% Forfeitures-Civil Penalties- - - - - - - - - - - - - 117,500 0%Sub Total10,539 - - - - - - - - - - - 10,539 504,900 2%ParkingStreet Parking Fines2,270 - - - - - - - - - - - 2,270 52,500 4%22
City of South BendRevenue by Type ReportYear to Date%Revenue TypeJan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Budget of BudgetPeriod Ending: January 31, 2022Fines, Forfeitures, & FeesPublic Safety False Alarms Fine16,638 - - - - - - - - - - - 16,638 80,000 21% Noise Ordinance103 - - - - - - - - - - - 103 1,000 10% Curfew Violation- - - - - - - - - - - - - 200 0% Impound Towing Fees715 - - - - - - - - - - - 715 10,000 7%Sub Total17,456 - - - - - - - - - - - 17,456 91,200 19%Total Fines, Forfeitures, & Fees35,065 - - - - - - - - - - - 35,065 725,075 5%Other IncomeMiscellaneous Revenue Miscellaneous Revenue746 - - - - - - - - - - - 746 500,694 0% Sale of Scrap Metal- - - - - - - - - - - - - 20,142 0% Bond Interest Rebate- - - - - - - - - - - - - 80,242 0% Origination Fees4,840 - - - - - - - - - - - 4,840 7,000 69% Loan Servicing Fees7,000 - - - - - - - - - - - 7,000 15,000 47% Sub Total12,586 - - - - - - - - - - - 12,586 623,078 2% Bank Account Interest194,087 - - - - - - - - - - - 194,087 1,610,736 12% Rental of Property5,416 - - - - - - - - - - - 5,416 121,387 4% Donations584,444 - - - - - - - - - - - 584,444 3,419,000 17% 3rd Party Revenue Cable TV Franchise Fees- - - - - - - - - - - - - 700,000 0% Video Franchise Fees- - - - - - - - - - - - - 135,000 0%Sub Total- - - - - - - - - - - - - 835,000 0%Total Other Income796,533 - - - - - - - - - - - 796,533 6,609,201 12%Reimbursements Miscellaneous Reimbursements5,303 - - - - - - - - - - - 5,303 21,250 25% Insurance Claim- - - - - - - - - - - - - 20,000 0% IT Services5,377 - - - - - - - - - - - 5,377 64,525 8% Travel Reimbursement- - - - - - - - - - - - - 1,800 0% Lamppost Program- - - - - - - - - - - - - 8,000 0% Energy Rebates- - - - - - - - - - - - - 45,000 0% Repair Reimbursement- - - - - - - - - - - - - 20,000 0% Salary/Overtime Reimb6,230 - - - - - - - - - - - 6,230 387,000 2% Diesel Tax Rebate- - - - - - - - - - - - - 50,000 0% Pharmacy Rebates133,067 - - - - - - - - - - - 133,067 375,000 35% Beck's Lake Reimbursement- - - - - - - - - - - - - - NA EPA Professional Services- - - - - - - - - - - - - - NA Total Reimbursements149,977 - - - - - - - - - - - 149,977 1,238,016 12%Other Sources Interfund Transfers & Fixed Cost Allocations Interfund Transfers In8,902,932 - - - - - - - - - - - 8,902,932 50,759,363 18% PILOT3,039,663 - - - - - - - - - - - 3,039,663 6,079,325 50% Administration Cost Allocation752,500 - - - - - - - - - - - 752,500 9,030,000 8% IT Cost Allocation801,684 - - - - - - - - - - - 801,684 9,620,204 8% Liability Insurance Allocation280,417 - - - - - - - - - - - 280,417 3,365,000 8% Payroll Cost Allocation216,811 - - - - - - - - - - - 216,811 2,601,735 8% Facilities Management Allocation13,333 - - - - - - - - - - - 13,333 160,000 8% Utility Customer Service Mgmt Allocation109,977 - - - - - - - - - - - 109,977 1,319,726 8% Sub Total14,117,317 - - - - - - - - - - - 14,117,317 82,935,353 17%23
City of South BendRevenue by Type ReportYear to Date%Revenue TypeJan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Budget of BudgetPeriod Ending: January 31, 2022Other SourcesSale of Assets Sale of Capital Assets- - - - - - - - - - - - - - NA Sale of Non-Capital Assets- - - - - - - - - - - - - - NA Sale of Property17,925 - - - - - - - - - - - 17,925 - NA Other Damage Reimbursement- - - - - - - - - - - - - - NA Vehicle Damage Reimbursement- - - - - - - - - - - - - - NA Hydrant Damage Reimbursement- - - - - - - - - - - - - 500 0% Sub Total17,925 - - - - - - - - - - - 17,925 500 3585% Issuance of Debt Capital Lease Proceeds- - - - - - - - - - - - - 7,556,000 0% Bond Proceeds- - - - - - - - - - - - - - NA Premium on Bonds- - - - - - - - - - - - - - NA Sub Total- - - - - - - - - - - - - 7,556,000 0% Refunds Refunds240,646 - - - - - - - - - - - 240,646 - NA Specific Stop Loss234 - - - - - - - - - - - 234 10,000 2% Utility Receipts Tax Refund- - - - - - - - - - - - - - NA Sub Total240,880 - - - - - - - - - - - 240,880 10,000 2409% Other Sale of Property Held for Resale- - - - - - - - - - - - - - NA Interfund Loan - Principal Income6,000 - - - - - - - - - - - 6,000 469,523 1% Interfund Loan - Interest Income- - - - - - - - - - - - - 47,805 0% Other Loan - Principal Income26,498 - - - - - - - - - - - 26,498 31,996 83% Other Loan - Interest Income13,593 - - - - - - - - - - - 13,593 152,300 9% Sub Total46,091 - - - - - - - - - - - 46,091 701,624 7%Total Other Sources14,422,213 - - - - - - - - - - - 14,422,213 91,203,477 16%Revenue Total29,076,752 - - - - - - - - - - - 29,076,752 396,612,589 7%24
City of South BendExpenditures by ActivityYear to Date Amended %Division Fund Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Budget of BudgetGeneral FundGeneral GovernmentMayor 101 75,328 - - - - - - - - - - - 75,328 1,048,915 7%Community Initiatives101 28,850 - - - - - - - - - - - 28,850 1,526,626 2%Community Police Review Office 101- - - - - - - - - - - - - 103,199 0%Clerk101 46,576 - - - - - - - - - - - 46,576 694,547 7%Common Council101 32,144 - - - - - - - - - - - 32,144 724,941 4%General City101 67,500 - - - - - - - - - - - 67,500 39,538,000 0%Controller' Office101 139,766 - - - - - - - - - - - 139,766 2,569,304 5%Human Resources101 43,818 - - - - - - - - - - - 43,818 957,327 5%Diversity & Inclusion101 38,739 - - - - - - - - - - - 38,739 740,743 5%Human Rights101 31,753 - - - - - - - - - - - 31,753 462,479 7%Legal101 101,032 - - - - - - - - - - - 101,032 1,695,716 6%Sub Total605,508 - - - - - - - - - - - 605,508 50,061,797 1%Public WorksEngineering101 229,205 - - - - - - - - - - - 229,205 3,572,616 6%Sub Total229,205 - - - - - - - - - - - 229,205 3,572,616 6%Public SafetyPolice101 2,437,107 - - - - - - - - - - - 2,437,107 31,263,638 8%Crime Lab101 48,512 - - - - - - - - - - - 48,512 869,889 6%Fire101 2,089,089 - - - - - - - - - - - 2,089,089 26,347,790 8%EMS101 56,097 - - - - - - - - - - - 56,097 843,828 7%Fire Training Center101 3,535 - - - - - - - - - - - 3,535 148,630 2%Sub Total4,634,340 - - - - - - - - - - - 4,634,340 59,473,774 8%Community InvestmentSusstainability101 1,808 - - - - - - - - - - - 1,808 101,458 2%Sub Total1,808 - - - - - - - - - - - 1,808 101,458 2%Arts & CultureMorris Performing Arts Center101 606,600 - - - - - - - - - - - 606,600 656,962 92%Palais Royale Ballroom101 18,879 - - - - - - - - - - - 18,879 229,403 8%Sub Total625,479 - - - - - - - - - - - 625,479 886,365 71%Total General Fund6,096,339 - - - - - - - - - - - 6,096,339 114,096,009 5%Venues, Parks & ArtsParks & RecreationPark Administration201 84,642 - - - - - - - - - - - 84,642 1,133,336 7%Park Maintenance201 606,620 - - - - - - - - - - - 606,620 8,037,456 8%Golf Courses201 94,822 - - - - - - - - - - - 94,822 1,839,260 5%Recreational Experiences201 281,368 - - - - - - - - - - - 281,368 2,470,739 11%Community Programming201 19,885 - - - - - - - - - - - 19,885 1,611,638 1%Development & Promotions201 107,817 - - - - - - - - - - - 107,817 969,442 11%Park Projects & Capital201 46,375 - - - - - - - - - - - 46,375 1,696,920 3%Potawatomi Zoo201 350,150 - - - - - - - - - - - 350,150 701,803 50%Park Debt201- - - - - - - - - - - - - 5,000 0%Morris Palais Marketing273 74,852 - - - - - - - - - - - 74,852 100,000 75%Morris PAC Self-Promotion274 264,160 - - - - - - - - - - - 264,160 410,000 64%Coveleski Stadium Capital401- - - - - - - - - - - - - 25,715 0%Professional Sports Convention Dev. Area 413- - - - - - - - - - - - - 2,304,900 0%Morris PAC Improvement416 17,030 - - - - - - - - - - - 17,030 8,116,710 0%Palais Historic Preservation450- - - - - - - - - - - - - 35,000 0%Morris Performing Arts Center Operations 602 97,320 - - - - - - - - - - - 97,320 1,683,579 6%Sub Total2,045,042 - - - - - - - - - - - 2,045,042 31,141,500 7%Parking GaragesParking Enforcement60162 - - - - - - - - - - - 62 738 8%Parking General Operations601 66,240 - - - - - - - - - - - 66,240 577,121 11%Main Street Garage601 6,862 - - - - - - - - - - - 6,862 310,157 2%Leighton Plaza Garage601 8,705 - - - - - - - - - - - 8,705 272,322 3%Wayne Street Garage601 4,888 - - - - - - - - - - - 4,888 253,157 2%Sub Total86,757 - - - - - - - - - - - 86,757 1,413,495 6%Period Ending: January 31, 202225
City of South BendExpenditures by ActivityYear to Date Amended %Division Fund Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Budget of BudgetPeriod Ending: January 31, 2022Century CenterCentury Center Operations 670 227,604 - - - - - - - - - - - 227,604 4,094,958 6%Century Center Capital671- - - - - - - - - - - - - 35,000 0%Century Center Energy Saving672- - - - - - - - - - - - - 402,368 0%Sub Total227,604 - - - - - - - - - - - 227,604 4,532,326 5%Total Venues, Parks & Arts2,359,402 - - - - - - - - - - - 2,359,402 37,087,320 6%Public SafetyPolice DepartmentPolice Seizures216- - - - - - - - - - - - - 44,500 0%Curfew Violations218 13,888 - - - - - - - - - - - 13,888 18,799 74%Law Enforcement Education220 37,418 - - - - - - - - - - - 37,418 340,568 11%Public Safety Local Income Tax - Police 249 488,040 - - - - - - - - - - - 488,040 6,344,523 8%Police Take Home Vehicle278- - - - - - - - - - - - - 50,000 0%Police Block Grant280 4,165 - - - - - - - - - - - 4,165 4,338 96%Police Grants292 26,716 - - - - - - - - - - - 26,716 26,716 100%Police Academy294 146,411 - - - - - - - - - - - 146,411 175,000 84%COPS MORE Grants295 24,566 - - - - - - - - - - - 24,566 145,808 17%Drug Enforcement299- - - - - - - - - - - - - 28,500 0%K-9 Unit705 2,436 - - - - - - - - - - - 2,436 2,520 97%Sub Total743,640 - - - - - - - - - - - 743,640 7,181,273 10%Fire DepartmentPublic Safety Local Income Tax - Fire 249 488,040 - - - - - - - - - - - 488,040 6,344,524 8%Fire Department Capital287 567,083 - - - - - - - - - - - 567,083 6,798,339 8%Haz-Mat289- - - - - - - - - - - - - 10,000 0%Indiana River Rescue291 6,946 - - - - - - - - - - - 6,946 99,359 7%Sub Total1,062,069 - - - - - - - - - - - 1,062,069 13,252,222 8%Total Public Safety1,805,709 - - - - - - - - - - - 1,805,709 20,433,495 9%Public WorksStreetsMotor Vehicle Highway202 1,398,252 - - - - - - - - - - - 1,398,252 11,773,651 12%Local Road & Street251 20,092 - - - - - - - - - - - 20,092 3,656,900 1%LOIT 2016 Special Distribution 257- - - - - - - - - - - - - 56,950 0%Local Road & Bridge Grant265- - - - - - - - - - - - - 2,923,443 0%MVH Restricted Fund266 37,790 - - - - - - - - - - - 37,790 5,147,306 1%Major Moves412- - - - - - - - - - - - - 1,789,238 0%Project ReLeaf655 38,751 - - - - - - - - - - - 38,751 449,708 9%Sub Total1,494,885 - - - - - - - - - - - 1,494,885 25,797,196 6%Solid WasteSolid Waste Operations610 655,522 - - - - - - - - - - - 655,522 7,106,763 9%Solid Waste Capital611 203,562 - - - - - - - - - - - 203,562 3,333,296 6%Sub Total859,084 - - - - - - - - - - - 859,084 10,440,059 8%Water WorksWater Works Operations620 2,704,987 - - - - - - - - - - - 2,704,987 24,213,606 11%Water Works Capital622 76,443 - - - - - - - - - - - 76,443 12,735,287 1%Water Works Sinking (Debt Service) 625- - - - - - - - - - - - - 2,662,430 0%Sub Total2,781,430 - - - - - - - - - - - 2,781,430 39,611,323 7%Wastewater/Sewer/Organic ResourcesSewer Repair Insurance640 53,257 - - - - - - - - - - - 53,257 753,069 7%Sewer Division641 542,054 - - - - - - - - - - - 542,054 7,809,049 7%Concrete Crew641 46,554 - - - - - - - - - - - 46,554 557,985 8%Wastewater Operations641 4,632,060 - - - - - - - - - - - 4,632,060 35,630,625 13%Organic Resources641 165,677 - - - - - - - - - - - 165,677 1,548,840 11%Sewage Works Capital642- - - - - - - - - - - - - 14,614,348 0%Sewage Works Sinking (Debt Service) 649 1,100 - - - - - - - - - - - 1,100 11,079,089 0%Sub Total5,440,702 - - - - - - - - - - - 5,440,702 71,993,004 8%26
City of South BendExpenditures by ActivityYear to Date Amended %Division Fund Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Budget of BudgetPeriod Ending: January 31, 2022Storm Water FeesStorm Sewer Fund 667 2,385 - - - - - - - - - - - 2,385 2,271,456 0%Sub Total2,385 - - - - - - - - - - - 2,385 2,271,456 0%Total Public Works10,578,486 - - - - - - - - - - - 10,578,486 150,113,038 7%Department of Community InvestmentStudebaker/Oliver Revitalizing Grant 209- - - - - - - - - - - - - 262,443 0%Economic Development State Grants 210- - - - - - - - - - - - - 595,236 0%DCI Operating 211 254,919 - - - - - - - - - - - 254,919 5,759,541 4%DCI Grants212 74,337 - - - - - - - - - - - 74,337 9,443,375 1%Unsafe Building219700 - - - - - - - - - - - 700 23,000 3%Rental Units Regulation221 10,065 - - - - - - - - - - - 10,065 450,794 2%Neighborhood Services & Enforcement 230 234,472 - - - - - - - - - - - 234,472 3,881,606 6%Animal Resource Center230 67,272 - - - - - - - - - - - 67,272 1,132,829 6%UDAG410 6,000 - - - - - - - - - - - 6,000 24,000 25%Building Dept Operations600 173,560 - - - - - - - - - - - 173,560 2,046,854 8%Industrial Revolving Fund754 123,432 - - - - - - - - - - - 123,432 4,918,709 3%Total Dept of Community Investment944,756 - - - - - - - - - - - 944,756 28,538,385 3%Liability InsuranceBusiness Insurance226 38,439 - - - - - - - - - - - 38,439 1,230,000 3%Liability Insurance226 4,030 - - - - - - - - - - - 4,030 3,001,754 0%Workers Compensation226 218,111 - - - - - - - - - - - 218,111 1,268,000 17%Catastrophic Events226364 - - - - - - - - - - - 364 103,324 0%Total Liability Insurance260,944 - - - - - - - - - - - 260,944 5,603,078 5%Central ServicesEquipment Services222 763,846 - - - - - - - - - - - 763,846 7,945,303 10%Radio Shop222 15,590 - - - - - - - - - - - 15,590 283,073 6%Building Maintenance222 12,506 - - - - - - - - - - - 12,506 221,091 6%Facilities Management222 14,890 - - - - - - - - - - - 14,890 181,838 8%Central Services Capital222- - - - - - - - - - - - - 242,425 0%Total Central Services806,831 - - - - - - - - - - - 806,831 8,873,729 9%Capital & Debt Service Funds2017 Park Bond Debt Service312 572,683 - - - - - - - - - - - 572,683 1,169,368 49%2018 Fire Station #9 Debt Service 350 172,866 - - - - - - - - - - - 172,866 344,157 50%Local Income Tax - Certified Shares 404 1,470,173 - - - - - - - - - - - 1,470,173 17,181,584 9%Cumulative Capital Development 406 40,076 - - - - - - - - - - - 40,076 512,428 8%Cumulative Capital Improvement 407 19,946 - - - - - - - - - - - 19,946 489,341 4%Local Income Tax - Economic Develop. 408 889,690 - - - - - - - - - - - 889,690 18,907,859 5%2018 Fire Station #9 Bond Capital 451- - - - - - - - - - - - - - NA 2021 Infrastructure Bond Capital 455- - - - - - - - - - - - - 3,815,260 0%2017 Park Bond Capital471- - - - - - - - - - - - - 4,264,527 0%Equipment / Vehicle Leasing750- - - - - - - - - - - - - - NA Redevelopment Authority Debt Service 752- - - - - - - - - - - - - 2,859,282 0%South Bend Building Corporation 755- - - - - - - - - - - - - 2,562,480 0%2015 Smart Streets Bond Debt Service 756- - - - - - - - - - - - - 1,711,694 0%2015 Park Bond Debt Service757- - - - - - - - - - - - - 372,557 0%2017 Eddy St. Commons Bond Capital 759- - - - - - - - - - - - - - NA 2017 Eddy St. Commons Bond Debt 760- - - - - - - - - - - - - 1,926,375 0%Total Capital & Debt Service3,165,433 - - - - - - - - - - - 3,165,433 56,116,911 6%27
City of South BendExpenditures by ActivityYear to Date Amended %Division Fund Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Budget of BudgetPeriod Ending: January 31, 2022OtherInternal Service FundsIT / Innovation /311 Call Center 279 796,631 - - - - - - - - - - - 796,631 10,643,243 7%Self-Funded Employee Benefits 711 1,355,367 - - - - - - - - - - - 1,355,367 18,399,864 7%Unemployment Compensation713611 - - - - - - - - - - - 611 80,000 1%Parental Leave714 6,041 - - - - - - - - - - - 6,041 253,846 2%Sub Total2,158,649 - - - - - - - - - - - 2,158,649 29,376,953 7%MiscellaneousGift, Donation, Bequest217 16,100 - - - - - - - - - - - 16,100 650,289 2%Loss Recovery227- - - - - - - - - - - - - - NA Human Rights Federal Grants258 14,958 - - - - - - - - - - - 14,958 248,783 6%American Rescue Plan263 1,859,986 - - - - - - - - - - - 1,859,986 13,510,000 14%COVID-19 Response264 57,024 - - - - - - - - - - - 57,024 790,735 7%Sub Total1,948,068 - - - - - - - - - - - 1,948,068 15,199,807 13%Fiduciary FundsFire Pension701 344,630 - - - - - - - - - - - 344,630 4,583,888 8%Police Pension702 504,789 - - - - - - - - - - - 504,789 6,057,740 8%Sub Total849,419 - - - - - - - - - - - 849,419 10,641,628 8%Total Other4,956,137 - - - - - - - - - - - 4,956,137 55,218,388 9%Total Civil City30,974,038 - - - - - - - - - - - 30,974,038 476,080,353 7%Redevelopment Commission Controlled FundsTax Increment Financing FundsTIF River West Development Area 324 4,399,775 - - - - - - - - - - - 4,399,775 20,456,292 22%TIF West Washington422- - - - - - - - - - - - - 110,561 0%TIF River East Development Area 429 27,053 - - - - - - - - - - - 27,053 6,012,301 0%TIF Southside Development #1 430 51,507 - - - - - - - - - - - 51,507 5,481,164 1%TIF Douglas Road435 178,553 - - - - - - - - - - - 178,553 254,036 70%TIF River East Residential Area 436 2,195,625 - - - - - - - - - - - 2,195,625 4,921,704 45%Sub Total6,852,513 - - - - - - - - - - - 6,852,513 37,236,058 18%Redevelopment FundsRedevelopment General433 110,000 - - - - - - - - - - - 110,000 289,783 38%Certified Technology Park439- - - - - - - - - - - - - - NA 2018 TIF Park Bond Capital452- - - - - - - - - - - - - 2,389,024 0%Airport Urban Enterprise Zone 454- - - - - - - - - - - - - - NA Sub Total110,000 - - - - - - - - - - - 110,000 2,678,807 4%Debt Service Funds2019 South Shore Double Tracking Res. 352- - - - - - - - - - - - - 1,029,750 0%Sub Total- - - - - - - - - - - - - 1,029,750 0%Total Redevelopment Funds6,962,513 - - - - - - - - - - - 6,962,513 40,944,614 17%Total Expenditures37,936,551 - - - - - - - - - - - 37,936,551 517,024,967 7%28
Civil City DebtCapital Leases158 2017 Vehicle/Equip Lease No. 1 2017 N/A 2022 Various Biannual 2,916,500 610,788 - 610,788 9,512 620,300 - 162 2017 Vehicle/Equip Lease No. 2 2017 N/A 2022 404 Biannual 1,632,000 339,059 - 339,059 4,951 344,011 - 167 2017 HP Computer Lease 15 2018 N/A 2022 279 Monthly 9,698 1,033 - 1,033 6 1,040 - 170 2018 HP Computer Lease 172018 N/A 2022 279 Monthly 9,092 1,481 - 1,481 21 1,502 - 171 2018 Vehicle/Equip Lease #1 (PNC) Sched 12018 N/A 2023 Various Biannual 5,898,310 1,861,369 - 1,231,772 40,539 1,272,311 629,597 173 2018 Canon Copier Leases 1 & 22018 N/A 2023 279 Monthly 297,967 103,126 - 63,768 3,708 67,476 39,358 174 2018 HP Computer Lease 182018 N/A 2022 279 Monthly 214,471 49,194 - 49,194 1,181 50,375 - 177 2018 Vehicle/Equip Lease #22018 N/A 2023 Various Biannual 522,878 217,002 - 106,781 6,089 112,870 110,221 178 2018 Fitness Equipment Lease2018 N/A 2023 201 Annual 205,473 84,925 - 41,164 5,359 46,522 43,761 180 2018 HP Computer Lease 192018 N/A 2023 279 Monthly 36,860 11,894 - 11,894 377 12,272 - 181 2019 Dell Computer Equipment Lease2019 N/A 2022 279 Biannual 7,984 1,704 - 1,704 123 1,827 - 182 2019 Vehicle/Equip Lease #12019 N/A 2024 Various Biannual 1,472,985 755,651 - 297,131 15,545 312,676 458,520 183 2018 Golf Cart Lease2018 N/A 2022 201 Annual 146,287 32,180 - 32,180 1,609 33,789 - 184 2019 Dell Computer Equipment Lease 22019 N/A 2023 279 Annual 51,468 21,695 - 10,654 788 11,442 11,041 185 2019 AT&T Lease 52019 N/A 2022 279 Monthly 17,310 1,543 - 1,543 13 1,556 - 186 2019 Golf Cart Lease2019 N/A 2023 201 Annual 168,970 72,569 - 35,399 3,628 39,028 37,169 187 2018 HP Computer Lease 212019 N/A 2023 279 Monthly 237,388 123,173 - 54,540 4,905 59,445 68,633 188 2019 AT&T Lease 62019 N/A 2022 279 Monthly 8,755 1,295 - 1,295 16 1,311 - 189 2019 AT&T Lease 72019 N/A 2022 279 Monthly 5,400 799 - 799 10 809 - 190 2019 Canon Copier Lease 32019 N/A 2023 279 Monthly 5,584 2,350 - 1,255 89 1,344 1,095 191 2019 Canon Copier Lease 42019 N/A 2023 279 Monthly 3,514 1,422 - 885 51 936 537 192 2019 Canon Copier Lease 52019 N/A 2023 279 Monthly 9,249 3,686 - 2,427 129 2,556 1,260 193 2019 Canon Copier Lease 62019 N/A 2023 279 Monthly 11,464 5,056 - 2,983 185 3,168 2,073 194 2019 Dell Equipment Lease 3 (Fire)2019 N/A 2023 279 Annual 3,800 1,629 - 795 79 874 834 196 2019 HP Computer Lease 202019 N/A 2023 279 Monthly 24,205 13,031 - 5,604 554 6,159 7,426 197 2019 Lease of SmartNet & VOIP2019 N/A 2022 279 Annual 286,353 97,347 - 97,347 1,947 99,294 - 198 2019 AT&T Lease 82019 N/A 2022 279 Monthly 6,034 1,940 - 1,940 49 1,989 - 199 2019 AT&T Lease 92019 N/A 2022 279 Monthly 10,059 2,923 - 2,923 57 2,980 - 201 2020 Dell Computer Equipment Lease 4 2020 N/A 2024 279 Annual 33,000 19,737 - 6,129 1,414 7,543 13,608 202 2020 HP Computer Lease 222020 N/A 2024 279 Monthly 39,800 22,899 - 8,976 877 9,853 13,923 203 2020 VLocker Equipment Lease Purchase2020 N/A 2025 201 Annual 86,961 62,126 - 12,814 1,313 14,126 49,312 204 2020 AT&T Lease 102020 N/A 2023 279 Monthly 18,103 7,872 - 6,258 250 6,508 1,614 205 2020 Dell Computer Equipment Lease 5 2020 N/A 2024 279 Annual 11,455 6,851 - 2,128 491 2,618 4,723 206 2020 HP Computer Lease 232020 N/A 2024 279 Monthly 29,652 18,635 - 6,616 567 7,184 12,019 207 2020 Dell Computer Equipment Lease 62020 N/A 2023 279 Annual 217,111 108,453 - 53,049 4,817 57,865 55,405 208 2020 Canon Copier Lease 72020 N/A 2023 279 Monthly 3,575 1,836 - 1,213 47 1,260 623 209 2020 Vehicle/Equip Lease #12020 N/A 2025 Various Biannual 6,156,108 4,946,981 - 1,216,287 51,546 1,267,832 3,730,694 211 2020 Canon Copier Lease 82020 N/A 2023 279 Monthly 5,625 3,312 - 2,068 92 2,160 1,244 213 2021 Canon Copier Lease 92021 N/A 2023 279 Monthly 2,566 1,845 - 1,025 103 1,128 820 214 2021 Network Solutions Cisco Infrastructure Lease2021 N/A 2025 279 Annual 900,000 682,171 - 164,926 15,260 180,186 517,245 216 2021 Dell Computer Equipment Lease 72021 N/A 2025 279 Annual 529,046 415,089 - 97,963 15,994 113,957 317,125 217 2021 Dell Computer Equipment Lease 82021 N/A 2024 279 Annual 214,222 157,550 - 50,517 6,155 56,672 107,032 218 2021 Vehicle/Equip Lease #12021 N/A 2026 Various Biannual 3,691,270 3,691,270 - 728,432 28,501 756,933 2,962,838 Total City Capital Lease Debt26,158,548 14,566,490 - 5,366,738 228,947 5,595,686 9,199,751 AmountIssuedDebt at1/1/222022Additions2022Principal2022InterestCity of South BendFiscal Year 2022Outstanding DebtDebtSched.Debt InstrumentYear ofIssueYear ofRefinanceYear ofMaturityFundNo.2022 TotalDebt PaymentsDebt at12/31/22Pmts29
AmountIssuedDebt at1/1/222022Additions2022Principal2022InterestCity of South BendFiscal Year 2022Outstanding DebtDebtSched.Debt InstrumentYear ofIssueYear ofRefinanceYear ofMaturityFundNo.2022 TotalDebt PaymentsDebt at12/31/22PmtsBonds25 2012 Water Works Refunding Revenue Bonds 2002 2012 2023 625 Biannual 5,975,000 425,000 - 425,000 8,500 433,500 - 39 2012 Bldg Corp Mortgage Refunding Bonds (Fire/Police Bldgs) 2003 2012 2023 755 Biannual 21,335,000 2,250,000 - 1,480,000 75,000 1,555,000 770,000 69 2009 Water Works Revenue Bonds, Series B 2009 2019 2030 625 Biannual 2,814,257 2,814,257 - 124,257 161,117 285,374 2,690,000 80 2020 Sewage Works Revenue Bonds Refunding 2010 2010 2020 2030 649 Biannual 4,830,000 4,290,000 - 405,000 171,600 576,600 3,885,000 99 2012 Water Works Revenue Bonds 2012 N/A 2033 625 Biannual 8,300,000 5,080,000 - 395,000 167,236 562,236 4,685,000 101 2012 Sewage Works Revenue Bonds 2012 N/A 2032 649 Biannual 25,000,000 15,390,000 - 1,185,000 376,680 1,561,680 14,205,000 105 2013A Sewage Works Refunding Revenue Bonds 2013 N/A 2024 649 Biannual 14,765,000 2,110,000 - 690,000 40,934 730,934 1,420,000 116 2013 Bldg Corp Mortgage Bonds (Fire St #5 & Training Tower) 2013 N/A 2033 755 Biannual 5,580,000 3,970,000 - 255,000 141,780 396,780 3,715,000 133 2014 St. Joseph County PSAP Revenue Bonds 2014 N/A 2034 408 Monthly 2,657,697 1,738,897 - 143,699 55,725 199,423 1,595,199 141 2015 Redev Authority Lease Rental Revenue Bonds (Parks) 2015 N/A 2035 757 Biannual 5,605,000 4,310,000 - 230,000 142,556 372,556 4,080,000 145 2015 Sewage Works Refunding Bonds 2015 N/A 2025 649 Biannual 27,440,000 11,720,000 - 2,835,000 234,400 3,069,400 8,885,000 156 2016 Waterworks Refunding Bonds 2016 N/A 2027 625 Biannual 3,300,000 1,500,000 - 280,000 45,000 325,000 1,220,000 163 2017 Taxable Econ. Develop. Revenue Bonds (Eddy St Phase II) 2017 N/A 2037 760 Biannual 25,000,000 24,305,000 - 720,000 1,206,375 1,926,375 23,585,000 165 2017 Park District Bonds, Series 2017A-K2017 N/A 2033 312 Biannual 14,075,000 11,345,000 - 830,000 339,365 1,169,365 10,515,000 168 2018 General Obligation Bonds (Fire St #9 & Training Classroom) 2018 N/A 2038 287 Biannual 5,045,000 4,400,000 - 210,000 134,156 344,156 4,190,000 175 2018 Econ. Develop. Revenue Bonds (Potawatomi Zoo)2018 N/A 2034 408 Biannual 3,440,000 3,000,000 - 190,000 142,100 332,100 2,810,000 215 2021 Bldg Corp LIT Lease Rental Revenue Bonds (Infrastructure) 2021 N/A 2036 755 Biannual 7,610,000 7,460,000 - 340,000 265,700 605,700 7,120,000 219 2021 Sewage Works Refunding Revenue Bonds (Ref 2009 & 2011) 2021 N/A 2031 649 Biannual 12,450,000 12,335,000 - 1,160,000 384,150 1,544,150 11,175,000 Total City Bond Debt195,221,953 118,443,154 - 11,897,955 4,092,374 15,990,330 106,545,199 Interfund Loan82 2010 Interfund Loan from Fund 404 to UDAG Fund 4102010 N/A 2026 410 Biannual 2,700,000 356,253 - 24,000 - 24,000 332,253 84 2013 Major Moves-Triangle Development Interfund Loan2011 2013 2029 436 Biannual 1,558,050 836,359 - 104,686 16,206 120,892 731,674 85 2013 Major Moves-Eddy Street Commons Interfund Loan2011 2013 2026 436 Biannual 3,942,529 716,123 - 340,838 31,598 372,436 375,285 Total City Interfund Loan Debt8,200,579 1,908,735 - 469,523 47,805 517,328 1,439,212 Loan Payable68 2009 Water Works Improvements - State Revolving Fund2009 N/A 2030 625 Biannual 427,400 220,712 - 24,682 7,438 32,120 196,030 139 2015 Century Center Energy QECB Conservation Bond2015 N/A 2031 672 Biannual 4,167,897 3,079,026 - 297,175 105,192 402,367 2,781,851 Total City Loan Payable Debt4,595,297 3,299,738 - 321,857 112,630 434,487 2,977,881 Total Civil City Debt234,176,377 138,218,117 - 18,056,074 4,481,757 22,537,831 120,162,043 Redevelopment Commission DebtCapital Leases13 2006 Main/Colfax Garage - Transpo Lease (Parking Garage Purch) 2006 N/A 2025 324 Biannual 2,510,278 717,014 - 166,202 33,798 200,000 550,812 Total Redevelopment Capital Lease Debt2,510,278 717,014 - 166,202 33,798 200,000 550,812 Revenue Bonds5 2011A Indiana Bond Bank Special Program Bonds (TIF A) 2003 2011 2024 324 Biannual 19,795,000 5,265,000 - 1,670,000 248,847 1,918,847 3,595,000 6 2011A Indiana Bond Bank Special Program Bonds (TIF B)2003 2011 2024 324 Biannual 14,420,000 3,000,000 - 950,000 141,794 1,091,794 2,050,000 54 2015 Redev Authority Lease Rental Revenue Refunding Bonds 2008 2015 2027 436 Biannual 36,000,000 23,015,000 - 1,585,000 882,856 2,467,856 21,430,000 62 2013 Redev Authority Lease Rental Revenue Refunding Bonds 2008 2013 2026 324 Biannual 4,655,000 1,585,000 - 340,000 46,425 386,425 1,245,000 135 2015 Redev Authority Lease Rental Revenue Bonds (Smart Streets) 2015 N/A 2037 324 Biannual 25,000,000 20,600,000 - 1,060,000 649,694 1,709,694 19,540,000 169 2018 Redev District Revenue Bonds (Parks Improvements) 2018 N/A 2033 324 Biannual 11,995,000 9,570,000 - 705,000 281,850 986,850 8,865,000 200 2019 South Shore Double Tracking Bonds2019 N/A 2030 324 Biannual 7,985,000 7,065,000 - 685,000 344,750 1,029,750 6,380,000 210 2020 TIF Library Bonds2020 N/A 2037 324 Biannual 4,225,000 4,150,000 - 220,000 106,015 326,015 3,930,000 Total Redevelopment Revenue Bond Debt124,075,000 74,250,000 - 7,215,000 2,702,230 9,917,230 67,035,000 Total Redevelopment Commission Debt126,585,278 74,967,014 - 7,381,202 2,736,028 10,117,230 67,585,812 Total Debt360,761,655 213,185,131 - 25,437,276 7,217,785 32,655,061 187,747,855 30
City of South BendStaffing HeadcountFull-Time Staffing Summary by FundBudget Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec101 - General FundMayor's Office 8 9 - - - - - - - - - - - Community Initiatives6 4 - - - - - - - - - - - Community Police Review Board 1 - - - - - - - - - - - - City Clerk5 3 - - - - - - - - - - - Common Council9 9 - - - - - - - - - - - Controller's Office21 17 - - - - - - - - - - - Human Resources8 5 - - - - - - - - - - - Diversity & Inclusion3 3 - - - - - - - - - - - Human Rights4 4 - - - - - - - - - - - Legal Department13 10 - - - - - - - - - - - Engineering25 23 - - - - - - - - - - - Police Department276 270 - - - - - - - - - - - Police Crime Lab7 6 - - - - - - - - - - - Fire Department265 251 - - - - - - - - - - - EMS4 4 - - - - - - - - - - - 655 618 - - - - - - - - - - - 201 - Parks & RecreationAdministration5 5 - - - - - - - - - - - Maintenance43 43 - - - - - - - - - - - Golf Courses9 7 - - - - - - - - - - - Recreational Experiences10 10 - - - - - - - - - - - Community Programming14 11 - - - - - - - - - - - Development & Promotions7 7 - - - - - - - - - - - 88 83 - - - - - - - - - - - 202 - Motor Vehicle HighwayStreets/Traffic & Lighting 51 52 - - - - - - - - - - - Curb & Sidewalk8 7 - - - - - - - - - - - 59 59 - - - - - - - - - - - 211 - Dept of Community Investment OperatingCommunity Investment37 28 - - - - - - - - - - - Historic Preservation2 2 - - - - - - - - - - - Office of Sustainability2 1 - - - - - - - - - - - 41 31 - - - - - - - - - - - 221 - Rental Units RegulationRental Unit Inspection5 2 - - - - - - - - - - - January 31, 202231
City of South BendStaffing HeadcountJanuary 31, 2022Full-Time Staffing Summary by FundBudget Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec222 - Central ServicesEquipment Services 31 26 - - - - - - - - - - - Radio Shop3 2 - - - - - - - - - - - Building Maintenance3 2 - - - - - - - - - - - Facilities Management1 - - - - - - - - - - - - 38 30 - - - - - - - - - - - 230 - Code Enforcement FundNeighborhood Services20 20 - - - - - - - - - - - Animal Resource Center9 7 - - - - - - - - - - - 29 27 - - - - - - - - - - - 258 - Human Rights Federal GrantsEEOC 1 1 - - - - - - - - - - - HUD1 1 - - - - - - - - - - - 2 2 - - - - - - - - - - - 279 - IT / Innovation / 311 Call Center311 Call Center8 8 - - - - - - - - - - - Innovation & Technology24 22 - - - - - - - - - - - 32 30 - - - - - - - - - - - 600 - Consolidated Building FundBuilding Department16 15 - - - - - - - - - - - 602 - Morris Performing Arts Center OperationsMorris Performing Arts Center9 9 - - - - - - - - - - - 610 - Solid WasteSolid Waste25 23 - - - - - - - - - - - 620 - Water WorksWater Works68 62 - - - - - - - - - - - 640 - Sewer InsuranceSewer Repair2 2 - - - - - - - - - - - 32
City of South BendStaffing HeadcountJanuary 31, 2022Full-Time Staffing Summary by FundBudget Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec641 - Sewage Works Sewers 35 36 - - - - - - - - - - - Concrete Crew4 5 - - - - - - - - - - - Wastewater44 39 - - - - - - - - - - - Organic Resources6 6 - - - - - - - - - - - 89 86 - - - - - - - - - - - 670 - Century CenterCentury Center7 5 - - - - - - - - - - - Total Full-Time Employees by Fund1,165 1,084 - - - - - - - - - - - Full-Time Staffing Summary by ActivityBudget Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov DecGeneral GovernmentMayor's Office 8 9 - - - - - - - - - - - Community Initiatives6 4 - - - - - - - - - - - City Clerk5 3 - - - - - - - - - - - Community Police Review Board 1 - - - - - - - - - - - - Common Council9 9 - - - - - - - - - - - Controller's Office21 17 - - - - - - - - - - - Human Resources8 5 - - - - - - - - - - - Diversity & Inclusion3 3 - - - - - - - - - - - Human Rights6 6 - - - - - - - - - - - Legal Department13 10 - - - - - - - - - - - Central Services38 30 - - - - - - - - - - - 118 96 - - - - - - - - - - - Public WorksEngineering25 23 - - - - - - - - - - - Streets & Sewers100 102 - - - - - - - - - - - Solid Waste25 23 - - - - - - - - - - - Wastewater44 39 - - - - - - - - - - - Organic Resources6 6 - - - - - - - - - - - Water Works68 62 - - - - - - - - - - - 268 255 - - - - - - - - - - - 33
City of South BendStaffing HeadcountJanuary 31, 2022Full-Time Staffing Summary by ActivityBudget Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov DecPublic SafetyPolice - Sworn Officers 232 228 - - - - - - - - - - - Police - Civilians43 42 - - - - - - - - - - - Police - Police Recruit8 6 - - - - - - - - - - - Fire/EMS - Sworn Firefighters 256 248 - - - - - - - - - - - Fire/EMS - Civilians7 7 - - - - - - - - - - - Fire/EMS - Fire Recruits6 - - - - - - - - - - - - 552 531 - - - - - - - - - - - Venues, Parks & ArtsParks & Recreation88 83 - - - - - - - - - - - Morris Performing Arts Center9 9 - - - - - - - - - - - Century Center7 5 - - - - - - - - - - - 104 97 - - - - - - - - - - - Department of Community InvestmentCommunity Investment39 30 - - - - - - - - - - - Office of Sustainability2 1 - - - - - - - - - - - Neighborhood Services25 22 - - - - - - - - - - - Animal Resource Center9 7 - - - - - - - - - - - Building Department16 15 - - - - - - - - - - - 91 75 - - - - - - - - - - - Department of Innovation & Technology32 30 - - - - - - - - - - - Total Full-Time Employees by Activity1,165 1,084 - - - - - - - - - - - Part-Time Staffing Summary by FundJan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec101 - General FundHuman Rights 1 - - - - - - - - - - - Legal Department1 - - - - - - - - - - - Engineering1 - - - - - - - - - - - Police Department18 - - - - - - - - - - - Police Crime Lab1 - - - - - - - - - - - Fire Department1 - - - - - - - - - - - 23 - - - - - - - - - - - 34
City of South BendStaffing HeadcountJanuary 31, 2022Part-Time Staffing Summary by FundJan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec201 - Parks & RecreationMaintenance 13 - - - - - - - - - - - Golf Courses6 - - - - - - - - - - - Recreational Experiences18 - - - - - - - - - - - Development & Promotions1 - - - - - - - - - - - 38 - - - - - - - - - - - 202 - Motor Vehicle HighwayStreets/Traffic & Lighting2 - - - - - - - - - - - 222 - Central ServicesEquipment Services1 - - - - - - - - - - - 230 - Code Enforcement FundNeighborhood Services1 - - - - - - - - - - - Animal Resource Center2 - - - - - - - - - - - 3 - - - - - - - - - - - 602 - Morris Performing Arts Center OperationsMorris Performing Arts Center3 - - - - - - - - - - - 641 - Sewage Works Sewers4 - - - - - - - - - - - 670 - Century CenterCentury Center3 - - - - - - - - - - - Total Part-Time Employees by Fund77 - - - - - - - - - - - Paid Temporary, Seasonal, and Intern StaffingJan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec101 - General FundMayor's Office 2 - - - - - - - - - - - City Clerk1 - - - - - - - - - - - Diversity & Inclusion2 - - - - - - - - - - - 5 - - - - - - - - - - - 201 - Parks & RecreationMaintenance3 - - - - - - - - - - - Recreational Experiences58 - - - - - - - - - - - 61 - - - - - - - - - - - 35
City of South BendStaffing HeadcountJanuary 31, 2022Paid Temporary, Seasonal, and Intern StaffingJan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec230 - Code Enforcement FundAnimal Resource Center 1 - - - - - - - - - - - 1 - - - - - - - - - - - 641 - Sewage Works Sewers1 - - - - - - - - - - - Wastewater1 - - - - - - - - - - - 2 - - - - - - - - - - - Total Paid Temporary, Seasonal, and Intern Staff69 - - - - - - - - - - - Staffing SummaryBudgetFull-Time Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov DecFull Time Staff1,165 1,084 - - - - - - - - - - - Part Time Staff77 - - - - - - - - - - - Temporary / Seasonal69 - - - - - - - - - - - City Total1,165 1,230 - - - - - - - - - - - 36
City of South Bend, Indiana
Monthly Financial Report
January 31, 2022
Fund Name General Fund Fund Number 101
Fund Type General Fund Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Property Taxes 40,660,123 43,659,873 44,975,102 44,975,102 - - 44,975,102 0%
Intergov./ Shared Revenues 4,837,992 4,251,806 4,000,122 4,000,122 93,608 93,608 3,906,514 2%
Intergov./ Grants 191,097 1,482,045 - - - - - -
Licenses & Permits 281,230 258,054 294,125 294,125 20,519 20,519 273,607 7%
Charges for Services 4,468,596 5,286,199 4,135,160 4,135,160 267,034 267,034 3,868,126 6%
Fines, Forfeitures, and Fees 5,298 6,235 8,525 8,525 310 310 8,215 4%
Interest Earnings 309,268 290,597 481,983 481,983 30,855 30,855 451,128 6%
Donations 1,357,432 1,769,377 1,365,000 1,365,000 - - 1,365,000 0%
Other Income 1,706,245 1,238,059 1,333,520 1,333,520 38,314 38,314 1,295,206 3%
Interfund Allocation Reimb 8,563,135 9,896,054 10,544,420 10,544,420 878,702 878,702 9,665,718 8%
Interfund Transfers In 6,283,500 2,727,079 - - - - - -
PILOT 6,221,791 6,154,321 6,079,325 6,079,325 3,039,663 3,039,663 3,039,663 50%
Total Revenue 74,885,707 77,019,698 73,217,282 73,217,282 4,369,003 4,369,003 68,848,279 6%
Expenditures by Subdivisions
Mayor 1,037,853 990,182 1,048,882 1,048,915 75,328 1,303 76,631 972,284 7%
Community Initiatives 300,312 857,425 1,160,126 1,526,626 28,850 62,500 91,350 1,435,276 6%
Community Police Review Office - 27,206 103,199 103,199 - - - 103,199 0%
City Clerk 512,958 633,713 694,547 694,547 46,576 1,223 47,799 646,748 7%
Common Council 483,761 593,820 724,311 724,941 32,144 496 32,640 692,301 5%
General City 44,841 4,991,093 36,238,000 39,538,000 67,500 1,326,812 1,394,312 38,143,688 4%
Finance 2,217,244 2,111,012 2,535,491 2,569,304 139,766 35,058 174,824 2,394,480 7%
Human Resources 597,913 651,325 957,327 957,327 43,818 - 43,818 913,509 5%
Diversity & Inclusion 254,986 546,687 611,073 740,743 38,739 136,220 174,959 565,784 24%
Human Rights General 267,591 295,679 462,479 462,479 31,753 38,336 70,090 392,389 15%
Legal Dept 1,299,029 1,399,494 1,695,716 1,695,716 101,032 15,727 116,759 1,578,957 7%
Police General 27,639,992 30,031,479 31,101,209 31,263,638 2,437,107 239,562 2,676,668 28,586,969 9%
Crime Lab 552,838 628,676 868,577 869,889 48,512 926 49,438 820,451 6%
Fire General 26,056,166 26,373,821 26,165,969 26,347,790 2,089,089 215,903 2,304,992 24,042,798 9%
EMS 592,302 710,778 825,174 843,828 56,097 37,722 93,819 750,009 11%
Fire Training Center 30,175 32,253 148,000 148,630 3,535 1,374 4,909 143,721 3%
Morris PAC 1,003,966 1,106,303 600,000 656,962 606,600 50,362 656,962 - 100%
Palais Royale 221,414 149,547 208,649 229,403 18,879 27,279 46,158 183,245 20%
Engineering 2,879,656 3,123,492 3,435,362 3,572,616 229,205 130,466 359,671 3,212,945 10%
Sustainability 234,165 90,441 - 101,458 1,808 99,650 101,458 - 100%
AmeriCorps 307,799 222,663 - - - - - - -
Total Expenditures 66,534,960 75,567,091 109,584,091 114,096,009 6,096,339 2,420,917 8,517,256 105,578,753 7%
Expenditures by Type
Personnel
Salaries & Wages 38,858,879 39,390,302 36,304,419 36,304,419 2,600,046 - 2,600,046 33,704,373 7%
Fringe Benefits 13,303,099 13,920,158 17,929,005 17,929,005 1,278,160 1,155 1,279,315 16,649,690 7%
Total Personnel 52,161,978 53,310,460 54,233,424 54,233,424 3,878,206 1,155 3,879,361 50,354,063 7%
Supplies 1,720,163 2,033,958 2,265,998 2,487,218 297,989 246,527 544,516 1,942,703 22%
Services & Charges
Professional Services 1,755,294 1,811,607 2,011,038 2,343,277 62,712 415,582 478,294 1,864,982 20%
Printing & Advertising 83,792 188,451 185,430 266,704 57,965 78,300 136,265 130,440 51%
Utilities 663,087 654,363 614,408 614,408 62,488 - 62,488 551,920 10%
Repairs & Maintenance 2,191,066 1,951,940 2,363,099 4,073,347 197,440 219,968 417,407 3,655,939 10%
Education & Training 152,685 186,351 296,460 365,798 20,149 61,546 81,695 284,103 22%
Travel 17,787 25,843 92,000 95,356 3,847 8,095 11,942 83,414 13%
Grants & Subsidies 48,635 390,075 36,645,000 27,280,099 69,310 288,000 357,310 26,922,789 1%
Other Services & Charges 500,043 598,363 575,573 7,284,717 37,763 90,744 128,507 7,156,210 2%
Debt Service Principal 149,934 145,798 - - - - - - -
Debt Service Interest & Fees 3,937 1,667 - - - - - - -
Total Services & Charges 5,566,260 5,954,459 42,783,008 42,323,705 511,673 1,162,235 1,673,907 40,649,797 4%
Operating Expenditures 59,448,401 61,298,878 99,282,430 99,044,348 4,687,867 1,409,917 6,097,784 92,946,563 6%
Capital - - - 2,750,000 - 1,011,000 1,011,000 1,739,000 37%
Interfund
Interfund Allocations 6,910,980 9,320,120 9,701,661 9,701,661 808,472 - 808,472 8,893,189 8%
Interfund Transfers Out 175,579 4,948,093 600,000 2,600,000 600,000 - 600,000 2,000,000 23%
Total Interfund 7,086,559 14,268,213 10,301,661 12,301,661 1,408,472 - 1,408,472 10,893,189 11%
Total Expenditures 66,534,960 75,567,091 109,584,091 114,096,009 6,096,339 2,420,917 8,517,256 105,578,752 7%
Net Surplus / (Deficit) 8,350,746 1,452,607 (36,366,809) (40,878,727) (1,727,336) (4,148,253)
Beginning Cash Balance 44,871,229 53,544,921 54,208,073
Cash Adjustments 322,946 (789,455) -
Ending Cash Balance 53,544,921 54,208,073 13,329,347 52,947,761
Cash Reserves Target 23,287,236 26,448,482 39,933,603
Fund Purpose:
The General Fund is the primary operating fund for City operations including general government, public safety, certain culture & recreation expenses, and certain debt service
obligations. The main source of revenue is property taxes. Secondary sources of revenue include auto and commercial vehicle excise tax, business licensing revenue, EMS billing
revenue, and payment in lieu of taxes (PILOT) from the Water and Wastewater Utility.
Cash Reserves Target
35% of Annual expenditures
37
City of South Bend, Indiana
Monthly Financial Report
January 31, 2022
Department Name Mayor's Office Fund Number 101
Fund Type General Fund Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages 568,439 577,992 621,971 621,971 44,892 - 44,892 577,079 7%
Fringe Benefits 199,062 205,069 231,870 231,870 16,801 - 16,801 215,069 7%
Total Personnel 767,501 783,061 853,841 853,841 61,693 - 61,693 792,148 7%
Supplies 6,028 3,888 5,500 5,500 1,044 60 1,103 4,397 20%
Services & Charges
Professional Services 143,724 - 7,000 6,500 - - - 6,500 0%
Printing & Advertising 25,634 43,385 41,500 39,500 920 436 1,356 38,144 3%
Repairs & Maintenance 800 650 300 300 - - - 300 0%
Education & Training - 171 1,000 1,000 - - - 1,000 0%
Travel - - 3,500 3,500 - - - 3,500 0%
Other Services & Charges 740 1,110 500 3,033 360 807 1,167 1,866 38%
Total Services & Charges 170,898 45,316 53,800 53,833 1,280 1,243 2,523 51,310 5%
Operating Expenditures 944,428 832,264 913,141 913,174 64,017 1,303 65,319 847,855 7%
Interfund Allocations 93,425 157,918 135,741 135,741 11,312 - 11,312 124,429 8%
Total Expenditures 1,037,853 990,182 1,048,882 1,048,915 75,328 1,303 76,631 972,284 7%
Department Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
Leading the community to become a model city through formulating policy, directing operations, and responding to customer concerns. The Mayor is the elected chief executive officer
of the city.
This department is funded by the Admin Cost Allocation - an interfund allocation where the budgeted costs of the administrative departments in the General Fund (#101) are charged
to other City funds. The purpose of the allocation is to recover management oversight costs supported by General Fund expenditures.
Personnel - The personnel budget for the Mayor's Office includes wages and benefits for the Mayor and seven (7) full-time staff members, along with a small budget for interns. |
Supplies - The supplies budget includes office supplies and promotional supplies. | Services - Professional services include outside legal services. The Professional Services budget
was much higher in 2020 due to a one-time services contract ($180k) with a law enforcement consulting firm. 21CP Solutions was brought in to evaluate the South Bend Police
Department and provide suggestions for policy improvements.
38
City of South Bend, Indiana
Monthly Financial Report
January 31, 2022
Division Name Community Initiatives Fund Number 101
Fund Type General Fund Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages 119,402 218,129 320,394 320,394 17,190 - 17,190 303,204 5%
Fringe Benefits 46,102 91,386 144,080 144,080 8,543 - 8,543 135,537 6%
Total Personnel 165,504 309,515 464,474 464,474 25,733 - 25,733 438,741 6%
Supplies - - - - - - - - -
Services & Charges
Professional Services 134,808 210,500 273,000 335,500 - 62,500 62,500 273,000 19%
Printing & Advertising - 1,410 25,000 25,000 188 - 188 24,812 1%
Education & Training - - 12,500 12,500 - - - 12,500 0%
Travel - - - - - - - - -
Grant & Subsidies - 336,000 350,000 654,000 - - - 654,000 0%
Other Services & Charges - - - - - - - - -
Total Services & Charges 134,808 547,910 660,500 1,027,000 188 62,500 62,688 964,312 6%
Operating Expenditures 300,312 857,425 1,124,974 1,491,474 25,921 62,500 88,421 1,403,053 6%
Interfund Allocations - - 35,152 35,152 2,929 - 2,929 32,223 8%
Total Expenditures 300,312 857,425 1,160,126 1,526,626 28,850 62,500 91,350 1,435,276 6%
Division Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
Personnel - The personnel budget includes the wages and benefits for six (6) full-time employees. In 2020, two new positions were added: GVI (Group Violence Intervention)
Program Manager and Director of Community Initiatives. In 2021, two full-time positions will be transferred from the Recreation Division of the Department of Venues, Parks & Arts
(Parks & Recreation Fund #201) to this division and the positions will be retitled Violence Prevention Coordinator II. In 2022, two full-time positions are being added: one
Administrative Assistant II and an additional Violence Prevention Coordinator. Also, GVI is being renamed Office of Violence Prevention (OVP). | Services - Professional Services
include $250,000 for S.A.V.E. (Stand Against Violence Everyday) through Goodwill, and $23,000 for the National Network for Safe Communities at John Jay College of Criminal
Justice provides strategic guidance, technical assistance, and other support for the City’s efforts to reduce gun violence. Grants & Subsidies includes $350,000 for community programs
and partnerships to be determined. In 2022, $25,000 will be added to Printing & Advertising for promotional activities such as community outreach and grantee events, and $12,500
will be added for training Community Initiatives staff.
This Community Initiatives Division was established within the Mayor's Office in 2020 to centralize the Administration's efforts to respond to the most pressing issues facing the
community. This division will focus on administering grants for violence-reduction activities as well as other areas of public safety and wellness.
This division is funded by the Admin Cost Allocation - an interfund allocation where the budgeted costs of the administrative departments in the General Fund (#101) are charged to
other City funds. The purpose of the allocation is to recover management oversight costs supported by General Fund expenditures.
39
City of South Bend, Indiana
Monthly Financial Report
January 31, 2022
Division Name Community Police Review Office Fund Number 101
Fund Type General Fund Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages - 21,250 66,625 66,625 - - - 66,625 0%
Fringe Benefits - 5,956 26,574 26,574 - - - 26,574 0%
Total Personnel - 27,206 93,199 93,199 - - - 93,199 0%
Supplies - - - - - - - - -
Services & Charges
Professional Services - - 10,000 10,000 - - - 10,000 0%
Repairs & Maintenance - - - - - - - - -
Total Services & Charges - - 10,000 10,000 - - - 10,000 0%
Total Expenditures - 27,206 103,199 103,199 - - - 103,199 0%
Division Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
The Community Police Review Board was established in 2020 (ordinance 10721-20) to provide additional perspectives to alleged police misconduct. The Community Police Review
Board is composed of nine (9) members appointed by the Common Council. No sworn law enforcement officer is eligible to serve as a member of the Review Board.
The purposes of the Community Police Review Board are to encourage aggrieved persons to take part in the process, to provide an additional just and efficient means to safely, fairly,
impartially and timely conduct investigations of alleged police misconduct, to reach an independent determination of whether the allegations are well founded applying a preponderance
of the evidence standard; to identify and address patterns of alleged police misconduct; and, based on information obtained through such investigations, to make police
recommendations to improve the South Bend Police Department and reduce incidents of alleged police misconduct.
This division is funded by property tax revenue collected in the General Fund.
This divisions budget supports the salary and benefits for the Director of the Community Police Review Office. The duties of the Director shall include: managing the Review Office,
including its staff; enhancing communications and good will between the police and residents; maintaining records, confidential or otherwise, of all complaints, proceedings thereon,
and dispostions thereof. The Director shall make quarterly reports to the Common Council and Mayor concerning matters of conduct and recurring issues that are processed by the
Review Office. The Director shall also provide periodic reports and an annual report.
40
City of South Bend, Indiana
Monthly Financial Report
January 31, 2022
Department Name City Clerk Fund Number 101
Fund Type General Fund Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages 270,954 288,911 320,512 320,512 18,955 - 18,955 301,557 6%
Fringe Benefits 103,502 113,731 133,959 133,959 8,239 - 8,239 125,720 6%
Total Personnel 374,456 402,642 454,471 454,471 27,194 - 27,194 427,277 6%
Supplies 6,389 8,089 9,200 9,200 - - - 9,200 0%
Services & Charges
Professional Services 25,275 15,066 25,000 25,000 3,000 1,223 4,223 20,778 17%
Printing & Advertising 18,528 23,705 27,500 27,500 1,322 - 1,322 26,178 5%
Repairs & Maintenance 32,656 6,400 5,000 5,000 871 - 871 4,129 17%
Education & Training 1,393 14,250 6,000 6,000 - - - 6,000 0%
Travel 342 - 5,000 5,000 - - - 5,000 0%
Other Services & Charges 4,963 7,635 7,500 7,500 1,283 - 1,283 6,217 17%
Total Services & Charges 83,157 67,056 76,000 76,000 6,476 1,223 7,699 68,302 10%
Operating Expenditures 464,002 477,787 539,671 539,671 33,670 1,223 34,893 504,779 6%
Interfund Allocations 48,956 155,926 154,876 154,876 12,906 - 12,906 141,970 8%
Total Expenditures 512,958 633,713 694,547 694,547 46,576 1,223 47,799 646,749 7%
Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
We ensure the integrity and accuracy of City records, and liaise between the Common Council, City Administration and South Bend residents fostering relationships and common
ground.
We accomplish our mission by:
- Serving as a responsible steward of information and historical artifacts
- Empowering the community to engage
- Supporting open and transparent government
- Striving for the highest degree of excellence in customer service
Personnel - The personnel budget for the Clerk's Office includes wages and benefits for the City Clerk and four (4) full-time staff members, along with a small budget for interns. |
Supplies - The supplies budget includes office supplies and law books. | Services - Professional services include outside legal services. Printing and advertising includes $20,000 for
required legal notices in the newspaper to advertise public meetings and $6,500 to renew brochures, letterhead, resident information.
The Clerk's Office is funded by the Admin Cost Allocation - an interfund allocation where the budgeted costs of the administrative departments in the General Fund (#101) are
charged to other City funds. The purpose of the allocation is to recover management oversight costs supported by General Fund expenditures.
41
City of South Bend, Indiana
Monthly Financial Report
January 31, 2022
Department Name Common Council Fund Number 101
Fund Type General Fund Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages 187,249 182,138 260,858 260,858 14,173 - 14,173 246,685 5%
Fringe Benefits 84,521 95,359 164,916 164,916 8,152 - 8,152 156,764 5%
Total Personnel 271,770 277,497 425,774 425,774 22,324 - 22,324 403,449 5%
Supplies 2,716 1,894 2,500 2,500 135 496 631 1,869 25%
Services & Charges
Professional Services 117,174 193,211 214,308 214,938 4,205 - 4,205 210,733 2%
Printing & Advertising 7,973 35,048 6,200 6,200 427 - 427 5,773 7%
Repairs & Maintenance 34,153 24,584 3,000 3,000 871 - 871 2,129 29%
Education & Training 2,069 599 5,000 5,000 - - - 5,000 0%
Travel 1,479 1,334 10,000 10,000 - - - 10,000 0%
Other Services & Charges 4,091 4,714 14,000 14,000 555 - 555 13,445 4%
Total Services & Charges 166,939 259,491 252,508 253,138 6,058 - 6,058 247,080 2%
Operating Expenditures 441,425 538,882 680,782 681,412 28,517 496 29,013 652,398 4%
Interfund Allocations 42,336 54,938 43,529 43,529 3,627 - 3,627 39,902 8%
Total Expenditures 483,761 593,820 724,311 724,941 32,144 496 32,640 692,300 5%
Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
The Common Council is the fiscal body of the City, which exists to make certain that our City Government is always responsive to the needs of our residents and that the betterment
of South Bend is always our highest priority.
Personnel - The Common Council's budget includes the wages and benefits for the nine (9) Council Members along with some costs associated with public meetings. In 2022, the
annual council member's salary will be $20,762. There is also a budget of $44,000 for interns. In 2022, $30,000 will be added to the personnel budget for a part-time Legislative
Assistant. | Supplies - There is a small budget for office supplies. | Services - Professional services include $200k for legal services for the Council.
The Common Council is funded by the Admin Cost Allocation - an interfund allocation where the budgeted costs of the administrative departments in the General Fund (#101) are
charged to other City funds. The purpose of the allocation is to recover management oversight costs supported by General Fund expenditures.
42
City of South Bend, Indiana
Monthly Financial Report
January 31, 2022
Division Name Controller's Office Fund Number 101
Fund Type General Fund Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages 1,353,939 1,321,367 1,490,200 1,490,200 87,947 - 87,947 1,402,253 6%
Fringe Benefits 480,160 464,963 580,534 580,534 35,039 - 35,039 545,495 6%
Total Personnel 1,834,099 1,786,330 2,070,734 2,070,734 122,986 - 122,986 1,947,748 6%
Supplies 14,013 8,804 16,420 16,691 426 118 544 16,147 3%
Services & Charges
Professional Services 43,980 92,490 241,500 275,000 - 33,500 33,500 241,500 12%
Printing & Advertising 1,203 4,914 2,000 2,342 42 925 967 1,375 41%
Repairs & Maintenance 2,254 225 1,100 1,100 4 - 4 1,096 0%
Education & Training 1,994 4,235 5,760 5,760 - - - 5,760 0%
Travel 2,045 1,300 6,000 6,000 - - - 6,000 0%
Other Services & Charges 14,429 19,283 11,585 11,285 1,276 515 1,791 9,494 16%
Total Services & Charges 65,905 122,446 267,945 301,487 1,321 34,940 36,261 265,225 12%
Operating Expenditures 1,914,017 1,917,579 2,355,099 2,388,912 124,734 35,058 159,791 2,229,120 7%
Interfund Allocations 303,227 193,433 180,392 180,392 15,033 - 15,033 165,359 8%
Total Expenditures 2,217,244 2,111,012 2,535,491 2,569,304 139,766 35,058 174,824 2,394,479 7%
Department Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
The Department of Administration & Finance provides financial management and administrative services to City operations including finance and accounting services and risk
management. This budget accounts for the expenditures of the Controller's Office.
Personnel - Includes the wages and benefits for twenty-one (21) full-time employees which include accounts payable, payroll, purchasing, and accounting staff. | Supplies - Includes
office supplies. | Services - Professional services budgeted include bond continuing disclosure, arbitrage compliance, actuarial evaluation for GASB 74 (done every other year), and the
annual financial audit. Education and training budgeted includes funding for travel to conferences and membership dues for professional organizations. Printing and advertising is for
the cost of printing the budget book, annual comprehensive financial report (ACFR), and legal notices in the newspaper. | Accounting Changes - In 2020, Human Resources (6
positions) and the Office of Diversity & Inclusion (2 positions) were separated into their own divisions budgeted in the General Fund (#101). Personnel, supplies, and services
associated with those divisions will be budgeted in those divisions going forward.
This department is funded by the Admin Cost Allocation - an interfund allocation where the budgeted costs of the administrative departments in the General Fund (#101) are charged
to other City funds. The purpose of the allocation is to recover management oversight costs supported by General Fund expenditures.
43
City of South Bend, Indiana
Monthly Financial Report
January 31, 2022
Department Name Human Resources Fund Number 101
Fund Type General Fund Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages 374,910 400,053 533,505 533,505 22,686 - 22,686 510,819 4%
Fringe Benefits 139,389 148,223 215,402 215,402 9,602 - 9,602 205,800 4%
Total Personnel 514,299 548,276 748,907 748,907 32,288 - 32,288 716,619 4%
Supplies 642 2,165 11,250 11,250 609 - 609 10,641 5%
Services & Charges
Professional Services - - - - - - - - -
Printing & Advertising 999 287 7,060 6,760 - - - 6,760 0%
Repairs & Maintenance 100 150 - 300 300 - 300 - 100%
Education & Training 795 1,361 52,700 52,700 - - - 52,700 0%
Travel - - 6,000 6,000 - - - 6,000 0%
Other Services & Charges 1,760 1,609 7,000 7,000 253 - 253 6,747 4%
Total Services & Charges 3,655 3,407 72,760 72,760 553 - 553 72,207 1%
Operating Expenditures 518,596 553,847 832,917 832,917 33,450 - 33,450 799,467 4%
Interfund Allocations 79,317 97,478 124,410 124,410 10,368 - 10,368 114,043 8%
Total Expenditures 597,913 651,325 957,327 957,327 43,818 - 43,818 913,510 5%
Department Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
Human Resources oversees the interviewing and hiring of City employees, manages employee benefits and training, and ensures the City adheres to employment laws, making the City a
great place to work. Human Resources continues to develop/implement innovative programs to build a positive workplace culture.
Personnel - The personnel budget includes the wages and benefits for eight (8) full-time employees. | Supplies - The supplies budget includes general office supplies and employee ID
badges. | Services - Printing services include the printing of employee handbooks. Other charges & services includes dues & memberships with professional associations, background
checks, and City sponsored events/job fairs. | Accounting Change - In 2020, Human Resources was separated into its own budget. Personnel, supplies, and services associated with
Human Resources were transferred out of the Controller's Office budget and budgeted in this division going forward.
This department is funded by the Admin Cost Allocation - an interfund allocation where the budgeted costs of the administrative departments in the General Fund (#101) are charged
to other City funds. The purpose of the allocation is to recover management oversight costs supported by General Fund expenditures.
44
City of South Bend, Indiana
Monthly Financial Report
January 31, 2022
Division Name Diversity & Inclusion Fund Number 101
Fund Type General Fund Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages 165,515 206,014 233,671 233,671 17,221 - 17,221 216,450 7%
Fringe Benefits 50,278 64,933 82,633 82,633 5,402 - 5,402 77,231 7%
Total Personnel 215,793 270,948 316,304 316,304 22,623 - 22,623 293,681 7%
Supplies 74 1,486 1,500 1,500 60 - 60 1,440 4%
Services & Charges
Professional Services 14,260 194,734 80,000 160,050 9,200 86,600 95,800 64,250 60%
Printing & Advertising 2,025 1,581 6,000 6,000 - - - 6,000 0%
Repairs & Maintenance 50 - - - - - - - -
Education & Training 1,000 10,780 100,000 149,620 - 49,620 49,620 100,000 33%
Travel - - 20,000 20,000 - - - 20,000 0%
Other Services & Charges 2,843 3,755 5,000 5,000 - - - 5,000 0%
Total Services & Charges 20,177 210,850 211,000 340,670 9,200 136,220 145,420 195,250 43%
Operating Expenditures 236,044 483,283 528,804 658,474 31,883 136,220 168,103 490,371 26%
Interfund Allocations 18,942 63,404 82,269 82,269 6,856 - 6,856 75,413 8%
Total Expenditures 254,986 546,687 611,073 740,743 38,739 136,220 174,959 565,784 24%
Revenue
Charges for Services - - 35,000 35,000 - - 35,000 0%
Other Income 400 500 - - - - - -
Donations 50,000 - - - - - - -
Total Revenue 50,400 500 35,000 35,000 - - 35,000 0%
Division Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
The Office of Diversity, Equity, Inclusion provides educational opportunities for internal and external stakeholders, direction for equitable policy, process and procedure development
for City services, funding disbursement, and underrepresented population entrepreneurship that empowers every employee and resident to thrive.
This office is primarily funded by the Admin Cost Allocation - an interfund allocation where the budgeted costs of the administrative departments in the General Fund (#101) are
charged to other City funds. The purpose of the allocation is to recover management oversight costs supported by General Fund expenditures.
2020: Living Cities Inclusive Procurement grant $50,000
2021: Workshop and training fees ($3,000 full day training workshops), non-compliance fees (variable scale), white papers ($50-$175)
Personnel - The personnel budget includes the wages and benefits for three (3) full-time employees, along with a budget for interns. | Supplies - There is a small budget for office
supplies. | Services - The travel budget is for staff to attend various conferences. Possible conferences include: American Contract Compliance Association (ACCA), Just Economy,
Government Alliance on Race and Equity (GARE), Mid-States Minority Supplier Development Council (MSDC), Living Cities. Other services & charges covers memberships to the
following organizations: ACCA, GARE, Women's Business Enterprise National Council (WBENC), MidStates MSCS.
In 2020, the Office of Diversity & Inclusion was separated into its own division budget. Personnel, supplies, and services associated with Diversity & Inclusion were transferred out of
the Controller's Office budget and budgeted in this division going forward.
45
City of South Bend, Indiana
Monthly Financial Report
January 31, 2022
Division Name Human Rights Fund Number 101
Fund Type General Fund Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages 134,381 135,895 245,062 245,062 16,661 - 16,661 228,401 7%
Fringe Benefits 49,745 55,005 99,688 99,688 5,787 - 5,787 93,901 6%
Total Personnel 184,125 190,901 344,750 344,750 22,448 - 22,448 322,302 7%
Supplies 765 969 2,000 2,000 1,186 - 1,186 814 59%
Services & Charges
Professional Services 819 3,538 3,070 3,070 - - - 3,070 0%
Printing & Advertising 347 407 1,500 1,500 404 - 404 1,097 27%
Repairs & Maintenance 9,716 8,151 9,200 9,200 216 607 823 8,377 9%
Education & Training 600 - 3,500 3,500 - - - 3,500 0%
Travel - - - - - - - - -
Other Services & Charges 44,073 45,538 51,140 51,140 3,557 37,730 41,286 9,854 81%
Total Services & Charges 55,555 57,634 68,410 68,410 4,176 38,336 42,513 25,898 62%
Operating Expenditures 240,446 249,504 415,160 415,160 27,810 38,336 66,147 349,014 16%
Interfund Allocations 27,145 46,175 47,319 47,319 3,943 - 3,943 43,376 8%
Total Expenditures 267,591 295,679 462,479 462,479 31,753 38,336 70,090 392,390 15%
Revenue
Other Income 30,069 30,049 30,000 30,000 - - 30,000 0%
Total Revenue 30,069 30,049 30,000 30,000 - - 30,000 0%
Division Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
The purpose of the South Bend Human Rights Commission (HRC) is to study and act upon problems which involve relationships between members of different ethnic groups, sexes,
sexual orientation or gender identity, nationalities, the disabled, and families with children. The HRC's duties lie in enforcing employment, fair housing, public accommodations, and
education. Their goal is to ensure equal employment opportunity for all individuals, and to provide legal recourse in the areas of discrimination. The HRC provides the keys to unlock
the doors of discrimination.
This division is funded by property tax revenue collected in the General Fund. This division also receives a small amount of revenue from an agreement with St. Joseph County:
In 2017, the South Bend Human Rights Commission (HRC) entered into an interlocal agreement with St. Joseph County. The continued partnership with St. Joseph County, to
investigate discrimination complaints, has resulted in an increase in caseload. The agreement calls for the County to reimburse HRC to support the costs associated with the increased
caseload. Starting in 2019, as part of the interlocal agreement, St. Joseph County reimburses the City $30,000 a year to support the HRC.
Note: Federal grants from the Department of Housing & Urban Development (HUD) and the Equal Employment Opportunity Commission (EEOC) are received in the Human
Rights Federal Grants Fund (#258).
Personnel - The personnel budget includes the wages and benefits for four (4) full-time employees, along with a budget for one part-time position. Human Rights also has two (2)
grant-funded positions budgeted in the Human Rights Federal Grants Fund (#258) that are not represented in this budget. | Supplies - There is a small budget for office supplies. |
Services - Includes office space rental and maintenance, education & training for staff members, and printing and mailing expenses.
In 2021, the Director of Human Rights position was added back. The Director of Human Rights serves on the senior leadership team of the Office of Diversity and Inclusion and
provide strategic leadership for the administration, operation, and functions of the HRC in accordance with the City of South Bend Human Rights Ordinance and St. Joseph County
Human Rights Ordinance. The director manages staff in the identification, investigation, mediation, and adjudication of human rights discrimination claims in housing, employment,
public accommodations, and education.
46
City of South Bend, Indiana
Monthly Financial Report
January 31, 2022
Department Name Legal Department Fund Number 101
Fund Type General Fund Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages 907,628 895,492 1,093,537 1,093,537 64,015 - 64,015 1,029,522 6%
Fringe Benefits 298,375 291,446 386,599 386,599 22,631 - 22,631 363,968 6%
Total Personnel 1,206,003 1,186,938 1,480,136 1,480,136 86,646 - 86,646 1,393,490 6%
Supplies 3,568 1,515 3,500 3,500 - 47 47 3,454 1%
Services & Charges
Professional Services 1,440 9,384 2,550 2,550 - - - 2,550 0%
Printing & Advertising 106 252 1,000 1,000 - - - 1,000 0%
Repairs & Maintenance 100 1,000 - - - - - - -
Education & Training 8,063 7,108 12,000 12,000 - - - 12,000 0%
Travel - - 5,500 3,500 - - - 3,500 0%
Other Services & Charges 16,929 18,408 19,500 21,500 92 15,680 15,772 5,728 73%
Total Services & Charges 26,638 36,152 40,550 40,550 92 15,680 15,772 24,778 39%
Operating Expenditures 1,236,209 1,224,605 1,524,186 1,524,186 86,738 15,727 102,465 1,421,722 7%
Interfund Allocations 62,820 174,889 171,530 171,530 14,294 - 14,294 157,236 8%
Total Expenditures 1,299,029 1,399,494 1,695,716 1,695,716 101,032 15,727 116,759 1,578,958 7%
Revenue
Charges for Services 135,710 91,343 93,170 93,170 - - 93,170 0%
Other Income - - - - - - - -
Interfund Allocation Reimb 56,529 - - - - - - -
Total Revenue 192,239 91,343 93,170 93,170 - - 93,170 0%
Department Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
The Legal Department provides quality legal representation to the City of South Bend’s Mayor, departments, commissions and agencies with a dedicated and professionally-skilled staff,
efficiently and cost effectively, in furtherance of the City’s strategic goals, and preserving the legal and ethical integrity of the City.
This department is funded by the Admin Cost Allocation - an interfund allocation where the budgeted costs of the administrative departments in the General Fund (#101) are charged
to other City funds. The purpose of the allocation is to recover management oversight costs supported by General Fund expenditures. This department also collects revenue for legal
services provided to the South Bend Redevelopment Commission. The Interfund Allocation Reimbursement was a transfer from the Liability Insurance Fund (#226) to reimburse the
Legal Dept for 50% of personnel costs for Assistant City Attorney. In 2021, the allocation was discontinued as the position was already covered by the administrative cost allocation.
Personnel - The personnel budget includes the wages and benefits for twelve (12) full-time employees, one part-time employee, and $25k for interns. From 2020 to 2021, the
personnel budget increased as one (1) full-time Paralegal position was transferred from the Liability Insurance Fund (#226) to the Legal Department's budget in the General Fund
(#101). This position is under the Legal Department but was historically budgeted in Fund #226 because the position focuses on liability and workers' comp related matters. |
Supplies - The supplies budget includes general office supplies. | Services - Education & training includes funding for professional development and continuing education for the
attorneys. Other charges & services includes dues & memberships with professional associations, postage, and subscriptions to legal research sources.
47
City of South Bend, Indiana
Monthly Financial Report
January 31, 2022
Division Name Engineering Fund Number 101
Fund Type General Fund Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages 1,680,220 1,731,698 1,952,122 1,952,122 130,030 - 130,030 1,822,092 7%
Fringe Benefits 588,063 592,477 741,859 741,859 51,049 1,155 52,204 689,655 7%
Total Personnel 2,268,284 2,324,174 2,693,981 2,693,981 181,079 1,155 182,234 2,511,747 7%
Supplies 5,144 7,128 22,700 23,411 1,173 220 1,393 22,018 6%
Services & Charges
Professional Services 151,673 192,618 150,000 286,543 7,626 129,091 136,718 149,825 48%
Printing & Advertising 1,872 5,897 8,535 8,535 275 - 275 8,260 3%
Repairs & Maintenance 5,718 5,931 27,700 27,700 129 - 129 27,571 0%
Education & Training 1,500 1,157 21,000 21,000 84 - 84 20,916 0%
Travel 3,762 3,986 15,250 15,250 305 - 305 14,945 2%
Other Services & Charges 12,314 11,024 36,300 36,300 208 - 208 36,092 1%
Debt Service Principal 10,755 4,493 - - - - - - -
Debt Service Interest & Fees 194 51 - - - - - - -
Total Services & Charges 187,788 225,158 258,785 395,328 8,627 129,091 137,719 257,609 35%
Operating Expenditures 2,461,216 2,556,460 2,975,466 3,112,720 190,880 130,466 321,346 2,791,374 10%
Interfund Allocations 418,440 567,032 459,896 459,896 38,325 - 38,325 421,571 8%
Total Expenditures 2,879,656 3,123,492 3,435,362 3,572,616 229,205 130,466 359,671 3,212,945 10%
Revenue
Licenses & Permits 161,952 122,575 156,100 156,100 3,975 3,975 152,125 3%
Charges for Services 415,210 192,000 196,000 196,000 - - 196,000 0%
Other Income 21,032 6,401 - - - - - -
Interfund Allocation Reimb 1,436,881 1,449,233 1,514,420 1,514,420 126,202 126,202 1,388,218 8%
Total Revenue 2,035,075 1,770,209 1,866,520 1,866,520 130,177 130,177 1,736,343 7%
Division Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
Engineering manages the development and expansion of the City’s infrastructure. It oversees Public Works projects from setting the standards to issuing the permits, administering the
contracts, and inspecting construction. Engineering is a division of the Department of Public Works.
This division is funded by property tax revenue collected in the General Fund. It also receives revenue from permits issued and charges for engineering services. Engineering has an
Engineering Service Agreement (ESA) agreement with the Department of Community Investment (DCI).
Prior to 2019, some Engineering staff were paid directly out of other departments' budgets. In 2019, all Engineering staff were consolidated into one budget. The cost of those
engineers (wages & benefits) is allocated back to the departments they serve. This is recognized as interfund allocation reimbursement revenue.
Personnel - The personnel budget includes the wages and benefits for twenty-five (25) full-time employees, one (1) part-time position, and seasonal interns. Personnel changes in 2021
include the addition of one (1) full-time Engineer II and the elimination of the budget for part-time engineers, leaving budget for one part-time clerical position. | Supplies - The
supplies budget includes office supplies and supplies for engineers to perform field work. | Services - Professional Services include consulting and design services for various Public
Works projects.
48
City of South Bend, Indiana
Monthly Financial Report
January 31, 2022
Division Name Office of Sustainability Fund Number 101
Fund Type General Fund Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages 85,683 45,231 - - - - - - -
Fringe Benefits 27,950 14,506 - - - - - - -
Total Personnel 113,634 59,737 - - - - - - -
Supplies 23,361 534 - - - - - - -
Services & Charges
Professional Services 74,584 5,890 - 51,458 1,808 49,650 51,458 - 100%
Repairs & Maintenance - 285 - - - - - - -
Education & Training 86 150 - - - - - - -
Other Services & Charges 12,760 3,700 - - - - - - -
Total Services & Charges 87,431 10,025 - 51,458 1,808 49,650 51,458 - 100%
Operating Expenditures 224,425 70,295 - 51,458 1,808 49,650 51,458 - 100%
Capital - - - 50,000 - 50,000 50,000 - 100%
Interfund Allocations 9,740 20,146 - - - - - - -
Total Expenditures 234,165 90,441 - 101,458 1,808 99,650 101,458 - 100%
Revenue
Other Income 9,299 - - - - - - -
Total Revenue 9,299 - - - - - - -
Division Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
The Office of Sustainability designs and implements projects and programs that bring environmental, social, and economic value to city government and the public.
This division was funded by property tax revenue collected in the General Fund.
The Office of Sustainability was a division of the Department of Public Works prior to 2021. In 2021, Sustainability was moved under the Department of Community Investment
(DCI) and will be accounted for in the DCI Fund (#211) beginning in 2022.
49
City of South Bend, Indiana
Monthly Financial Report
January 31, 2022
Division Name AmeriCorps Grant Program Fund Number 101
Fund Type General Fund Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages 225,247 166,836 - - - - - - -
Fringe Benefits 37,207 28,717 - - - - - - -
Total Personnel 262,454 195,554 - - - - - - -
Supplies 10,067 2,903 - - - - - - -
Services & Charges
Professional Services 31,982 22,862 - - - - - - -
Printing & Advertising 139 - - - - - - - -
Education & Training 676 - - - - - - - -
Travel 726 - - - - - - - -
Other Services & Charges 1,755 1,345 - - - - - - -
Total Services & Charges 35,278 24,207 - - - - - - -
Total Expenditures 307,799 222,663 - - - - - - -
Revenue
Intergov./ Grants 176,231 184,811 - - - - - -
Interfund Transfers In 105,000 120,000 - - - - - -
Total Revenue 281,231 304,811 - - - - - -
Division Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
In 2018, the City of South Bend won a $150,000 grant to fund South Bend Home Corps, a new residential efficiency, health, and safety program staffed by ten AmeriCorps members.
The AmeriCorps program was overseen by the Office of Sustainability. AmeriCorps is a network of national service programs, made up of three primary programs that each take a
different approach to improving lives and fostering civic engagement. Members commit their time to address critical community needs like increasing academic achievement, mentoring
youth, fighting poverty, and preparing for disasters.
This program was funded by property tax revenue collected in the General Fund, the AmeriCorps grant, and transfers in from City departments that benefited from the AmeriCorps
program.
In 2021, the decision was made to discontinue participation in the AmeriCorps Grant Program as the program is duplicative of other initiatives throughout the City, specifically in the
Department of Community Investment (DCI). In 2022, the work the AmeriCorps Program was engaged in will be continued within DCI, primarily within the Engagement &
Economic Empowerment, Neighborhoods, and Sustainability teams accounted for in the DCI Fund (#211).
50
City of South Bend, Indiana
Monthly Financial Report
January 31, 2022
Department Name Police Department Fund Number 101
Fund Type General Fund Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages 15,563,454 16,370,447 14,882,155 14,882,155 1,071,961 - 1,071,961 13,810,194 7%
Fringe Benefits 5,423,162 5,728,486 7,600,855 7,600,855 553,848 - 553,848 7,047,007 7%
Total Personnel 20,986,615 22,098,933 22,483,010 22,483,010 1,625,809 - 1,625,809 20,857,201 7%
Supplies 767,165 955,573 1,152,960 1,249,949 196,388 118,626 315,014 934,935 25%
Services & Charges
Professional Services 765,305 495,799 720,000 684,806 12,267 18,017 30,283 654,522 4%
Printing & Advertising 3,288 55,375 24,721 98,941 49,658 57,570 107,228 (8,287) 108%
Utilities 170,952 182,655 174,408 174,408 14,208 - 14,208 160,200 8%
Repairs & Maintenance 871,987 822,096 980,199 984,078 84,293 15,678 99,971 884,107 10%
Education & Training 426 56,136 - - - - - - -
Travel 1,648 2,618 250 250 78 - 78 172 31%
Grants & Subsidies 5,635 11,075 57,000 58,099 1,810 3,000 4,810 53,289 8%
Other Services & Charges 272,619 344,841 349,908 371,345 22,701 26,672 49,373 321,972 13%
Debt Service Principal 139,178 141,305 - - - - - - -
Debt Service Interest & Fees 3,742 1,615 - - - - - - -
Total Services & Charges 2,234,781 2,113,516 2,306,486 2,371,926 185,014 120,936 305,950 2,065,975 13%
Operating Expenditures 23,988,561 25,168,022 25,942,456 26,104,885 2,007,210 239,562 2,246,772 23,858,111 9%
Capital - - - - - - - - -
Interfund
Interfund Allocations 3,651,431 4,863,457 5,158,753 5,158,753 429,896 - 429,896 4,728,857 8%
Interfund Transfers Out - - - - - - - - -
Interfund Total 3,651,431 4,863,457 5,158,753 5,158,753 429,896 - 429,896 4,728,857 8%
Total Expenditures 27,639,992 30,031,479 31,101,209 31,263,638 2,437,107 239,562 2,676,668 28,586,968 9%
Revenue
Intergov./ Grants - 210,402 - - - - - -
Charges for Services 8,316 - - - - - - -
Other Income 655,931 338,317 456,500 456,500 17,883 17,883 438,617 4%
Donations - - 7,500 7,500 - - 7,500 0%
Interfund Transfers In 1,547,272 - - - - - - -
Total Revenue 2,211,518 548,719 464,000 464,000 17,883 17,883 446,117 4%
Department Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
MISSION: The South Bend Police Department works to safeguard the lives and property of the people we serve, to reduce the incidence and fear of crime, and to resolve problems
among residents. The Department, in partnership with our community, strives to protect the life, property, and the personal liberties of all individuals. We believe that the overall quality
of life for all residents will improve through the deterrence of criminal activity and an understanding of the diversity of cultures within this community. We also work to build and sustain
community-police relationships to advance a culture of trust and inclusion.
VISION: To constantly strive for excellence in the quality of police service to help ensure a safe community for everyone.
This department is funded by property tax revenue collected in the General Fund. The department also receives reimbursement for officers working at various events and other units.
Other income includes $320,000 from the School Resource Officer (SRO) program, $60,000 from the ATF, $7,000 from the DEA, $7,500 for firearms training of the University of
Notre Dame police officers, and $29,000 from the rental of property. In 2020, the Police Department received funds from the Coronavirus Aid, Relief, and Economic Security Act
(CARES Act) to help offset public safety personnel overtime costs related to the COVID-19 pandemic. This revenue is represented as an interfund transfer in from the COVID-19
Response Fund (#264). Additionally, in 2021, grant revenue was received from the Department of Justice to help offset public safety personnel overtime costs related to the COVID-19
pandemic.
Personnel - The personnel budget includes the wages and benefits for 36 full-time civilians and 232 sworn officers, along with a budget for part-time employees and seasonal school
crossing guards. A portion of sworn police officer wages are supported by the Local Income Tax Public Safety Fund (#249). For 2022, budgeted support is a little over $6 million. The
Department has not been at full staffing levels for sworn officers for some time due to a shortage of applicants, something many law enforcement agencies are experiencing. | Supplies -
The majority of the supplies budget is for fuel for patrol cars, budgeted at $635k for 2022. Taser purchases are budgeted at $110k per year until 2023. Other supplies budgeted include
uniforms, medical & safety supplies, small tools & equipment, building maintenance supplies, and general office supplies.| Services & Charges - Professional services includes funding
to support the St. Joseph County Special Victims Unit, an interlocal partnership between the St. Joseph County Police Department, Mishawaka Police Department, South Bend Police
Department, and St. Joseph County Prosecutor’s Office. Professional services also includes legal services. Utilities includes the water, electric, and natural gas for the police station.
Repairs & maintenance includes $880k for police vehicles, radios, and other equipment, and $85k for building R&M. Other services & charges includes $210k for telecommunications
and data expenses for cell phones, pagers, and body cameras. | Grants & Subsidies - funding for the Police Athletic League (PAL) Program. | Debt Service - Several police car leases
funded by the General Fund will be fully paid off in 2021. In recent years, the purchase of new patrol cars through capital leases has been funded by the Local Income Tax Certified
Shares Fund (#404).
51
City of South Bend, Indiana
Monthly Financial Report
January 31, 2022
Division Name Police Crime Lab Fund Number 101
Fund Type General Fund Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages 395,207 346,190 475,637 475,637 22,595 - 22,595 453,042 5%
Fringe Benefits 142,250 118,776 184,461 184,461 9,961 - 9,961 174,500 5%
Total Personnel 537,456 464,966 660,098 660,098 32,556 - 32,556 627,542 5%
Supplies 15,373 15,138 17,000 18,312 - 926 926 17,386 5%
Services & Charges
Professional Services 8 - - - - - - - -
Printing & Advertising - - - - - - - - -
Education & Training - - - - - - - - -
Travel - - - - - - - - -
Other Services & Charges - - - - - - - - -
Total Services & Charges 8 - - - - - - - -
Operating Expenditures 552,838 480,105 677,098 678,410 32,556 926 33,481 644,928 5%
Interfund Allocations - 148,571 191,479 191,479 15,957 - 15,957 175,522 8%
Total Expenditures 552,838 628,676 868,577 869,889 48,512 926 49,438 820,450 6%
Revenue
Charges for Services 7,756 26,169 10,000 10,000 925 925 9,075 9%
Total Revenue 7,756 26,169 10,000 10,000 925 925 9,075 9%
Division Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
This division was created to track expenditures related to South Bend Police Department Crime Lab.
Crime Lab services offered include: serial number restoration, tool matching, fracture matching, tires and footwear, video analysis, trace evidence examination, distance proximity
determination, expert testimony, facial recognition.
This division is funded by property tax revenue collected in the General Fund. The Crime Lab offers services to other agencies for a charge. Revenue for services continues to grow but
is budgeted conservatively as this program is still new.
Personnel - The personnel budget includes the wages and benefits for seven (7) full-time civilians. | Supplies - The supplies budget includes operating supplies for the Crime Lab
such as gloves, special cartridges, ballistic powder, and other specialized supplies. | Interfund Allocations - Starting in 2021, the Crime Lab will be charged for the Information
Technology (IT) Allocation and the Administrative Cost Allocation.
52
City of South Bend, Indiana
Monthly Financial Report
January 31, 2022
Department Name Fire Department Fund Number 101
Fund Type General Fund Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages 16,374,216 15,905,583 13,651,366 13,651,366 1,060,621 - 1,060,621 12,590,745 8%
Fringe Benefits 5,397,609 5,621,419 7,250,515 7,250,515 535,487 - 535,487 6,715,028 7%
Total Personnel 21,771,825 21,527,001 20,901,881 20,901,881 1,596,108 - 1,596,108 19,305,773 8%
Supplies 591,801 592,256 678,568 772,787 63,457 97,510 160,967 611,820 21%
Services & Charges
Professional Services 233,686 351,832 204,000 202,809 23,187 11,553 34,740 168,069 17%
Printing & Advertising 2,063 2,040 22,214 7,452 237 88 325 7,127 4%
Utilities 293,257 271,750 315,000 315,000 34,761 - 34,761 280,239 11%
Repairs & Maintenance 1,159,796 992,999 1,032,000 1,112,647 106,507 90,211 196,717 915,930 18%
Education & Training 67,844 79,268 73,000 88,204 20,040 7,437 27,477 60,727 31%
Travel 6,318 12,979 20,500 22,197 3,297 4,603 7,900 14,297 36%
Other Services & Charges 39,047 50,324 38,500 44,507 1,469 4,502 5,971 38,536 13%
Total Services & Charges 1,802,010 1,761,191 1,705,214 1,792,815 189,498 118,393 307,891 1,484,925 17%
Operating Expenditures 24,165,636 23,880,448 23,285,663 23,467,484 1,849,064 215,903 2,064,967 21,402,518 9%
Interfund
Interfund Allocations 1,890,530 2,493,373 2,880,306 2,880,306 240,026 - 240,026 2,640,281 8%
Interfund Transfers Out - - - - - - - - -
Interfund Total 1,890,530 2,493,373 2,880,306 2,880,306 240,026 - 240,026 2,640,281 8%
Total Expenditures 26,056,166 26,373,821 26,165,969 26,347,790 2,089,089 215,903 2,304,992 24,042,799 9%
Revenue
Charges for Services 337 340 1,500 1,500 27 27 1,473 2%
Intergov./ Grants 14,866 94,668 - - - - - -
Licenses & Permits 19,227 23,137 24,000 24,000 874 874 23,126 4%
Donations 420 - - - - - - -
Other Income 6,033 20,678 1,000 1,000 15,341 15,341 (14,341) 1534%
Interfund Transfers In 3,474,135 607,079 - - - - - -
Total Revenue 3,515,018 745,902 26,500 26,500 16,242 16,242 10,258 61%
Department Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
The South Bend Fire Department exists to provide our community with the highest quality emergency services protecting life and property through education, response, and dynamic
outreach. The objective of the South Bend Fire Department is to provide rapid and efficient response to emergency medical incidents, fires, hazardous materials incidents, and complex
rescue situations in order to safeguard the life and property of our citizens. This requires planning and development of response capabilities to ensure that future needs and the
efficiency of operations are addressed. Public education and prevention services are provided to ensure citizen safety before an incident occurs. This is the safest and most cost-effective
method for providing public safety. The South Bend Fire Department endeavors to give the best emergency medical care available backed by evidence-based medical practices which
give citizens the best chance for positive outcomes and continued quality of life. Providing the members of the South Bend Fire Department with the latest and best available
equipment and training to perform their duties gives them the tools to effect the best possible outcomes when emergencies occur. The South Bend Fire Department is dedicated to
providing expert-level service with an all-hazards approach to public safety.
This department is funded by property tax revenue collected in the General Fund. This department also collects fire building plan review fees. | In 2020, the Fire Department received
funds from the Coronavirus Aid, Relief, and Economic Security Act (CARES Act) to help offset public safety personnel overtime costs related to the COVID-19 pandemic. This
revenue is represented as an interfund transfer in from the COVID-19 Response Fund (#264).
Personnel - The personnel budget includes the wages and benefits for seven (7) full-time civilians and 256 sworn firefighters, along with a small budget of $6k for interns. A portion of
sworn firefighter wages are supported by the Local Income Tax Public Safety Fund (#249). For 2022, budgeted support is a little over $6 million. The South Bend Fire Department
conducts recruit academies when its staffing becomes insufficient, generally after the 6th opening. The academy is approximately 21 weeks long - therefore, the department budgets 6
civilian recruit positions for 21 weeks. | Supplies - $390k is budgeted for operating supplies including personal protective equipment (PPE), training materials and equipment, and
more. $181k is budgeted for fuel for vehicles. | Services & Charges - Professional services includes elevator and boiler inspections; various testing including physicals for firefighters,
divers, and hazmat; and legal services. Utilities includes the water, electric, and natural gas for the eleven fire stations. Repairs & maintenance includes $770k for vehicles, $125k for
radios, $22k for other equipment, and $115k for buildings. | Capital - Fire Department capital needs are budgeted in the Fire Department Capital Fund (#287). | Accounting
Changes - In 2020, the Fire Department moved all firefighters assigned to Emergency Medical Services to the General Fund. This includes wages & benefits, supplies, and services
previously accounted for in the EMS Operating Fund (#288). Keeping firefighter EMS personnel in a separate budget was impractical due to frequently changing assignments. EMS
expenditures related to billing are accounted for in separate division in the General Fund.
53
City of South Bend, Indiana
Monthly Financial Report
January 31, 2022
Division Name Emergency Medical Services Fund Number 101
Fund Type General Fund Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages 138,124 146,217 156,804 156,804 11,099 - 11,099 145,705 7%
Fringe Benefits 75,881 79,326 85,060 85,060 7,620 - 7,620 77,440 9%
Total Personnel 214,005 225,543 241,864 241,864 18,719 - 18,719 223,145 8%
Supplies 232,073 387,434 332,900 351,554 32,579 18,717 51,296 300,258 15%
Services & Charges
Professional Services 14,058 22,033 80,610 80,610 1,419 19,005 20,424 60,186 25%
Printing & Advertising 220 - 12,200 12,200 - - - 12,200 0%
Repairs & Maintenance 2,640 3,704 133,600 133,600 - - - 133,600 0%
Education & Training 66,239 7,912 4,000 4,000 - - - 4,000 0%
Travel - - - - - - - - -
Other Services & Charges 52,907 64,153 20,000 20,000 3,380 - 3,380 16,620 17%
Total Services & Charges 136,065 97,802 250,410 250,410 4,799 19,005 23,805 226,606 10%
Operating Expenditures 582,143 710,778 825,174 843,828 56,097 37,722 93,819 750,009 11%
Interfund
Interfund Allocations 10,159 - - - - - - - -
Interfund Total 10,159 - - - - - - - -
Total Expenditures 592,302 710,778 825,174 843,828 56,097 37,722 93,819 750,009 11%
Revenue
Charges for Services 3,491,328 4,195,362 3,608,000 3,608,000 261,028 261,028 3,346,972 7%
Fines, Forfeitures, and Fees - 11 - - - - - -
Other Income 186 588 - - - - - -
Total Revenue 3,491,515 4,195,961 3,608,000 3,608,000 261,028 261,028 3,346,972 7%
Division Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
Emergency Medical Services is a division of the Fire Department. Revenues and expenditures related to EMS billing are tracked in this budget.
The Fire Department recovers significant portion of the cost of EMS services through insurance and patient payments.
Personnel - The personnel budget includes the wages and benefits for four (4) full-time EMS billing personnel. | Supplies - $323k is budgeted for operating supplies for ambulances,
$7.4k for small tools & equipment, and $2k for office supplies. | Services & Charges - Professional services includes collection costs and cleaning services. Utilities includes the water,
electric, and natural gas for the eleven (11) fire stations. Repairs & maintenance includes funding for repairs & maintenance for ambulances and repairs to small equipment. Other
charges & services includes credit card processing fees and postage. | Accounting Changes - Prior to 2020, the EMS operations were tracked in the EMS Operating Fund (#288).
Revenue received from EMS services was not sufficient to cover expenses. Keeping EMS in its own fund would require interfund transfers. Starting in 2020, EMS activities were
moved to the General Fund. Moving EMS revenue and expenditures into the General Fund simplified accounting. Ideally, the cost of firefighters assigned to EMS activities would be
tracked here as well; but due to frequent changes in assignments, it has proven impractical. Instead, the Fire Department will estimate EMS personnel costs by number of positions
assigned, rather than specific firefighters.
54
City of South Bend, Indiana
Monthly Financial Report
January 31, 2022
Division Name Fire Training Center Fund Number 101
Fund Type General Fund Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Supplies 13,842 13,287 5,000 5,630 540 1,374 1,914 3,716 34%
Services & Charges
Utilities 5,729 18,331 33,000 33,000 2,995 - 2,995 30,005 9%
Repairs & Maintenance 10,605 635 110,000 110,000 - - - 110,000 0%
Total Services & Charges 16,334 18,966 143,000 143,000 2,995 - 2,995 140,005 2%
Operating Expenditures 30,175 32,253 148,000 148,630 3,535 1,374 4,909 143,721 3%
Total Expenditures 30,175 32,253 148,000 148,630 3,535 1,374 4,909 143,721 3%
Revenue
Charges for Services 1,050 0 50,000 50,000 505 505 49,495 1%
Total Revenue 1,050 0 50,000 50,000 505 505 49,495 1%
Division Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This division was established in 2020 to account for a portion of the costs of the Luther J Taylor Sr. Fire Training Center and associated revenue. Construction of the Training Center
was completed in 2014. Prior to that, the South Bend Fire Department would have to find locations for training opportunities, such as using vacant or abandoned houses. The Training
Center provided a much needed resource for the South Bend Fire Department as well as other agencies in the area. Firefighters can practice fighting fires in a controlled environment
under different scenarios such as apartment buildings, businesses, commercial kitchens, and cars. The Training Center also hosts the recruit academy, as well as classes for the South
Bend Fire Department and other agencies.
This division is funded by property tax revenue collected in the General Fund and by charges to outside fire departments for their use of the Luther J Taylor Sr. Fire Training Center.
Recruit Academy and other classes are offered to other agencies for a fee.
Expenditures are directly related to running the Training Center and include utilities and maintenance of the facility. Supplies and services needed for classes and equipment for recruits
is also accounted for in the Fire Training Center budget.
From 2019 through 2021, capital improvements were made to the training center through the use of bond proceeds. Capital expenditures related to the fire training center upgrade can
be seen in the Fire Station #9 Bond Capital Fund (#451).
55
City of South Bend, Indiana
Monthly Financial Report
January 31, 2022
Division Name Morris Performing Arts Center Fund Number 101
Fund Type General Fund Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages 285,767 430,859 - - - - - - -
Fringe Benefits 131,601 200,379 - - - - - - -
Total Personnel 417,368 631,239 - - - - - - -
Supplies 22,110 29,271 - 8,435 - 8,435 8,435 - 100%
Services & Charges
Professional Services 2,518 1,650 - 4,444 - 4,444 4,444 - 100%
Printing & Advertising 15,702 14,150 - 23,775 4,493 19,282 23,775 - 100%
Utilities 112,645 110,532 - - - - - - -
Repairs & Maintenance 34,268 61,776 - 9,523 683 8,840 9,523 - 100%
Education & Training - 3,224 - 4,514 25 4,489 4,514 - 100%
Travel 1,469 3,626 - 3,659 167 3,492 3,659 - 100%
Other Services & Charges 11,433 12,862 - 2,613 1,232 1,381 2,613 - 100%
Total Services & Charges 178,034 207,820 - 48,527 6,600 41,927 48,527 - 100%
Operating Expenditures 617,512 868,330 - 56,962 6,600 50,362 56,962 - 100%
Capital - - - - - - - - -
Interfund
Interfund Allocations 210,875 237,973 - - - - - - -
Interfund Transfers Out 175,579 - 600,000 600,000 600,000 - 600,000 - 100%
Interfund Total 386,454 237,973 600,000 600,000 600,000 - 600,000 - 100%
Total Expenditures 1,003,966 1,106,303 600,000 656,962 606,600 50,362 656,962 - 100%
Revenue
Charges for Services 317,745 654,679 - - - - - -
Intergov./ Grants - 992,163 - - - - - -
Other Income 5,930 2,864 - - - - - -
Interfund Allocation Reimb 40,118 86,746 - - - - - -
Interfund Transfers In 55,367 - - - - - - -
Total Revenue 419,160 1,736,453 - - - - - -
Division Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
This division accounts for the operating costs of the Morris Performing Arts Center, the premier performing arts center in this region of the country. It provides improved quality of
life to the City's residents, serves as an economic catalyst in the City, and fosters historic preservation of landmark City venues. The Morris Performing Arts Center (Morris PAC) is a
division under the Department of Venues, Parks & Arts.
In 2022, the Morris Performing Arts Center's operations will be moved into an enterprise fund due to the nature of the Morris' activities. The Morris' revenues previously accounted for
in the General Fund #101) will be moved to the newly created Morris Performing Arts Center Operations Fund (#602).
In 2021, the Morris received the Shuttered Venue Operators Grant (SVOG) from the US Small Business Association to help offset the costs from the COVID-19 closure during 2020.
In 2022, the Morris Performing Arts Center's operations will be moved into an enterprise fund due to the nature of the Morris' activities. The Morris' expenditures previously
accounted for in the General Fund #101) will be moved to the newly created Morris Performing Arts Center Operations Fund (#602). $600,000 is budgeted to be transferred to the
new fund to establish the fund's beginning cash balance. The interfund transfer represents the net profit generated by the Morris in recent years, which reverted to the General Fund
(#101).
56
City of South Bend, Indiana
Monthly Financial Report
January 31, 2022
Division Name Palais Royale Ballroom Fund Number 101
Fund Type General Fund Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages 28,543 - - - - - - - -
Fringe Benefits 28,243 - - - - - - - -
Total Personnel 56,786 - - - - - - - -
Supplies 5,031 1,626 5,000 5,000 391 - 391 4,609 8%
Services & Charges
Printing & Advertising 3,693 - - - - - - - -
Utilities 80,505 71,095 92,000 92,000 10,524 - 10,524 81,476 11%
Repairs & Maintenance 26,223 23,356 61,000 76,899 3,567 23,820 27,387 49,512 36%
Other Services & Charges 5,539 8,062 14,640 19,494 1,396 3,459 4,854 14,640 25%
Total Services & Charges 115,959 102,514 167,640 188,394 15,487 27,279 42,766 145,628 23%
Operating Expenditures 177,777 104,140 172,640 193,394 15,878 27,279 43,157 150,237 22%
Interfund
Interfund Allocations 43,637 45,407 36,009 36,009 3,001 - 3,001 33,008 8%
Interfund Total 43,637 45,407 36,009 36,009 3,001 - 3,001 33,008 8%
Total Expenditures 221,414 149,547 208,649 229,403 18,879 27,279 46,158 183,245 20%
Revenue
Charges for Services 88,843 122,575 136,190 136,190 3,620 3,620 132,570 3%
Other Income 4,966 - - - 3,952 3,952 (3,952) -
Total Revenue 93,809 122,575 136,190 136,190 7,572 7,572 128,618 6%
Division Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
This division accounts for the operating expenses of the Palais Royale, a premier banquet/meeting facility. It provides exquisite food and beverage catering service, for both social
events and business events, and supports South Bend's downtown economy. The Palais Royale is distinguished by its history and ambiance. The Palais Royale is a division under the
Department of Venues, Parks & Arts.
This division is funded by property tax revenue collected in the General Fund. Charges for Services is for the rental of the retail space and reimbursement from the caterer for utilities
and LaSalle Grill for refuse and recycle service.
As a result of a new catering contract, in 2021, the Palais Royale personnel budget was eliminated. One position (Manager-Assistant Facility Operations) was transferred to the Morris
Performing Arts Center budget and one position was eliminated (Administrative Assistant I). The remaining expenses budgeted are for utilities and minor repairs and maintenance of
the facility. All utilities are paid for by the City and will be reimbursed by the caterer.
57
City of South Bend, Indiana
Monthly Financial Report
January 31, 2022
Fund Name Motor Vehicle Highway Fund Number 202
Fund Type Special Revenue Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Shared Revenues 2,985,157 3,204,129 3,050,000 3,050,000 258,799 258,799 2,791,202 8%
Intergov./ Grants - 123,272 - - - - - -
Licenses & Permits 300 1,975 1,500 1,500 - - 1,500 0%
Charges for Services 290,475 224,847 262,300 262,300 9,394 9,394 252,906 4%
Interest Earnings 39,751 23,518 19,635 19,635 2,156 2,156 17,479 11%
Debt Proceeds 1,778,948 890,000 775,000 775,000 - - 775,000 0%
Other Income 56,716 41,861 6,000 6,000 5,699 5,699 301 95%
Interfund Allocation Reimb 149,020 150,163 187,963 187,963 15,664 15,664 172,299 8%
Interfund Transfers In 4,937,750 3,500,000 5,550,000 5,550,000 462,500 462,500 5,087,500 8%
Total Revenue 10,238,117 8,159,765 9,852,398 9,852,398 754,211 754,211 9,098,187 8%
Expenditures by Activity
Streets / Traffic & Lighting 7,154,221 8,652,023 8,317,336 9,353,790 954,033 1,145,218 2,099,250 7,254,539 22%
Curb & Sidewalk Program 1,202,773 1,320,264 1,879,899 2,419,862 444,219 162,880 607,099 1,812,763 25%
Total Expenditures 8,356,994 9,972,287 10,197,235 11,773,651 1,398,252 1,308,098 2,706,349 9,067,302 23%
Expenditures by Type
Personnel
Salaries & Wages 2,715,345 2,826,835 3,330,520 3,330,520 255,822 - 255,822 3,074,698 8%
Fringe Benefits 1,138,382 1,168,166 1,423,392 1,423,392 145,321 - 145,321 1,278,071 10%
Total Personnel 3,853,726 3,995,001 4,753,912 4,753,912 401,143 - 401,143 4,352,769 8%
Supplies 1,065,253 898,714 720,794 749,521 66,783 131,060 197,843 551,678 26%
Services & Charges
Professional Services 255,097 389,410 700,000 1,239,963 377,083 162,880 539,963 700,000 44%
Printing & Advertising 194 771 2,950 3,142 - 192 192 2,950 6%
Utilities 44,364 41,299 51,856 51,856 6,955 - 6,955 44,901 13%
Repairs & Maintenance 699,746 637,358 692,525 705,032 130,353 16,754 147,106 557,926 21%
Education & Training 13,900 2,845 10,000 6,900 2,226 1,500 3,726 3,174 54%
Travel 2,210 - 5,000 8,000 - - - 8,000 0%
Other Services & Charges 165,904 102,368 149,210 149,310 143 684 827 148,483 1%
Debt Service Principal 590,097 874,648 953,898 953,898 290,102 - 290,102 663,796 30%
Debt Service Interest & Fees 28,674 39,036 52,508 52,508 12,666 - 12,666 39,842 24%
Total Services & Charges 1,800,187 2,087,736 2,617,947 3,170,609 819,527 182,010 1,001,536 2,169,072 32%
Operating Expenditures 6,719,167 6,981,451 8,092,653 8,674,041 1,287,453 313,070 1,600,523 7,073,519 18%
Capital 102,840 1,571,080 775,000 1,770,028 - 995,028 995,028 775,000 56%
Interfund Allocations 1,534,987 1,419,756 1,329,582 1,329,582 110,799 - 110,799 1,218,784 8%
Total Expenditures 8,356,994 9,972,287 10,197,235 11,773,651 1,398,252 1,308,098 2,706,349 9,067,303 23%
Net Surplus / (Deficit) 1,881,123 (1,812,522) (344,837) (1,921,253) (644,041) (1,952,138)
Beginning Cash Balance 4,743,203 6,607,820 4,772,416
Cash Adjustments (16,506) (22,883) -
Ending Cash Balance 6,607,820 4,772,416 2,851,162 4,509,159
Cash Reserves Target 2,089,248 2,493,072 2,943,413
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
Cash Reserves Target
25% of Annual expenditures
This fund accounts for a portion of the Streets & Sewers Division's, see operations listed below. Streets & Sewers is a division of the Department of Public Works.
Streets - Repairs and maintains 2,200 lane miles of road surface in the city limits. Maintenance on streets ranges from paving and patching in the summer to plowing snow in the winter.
In 2019, the crack-sealing program was revived in an effort to mitigate water infiltration through cracks in the street surface. Additionally, Streets maintains around 398 miles of alley
surface. Also operating under Streets is Unit 211, a 24/7 response vehicle that works with the South Bend Police and Fire Departments for emergencies. | Traffic & Lighting -
Maintains traffic signs, signals, and city-owned streetlights. Not only does this office provide traffic control in construction areas for Streets & Sewers, but Traffic & Lighting also works
with the South Bend Police Dept to provide traffic control for special events in the city, setting up traffic control for events. Additionally, it is responsible for street painting, i.e., line
striping, crosswalks, stop bars, etc. | Curb & Sidewalk - An annual program to replace sidewalks, curbs, and curb ramps in poor condition at residential properties throughout the City.
City Council members select the locations to be reviewed by Engineering for bidding as a public works project.
This fund receives 50% of the City's gas tax and wheel tax distribution from the State of Indiana. Gas tax revenue is distributed monthly by the State and is based on a complex formula,
developed by the State, which takes into account population, road and street mileage and other factors. Wheel tax is collected by the Indiana Bureau of Motor Vehicles, remitted to the
County, and distributed monthly to the local units based on population and road miles. Tax revenues are not keeping pace with expenses. The City continues to use income tax revenue
to support the current level of street maintenance and repair, transferring funds from Local Income Tax Certified Shares Fund (#404).
Personnel - The personnel budget in this fund includes the wages and benefits of 59 full-time employees and part-time & seasonal workers as well. | Supplies - The supplies budget is
for the procurement of street paving materials and other materials needed to repair and replace street and traffic lights and signs. It also includes operational supplies for the Streets and
Traffic & Lighting operations such as fuel for vehicles, small tools & equipment, uniforms, and office supplies. Road salt is also budgeted in this fund at $350,000 for 2022. | Services -
The repair & maintenance budget includes R&M for vehicles, equipment, and buildings. The professional services budget includes funding for contracted paving of curbs & sidewalks.
The utilities budget includes 50% of the costs of electric, natural gas, and water for the Public Works Service Center. The other 50% is paid for by the Sewers subdivision which is
budgeted in the Sewage Works Operations Fund (#641). | Curb & Sidewalk Program - Seven (7) full-time personnel are budgeted along with a budget for part-time & seasonal
workers. As the Common Council wanted to expand the program, three (3) Concrete Finishers were added to the 2019 budget.
58
City of South Bend, Indiana
Monthly Financial Report
January 31, 2022
Fund Name MVH Restricted Fund Number 266
Fund Type Special Revenue Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Shared Revenues 2,985,157 3,204,129 3,050,000 3,050,000 258,798 258,798 2,791,202 8%
Interest Earnings 12,589 9,704 285 285 1,164 1,164 (879) 408%
Debt Proceeds - - 925,000 925,000 - - 925,000 0%
Total Revenue 2,997,747 3,213,833 3,975,285 3,975,285 259,962 259,962 3,715,323 7%
Expenditures by Type
Personnel
Salaries & Wages 221,144 247,754 429,064 429,064 - - - 429,064 0%
Fringe Benefits 103,529 110,873 159,953 159,953 - - - 159,953 0%
Total Personnel 324,673 358,626 589,017 589,017 - - - 589,017 0%
Supplies 1,165,290 1,099,093 1,516,135 1,619,007 37,699 66,607 104,306 1,514,701 6%
Services & Charges
Professional Services - 249,700 - - - - - - -
Repairs & Maintenance 1,042,462 568,445 1,419,325 1,816,325 91 397,000 397,091 1,419,234 22%
Debt Service Principal - - 175,924 175,924 - - - 175,924 0%
Debt Service Interest & Fees - - 22,033 22,033 - - - 22,033 0%
Total Services & Charges 1,042,462 818,145 1,617,282 2,014,282 91 397,000 397,091 1,617,191 20%
Capital - 15,800 925,000 925,000 - 503,891 503,891 421,109 54%
Total Expenditures 2,532,426 2,291,664 4,647,434 5,147,306 37,790 967,498 1,005,288 4,142,018 20%
Net Surplus / (Deficit) 465,321 922,169 (672,149) (1,172,021) 222,172 (745,326)
Beginning Cash Balance 650,402 1,126,297 2,042,332
Cash Adjustments 10,574 (6,134) -
Ending Cash Balance 1,126,297 2,042,332 870,312 2,299,750
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
The MVH Restricted Fund was established in 2019 due to a directive from the Indiana State Board of Accounts:
Starting on January 1, 2019, the political subdivision must post at the time of receipt of the distribution from the State Motor Vehicle Highway Account fifty percent (50%) of the
distribution to MVH Restricted. The political subdivision, by ordinance or resolution, may elect to allocate more than fifty percent (50%) of the distributions to MVH Restricted.
During the same fiscal year, the political subdivision may transfer, by ordinance or resolution, the amount allocated in excess of the 50% requirement from MVH Restricted to MVH.
In no event can any transfers from MVH Restricted to MVH reduce the fiscal year distributions from the State Motor Vehicle Highway Account below the 50% requirement for MVH
Restricted.
Any amounts allocated in excess of the required 50% of distributions which remain in MVH Restricted at the end of the fiscal year must remain in MVH Restricted until expended for
construction, reconstruction, or preservation.
This fund receives 50% of the City's gas tax and wheel tax distribution from the State of Indiana. Gas tax revenue is distributed monthly by the State and is based on a complex
formula, developed by the State, which takes into account population, road and street mileage and other factors. Wheel tax is collected by the Indiana Bureau of Motor Vehicles,
remitted to the County, and distributed monthly to the local units based on population and road miles. This fund also receives revenue from interest earned on the fund's cash balance.
Qualified Expenditures: Effective July 1, 2018, Indiana Code 8-14-1-4(b) and Indiana Code 8-14-1-5(c) requires at least 50% of the MVH distributions to be used for construction,
reconstruction and preservation of the unit’s highways. Maintenance expenditures do not count toward the 50% requirement.
Cash Reserves Target
No reserve requirement
59
City of South Bend, Indiana
Monthly Financial Report
January 31, 2022
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Shared Revenues 5,970,315 6,408,258 6,100,000 6,100,000 517,597 517,597 5,582,403 8%
Intergov./ Grants - 123,272 - - - - - -
Licenses & Permits 300 1,975 1,500 1,500 - - 1,500 0%
Charges for Services 290,475 224,847 262,300 262,300 9,394 9,394 252,906 4%
Interest Earnings 52,340 33,222 19,920 19,920 3,320 3,320 16,600 17%
Debt Proceeds 1,778,948 890,000 1,700,000 1,700,000 - - 1,700,000 0%
Other Income 56,716 41,861 6,000 6,000 5,699 5,699 301 95%
Interfund Allocation Reimb 149,020 150,163 187,963 187,963 15,664 15,664 172,299 8%
Interfund Transfers In 4,937,750 3,500,000 5,550,000 5,550,000 462,500 462,500 5,087,500 8%
Total Revenue 13,235,863 11,373,598 13,827,683 13,827,683 1,014,173 1,014,173 12,813,509 7%
Expenditures by Fund
Motor Vehicle Highway (#202)8,356,994 9,972,287 10,197,235 11,773,651 1,398,252 1,308,098 2,706,349 9,067,302 23%
MVH Restricted (#266)2,532,426 2,291,664 4,647,434 5,147,306 37,790 967,498 1,005,288 4,142,018 20%
Total Expenditures 10,889,419 12,263,951 14,844,669 16,920,957 1,436,042 2,275,595 3,711,637 13,209,320 22%
Expenditures by Activity
Streets / Traffic & Lighting 9,686,646 10,943,687 12,964,770 14,501,095 991,823 2,112,715 3,104,538 11,396,557 21%
Curb & Sidewalk Program 1,202,773 1,320,264 1,879,899 2,419,862 444,219 162,880 607,099 1,812,763 25%
Total Expenditures 10,889,419 12,263,951 14,844,669 16,920,957 1,436,042 2,275,595 3,711,637 13,209,320 22%
Expenditures by Type
Personnel
Salaries & Wages 2,936,488 3,074,589 3,759,584 3,759,584 255,822 - 255,822 3,503,762 7%
Fringe Benefits 1,241,911 1,279,038 1,583,345 1,583,345 145,321 - 145,321 1,438,024 9%
Total Personnel 4,178,400 4,353,627 5,342,929 5,342,929 401,143 - 401,143 4,941,786 8%
Supplies 2,230,544 1,997,807 2,236,929 2,368,527 104,482 197,667 302,149 2,066,378 13%
Services & Charges
Professional Services 255,097 639,109 700,000 1,239,963 377,083 162,880 539,963 700,000 44%
Printing & Advertising 194 771 2,950 3,142 - 192 192 2,950 6%
Utilities 44,364 41,299 51,856 51,856 6,955 - 6,955 44,901 13%
Repairs & Maintenance 1,742,208 1,205,803 2,111,850 2,521,357 130,444 413,754 544,197 1,977,160 22%
Education & Training 13,900 2,845 10,000 6,900 2,226 1,500 3,726 3,174 54%
Travel 2,210 - 5,000 8,000 - - - 8,000 0%
Other Services & Charges 165,904 102,368 149,210 149,310 143 684 827 148,483 1%
Debt Service Principal 590,097 874,648 1,129,822 1,129,822 290,102 - 290,102 839,720 26%
Debt Service Interest & Fees 28,674 39,036 74,541 74,541 12,666 - 12,666 61,875 17%
Total Services & Charges 2,842,649 2,905,881 4,235,229 5,184,891 819,618 579,010 1,398,628 3,786,263 27%
Operating Expenditures 9,251,592 9,257,315 11,815,087 12,896,347 1,325,244 776,676 2,101,920 10,794,427 16%
Capital 102,840 1,586,880 1,700,000 2,695,028 - 1,498,919 1,498,919 1,196,109 56%
Interfund
Interfund Allocations 1,534,987 1,419,756 1,329,582 1,329,582 110,799 - 110,799 1,218,784 8%
Total Interfund 1,534,987 1,419,756 1,329,582 1,329,582 110,799 - 110,799 1,218,784 8%
Total Expenditures 10,889,419 12,263,951 14,844,669 16,920,957 1,436,042 2,275,595 3,711,637 13,209,320 22%
Net Surplus / (Deficit) 2,346,444 (890,352) (1,016,986) (3,093,274) (421,869) (2,697,464)
Beginning Cash Balance 5,393,605 7,734,117 6,814,748
Cash Adjustments (5,932) (29,017) -
Ending Cash Balance 7,734,117 6,814,748 3,721,474 6,808,909
Motor Vehicle Highway Budget Summary - Fund 202 & 266
This summary shows the combined Motor Vehicle Highway (MVH) Fund and MVH Restricted Fund. These funds account for a portion of the Streets & Sewers Division's operations
including: Streets, Traffic & Lighting, and Curb & Sidewalk. Streets & Sewers is a division of the Department of Public Works.
For the purposes of reporting to the State of Indiana, these funds are combined; however, their accounting must be kept separate based on the directive put forth by the Indiana State
Board of Accounts:
Starting on January 1, 2019, the political subdivision must post at the time of receipt of the distribution from the State Motor Vehicle Highway Account fifty percent (50%) of the
distribution to MVH Restricted. The political subdivision, by ordinance or resolution, may elect to allocate more than fifty percent (50%) of the distributions to MVH Restricted.
During the same fiscal year, the political subdivision may transfer, by ordinance or resolution, the amount allocated in excess of the 50% requirement from MVH Restricted to MVH. In
no event can any transfers from MVH Restricted to MVH reduce the fiscal year distributions from the State Motor Vehicle Highway Account below the 50% requirement for MVH
Restricted.
Any amounts allocated in excess of the required 50% of distributions which remain in MVH Restricted at the end of the fiscal year must remain in MVH Restricted until expended for
construction, reconstruction, or preservation.
60
City of South Bend, Indiana
Monthly Financial Report
January 31, 2022
Fund Name Local Road & Street Fund Number 251
Fund Type Special Revenue Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Shared Revenues 1,781,618 1,939,498 1,829,152 1,829,152 175,627 175,627 1,653,525 10%
Intergov./ Grants 101,082 670,528 947,000 947,000 - - 947,000 0%
Interest Earnings 43,781 18,850 7,417 7,417 1,339 1,339 6,078 18%
Other Income 18,968 - - - - - - -
Interfund Transfers In - - - - - - - -
Total Revenue 1,945,448 2,628,875 2,783,569 2,783,569 176,965 176,965 2,606,603 6%
Expenditures by Type
Supplies 4,468 367,364 350,000 383,184 3,072 32,067 35,139 348,046 9%
Services & Charges
Professional Services 200,078 459,207 1,170,000 1,492,455 494 157,131 157,625 1,334,830 11%
Repairs & Maintenance 795,967 534,977 250,000 168,494 - 83,324 83,324 85,170 49%
Other Services & Charges 2,094 8,202 - - - - - - -
Total Services & Charges 998,139 1,002,386 1,420,000 1,660,949 494 240,455 240,949 1,420,000 15%
Capital 1,552,078 543,198 300,000 612,767 16,526 296,241 312,767 300,000 51%
Interfund Transfers Out 1,000,000 2,000,000 1,000,000 1,000,000 - - - 1,000,000 0%
Total Expenditures 3,554,685 3,912,948 3,070,000 3,656,900 20,092 568,762 588,854 3,068,046 16%
Net Surplus / (Deficit) (1,609,236) (1,284,072) (286,431) (873,331) 156,873 (411,889)
Beginning Cash Balance 5,233,148 3,632,884 2,349,376
Cash Adjustments 8,971 565 -
Ending Cash Balance 3,632,884 2,349,376 1,476,045 2,505,684
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund is used to track expenditures for road projects managed by the Engineering division of the Department of Public Works.
Per Indiana Code Section 8-14-2-5, this fund "shall be used exclusively by the cities, towns, and counties for: engineering, land acquisition, construction, resurfacing, maintenance,
restoration, or rehabilitation of both local and arterial road and street systems; the payment of principal and interest on bonds sold primarily to finance road, street, or thoroughfare
projects; any local costs required to undertake a recreational or reservoir road project under IC 8-23-5; or the purchase, rental, or repair of highway equipment."
This fund receives gas taxes from the State of Indiana as its primary revenue source. Gas tax revenue is distributed monthly by the State and is based on a complex formula, developed
by the State, which takes into account population, road and street mileage and other factors. Gas tax is forecasted conservatively given the changes in the State's distribution formula.
This fund also receives revenue from interest earned on the fund's cash balance. Grants/Intergovernmental revenue is provided by the Indiana Department of Transportation
(INDOT) and reimbursed through progress billing for state approved projects. In 2019, $2.5 million was transferred from the Local Income Tax Economic Development Fund (#408)
to cover the cost of 20% local match for the Bendix Drive Pavement Replacement Project.
Expenditures in this fund are for general street maintenance, traffic calming, outsourced paving, and traffic signal maintenance. Expenditures are based on the revenues received. There
is no cash reserve requirement as this is a capital fund so it is spent down on capital projects.
In 2021, the City issued an infrastructure bond to fund city-wide street improvements. As a result, some of the outsourced paving expenses typically budgeted for in this fund were
moved to the 2021 Infrastructure Bond Capital Fund (#455).
This fund supports a 50/50 matching grant (Community Crossings), funding $1,000,000 as the matching portion as an Interfund transfer to the Local Road & Bridge Grant Fund
(#265). The transfer from this fund was suspended in 2021 and the matching portion was covered by the 2021 Infrastructure Bond Capital Fund (#455) and this fund transferred $2
million to the Motor Vehicle Highway Fund (#202). In 2022, this fund will resume the $1 million matching transfer to Fund #265.
Cash Reserves Target
No reserve requirement
61
City of South Bend, Indiana
Monthly Financial Report
January 31, 2022
Fund Name LOIT Special Distribution Fund Number 257
Fund Type Special Revenue Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Grants 144,097 - - - - - - -
Interest Earnings 1,257 1,469 543 543 140 140 403 26%
Other Income - 1,500 - - - - - -
Total Revenue 145,354 2,969 543 543 140 140 403 26%
Expenditures by Type
Services & Charges
Professional Services 17,856 3,762 - - - - - - -
Total Services & Charges 17,856 3,762 - - - - - - -
Capital 31,938 20,166 - 56,950 - 56,950 56,950 - 100%
Total Expenditures 49,793 23,927 - 56,950 - 56,950 56,950 - 100%
Net Surplus / (Deficit)95,560 (20,958) 543 (56,407) 140 (56,810)
Beginning Cash Balance 170,735 266,588 245,630
Cash Adjustments 293 - -
Ending Cash Balance 266,588 245,630 189,223 245,770
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established in 2016, per the Indiana State Board of Accounts (SBOA), to receive a one-time payment of local income taxes from the State for the purpose of
infrastructure expenditures. Per the state statute (Senate Enrolled Act 67), a minimum of 75% must be spent on infrastructure projects. A total of $4,217,549, representing 75% of the
total distribution, was deposited in May 2016, comprised of $4,160,901 distributed to the City and $56,648 distributed to the Redevelopment Authority. The remainder was deposited
into the Rainy Day Fund (#102).
Based on the fund purpose listed above, the one-time payment of local income tax received for infrastructure improvements has been expended and therefore this fund is slated to be
inactivated once all funds are spent.
The City continues to use this cash to help fund infrastructure projects. The fund should be spent down in the next year or so. Projects are managed by the Engineering division of the
Department of Public Works.
Cash Reserves Target
No reserve requirement - one-time distribution
- spend down to zero
62
City of South Bend, Indiana
Monthly Financial Report
January 31, 2022
Fund Name Local Road & Bridge Grant Fund Number 265
Fund Type Special Revenue Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Grants 1,102,365 791,072 1,000,000 1,000,000 - - 1,000,000 0%
Interest Earnings 7,642 4,832 1,049 1,049 402 402 647 38%
Other Income - - - - - - - -
Interfund Transfers In 1,522,365 1,000,000 1,000,000 1,000,000 - - 1,000,000 0%
Total Revenue 2,632,372 1,795,904 2,001,049 2,001,049 402 402 2,000,647 0%
Expenditures by Type
Services & Charges
Repairs & Maintenance 1,691,081 2,482,521 2,000,000 2,923,443 - 197,847 197,847 2,725,596 7%
Other Services & Charges - - - - - - - - -
Total Services & Charges 1,691,081 2,482,521 2,000,000 2,923,443 - 197,847 197,847 2,725,596 7%
Capital - - - - - - - - -
Total Expenditures 1,691,081 2,482,521 2,000,000 2,923,443 - 197,847 197,847 2,725,596 7%
Net Surplus / (Deficit)941,291 (686,618) 1,049 (922,394) 402 (197,445)
Beginning Cash Balance 449,431 1,391,493 704,875
Cash Adjustments 770 - -
Ending Cash Balance 1,391,493 704,875 (217,519) 705,277
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established (ordinance 10486-16) to account for the receipt of the Community Crossings state grant and matching revenue (50/50) and for the payment of expenditures
on eligible projects, per the Indiana State Board of Accounts (SBOA).
Community Crossings is a partnership between the Indiana Department of Transportation (INDOT) and Hoosier communities, both urban and rural, to invest in infrastructure
projects that catalyze economic development, create jobs, and strengthen local transportation networks. The City is seeking $1 million in grant funding each year.
In February 2017, the City received its first Community Crossings matching grant from INDOT for $1 million.
The City's matching portion is covered by interfund transfers from other City funds. The transfers have come from the following funds: 2017 - $1 million - LOIT 2016 Special
Distribution Fund (#257) | 2018 - $670,000 - LOIT 2016 Special Distribution Fund (#257) | 2019 - $553,253 - Local Road & Street Fund (#251) | 2020 - $1 million - Local Road &
Street Fund (#251), $522,365 - Major Moves Construction Fund (#412) | 2021 - $1 million - 2021 Infrastructure Bonds Fund (#455) | 2022 - $1 million - Local Road & Street Fund
(#251)
Expenditures are calculated on anticipated grant proceeds, plus the City's matching portion funded by Local Road & Street Fund (#251). The Community Crossings Matching Grant
project includes pavement reconstruction - asphalt milling and resurfacing and curb ramps. Projects are managed by the Engineering division of the Department of Public Works.
Cash Reserves Target
No reserve requirement - Grant fund - spend
down to zero
63
City of South Bend, Indiana
Monthly Financial Report
January 31, 2022
Fund Name Major Moves Construction Fund Number 412
Fund Type Capital Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Grants 668 84,756 - - - - - -
Interest Earnings 17,411 9,556 3,481 3,481 1,076 1,076 2,405 31%
Other Income 493,328 493,328 493,328 493,328 - - 493,328 0%
Total Revenue 511,407 587,639 496,809 496,809 1,076 1,076 495,733 0%
Expenditures by Type
Supplies - - 350,000 350,000 - - - 350,000 0%
Services & Charges
Professional Services 108,890 57,027 - 489,238 - 489,238 489,238 - 100%
Repairs & Maintenance 44,201 - 450,000 450,000 - - - 450,000 0%
Total Services & Charges 153,090 57,027 450,000 939,238 - 489,238 489,238 450,000 52%
Capital 649,253 27,855 500,000 500,000 - - - 500,000 0%
Interfund Transfers Out 522,365 - - - - - - - -
Total Expenditures 1,324,708 84,882 1,300,000 1,789,238 - 489,238 489,238 1,300,000 27%
Net Surplus / (Deficit)(813,301) 502,758 (803,191) (1,292,429) 1,076 (488,162)
Beginning Cash Balance 2,195,972 1,386,436 1,889,193
Cash Adjustments 3,765 - -
Ending Cash Balance 1,386,436 1,889,193 596,764 1,890,270
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established in 2006 with the City's share of the proceeds for the lease of the Indiana Toll Road (I-80/90). The fund is used to finance capital improvements projects
managed by the Engineering division of the Department of Public Works.
Per Indiana Code Section 8-14-16-5, “money in the fund may be expended only for the following purposes: (1) Construction of highways, roads, and bridges; (2) In a county that is a
member of the northwest Indiana regional development authority, or in a city or town located in such a county, any purpose for which the regional development authority may make
expenditures under IC 36-7.5; (3) Providing funding for economic development projects (as defined in IC 6-3.5-7-13.1(c)(1) or IC 6-3.5-7-13.1(c)(2)(A) through IC 6-3.5-7-
13.1(c)(2)(K)); (4) Matching federal grants for a purpose described in this section; (5) Providing funding for interlocal agreements under IC 36-1-7 for a purpose described in this
section; (6) Providing the county's, city's, or town's contribution to a regional development authority established under IC 36-7.6-2-3.”
This fund receives principal and interest income from interfund loans (debt schedules #84 & #85) being repaid by the River East Residential TIF Fund (#436). The loans will be paid
off in 2024 and 2029. This fund also receives revenue from interest earned on the fund's cash balance.
Since the original funding for Major Moves was realized in 2006 from the lease proceeds of the Indiana Toll Road and the interfund loans will eventually be paid off, there will be no
funding source remaining by 2029. At that time, this fund will be spent down to zero.
For 2021, $450,000 was budgeted for the Streets Division to use for street paving materials. In 2022, internal street paving materials decreased to $350,000. Budgeted for 2022 is
$450,000 for Contracted Paving - as part of the City's Rebuilding our Streets Initiative. Also funded in 2022 is $200,000 Flashing Beacon and $300,000 Guardrail Installation.
Cash Reserves Target
No reserve requirement - Capital fund - spend
down to zero
64
City of South Bend, Indiana
Monthly Financial Report
January 31, 2022
Fund Name 2021 Infrastructure Bond Capital Fund Number 455
Fund Type Capital Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings - 21,221 - - 2,186 2,186 (2,186) -
Interfund Transfers In - 8,601,026 - - - - - -
Total Revenue - 8,622,248 - - 2,186 2,186 (2,186) -
Expenditures by Type
Capital - 3,785,766 - 3,815,260 - 2,189,477 2,189,477 1,625,782 57%
Interfund Transfers Out - 1,000,000 - - - - - - -
Total Expenditures - 4,785,766 - 3,815,260 - 2,189,477 2,189,477 1,625,782 57%
Net Surplus / (Deficit)- 3,836,482 - (3,815,260) 2,186 (2,187,292)
Beginning Cash Balance - - 3,836,482
Cash Adjustments - - -
Ending Cash Balance - 3,836,482 21,222 3,838,667
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Cash Reserves Target
No reserve requirement - Bond capital fund -
spend down to zero
This fund was established to track the expenditures of the proceeds from the LIT Lease Rental Revenue Bonds, Series 2021. The bonds were issued to fund street and neighborhood
infrastructure projects. The bonds were secured with local income tax funding and are being repaid by the Local Income Tax Economic Development Fund (#408). Payment of debt
service principal and interest to the bondholders is recorded in the Building Corporation Fund (#755).
The par amount of the bonds were $7,610,000 with a premium of $1,250,022, a total of $8,860,022. The bonds were closed on May 12, 2021 with a net interest rate of 3.4%. The bond
proceeds and cost of issuance were accounted for in the Building Corporation Fund (#755). The net amount of $8,601,026 was transferred from Fund #755 to this bond capital fund
to be used towards the approved capital projects.
The bonds proceeds will be spent towards improving the City's neighborhoods through street and infrastructure improvements. In 2021, $1,000,000 was transferred to the Local Road
& Bridge Grant Fund (#265) as the City's match portion for the Community Crossings state matching grant from the Indiana Department of Transportation (INDOT). In 2022, the
Local Road & Street Fund (#251) will resume the matching transfer.
65
City of South Bend, Indiana
Monthly Financial Report
January 31, 2022
Fund Name Solid Waste Operations Fund Number 610
Fund Type Enterprise Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 5,656,106 6,092,214 6,398,200 6,398,200 492,487 492,487 5,905,713 8%
Interest Earnings 2,362 781 - - 516 516 (516) -
Other Income 98,540 49,951 45,000 45,000 18,131 18,131 26,869 40%
Interfund Transfers In 250,000 1,796,371 - - - - - -
Total Revenue 6,007,008 7,939,316 6,443,200 6,443,200 511,134 511,134 5,932,066 8%
Expenditures by Type
Personnel
Salaries & Wages 1,151,775 1,116,262 1,294,255 1,294,255 84,559 - 84,559 1,209,696 7%
Fringe Benefits 491,924 450,803 625,177 625,177 44,787 - 44,787 580,390 7%
Total Personnel 1,643,699 1,567,066 1,919,432 1,919,432 129,346 - 129,346 1,790,086 7%
Supplies 328,387 314,035 448,120 449,050 13,029 930 13,959 435,091 3%
Services & Charges
Printing & Advertising 504 4,106 5,193 5,193 - - - 5,193 0%
Repairs & Maintenance 1,156,210 1,249,530 1,030,000 1,030,000 101,931 - 101,931 928,069 10%
Education & Training - 17,160 20,000 20,000 - - - 20,000 0%
Travel - - 9,900 9,900 - - - 9,900 0%
Other Services & Charges 1,199,086 1,151,364 1,269,157 1,361,526 108,695 3,168 111,863 1,249,663 8%
Debt Service Principal - 250,000 - - - - - - -
Total Services & Charges 2,355,800 2,672,159 2,334,250 2,426,619 210,626 3,168 213,794 2,212,825 9%
Operating Expenditures 4,327,885 4,553,260 4,701,802 4,795,101 353,001 4,098 357,099 4,438,002 7%
Interfund
Interfund Allocations 958,978 1,185,129 1,187,501 1,187,501 98,958 - 98,958 1,088,543 8%
Interfund Transfers Out 979,213 867,967 1,124,161 1,124,161 203,562 - 203,562 920,599 18%
Total Interfund 1,938,191 2,053,096 2,311,662 2,311,662 302,520 - 302,520 2,009,142 13%
Total Expenditures 6,266,076 6,606,356 7,013,464 7,106,763 655,522 4,098 659,619 6,447,144 9%
Net Surplus / (Deficit) (259,069) 1,332,960 (570,264) (663,563) (144,387) (148,485)
Beginning Cash Balance 449,145 87,032 906,471
Cash Adjustments (103,044) (513,522) -
Ending Cash Balance 87,032 906,471 242,908 710,919
Cash Reserves Target 626,608 660,636 710,676
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
This fund was established to account for the operations of the Solid Waste Division of the Department of Public Works. Solid Waste provides weekly trash collection service.
Additional services available to residents include trash extra bulky collection, weekly yard waste collection, yard waste extra bulky collection, and Christmas tree collection.
This fund is funded by charging City residents a monthly fee for pick-up and disposal of trash at an area landfill/transfer station and recycling centers. The most recent rate increases
were in 2008 (ordinance no. 9861-08), 2017 (ordinance no. 10400-15), and 2021 (ordinance no. 10797-21).
At the end of 2020, the Common Council approved an interfund loan from the Sewage Works Operations Fund (#641) to this fund in order to ensure the cash balance was not
negative at year-end. The loan was repaid June 30, 2021.
Personnel - The personnel budget includes the wages and benefits for twenty-five (25) full-time employees and a small budget for one (1) part-time employee. Rates for drivers have
gone up significantly. | Supplies - The supplies budget includes fuel for the trash trucks, trash and yard waste totes, uniforms, and other small operating supplies. | Services - The
repair & maintenance budget includes R&M for the trash trucks. The majority of the budget for other charges & services is for landfill costs (approx. $1.2 million budgeted for 2022).
Landfill costs have continued to increase as the volume of trash collected rises year after year. However, the City does not charge residents based on the volume of trash picked up so
there is no additional revenue to help offset the increased costs. The City will continue to look for ways to be more efficient and/or raise more revenue. | Capital - Solid Waste's
capital needs are tracked in a separate capital fund (#611). Funds are transferred to capital fund as needed for the payment of debt service payments for capital leases. The City
purchases new trash trucks through 5-year capital leases.
Cash Reserves Target
10% of Annual expenditures
66
City of South Bend, Indiana
Monthly Financial Report
January 31, 2022
Fund Name Solid Waste Capital Fund Number 611
Fund Type Enterprise Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 946 34 - - 3 3 (3) -
Debt Proceeds 375,000 758,270 1,430,000 1,430,000 - - 1,430,000 0%
Interfund Transfers In 979,213 867,967 1,124,161 1,124,161 203,562 203,562 920,599 18%
Total Revenue 1,355,159 1,626,271 2,554,161 2,554,161 203,565 203,565 2,350,596 8%
Expenditures by Type
Services & Charges
Debt Service Principal 927,626 843,122 1,061,327 1,061,327 197,561 - 197,561 863,766 19%
Debt Service Interest & Fees 51,027 37,977 62,834 62,834 6,001 - 6,001 56,833 10%
Total Services & Charges 978,653 881,100 1,124,161 1,124,161 203,562 - 203,562 920,599 18%
Capital 53,416 354,135 1,430,000 2,209,135 - 2,063,861 2,063,861 145,274 93%
Total Expenditures 1,032,069 1,235,235 2,554,161 3,333,296 203,562 2,063,861 2,267,423 1,065,873 68%
Net Surplus / (Deficit) 323,090 391,036 - (779,135) 3 (2,063,858)
Beginning Cash Balance 64,925 388,126 779,163
Cash Adjustments 111 - -
Ending Cash Balance 388,126 779,163 28 779,166
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established to account for capital expenditures and debt service related to the Solid Waste Division of the Department of Public Works. Some equipment is purchased
through capital leases which are usually paid off over 5 years.
This fund receives interfund transfers from the Solid Waste Operations Fund (#610) to cover expenditures as needed.
Over the next five years, Solid Waste plans to replace older trucks with side-load dedicated units, replacing about two trucks a year. These trucks will be purchased with capital lease
proceeds and paid off over a 5-year period. The principal and interest expense budgeted is for capital lease payments for the trucks.
Cash Reserves Target
No reserve requirement - Capital fund - spend
down to zero
67
City of South Bend, Indiana
Monthly Financial Report
January 31, 2022
Fund Name Water Works Operations Fund Number 620
Fund Type Enterprise Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 19,530,007 19,423,624 20,020,371 20,020,371 1,384,432 1,384,432 18,635,939 7%
Interest Earnings 29,477 28,409 15,362 15,362 6,910 6,910 8,452 45%
Other Income 30,256 23,582 20,000 20,000 15,745 15,745 4,256 79%
Interfund Allocation Reimb 1,788,327 1,856,424 1,414,701 1,414,701 117,892 117,892 1,296,809 8%
Interfund Transfers In 83,727 656,984 - - - - - -
Total Revenue 21,461,793 21,989,022 21,470,434 21,470,434 1,524,978 1,524,978 19,945,456 7%
Expenditures by Type
Personnel
Salaries & Wages 3,387,258 3,192,897 3,894,196 3,894,196 262,203 - 262,203 3,631,993 7%
Fringe Benefits 1,442,985 1,353,254 1,764,581 1,764,581 150,754 - 150,754 1,613,827 9%
Total Personnel 4,830,243 4,546,151 5,658,777 5,658,777 412,956 - 412,956 5,245,820 7%
Supplies 1,266,625 1,039,704 1,531,847 1,912,196 188,393 329,211 517,605 1,394,591 27%
Services & Charges
Professional Services 850,848 749,968 656,560 1,024,568 59,973 352,294 412,268 612,300 40%
Printing & Advertising 2,209 2,029 10,359 10,359 - - - 10,359 0%
Utilities 752,924 774,893 825,700 825,700 67,118 - 67,118 758,582 8%
Repairs & Maintenance 388,841 465,164 446,700 514,744 16,724 69,994 86,718 428,026 17%
Education & Training 10,322 20,142 32,675 33,875 - 1,200 1,200 32,675 4%
Travel 2,754 - 18,750 18,750 - - - 18,750 0%
Other Services & Charges 3,097,555 2,947,701 3,179,422 3,404,675 301,567 162,569 464,137 2,940,538 14%
Debt Service Principal 401,882 296,671 201,048 201,048 100,006 - 100,006 101,042 50%
Debt Service Interest & Fees 15,525 8,064 3,132 3,132 2,084 - 2,084 1,048 67%
Total Services & Charges 5,522,862 5,264,631 5,374,346 6,036,850 547,473 586,057 1,133,530 4,903,320 19%
Operating Expenditures 11,619,730 10,850,486 12,564,970 13,607,823 1,148,822 915,269 2,064,091 11,543,731 15%
Interfund
Interfund Allocations 2,184,334 2,267,793 2,342,714 2,342,714 195,226 - 195,226 2,147,488 8%
PILOT 1,629,442 1,611,201 1,613,639 1,613,639 806,820 - 806,820 806,820 50%
Interfund Transfers Out 5,166,931 4,951,702 6,649,430 6,649,430 554,119 - 554,119 6,095,311 8%
Total Interfund 8,980,707 8,830,696 10,605,783 10,605,783 1,556,165 - 1,556,165 9,049,619 15%
Total Expenditures 20,600,437 19,681,182 23,170,753 24,213,606 2,704,987 915,269 3,620,256 20,593,350 15%
Net Surplus / (Deficit) 861,356 2,307,840 (1,700,319) (2,743,172) (1,180,009) (2,095,277)
Beginning Cash Balance 4,204,418 4,840,727 6,550,457
Cash Adjustments (225,047) (598,110) -
Ending Cash Balance 4,840,727 6,550,457 3,807,285 5,627,780
Cash Reserves Target 1,030,022 984,059 1,210,680
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
Cash Reserves Target
5% of Annual expenditures
This fund was established to account for the revenues and operational expenses of the City-owned water utility. This fund also provides the monies for debt service obligations and
capital improvements through transfer of monies to other water utility funds. The water utility is run by the Water Works Division of the Department of Public Works. Water Works
solely utilizes groundwater to serve more than 112,000 customers. There are nine well fields which can produce water to be treated before making its way to homes and businesses via
550+ miles of water main. Water Works staff regularly conducts thorough testing on the groundwater before, during and after treatment, as well as throughout the distribution system.
Water being distributed meets or exceeds all drinking water regulations.
The general source of the water utility's revenue comes from the water service that is provided to its customers. The last rate increase was approved in 2021 (ordinance no. 10797-21).
The purpose of the comprehensive rate adjustment is to provide a multi-year plan that meets the operational and capital needs of the utilities, gradually adjusting rates to generate
sufficient cash flow. The increases are based on recommendations of a comprehensive utility long-term rate plan commissioned by the City. Changes to water rates are subject to
approval of the Indiana Utility Regulatory Commission (IURC). Charges for services revenue forecast assumptions remain conservative. Other Income consists of reimbursements and
other miscellaneous type sales. Interfund Allocation Reimbursement consists of the Utility Customer Service Allocation, which allocates the operational costs of the customer service
department to benefiting operations including Sewage Works (Fund #641), Solid Waste (Fund #610), and Project ReLeaf (Fund #655); and the Payroll Cost Allocation, which allocates
a portion of wages and benefits for positions that serve other divisions within the Department of Public Works. This fund also receives interest earnings from the other water utility
funds (#624, 625, 626 and 629) for interest earned on cash balances in those funds that is subsequently transferred to this fund.
Operational expenditures include those incurred in operating source of supply and pumping facilities, treatment facilities and distribution facilities. In addition, customer service costs
are related to utility billing and collections. | Personnel - The personnel budget includes the wages and benefits for 68 full-time employees, and $86k for part-time and seasonal wages. |
Supplies - The supplies budget includes inventory such as replacement parts for water mains and hydrants, repair & maintenance materials, concrete supplies, water treatment chemicals,
laboratory supplies, fuel for vehicles and equipment, hardware supplies such as small tools & equipment, office supplies, and other small operating supplies. | Services - The repair &
maintenance budget includes R&M for vehicles, equipment, buildings, and minor water infrastructure repairs. The utilities budget includes the costs of electric, natural gas, and water for
the Water Works Division's facilities and distribution sites. Professional services include well cleaning, electrical services, large meter testing, evaluation studies, and more. Other charges
& services includes $1.1 million for various services associated with the utility's customer service billing and collections activities such as credit card processing fees, bill production and
mailing, and utility billing software charges. Other charges and services also includes $1.1 million for plumbing contractors for the Water Insurance Service Line Leak Program. | Debt
service principal and interest payments are for capital leases used to purchase water meters. The leases will be paid off in 2021 and 2022 (debt schedules #149 & #158). | Interfund
Transfers Out include transfers to the Water Works Sinking Fund (#625) to fund debt service principal and interest payments on bonds, transfers to the Water Works Capital Fund
(#622) to fund capital expenditures, and transfers to the Water Works Operations & Maintenance (O&M) Reserve (Fund #629). | Payment in lieu of taxes (PILOT) is transferred to
the General Fund (#101). PILOT is calculated as 3% of the net book value of the Water Utility's capital assets. | Capital - Water Work's capital needs are tracked in a separate capital
fund (#622). Funds are transferred as needed to cover capital expenditures.
68
City of South Bend, Indiana
Monthly Financial Report
January 31, 2022
Fund Name Water Works Capital Fund Number 622
Fund Type Enterprise Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 236,907 171,959 210,000 210,000 3,856 3,856 206,145 2%
Interest Earnings 51,626 50,372 2,173 2,173 5,511 5,511 (3,338) 254%
Other Income 9,568 11,040 - - - - - -
Interfund Transfers In 3,862,000 3,373,000 3,987,000 3,987,000 332,250 332,250 3,654,750 8%
Total Revenue 4,160,101 3,606,371 4,199,173 4,199,173 341,616 341,616 3,857,557 8%
Expenditures by Type
Services & Charges
Professional Services 31,704 22,740 100,000 159,347 13,500 45,847 59,347 100,000 37%
Total Services & Charges 31,704 22,740 100,000 159,347 13,500 45,847 59,347 100,000 37%
Capital 726,784 1,511,591 8,887,000 12,575,940 62,943 2,013,954 2,076,897 10,499,043 17%
Total Expenditures 758,488 1,534,331 8,987,000 12,735,287 76,443 2,059,800 2,136,244 10,599,043 17%
Net Surplus / (Deficit) 3,401,613 2,072,040 (4,787,827) (8,536,114) 265,173 (1,794,627)
Beginning Cash Balance 4,187,432 7,652,044 9,672,979
Cash Adjustments 62,999 (51,105) -
Ending Cash Balance 7,652,044 9,672,979 1,136,865 9,943,262
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
2022 Adopted budget includes:
Equipment: $25,000
• (1) Trailer 20 ' Long for Dump Truck
Vehicles: $462,000
• (1) Tandem Axle Dump Truck - $275,000
• (2) Mini Cargo Vans - $66,000
• (1) Pickup Valve Truck - $65,000
• (2) Hybrid Vehicles - $56,000
Water Mains: $1,900,000
• New Main on Lathrop Street-Bendix Drive to
Portage Avenue - $888,000
• Water main, hydrant, and valve replacement -
$715,000
• New on Trail ROW-Dublin Street to Cripe
Street - $297,000
Water Meter Replacement - $4,000,000
System Renewal Projects- TBD - $2,500,000
Services for Capital Planning - $100,000
Cash Reserves Target
No reserve requirement - Capital fund - spend
down to zero
This fund was established to account for acquiring, constructing, and improving water utility capital assets. Water utility capital assets include wells, reservoirs, transmission and
distribution mains, water meters, pumping equipment, treatment equipment, transportation equipment, and other general plant items.
This fund receives interfund transfers from the Water Works Operations Fund (#620) as needed to cover capital expenditures. This fund also receives revenue from a system
development fee: a one-time capital contribution charged to customers making a new connection to the water system.
69
City of South Bend, Indiana
Monthly Financial Report
January 31, 2022
Fund Name Water Works Customer Deposit Fund Number 624
Fund Type Enterprise Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 11,222 7,493 - - - - - -
Total Revenue 11,222 7,493 - - - - - -
Expenditures
Interfund Transfers Out 16,448 7,493 - - - - - - -
Total Expenditures 16,448 7,493 - - - - - - -
Net Surplus / (Deficit)(5,227) - - - - -
Beginning Cash Balance 1,287,448 1,263,319 1,279,314
Cash Adjustments (18,903) 15,996 -
Ending Cash Balance 1,263,319 1,279,314 1,279,314 1,280,969
Cash Reserves Target 1,263,319 1,279,314 1,279,314
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established to retain the security deposits collected from utility customers. Upon termination of service, the security deposited is refunded in the form of a credit to the
customer's final bill.
Historically, this fund received revenue from interest earned on the fund's cash balance. In 2022, the City will change its interest earnings allocation methodology to deposit interest
earned by this fund directly into Fund 620 rather than transferring it.
Historically, interest earned on this fund's cash balance was transferred to the Water Works Operations Fund (#620). In 2022, the City will change its interest earnings allocation
methodology to deposit interest earned by this fund directly into Fund 620 rather than transferring it.
Cash Reserves Target
100% cash reserves for customer deposits
70
City of South Bend, Indiana
Monthly Financial Report
January 31, 2022
Fund Name Water Works Sinking (Debt Service) Fund Number 625
Fund Type Enterprise Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 8,907 2,818 - - - - - -
Interfund Transfers In 1,218,000 1,508,702 2,662,430 2,662,430 221,869 221,869 2,440,561 8%
Total Revenue 1,226,907 1,511,520 2,662,430 2,662,430 221,869 221,869 2,440,561 8%
Expenditures by Type
Services & Charges
Debt Service Principal 1,058,099 1,093,877 1,939,273 1,939,273 - - - 1,939,273 0%
Debt Service Interest & Fees 443,037 417,148 723,157 723,157 - - - 723,157 0%
Total Services & Charges 1,501,136 1,511,025 2,662,430 2,662,430 - - - 2,662,430 0%
Interfund Transfers Out 10,069 2,818 - - - - - - -
Total Expenditures 1,511,205 1,513,843 2,662,430 2,662,430 - - - 2,662,430 0%
Net Surplus / (Deficit)(284,298) (2,323) - - 221,869 221,869
Beginning Cash Balance 286,131 2,323 -
Cash Adjustments 491 - -
Ending Cash Balance 2,323 - - 221,869
Cash Reserves Target 2,323 - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established to account for the payment of debt service obligations for Water Works, including bond principal and interest payments and paying agent fees.
This fund receives interfund transfers from the Water Works Operations Fund (#620) as needed to cover debt service obligations.
Historically, this fund received revenue from interest earned on the fund's cash balance. In 2022, the City will change its interest earnings allocation methodology to deposit interest
earned by this fund directly into Fund 620 rather than transferring it.
Current debt includes:
- 2012 Water Works Refunding Bonds, Refund 2002 - scheduled to retire on 1/1/23 with final payment being made in December 2022, (debt schedule #25)
- 2009 Water Works Improvements, State Revolving Fund - scheduled to retire on 1/1/30 with final payment being made in December 2029, (debt schedule #68)
- 2012 Water Works Revenue Bond - scheduled to retire on 1/1/33 with final payment being made in December 2032, (debt schedule #99)
- 2016 Water Works Refunding Bonds, Refund 2000 & 2006 - scheduled to retire on 1/1/27 with final payment being made in December 2026, (debt schedule #156)
- 2019 Amended Water Works Revenue Bonds of 2009, Series B - scheduled to retire on 1/1/30 with final payment being made in December 2029, (debt schedule #69)
Historically, interest earned on this fund's cash balance was transferred to the Water Works Operations Fund (#620). In 2022, the City will change its interest earnings allocation
methodology to deposit interest earned by this fund directly into Fund 620 rather than transferring it.
Cash Reserves Target
No reserve requirement
71
City of South Bend, Indiana
Monthly Financial Report
January 31, 2022
Fund Name Water Works Bond Reserve Fund Number 626
Fund Type Enterprise Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 12,438 8,191 - - 0 0 - -
Total Revenue 12,438 8,191 - - 0 0 - -
Expenditures
Interfund Transfers Out 20,000 8,188 - - - - - - -
Total Expenditures 20,000 8,188 - - - - - - -
Net Surplus / (Deficit)(7,562) 4 - - 0 0
Beginning Cash Balance 1,427,971 1,422,800 1,422,804
Cash Adjustments 2,390 - -
Ending Cash Balance 1,422,800 1,422,804 1,422,804 1,422,804
Cash Reserves Target 1,422,800 1,422,804 1,422,804
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established to ensure compliance with certain debt service bond covenants. The required cash balance is determined by the debt service financing arrangements at the
time of issuance. The debt service reserve amount is used towards the last debt service payment.
Historically, this fund received revenue from interest earned on the fund's cash balance. In 2022, the City will change its interest earnings allocation methodology to deposit interest
earned by this fund directly into Fund 620 rather than transferring it.
Historically, excess interest earned on this fund's cash balance is transferred to the Water Works Operation Fund (#620). In 2022, the City will change its interest earnings allocation
methodology to deposit interest earned by this fund directly into Fund 620 rather than transferring it.
Cash Reserves Target
100% cash reserves per bond covenants
72
City of South Bend, Indiana
Monthly Financial Report
January 31, 2022
Fund Name Water Works Operations & Maintenance Reserve Fund Number 629
Fund Type Enterprise Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 25,426 17,168 - - - - - -
Interfund Transfers In 16,931 - - - - - - -
Total Revenue 42,357 17,168 - - - - - -
Expenditures
Interfund Transfers Out 37,210 17,168 - - - - - - -
Total Expenditures 37,210 17,168 - - - - - - -
Net Surplus / (Deficit)5,147 - - - - -
Beginning Cash Balance 2,902,529 2,912,652 2,912,652
Cash Adjustments 4,976 - -
Ending Cash Balance 2,912,652 2,912,652 2,912,652 2,912,652
Cash Reserves Target 2,572,765 2,455,404 2,927,948
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established to hold cash reserves equivalent to two months of budgeted operating expenses in the Water Works Operations Fund (#620). This serves as fiscal protection
against the risk of revenue shortfalls, emergencies, and other economic risks that may impact the water utility's ability to meet financial commitments.
If this fund's cash falls below the reserve requirement, the Water Works Operations Fund (#620) will transfer funds to increase the cash reserves.
Historically, this fund received revenue from interest earned on the fund's cash balance. In 2022, the City will change its interest earnings allocation methodology to deposit interest
earned by this fund directly into Fund 620 rather than transferring it.
Once this fund's cash balance met the reserve requirement, any excess interest earned was transferred to the Water Works Operations Fund (#620).
In 2022, the City will change its interest earnings allocation methodology to deposit interest earned by this fund directly into Fund 620 rather than transferring it.
Cash Reserves Target
16.67% of annual operating expenses in Fund
620, net of transfers
73
City of South Bend, Indiana
Monthly Financial Report
January 31, 2022
Fund Name Sewer Repair Insurance Fund Number 640
Fund Type Enterprise Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 672,463 697,338 659,500 659,500 55,305 55,305 604,195 8%
Interest Earnings 18,620 12,053 16,020 16,020 1,142 1,142 14,878 7%
Other Income - - - - - - - -
Total Revenue 691,083 709,391 675,520 675,520 56,447 56,447 619,073 8%
Expenditures by Type
Personnel
Salaries & Wages 116,128 119,441 128,227 128,227 9,633 - 9,633 118,594 8%
Fringe Benefits 51,106 52,566 55,297 55,297 5,655 - 5,655 49,642 10%
Total Personnel 167,234 172,007 183,524 183,524 15,288 - 15,288 168,236 8%
Supplies 26,545 34,659 65,500 65,500 2,190 - 2,190 63,310 3%
Services & Charges
Printing & Advertising - - 350 350 - - - 350 0%
Repairs & Maintenance 507,227 422,857 401,000 401,000 25,876 4,878 30,754 370,246 8%
Other Services & Charges 10,580 1,891 6,500 6,500 1,888 - 1,888 4,612 29%
Total Services & Charges 517,807 424,747 407,850 407,850 27,764 4,878 32,642 375,208 8%
Operating Expenditures 711,586 631,413 656,874 656,874 45,241 4,878 50,119 606,754 8%
Interfund Allocations 84,511 91,901 96,195 96,195 8,016 - 8,016 88,179 8%
Total Expenditures 796,097 723,314 753,069 753,069 53,257 4,878 58,135 694,933 8%
Net Surplus / (Deficit) (105,014) (13,923) (77,549) (77,549) 3,189 (1,689)
Beginning Cash Balance 2,173,605 2,052,857 2,003,861
Cash Adjustments (15,735) (35,074) -
Ending Cash Balance 2,052,857 2,003,861 1,926,312 2,010,521
Cash Reserves Target 199,024 180,829 188,267
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
This fund was established in 1980 (ordinance 6811-80) to account for the repair and/or replacement of private sewer connections. The Sewer Insurance program is funded by a
monthly charge on City residents' sewer bills. The City is responsible for the main sewer line; from the main line to the house is the homeowner's responsibility. This program helps
residents who have an issue with their lateral that cannot be resolved by a simple clean-out by a plumber, i.e., collapsed line, complete root infiltration, etc. that requires excavation work
- a "dig". The program is set up so that the homeowner pays a maximum $500 deductible toward the cost of the repair and the City pays the rest.
This fund collects a monthly charge on City residents' sewer bills. This fund also receives revenue from interest earned on the fund's cash balance.
Personnel - The personnel budget includes the wages and benefits for two (2) full-time employees. | Supplies - The supplies budget includes materials, uniforms, and other small
operating supplies. | Services - The repair & maintenance budget includes $400k for outside contracted work and $1,000 for R&M for equipment.
Cash Reserves Target
25% of Annual expenditures
74
City of South Bend, Indiana
Monthly Financial Report
January 31, 2022
Fund Name Sewage Works Operations Fund Number 641
Fund Type Enterprise Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 36,969,565 38,772,010 38,398,950 38,398,950 3,348,815 3,348,815 35,050,135 9%
Interest Earnings 80,803 69,545 10,333 10,333 13,690 13,690 (3,357) 132%
Other Income 36,100 276,595 5,142 5,142 76,677 76,677 (71,535) 1491%
Interfund Allocation Reimb 446,759 449,895 463,761 463,761 38,647 38,647 425,114 8%
Interfund Transfers In 77,322 1,697,758 - - - - - -
Total Revenue 37,610,549 41,265,804 38,878,186 38,878,186 3,477,829 3,477,829 35,400,357 9%
Expenditures by Division
Sewers 5,816,750 6,803,434 6,687,529 7,809,049 542,054 1,105,053 1,647,106 6,161,943 21%
Concrete Crew 416,511 466,063 556,545 557,985 46,554 - 46,554 511,431 8%
Wastewater 33,360,472 29,353,258 32,667,861 35,630,625 4,632,060 2,546,514 7,178,574 28,452,051 20%
Organic Resources 1,587,652 1,326,459 1,508,008 1,548,840 165,677 63,886 229,562 1,319,277 15%
Total Expenditures 41,181,385 37,949,214 41,419,943 45,546,498 5,386,344 3,715,452 9,101,797 36,444,702 20%
Expenditures by Type
Personnel
Salaries & Wages 4,716,820 4,777,198 5,469,187 5,469,187 401,494 - 401,494 5,067,693 7%
Fringe Benefits 1,973,822 1,956,552 2,367,307 2,367,307 219,814 - 219,814 2,147,493 9%
Total Personnel 6,690,642 6,733,749 7,836,494 7,836,494 621,308 - 621,308 7,215,186 8%
Supplies 1,666,866 1,569,805 2,038,904 2,265,949 177,020 321,325 498,345 1,767,604 22%
Services & Charges
Professional Services 849,692 399,309 210,000 1,815,767 78,003 1,561,940 1,639,943 175,824 90%
Printing & Advertising 849 1,623 6,749 6,749 42 - 42 6,707 1%
Utilities 1,101,420 1,160,652 1,322,556 1,322,556 119,359 - 119,359 1,203,197 9%
Repairs & Maintenance 1,455,801 1,677,510 2,115,850 2,794,159 167,968 257,954 425,921 2,368,237 15%
Education & Training 12,122 15,176 36,500 36,374 2,493 2,650 5,143 31,231 14%
Travel 6,202 356 38,000 39,500 2,532 4,740 7,272 32,228 18%
Other Services & Charges 2,597,472 3,240,924 2,304,655 3,892,106 141,002 1,550,539 1,691,540 2,200,565 43%
Debt Service Principal 514,260 294,414 188,483 188,483 93,755 - 93,755 94,728 50%
Debt Service Interest & Fees 16,278 7,815 2,936 2,936 1,954 - 1,954 982 67%
Total Services & Charges 6,554,095 6,797,778 6,225,729 10,098,629 607,107 3,377,823 3,984,930 6,113,699 39%
Operating Expenditures 14,911,603 15,101,333 16,101,127 20,201,072 1,405,436 3,699,147 5,104,583 15,096,489 25%
Capital - - - 26,610 10,305 16,305 26,610 - 100%
Interfund
Interfund Allocations 5,645,332 6,312,945 6,081,041 6,081,041 506,753 - 506,753 5,574,288 8%
PILOT 4,592,349 4,543,120 4,465,686 4,465,686 2,232,843 - 2,232,843 2,232,843 50%
Interfund Transfers Out 16,032,102 11,991,816 14,772,089 14,772,089 1,231,007 - 1,231,007 13,541,082 8%
Total Interfund 26,269,783 22,847,881 25,318,816 25,318,816 3,970,603 - 3,970,603 21,348,213 16%
Total Expenditures 41,181,385 37,949,214 41,419,943 45,546,498 5,386,344 3,715,452 9,101,797 36,444,702 20%
Net Surplus / (Deficit) (3,570,836) 3,316,590 (2,541,757) (6,668,312) (1,908,515) (5,623,967)
Beginning Cash Balance 15,409,455 11,466,153 13,825,371
Cash Adjustments (372,465) (957,372) -
Ending Cash Balance 11,466,153 13,825,371 7,157,059 11,898,452
Cash Reserves Target 2,059,069 1,897,461 2,277,325
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
Cash Reserves Target
5% of Annual expenditures
This fund was established to account for the operations of the following divisions of the Department of Public Works: Wastewater - Facilitates the collection, treatment, and disposal
of wastewater. Responsible for the operation of the treatment facility, which is a conventional activated sludge plant, the interceptor sewer system, the combined sewer overflow (CSO)
system and the remote sewage lift stations. | Sewers - Oversees the repair and maintenance of approximately 700 miles of sanitary sewer and storm drains. Along with the sanitary and
storm lines, Sewers also maintains around 10,000 catch basins, inlets, and drains. Maintenance of the sewer system is assisted by a vactor truck outfitted with a specialized camera
system that enables real-time viewing of the inside of the sewer lines. This allows for the identification of issues to be addressed before they become problems that can affect the
public. Sewers also mows and upkeeps the City’s retention ponds. | Organic Resources - Recycles collected yard waste, leaves, and brush for compost and mulch products.
This fund receives revenue from charges for utility services for the City's residents. The last rate increase was approved in 2021 (ordinance no. 10797-21). The purpose of the
comprehensive rate adjustment is to provide a multi-year plan that meets the operational and capital needs of the utilities, gradually adjusting rates to generate sufficient cash flow. The
increases are based on recommendations of a comprehensive utility long-term rate plan commissioned by the City. The ordinance also established the Utility Assistance Program
(UAP), to provide discounts to qualifying low-income customers. The program is funded by a monthly fee charged to all customers, starting out at $1.75 per month with the option to
increase it gradually over the years to support the program as needed. Interfund Allocation Reimbursement is the Payroll Cost Allocation, which allocates a portion of wages and
benefits for positions that serve other divisions within the Department of Public Works. These positions are allocated out to the following Public Works divisions: Streets (Fund
#202), Water Works (Fund #620), Sewer Insurance (Fund #640), and Concrete Crew. This fund also receives interest earnings from the other sewage works funds (#643 & 654) for
interest earned on cash balances in those funds that is subsequently transferred to this fund.
Operational expenditures include those incurred in operating the wastewater treatment plant, maintaining the City's sewer system, and operating the Organic Resources facility which
processes leaves, brush, wood and other yard waste. | Personnel - The personnel budget includes the wages and benefits for 89 full-time employees, and $243k for part-time and
seasonal wages. | Supplies - Includes supplies needed to operate the wastewater treatment plant, such as water treatment chemicals, laboratory supplies, repair & maintenance
materials, fuel for vehicles and equipment, hardware supplies such as small tools & equipment, office supplies, and other small operating supplies. Also includes supplies for sewer
repair & maintenance and the operations of Organic Resources. | Services - The repair & maintenance budget includes R&M for vehicles, equipment, buildings, and minor sewer
infrastructure repairs. The utilities budget includes the costs of electric, natural gas, and water for the wastewater treatment plant facilities, organic resources, and 50% of the utilities
costs for the Public Works Service Center (utilized by Sewers). The other 50% is paid for by the Streets division which is budgeted in the Motor Vehicle Highway Fund (#202).
Professional services include contract lab analysis and biomonitoring that cannot be completed in-house. Other charges & services includes contractual services for main line repairs
and engineering projects for storm/sanitary sewer system repair/rehab/stabilization. | Debt service principal and interest payments are for capital leases used to purchase vehicles and
equipment. The leases will be paid off in 2021 and 2022 (debt schedules #149, 152, 158, & 164). | Interfund Transfers Out include transfers to the Sewage Works Sinking Fund
(#649) to fund debt service payments on bonds and transfers to the Sewage Works Capital Fund (#642) to fund capital expenditures.| Payment in lieu of taxes (PILOT) is transferred
to the General Fund (#101). PILOT is calculated as 3% of the net book value of Sewage Works' capital assets. | Capital - Sewage Works' capital needs are tracked in a separate capital
fund (#642). Funds are transferred as needed to cover capital expenditures.
75
City of South Bend, Indiana
Monthly Financial Report
January 31, 2022
Fund Name Sewage Works Capital Fund Number 642
Fund Type Enterprise Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 547,367 539,730 339,000 339,000 8,296 8,296 330,704 2%
Interest Earnings 137,764 87,851 1,399 1,399 8,181 8,181 (6,782) 585%
Other Income 17,342 24,656 - - - - - -
Interfund Transfers In 7,911,000 5,946,370 3,693,000 3,871,553 486,303 486,303 3,385,250 13%
Total Revenue 8,613,472 6,598,607 4,033,399 4,211,952 502,780 502,780 3,709,172 12%
Expenditures by Type
Services & Charges
Professional Services - - 2,400,000 2,400,000 - - - 2,400,000 100%
Total Services & Charges - - 2,400,000 2,400,000 - - - 2,400,000 0%
Capital 4,248,134 6,048,729 8,293,000 12,214,348 - 3,897,723 3,897,723 8,316,625 32%
Total Expenditures 4,248,134 6,048,729 10,693,000 14,614,348 - 3,897,723 3,897,723 10,716,625 27%
Net Surplus / (Deficit)4,365,338 549,878 (6,659,601) (10,402,396) 502,780 (3,394,943)
Beginning Cash Balance 9,417,064 13,821,218 14,359,708
Cash Adjustments 38,815 (11,388) -
Ending Cash Balance 13,821,218 14,359,708 3,957,312 14,874,854
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established to account for the purchase of capital equipment and to fund major renovations/restorations for the following divisions of the Department of Public Works:
Wastewater, Sewers, Organic Resources, and Concrete Crew.
This fund receives interfund transfers from the Sewage Works Operations Fund (#641) as needed to cover capital expenditures. This fund also receives revenue from a system
development fee: a one-time capital contribution charged to customers making a new connection to the water system. Additionally, this fund receives revenue from the selling of RINs
(renewable identification numbers) credits that are part of the EPA Renewable Fuel Standards program. Fuel refiners and importers of nonrenewable fuels are obligated to produce a
certain volume of renewable fuel or to buy an equivalent amount of credits on the RIN market. The City is using the biogas from its wastewater treatment plant digester to fuel its Solid
Waste division's trash trucks. Each gallon equivalent that the City uses in a vehicle gets sold as a credit. The type of fuel produced by the City is rated D3 to be used for transportation.
2022 adopted budget includes:
Capital Equipment
Wastewater:
• (1) Connect Van - $30,000
• (1) Utility Cart - $18,000
• (2) Portable Generators & Trailers - $120,000
Organic Resources:
• (3) Front End Loaders - $310,000
Sewers Division:
• (1) Excavator - $300,000
• (1) Sewer Camera Truck - $425,000
• (1) Truck-4WD/crew cab - $60,000
• (2) Compressors - $30,000
Capital Projects
Wastewater Treatment Plant (WWTP) Upgrades:
• WWTP Plant/Secondary Projects - $5.0 million
• WWTP Secondary Plant Improvements - $1.4 million
• LTCP/CSO Tank Design WWTP - $1.0 million
Sewers:
• Sewer Lining Projects - $2.0 million
Cash Reserves Target
No reserve requirement - Capital fund - spend
down to zero
76
City of South Bend, Indiana
Monthly Financial Report
January 31, 2022
Fund Name Sewage Works Operations & Maintenance Reserve Fund Number 643
Fund Type Enterprise Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 48,416 32,719 - - - - - -
Interfund Transfers In - - - - - - - -
Total Revenue 48,416 32,719 - - - - - -
Expenditures
Interfund Transfers Out 71,004 32,719 - - - - - - -
Total Expenditures 71,004 32,719 - - - - - - -
Net Surplus / (Deficit)(22,588) - - - - -
Beginning Cash Balance 5,563,851 5,550,801 5,550,801
Cash Adjustments 9,538 - -
Ending Cash Balance 5,550,801 5,550,801 5,550,801 5,550,801
Cash Reserves Target 4,192,386 4,327,098 5,130,094
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established to hold cash reserves equivalent to two months of budgeted operating expenses in the Sewage Works Operations Fund (#641). This serves as fiscal
protection against the risk of revenue shortfalls, emergencies, and other economic risks that may impact the sewage works' ability to meet financial commitments.
If this fund's cash falls below the reserve requirement, the Sewage Works Operations Fund (#641) will transfer funds to increase the cash reserves.
Historically, this fund received revenue from interest earned on the fund's cash balance. In 2022, the City will change its interest earnings allocation methodology to deposit interest
earned by this fund directly into Fund 641 rather than transferring it.
Once this fund's cash balance meets the reserve requirement, any excess interest earned is transferred to the Sewage Works Operations Fund (#641).
In 2022, the City will change its interest earnings allocation methodology to deposit interest earned by this fund directly into Fund 641 rather than transferring it.
Cash Reserves Target
16.67% of annual operating expenses in Fund
641, net of transfers
77
City of South Bend, Indiana
Monthly Financial Report
January 31, 2022
Fund Name Sewage Sinking (Debt Service) Fund Number 649
Fund Type Enterprise Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 41,998 19,986 12,075 - - - - -
Debt Proceeds 5,743,815 14,339,893 - - - - - -
Interfund Transfers In 8,110,581 7,845,090 11,079,089 11,079,089 923,257 923,257 10,155,832 8%
Total Revenue 13,896,394 22,204,969 11,091,164 11,079,089 923,257 923,257 10,155,832 8%
Expenditures by Type
Services & Charges
Debt Service Principal 11,716,557 20,236,844 8,699,185 8,699,185 - - - 8,699,185 0%
Debt Service Interest & Fees 1,948,613 1,779,749 2,379,904 2,379,904 1,100 - 1,100 2,378,804 0%
Total Services & Charges 13,665,170 22,016,593 11,079,089 11,079,089 1,100 - 1,100 11,077,989 0%
Interfund Transfers Out - 1,509,210 - - - - - - -
Total Expenditures 13,665,170 23,525,803 11,079,089 11,079,089 1,100 - 1,100 11,077,989 0%
Net Surplus / (Deficit)231,224 (1,320,833) 12,075 - 922,157 922,157
Beginning Cash Balance 1,087,745 1,320,833 -
Cash Adjustments 1,865 - -
Ending Cash Balance 1,320,833 - - 922,157
Cash Reserves Target 1,320,833 - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established to account for the payment of debt service obligations for Sewage Works, including bond principal and interest payments and paying agent fees.
This fund receives interfund transfers from the Sewage Works Operations Fund (#641) as needed to cover debt service obligations. This fund also receives revenue from interest
earned on the fund's cash balance. Starting in 2022, interest earned on the cash balance in this fund will be subsequently transferred to the Sewage Works Operations Fund (#641).
In 2021, the City issued the 2021 Sewage Works Refunding Revenue Bonds to refund the 2009 Sewage Works State Revolving Loan Fund (SRF) Loan (debt schedule #70) and the
2011 Sewage Works Revenue Bonds (debt schedule #93). The par amount of the bonds were $12,450,000 with a premium of $1,889,893 a total of $14,339,893. The funds were
deposited into this fund to be used to pay off the 2009 and 2011 debt in December 2021.
Starting in 2022, interest earned on the cash balance in this fund will be subsequently transferred to the Sewage Works Operations Fund (#641).
Current debt includes:
- 2012 Sewage Works Revenue Bonds - final payment December 1, 2032, (debt schedule #101)
- 2013A Sewage Works Revenue Bonds - final payment December 1, 2024 , (debt schedule #105)
- 2015 Sewage Works Revenue Bonds, Refunding 2006 & 2007 - final payment December 1, 2025, (debt schedule #145)
- 2020 Sewage Works Revenue Bonds, Refunding 2010 - final payment December 1, 2030, (debt schedule #80)
- 2021 Sewage Works Revenue Bonds, Refunding 2009 & 2011 - final payment December 1, 2031 (debt schedule #219)
The 2020 Debt Service Principal and Interest expense was higher than usual due to the refunding of the 2010 Sewage Works Revenue Bonds. The proceeds from the issuance of the
refunding were used to pay off of the original 2010 bonds. The payoff was $5.49 million in principal and $125k in interest. The refunding saved the City approximately $1.4 million in
principal and interest over the remaining life of the bonds.
The 2021 Debt Service Principal and Interest expense was higher than usual due to the refunding of the 2009 and 2011 debt. The proceeds from the issuance of the refunding were
used to pay off of the original debt. The payoff was $15.1 million in principal and $323k in interest. The refunding saved the City approximately $3.5 million in principal and interest
over the remaining life of the bonds.
Cash Reserves Target
No reserve requirement
78
City of South Bend, Indiana
Monthly Financial Report
January 31, 2022
Fund Name Sewage Debt Service Reserve Fund Number 653
Fund Type Enterprise Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 20,901 271 36,647 36,647 - - 36,647 0%
Interfund Transfers In - 1,509,210 - - - - - -
Total Revenue 20,901 1,509,481 36,647 36,647 - - 36,647 0%
Expenditures by Type
Interfund Transfers Out 322,566 1,749,971 - - - - - - -
Total Expenditures 322,566 1,749,971 - - - - - - -
Net Surplus / (Deficit)(301,665) (240,490) 36,647 36,647 - -
Beginning Cash Balance 4,291,915 3,990,250 3,749,760
Cash Adjustments - - -
Ending Cash Balance 3,990,250 3,749,760 3,786,407 3,749,760
Cash Reserves Target 3,990,250 3,749,760 3,786,407
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established in 2009 (ordinance 9966-09) to be the repository for the City's Sewage Works bond debt service reserves as required by bond documents. The required cash
balance is determined by the debt service financing arrangements at the time of issuance. The debt service reserve amount is used towards the last debt service payment.
This fund receives revenue from interest earned on the fund's cash balance. Starting in 2022, interest earned on the cash balance in this fund will be subsequently transferred to the
Sewage Works Operations Fund (#641).
A new debt service reserve requirement was established for the 2021 Sewage Works Refunding Revenue Bonds (debt schedule #219) in the amount of $1,509,210. This amount was
transferred from the Sewage Works Sinking Fund (#649) in 2021.
The debt service reserve amount is used towards the last debt service payment. Bond principal and interest payments are accounted for in the Sewage Works Sinking Fund (#649).
In 2020, the 2010 Sewage Works Revenue Bonds were refunded. The 2010 bonds debt service reserve amount ($322,566) was transferred to the Sewage Works Sinking Fund (#649) to
be used towards the refunding.
In 2021, the City issued the 2021 Sewage Works Refunding Revenue Bonds to refund the 2009 Sewage Works State Revolving Loan Fund (SRF) Loan (debt schedule #70) and the
2011 Sewage Works Revenue Bonds (debt schedule #93). The remaining debt service reserve ($1,749,971) for the 2009 and 2011 debt was transferred to the Sewage Works Debt
Service Fund #649 to be used towards the pay off of the debt in December 2021.
Cash Reserves Target
100% cash reserves per bond covenants
79
City of South Bend, Indiana
Monthly Financial Report
January 31, 2022
Fund Name Sewage Works Customer Deposit Fund Number 654
Fund Type Enterprise Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 4,641 4,446 - - - - - -
Total Revenue 4,641 4,446 - - - - - -
Expenditures
Interfund Transfers Out 6,318 4,446 - - - - - - -
Total Expenditures 6,318 4,446 - - - - - - -
Net Surplus / (Deficit)(1,677) - - - - -
Beginning Cash Balance 413,157 649,073 903,840
Cash Adjustments 237,593 254,768 -
Ending Cash Balance 649,073 903,840 903,840 922,107
Cash Reserves Target 649,073 903,840 903,840
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established to retain the security deposits collected from utility customers. Upon termination of service, the security deposited is refunded in the form of a credit to the
customer's final bill.
Historically, this fund received revenue from interest earned on the fund's cash balance. In 2022, the City will change its interest earnings allocation methodology to deposit interest
earned by this fund directly into Fund 641 rather than transferring it.
Historically, interest earned on this fund's cash balance was transferred to the Sewage Works Operations Fund (#641). In 2022, the City will change its interest earnings allocation
methodology to deposit interest earned by this fund directly into Fund 641 rather than transferring it.
Cash Reserves Target
100% cash reserves for customer deposits
80
City of South Bend, Indiana
Monthly Financial Report
January 31, 2022
Fund Name Project ReLeaf Fund Number 655
Fund Type Special Revenue Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 446,136 466,321 451,610 451,610 36,205 36,205 415,405 8%
Interest Earnings 4,176 2,322 2,244 2,244 161 161 2,083 7%
Total Revenue 450,312 468,643 453,854 453,854 36,366 36,366 417,488 8%
Expenditures by Type
Personnel
Salaries & Wages 56,338 40,726 83,136 83,136 7,932 - 7,932 75,204 10%
Fringe Benefits 4,376 3,115 6,360 6,360 699 - 699 5,661 11%
Total Personnel 60,714 43,841 89,496 89,496 8,631 - 8,631 80,865 10%
Supplies 4,764 3,980 7,250 7,250 - - - 7,250 0%
Services & Charges
Other Services & Charges 2,634 1,793 6,500 6,500 1,248 - 1,248 5,252 19%
Total Services & Charges 2,634 1,793 6,500 6,500 1,248 - 1,248 5,252 19%
Operating Expenditures 68,112 49,614 103,246 103,246 9,879 - 9,879 93,367 10%
Interfund
Interfund Allocations 42,385 37,736 46,462 46,462 3,872 - 3,872 42,590 8%
Interfund Transfers Out 300,000 500,000 300,000 300,000 25,000 - 25,000 275,000 8%
Total Interfund 342,385 537,736 346,462 346,462 28,872 - 28,872 317,590 8%
Total Expenditures 410,497 587,350 449,708 449,708 38,751 - 38,751 410,957 9%
Net Surplus / (Deficit) 39,815 (118,707) 4,146 4,146 (2,385) (2,385)
Beginning Cash Balance 398,183 425,913 282,057
Cash Adjustments (12,085) (25,149) -
Ending Cash Balance 425,913 282,057 286,203 278,581
Cash Reserves Target 102,624 146,838 112,427
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
This was established to account for the fall and spring leaf collection program. This program is managed by the Department of Public Works through the Streets division.
This fund was established in 1989 (ordinance 8007-89) in response to the problems brought about by the layers of dead leaves that collect in the fall. The City instituted a leaf pick-up
program, called "Operation Re-Leaf," which encompassed using leaf vacuums as the primary collection tool. The City collects and disposes of leaves for residents to mitigate the
practice of burning leaves. Burning leaves impacts air quality and can cause house/wildfires.
(Ord. No. 7895-88, § 1; Ord. No. 8023-89, § 1; Ord. No. 9641-05, § I, 11-18-05)
Beginning in the fall 1989, the service charge per customer for this program was eighteen cents ($0.18) per month per household. Starting January 1, 2006, the charge was increased to
ninety-nine cents ($0.99) per month per household. The charge is included on residents' utility bills. There are currently 37,638 customers who pay for this service.
This fund also receives revenue from interest earned on the fund's cash balance.
The personnel budget includes the wages and benefits for the seasonal employees who perform the leaf pick-up work during the fall and spring. Interfund Transfers Out are for
supervisory wages, supplies, fuel, vactor repairs, and other expenses paid for by other funds. Currently, the leaf pickup program does not fund itself and the City has been spending
down this fund's cash balance.
Prior to 2021, Interfund Transfers Out were made to the Motor Vehicle Highway Fund (#202) for supervisory wages, supplies, fuel, vactor repairs, and other expenses paid for by the
Streets division. In 2021, the Interfund Transfers Out was budgeted for a transfer to the Sewage Works Operations Fund (#641) for supervisory wages, supplies, fuel, vactor repairs,
and other expenses paid for by Fund 641. In 2022, the transfer will be made to Fund #202 going forward.
Cash Reserves Target
25% of Annual expenditures
81
City of South Bend, Indiana
Monthly Financial Report
January 31, 2022
Fund Name Storm Sewer Fund Number 667
Fund Type Enterprise Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 1,037,898 1,064,337 1,147,200 1,147,200 80,646 80,646 1,066,554 7%
Intergov./ Grants - 68,000 - - - - - -
Interest Earnings 4,831 7,492 4,172 4,172 914 914 3,258 22%
Total Revenue 1,042,729 1,139,829 1,151,372 1,151,372 81,560 81,560 1,069,812 7%
Expenditures by Type
Services & Charges
Professional Services 11,085 74,572 200,000 457,213 2,472 289,741 292,213 165,000 64%
Other Services & Charges 3,186 175 - - (86) - (86) 86 -
Total Services & Charges 14,272 74,747 200,000 457,213 2,385 289,741 292,127 165,086 64%
Capital 90,050 436,855 824,000 1,814,243 - 1,077,548 1,077,548 736,695 59%
Total Expenditures 104,322 511,602 1,024,000 2,271,456 2,385 1,367,289 1,369,675 901,781 60%
Net Surplus / (Deficit) 938,407 628,227 127,372 (1,120,084) 79,175 (1,288,114)
Beginning Cash Balance 124,406 1,032,916 1,604,154
Cash Adjustments (29,898) (56,988) -
Ending Cash Balance 1,032,916 1,604,154 484,070 1,680,455
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
On January 14, 2019, the Common Council passed an ordinance to establish a storm water user fee (ordinance 10633-19). This fund was established to track receipt of the storm water
fee revenue and expense of that revenue on storm water projects.
- The storm sewer system consists of sewers, storm inlets, catch basins, manholes, curbs, gutters, ditches, swales, retention and/or detention ponds or basins, dams, and flood control
facilities designed for the collection, control, transport or discharge of stormwater. A storm water utility fee is a fee that produces revenue dedicated to improving drainage, controlling
flooding, improving water quality and implementing regulations.
The original storm water fee structure was a flat rate of $2 per month for residential customers and $5 per month for non-residential customers. The fee took effect on June 1, 2019. In
August 2021, the Common Council passed ordinance no. 10797-21 to change the rates. Effective January 1, 2022, the residential flat rate remains $2 per month however the non-
residential rate will change as follows: Tier 1-$5, Tier-2 $8, Tier 3-$10, Tier 4-$16, and Tier 5-$20. The ordinance allows for the storm water rates to increase incrementally from 2022
through 2025.
In 2021, the City received a $68,000 grant from the Indiana Department of Natural Resources - Lake and River Enhancement Program Division of Wildlife to be used towards the
Northshore Bank Stabilization Project.
The 2022 budget for stormwater projects include $200,000 for professional services and $824,000 identified for storm sewer projects, drainage projects, downspout disconnection plan
and misc. repairs. In 2021, projects included work on the South Bend Dam, Flood Mitigation, Western Avenue Phase III Storm Sewer, and the Michigan Street Separation.
Cash Reserves Target
No reserve requirement - Capital fund - spend
down to zero
82
City of South Bend, Indiana
Monthly Financial Report
January 31, 2022
Fund Name Police State Seizures Fund Number 216
Fund Type Special Revenue Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Shared Revenues 4,678 22,670 5,000 5,000 - - 5,000 0%
Interest Earnings 1,895 993 896 896 99 99 797 11%
Other Income 18 - - - - - - -
Interfund Transfers In - 7,636 - - - - - -
Total Revenue 6,591 31,299 5,896 5,896 99 99 5,797 2%
Expenditures by Type
Services & Charges
Education & Training - - 10,000 10,000 - - - 10,000 0%
Other Services & Charges - - 12,000 12,000 - - - 12,000 0%
Total Services & Charges - - 22,000 22,000 - - - 22,000 0%
Capital 31,753 71,043 22,500 22,500 - - - 22,500 0%
Total Expenditures 31,753 71,043 44,500 44,500 - - - 44,500 0%
Net Surplus / (Deficit)(25,162) (39,744) (38,604) (38,604) 99 99
Beginning Cash Balance 238,323 213,569 173,825
Cash Adjustments 409 - -
Ending Cash Balance 213,569 173,825 135,221 173,924
Cash Reserves Target 7,938 17,761 11,125
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for law enforcement expenditures financed by the state or local agencies' authorized sale of confiscated property.
This fund receives revenue from the state or local agencies' authorized sale of confiscated property. This fund's revenue stream is not a steady flow. It is dependent upon the
processing and release of funds from the State for seized assets in drug activities. This fund also receives revenue from interest earned on the fund's cash balance.
Expenditures are typically budgeted for law enforcement training and various Police Department expenses. In recent years, the Police Department has used this fund to purchase one to
two vehicles each year. The Police Department has continued to spend down the cash balance in this fund in order to alleviate some of the burden on its operating budget in the
General Fund (#101).
Cash Reserves Target
25% of Annual expenditures
83
City of South Bend, Indiana
Monthly Financial Report
January 31, 2022
Fund Name Police Curfew Violations Fund Number 218
Fund Type Special Revenue Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Fines, Forfeitures, and Fees 768 - - - - - - -
Interest Earnings 115 82 - - 8 8 (8) -
Total Revenue 883 82 - - 8 8 (8) -
Expenditures by Type
Interfund Transfers Out - - 18,799 18,799 13,888 - 13,888 4,911 74%
Total Expenditures - - 18,799 18,799 13,888 - 13,888 4,911 74%
Net Surplus / (Deficit)883 82 (18,799) (18,799) (13,880) (13,880)
Beginning Cash Balance 12,894 13,799 13,880
Cash Adjustments 22 - 4,919
Ending Cash Balance 13,799 13,880 - -
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established (ordinance 8135-90) to account for monies received from Juvenile Positive Assistance.
This fund receives monies from Juvenile Positive Assistance and from the curfew ordinance violation fines. This fund also receives revenue from interest earned on the fund's cash
balance.
In recent years, this fund has received very little revenue. In 2022, the cash balance in this fund will be transferred into the Law Enforcement Continuing Education Fund (#220) and
this fund will be discontinued. Revenues and expenses previously accounted for in this fund will be accounted for in Fund #220.
Cash Reserves Target
No reserve requirement
84
City of South Bend, Indiana
Monthly Financial Report
January 31, 2022
Fund Name Law Enforcement Continuing Education Fund Number 220
Fund Type Special Revenue Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Grants - 41,980 - - - - - -
Charges for Services 148,550 115,024 115,000 115,000 12,840 12,840 102,160 11%
Fines, Forfeitures, and Fees 92,751 89,648 101,200 101,200 17,456 17,456 83,744 17%
Interest Earnings 3,849 2,229 4,889 4,889 216 216 4,673 4%
Donations 2,000 500 1,000 1,000 - - 1,000 0%
Other Income 11,555 2,970 - - - - - -
Interfund Transfers In - 73,512 352,373 352,373 218,182 218,182 134,191 62%
Total Revenue 258,705 325,862 574,462 574,462 248,694 248,694 325,768 43%
Expenditures by Type
Supplies 62,084 193,652 137,000 139,199 56 29,065 29,121 110,078 21%
Services & Charges
Professional Services 1,136 188 - - - - - - -
Education & Training 81,558 131,259 90,000 90,375 32,703 14,250 46,953 43,422 52%
Travel 20,646 28,840 51,500 51,745 3,678 4,106 7,783 43,962 15%
Other Services & Charges 31,475 69,045 59,250 59,250 982 - 982 58,268 2%
Total Services & Charges 134,816 229,333 200,750 201,370 37,362 18,356 55,718 145,652 28%
Capital - - - - - 35,531 35,531 (35,531) -
Total Expenditures 196,900 422,985 337,750 340,568 37,418 82,952 120,370 220,199 35%
Net Surplus / (Deficit) 61,806 (97,123) 236,712 233,894 211,275 128,324
Beginning Cash Balance 421,276 483,549 378,981
Cash Adjustments 467 (7,445) -
Ending Cash Balance 483,549 378,981 612,875 590,541
Cash Reserves Target 49,225 105,746 85,142
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established (ordinance 6974-81) to fund the continuing education for the officers of the South Bend Police Department.
This fund is funded by fees from accident reports and fines for false alarm and loud noise ordinance violations. Starting in 2022, this fund will receive the following revenue sources
previously accounted for in other police special revenue funds: state and federal grant revenue, charges for services from the enforcement courses offered to other police departments
who pay a fee to attend the training (formerly in Fund #294), impound towing fees (formerly Fund #295), and donations for the Police K-9 unit (formerly in Fund #705). This fund
also receives revenue from interest earned on the fund's cash balance. Previously, this fund received revenue from gun permit application fees; however, a change in State legislation
eliminated this revenue source. Effective July 1, 2021, the City of South Bend and other municipalities can no longer charge a fee for processing gun permit applications. This change
negatively impacts the South Bend Police Department as gun permit fees accounted for $45k-$60k in revenue in this fund annually.
Expenditures include educational materials and equipment, conference and training registration, and travel costs for conferences/trainings. Starting in 2022, this fund will also account
for grant related activities or grant funded purchases previously accounted for in other police special revenue funds.
Cash Reserves Target
25% of Annual expenditures
85
City of South Bend, Indiana
Monthly Financial Report
January 31, 2022
Fund Name Local Income Tax - Public Safety Fund Number 249
Fund Type Special Revenue Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Local Income Taxes 9,703,297 9,391,746 8,826,957 8,826,957 725,425 725,425 8,101,532 8%
Interest Earnings 33,595 25,015 10,000 10,000 2,190 2,190 7,810 22%
Total Revenue 9,736,892 9,416,761 8,836,957 8,836,957 727,615 727,615 8,109,342 8%
Expenditures by Department
Police Department 4,619,654 4,737,560 6,344,523 6,344,523 488,040 - 488,040 5,856,483 8%
Fire Department 4,330,886 4,880,453 6,344,524 6,344,524 488,040 - 488,040 5,856,484 8%
Total Expenditures 8,950,540 9,618,013 12,689,047 12,689,047 976,080 - 976,080 11,712,967 8%
Expenditures by Type
Personnel
Salaries & Wages 6,703,431 7,651,358 12,689,047 12,689,047 976,080 - 976,080 11,712,967 8%
Fringe Benefits 2,247,109 1,966,655 - - - - - - -
Total Personnel 8,950,540 9,618,013 12,689,047 12,689,047 976,080 - 976,080 11,712,967 8%
Total Expenditures 8,950,540 9,618,013 12,689,047 12,689,047 976,080 - 976,080 11,712,967 8%
Net Surplus / (Deficit) 786,352 (201,253) (3,852,090) (3,852,090) (248,465) (248,465)
Beginning Cash Balance 3,253,787 4,045,717 3,844,465
Cash Adjustments 5,578 - 7,625
Ending Cash Balance 4,045,717 3,844,465 - 3,596,000
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
This fund was established in 2010 due to Indiana's property tax "circuit breaker" system that effectively limited property tax receipts. This fund can only be used to pay for Public
Safety personnel wages and benefits. (Resolution 3980-09, Indiana Code IC 6-3.6-6-8)
This fund receives the Public Safety portion of the City's Local Income Tax (LIT) revenue distribution. The City adopted a special income tax of one quarter of one percent (0.25%) to
be used solely for the salaries of public safety positions that were formerly paid by property taxes. Local income tax revenue distributions are determined annually by the Indiana Dept
of Local Government Finance (DLGF). Local income tax revenue is distributed by St. Joseph County monthly.
Because this fund can only be used to pay for public safety personnel, the City budgets for the salaries and benefits for as many sworn police officers and firefighters as this fund’s
revenue can support. This reduces the public safety personnel expenses in the General Fund (#101). This fund's cash balance has grown in recent years due to unanticipated
supplemental income tax distributions; therefore, the City plans to spend down the excess cash during 2022.
Cash Reserves Target
No reserve requirement
86
City of South Bend, Indiana
Monthly Financial Report
January 31, 2022
Fund Name Police Take Home Vehicle Fund Number 278
Fund Type Internal Service Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 5,480 14,640 5,720 5,720 2,800 2,800 2,920 49%
Interest Earnings 5,998 4,038 5,434 5,434 398 398 5,036 7%
Total Revenue 11,478 18,678 11,154 11,154 3,198 3,198 7,956 29%
Expenditures by Type
Services & Charges
Other Services & Charges 8,690 270 50,000 50,000 - - - 50,000 0%
Total Services & Charges 8,690 270 50,000 50,000 - - - 50,000 0%
Interfund Transfers Out 49,087 - - - - - - - -
Total Expenditures 57,777 270 50,000 50,000 - - - 50,000 0%
Net Surplus / (Deficit)(46,299) 18,408 (38,846) (38,846) 3,198 3,198
Beginning Cash Balance 725,194 681,823 698,546
Cash Adjustments 2,928 (1,685) -
Ending Cash Balance 681,823 698,546 659,700 701,744
Cash Reserves Target 750,000 750,000 750,000
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund charges police officers for liability insurance for take home police vehicles. Deductions from officers are made in accordance with an agreement with the Fraternal Order of
Police (FOP). The agreement calls for the suspension of the deduction based on the price of gas and the balance of cash in this fund. The decrease in revenue is the result of
suspending the payroll deduction for sworn officers as outlined in the agreement between the Police Department and the FOP. This fund receives revenue from interest earned on the
fund's cash balance. As the fund's cash balance dips below the reserve requirement set by the FOP, the City anticipate the deduction will be increased.
Expenditures are driven by the number of off duty accident claims. Claims have been minimal in this fund since it was created.
Cash Reserves Target
Set dollar amount of $750,000
This fund was established (ordinance 9919-09) to receive monies collected from South Bend Police Department Officers participating in the City's Take Home Vehicle Program. The
City shall use all monies deposited into this fund to pay the costs and expenses associated with claims arising from use of program vehicles occurring while officers are not on duty.
87
City of South Bend, Indiana
Monthly Financial Report
January 31, 2022
Fund Name Police Block Grants Fund Number 280
Fund Type Special Revenue Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 36 24 - - 2 2 (2) -
Total Revenue 36 24 - - 2 2 (2) -
Expenditures by Type
Interfund Transfers Out - - 4,338 4,338 4,165 - 4,165 173 96%
Total Expenditures - - 4,338 4,338 4,165 - 4,165 173 96%
Net Surplus / (Deficit) 36 24 (4,338) (4,338) (4,162) (4,162)
Beginning Cash Balance 4,095 4,138 4,162
Cash Adjustments 7 - 176
Ending Cash Balance 4,138 4,162 - -
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established to track the revenue and expenditures related to specific federal grants for the Police Department.
Historically, this fund received grant revenue.
In 2022, the cash balance in this fund will be transferred into the Law Enforcement Continuing Education Fund (#220) and this fund will be discontinued. Revenues and expenses
previously accounted for in this fund will be accounted for in Fund #220. Federal grant revenue and expenditures for the Police Department will be tracked in Fund #220 going
forward.
Cash Reserves Target
No reserve requirement
88
City of South Bend, Indiana
Monthly Financial Report
January 31, 2022
Fund Name Fire Department Capital Fund Number 287
Fund Type Capital Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Grants - - 75,000 75,000 - - 75,000 0%
Charges for Services 2,514,908 1,905,360 1,837,850 1,837,850 164,337 164,337 1,673,513 9%
Fines, Forfeitures, and Fees - 300 - - - - - -
Interest Earnings 9,151 8,474 9,023 9,023 1,017 1,017 8,006 11%
Debt Proceeds 1,660,000 210,000 2,310,000 2,310,000 - - 2,310,000 0%
Other Income 8,244 1,334 - - - - - -
Interfund Transfers In - - - - - - - -
Total Revenue 4,192,303 2,125,468 4,231,873 4,231,873 165,354 165,354 4,066,519 4%
Expenditures by Type
Supplies - - - - - - - - -
Services & Charges
Debt Service Principal 343,971 662,651 1,132,508 1,132,508 184,358 - 184,358 948,150 16%
Debt Service Interest & Fees 31,114 36,120 82,708 82,708 8,109 - 8,109 74,599 10%
Total Services & Charges 375,085 698,771 1,215,216 1,215,216 192,467 - 192,467 1,022,749 16%
Capital 1,925,268 1,029,049 2,610,000 4,834,466 - 2,224,466 2,224,466 2,610,000 46%
Interfund Transfers Out 746,231 750,306 748,657 748,657 374,616 - 374,616 374,041 50%
Total Expenditures 3,046,584 2,478,126 4,573,873 6,798,339 567,083 2,224,466 2,791,549 4,006,790 41%
Net Surplus / (Deficit) 1,145,719 (352,658) (342,000) (2,566,466) (401,729) (2,626,195)
Beginning Cash Balance 1,962,214 3,111,296 2,758,339
Cash Adjustments 3,364 (300) -
Ending Cash Balance 3,111,296 2,758,339 191,873 2,356,610
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established (ordinance 10339-14) to track capital expenditures of the South Bend Fire Department. Capital purchases include fire apparatuses, ambulances, and major
construction projects. This fund is also used to repay debt issued for capital purchases and capital improvements, such as vehicle/equipment capital leases and bonds.
In 2020, the interfund transfer from the EMS Operating Fund (#288) was replaced by payments from St Joseph County for the City providing EMS services. Revenue received from
various grants for equipment or other capital is deposited here. This fund also receives revenue from interest earned on the fund's cash balance.
Capital spending includes Fire Department fleet needs as well as updates and repair & maintenance to Fire Department facilities. To keep the fleet within a serviceable life span,
generally the City aims to purchase 2 pumper trucks every 3 years and an aerial apparatus every 5 years. The City also purchases or refurbishes an ambulance each year. The Fire
Department also uses this fund to replace necessary equipment such as self contained briefing apparatus (SCBA), cardiac monitors, and turnout gear. | Debt Service - The principal
and interest expense budgeted is for capital lease payments for vehicles and equipment purchased through 5-year capital leases.| Interfund Transfers Out includes transfers to debt
service funds for principal and interest payments on two different bonds: 2013 EMS/Fire Station/Tower Bonds (final payment February 1, 2033, debt schedule #116) and 2018
General Obligation Bonds-Fire Station #9 (final payment January 15, 2038, debt schedule #168).
Cash Reserves Target
No reserve requirement - Capital fund - spend
down to zero
89
City of South Bend, Indiana
Monthly Financial Report
January 31, 2022
Fund Name Emergency Medical Services Operating Fund Number 288
Fund Type Enterprise Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 10,316 - - - - - - -
Other Income 797 - - - - - - -
Total Revenue 11,113 - - - - - - -
Expenditures by Type
Supplies 1,468 - - - - - - - -
Services & Charges
Professional Services 1,292 - - - - - - - -
Repairs & Maintenance 42,719 - - - - - - - -
Education & Training 4,778 - - - - - - - -
Other Services & Charges 54,946 - - - - - - - -
Total Services & Charges 103,734 - - - - - - - -
Interfund Transfers Out 1,716,684 607,079 - - - - - - -
Total Expenditures 1,821,886 607,079 - - - - - - -
Net Surplus / (Deficit)(1,810,773) (607,079) - - - -
Beginning Cash Balance 2,520,160 607,079 -
Cash Adjustments (102,309) - -
Ending Cash Balance 607,079 - - -
Cash Reserves Target - - -
Fund Purpose:
This fund accounted for the expenditures of the Emergency Medical Services (EMS) program. This Fund captured personnel and operating expenses primarily for Emergency Medical
Services division and reflected a portion of the cost associated with operating ambulances.
Revenue received from EMS services was not sufficient to cover expenses. Keeping EMS in its own fund would require interfund transfers. Starting in 2020, EMS activities were
moved to the General Fund (#101). Moving EMS revenue and expenditures into the General Fund simplified accounting. The transfer included the wages and benefits for 47
firefighters and 4 EMS billing personnel. Keeping firefighter EMS personnel in a separate budget proved impractical due to frequently changing assignments. EMS expenditures related
to billing are accounted for in separate division in the General Fund. The remaining cash balance in Fund 288 was transferred to the General Fund (#101) during 2021.
Cash Reserves Target
No reserve requirement
90
City of South Bend, Indiana
Monthly Financial Report
January 31, 2022
Fund Name Haz-Mat Fund Number 289
Fund Type Special Revenue Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services - - 10,000 10,000 - - 10,000 0%
Interest Earnings 243 165 256 256 16 16 240 6%
Other Income - - - - - - - -
Total Revenue 243 165 10,256 10,256 16 16 10,240 0%
Expenditures by Type
Supplies - - 10,000 10,000 - - - 10,000 0%
Services & Charges
Professional Services - - - - - - - - -
Other Services & Charges - - - - - - - - -
Total Services & Charges - - - - - - - - -
Capital - - - - - - - - -
Total Expenditures - - 10,000 10,000 - - - 10,000 0%
Net Surplus / (Deficit)243 165 256 256 16 16
Beginning Cash Balance 27,647 27,937 28,102
Cash Adjustments 47 - -
Ending Cash Balance 27,937 28,102 28,358 28,118
Cash Reserves Target - - 2,500
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established (ordinance 7748-87) to account for the monies generated by the South Bend Fire Department's response to hazardous materials incidents. The monies
accumulated in this fund may be expended for the replacement, repair, or purchase of Haz-Mat equipment, for training and supplies and to defray the expense of Haz-Mat related
activities. There are no budgeted positions in this fund, responses are made by firefighters of the South Bend Fire Department.
By ordinance, the South Bend Fire Department charges businesses for hazardous materials response. Funding is entirely dependent on the number of billable hazardous material
responses in any given calendar year. This fund also receives revenue from interest earned on the fund's cash balance.
In recent years, this fund has been used to purchase supplies for the Haz-Mat response team. No major expenditures are planned.
Cash Reserves Target
25% of Annual expenditures
91
City of South Bend, Indiana
Monthly Financial Report
January 31, 2022
Fund Name Indiana River Rescue Fund Number 291
Fund Type Special Revenue Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 54,600 94,550 90,000 90,000 19,405 19,405 70,595 22%
Interest Earnings 2,955 1,993 2,991 2,991 205 205 2,786 7%
Donations - - - - - - - -
Other Income - 1,300 - - - - - -
Total Revenue 57,555 97,843 92,991 92,991 19,610 19,610 73,381 21%
Expenditures by Type
Supplies 16,731 32,702 24,000 26,475 2,362 22,413 24,775 1,700 94%
Services & Charges
Professional Services - - -
Printing & Advertising - - 1,300 1,300 - - - 1,300 0%
Education & Training 425 13,608 9,000 9,000 - - - 9,000 0%
Travel 2,524 1,483 15,000 15,000 - - - 15,000 0%
Repairs & Maintenance - 4,210 43,000 47,584 4,584 - 4,584 43,000 10%
Other Services & Charges - 1,133 - - - - - - -
Total Services & Charges 2,949 20,433 68,300 72,884 4,584 - 4,584 68,300 6%
Capital - - - - - - - - -
Total Expenditures 19,679 53,135 92,300 99,359 6,946 22,413 29,359 70,000 30%
Net Surplus / (Deficit) 37,876 44,708 691 (6,368) 12,664 (9,749)
Beginning Cash Balance 293,325 330,404 360,311
Cash Adjustments (797) (14,800) -
Ending Cash Balance 330,404 360,311 353,943 361,076
Cash Reserves Target 4,920 13,284 24,840
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund is used to account for the revenue from tuition fees for students attending the Indiana River Rescue School (IRRS) and the expenditures of that revenue. There are typically
2-4 schools a year, each a week in duration. The IRRS is administered by the South Bend Fire Department under the direction of the Special Operations Bureau. The majority of
instructors are comprised of South Bend Firefighters and Conservation Officers from the IDNR. The 5 day school includes extensive field training on the St. Joseph River and its
unique "L" shaped dam, and the East Race Waterway. The East Race Waterway is a 2000' run which winds through the heart of the city. It allows for realistic but controlled training
in river rescue, what is now formally known as the premier training ground for "Swiftwater rescue." Class lectures will provide a background in theory and concepts that enables
students to go directly to the water. Students become familiar with such equipment as inflatable boats, outboards, rescue ropes, rope rescue systems & necessary personal gear. Many
of the teaching sites have actual accident histories.
This fund collects tuition fees for students attending the Indiana River Rescue School. This fund also receives revenue from interest earned on the fund's cash balance.
Expenditures are for the maintenance and repair of rescue equipment and the wages for the instructors. No major expenditures are planned.
Cash Reserves Target
25% of Annual expenditures
92
City of South Bend, Indiana
Monthly Financial Report
January 31, 2022
Fund Name Police Grants Fund Number 292
Fund Type Special Revenue Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Grants - - - - - - - -
Total Revenue - - - - - - - -
Expenditures by Type
Interfund Transfers Out - - 26,716 26,716 26,716 - 26,716 1 100%
Total Expenditures - - 26,716 26,716 26,716 - 26,716 1 100%
Net Surplus / (Deficit)- - (26,716) (26,716) (26,716) (26,716)
Beginning Cash Balance 26,716 26,716 26,716
Cash Adjustments - - -
Ending Cash Balance 26,716 26,716 - -
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established to track the revenue and expenditures related to specific federal grants for the Police Department.
Historically, this fund received grant revenue.
In 2022, the cash balance in this fund will be transferred into the Law Enforcement Continuing Education Fund (#220) and this fund will be discontinued. Revenues and expenses
previously accounted for in this fund will be accounted for in Fund #220. Federal grant revenue and expenditures for the Police Department will be tracked in Fund #220 going
forward.
Cash Reserves Target
No reserve requirement
93
City of South Bend, Indiana
Monthly Financial Report
January 31, 2022
Fund Name Regional Police Academy Fund Number 294
Fund Type Special Revenue Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 9,350 19,625 - - - - - -
Interest Earnings 1,106 819 - - 83 83 (83) -
Total Revenue 10,456 20,444 - - 83 83 (83) -
Expenditures by Type
Supplies 214 - - - - - - - -
Services & Charges
Other Services & Charges 2,943 100 - - - - - - -
Total Services & Charges 2,943 100 - - - - - - -
Interfund Transfers Out - - 175,000 175,000 146,411 - 146,411 28,589 84%
Total Expenditures 3,157 100 175,000 175,000 146,411 - 146,411 28,589 84%
Net Surplus / (Deficit) 7,299 20,344 (175,000) (175,000) (146,328) (146,328)
Beginning Cash Balance 118,481 125,984 146,328
Cash Adjustments 203 - 28,672
Ending Cash Balance 125,984 146,328 - -
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established (ordinance 7104-82) to account for revenues and expenditures related to the advancement of present and future police officers and funds the cost of course
material and instructors at the South Bend Police Academy.
This fund received revenue from the enforcement courses offered to other police departments who pay a fee to attend the training.
Expenditures were for seminars, travel, lectures, and career days. In 2022, the cash balance in this fund will be transferred into the Law Enforcement Continuing Education Fund
(#220) and this fund will be discontinued. Revenues and expenses previously accounted for in this fund will be accounted for in Fund #220.
Cash Reserves Target
No reserve requirement
94
City of South Bend, Indiana
Monthly Financial Report
January 31, 2022
Fund Name COPS MORE Grant Fund Number 295
Fund Type Special Revenue Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Grants 180,998 103,213 - - - - - -
Fines, Forfeitures, and Fees 6,919 7,312 - - - - - -
Interest Earnings 594 432 - - 26 26 (26) -
Other Income 260 120 - - - - - -
Total Revenue 188,771 111,077 - - 26 26 (26) -
Expenditures by Type
Supplies 86,905 16,331 - - - - - - -
Services & Charges
Other Services & Charges 12,317 6,214 - - - - - - -
Total Services & Charges 12,317 6,214 - - - - - - -
Capital 185,805 116,658 - 20,808 - 20,808 20,808 - 100%
Interfund Transfers Out - - 125,000 125,000 24,566 - 24,566 100,434 20%
Total Expenditures 285,026 139,203 125,000 145,808 24,566 20,808 45,375 100,434 31%
Net Surplus / (Deficit) (96,255) (28,126) (125,000) (145,808) (24,541) (45,349)
Beginning Cash Balance 169,439 73,474 45,349
Cash Adjustments 290 - 100,459
Ending Cash Balance 73,474 45,349 - 20,808
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was originally established (7015-82) to track the Community Oriented Police Program but has been expanded to track other federal grants related to the Police Department.
In recent years, this fund has also been used to track donations and their associated expenditures.
This fund received revenue from various Federal and State Grants. The Community-Oriented Policing Services (COPS) Office of the Department of Justice offers grants through the
Making Officer Redeployment Effective (MORE) program. This fund also received revenue from impound towing fees.
Expenditures included grant related activities and grant funded purchases. In 2022, the cash balance in this fund will be transferred into the Law Enforcement Continuing Education
Fund (#220) and this fund will be discontinued. Revenues and expenses previously accounted for in this fund will be accounted for in Fund #220.
Cash Reserves Target
No reserve requirement
95
City of South Bend, Indiana
Monthly Financial Report
January 31, 2022
Fund Name Police Federal Drug Enforcement Fund Number 299
Fund Type Special Revenue Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Shared Revenues - 57,919 25,000 25,000 - - 25,000 0%
Interest Earnings 723 192 697 697 9 9 688 1%
Total Revenue 723 58,110 25,697 25,697 9 9 25,688 0%
Expenditures by Type
Supplies - - 6,000 6,000 - - - 6,000 0%
Services & Charges
Professional Services - - - - - - - - -
Other Services & Charges - - - - - - - - -
Total Services & Charges - - - - - - - - -
Capital 31,000 - 22,500 22,500 - - - 22,500 0%
Interfund Transfers Out - 81,148 - - - - - - -
Total Expenditures 31,000 81,148 28,500 28,500 - - - 28,500 0%
Net Surplus / (Deficit)(30,277) (23,037) (2,803) (2,803) 9 9
Beginning Cash Balance 113,552 83,275 60,237
Cash Adjustments - - -
Ending Cash Balance 83,275 60,237 57,434 60,246
Cash Reserves Target 7,750 20,287 7,125
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established to receive the Police Department's share of money acquired in Federal drug enforcement activity. Expenditures are to be used to fund drug enforcement and
training.
This fund's revenue stream is not a steady flow. It is dependent upon the processing and release of funds from the Fed for seized assets in drug activities. This fund also receives
revenue from interest earned on the fund's cash balance.
Budgeted expenditures are for replacement of police cars and for supplies related to drug enforcement and training.
Cash Reserves Target
25% of Annual expenditures
96
City of South Bend, Indiana
Monthly Financial Report
January 31, 2022
Fund Name 2018 Fire Station #9 Bond Debt Service Fund Number 350
Fund Type Debt Service Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interfund Transfers In 341,231 345,306 344,157 344,157 172,866 172,866 171,291 50%
Total Revenue 341,231 345,306 344,157 344,157 172,866 172,866 171,291 50%
Expenditures by Type
Services & Charges
Debt Service Principal 195,000 205,000 210,000 210,000 105,000 - 105,000 105,000 50%
Debt Service Interest & Fees 146,231 140,306 134,157 134,157 67,866 - 67,866 66,291 51%
Total Services & Charges 341,231 345,306 344,157 344,157 172,866 - 172,866 171,291 50%
Total Expenditures 341,231 345,306 344,157 344,157 172,866 - 172,866 171,291 50%
Net Surplus / (Deficit) - - - - - -
Beginning Cash Balance - - -
Cash Adjustments - - -
Ending Cash Balance - - - -
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established (ordinance 10590-18) to pay for the semi-annual payment of debt service principal and interest to the bondholders for the General Obligation Bonds, Series
2018 (debt schedule #168). The bonds were issued to fund the replacement of Fire Station #9 and addition of a classroom building on the grounds of the Luther J Taylor Sr. Fire
Training Center. The par amount of the General Obligation Bonds, Series 2018 was $5,045,000 with a premium of $37,316. The bonds were closed on March 29, 2018 with a net
interest rate of 3.065%. The capital expenditures of this bond are tracked in the 2018 Fire Station #9 Bond Capital Fund (#451).
This fund receives interfund transfers from the Fire Department Capital Fund (#287) in the amount of the debt service payments.
Debt service payments are due on January 15 and July 15. The final bond payment is due January 15, 2038.
Cash Reserves Target
No reserve requirement
97
City of South Bend, Indiana
Monthly Financial Report
January 31, 2022
Fund Name 2018 Fire Station #9 Bond Capital Fund Number 451
Fund Type Capital Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 2,981 1,857 - - 180 180 (180) -
Total Revenue 2,981 1,857 - - 180 180 (180) -
Expenditures by Type
Capital 89,311 - - - - - - - -
Total Expenditures 89,311 - - - - - - - -
Net Surplus / (Deficit)(86,330) 1,857 - - 180 180
Beginning Cash Balance 399,877 314,233 316,090
Cash Adjustments 686 - -
Ending Cash Balance 314,233 316,090 316,090 316,270
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established to track the expenditures of the proceeds from the General Obligation Bonds, Series 2018. The bonds were issued to fund the replacement of Fire Station #9
and addition of a classroom building on the grounds of the Luther J Taylor Sr. Fire Training Center. Payment of debt service principal and interest to the bondholders is recorded in the
2018 Fire Station #9 Bond Debt Service Fund (#350). Bond issuance costs were recorded in this fund per Ordinance 10576-18 section VII-(a).
The par amount of the General Obligation Bonds, Series 2018 was $5,045,000 with a premium of $37,316. The bonds were closed on March 29, 2018 with a net interest rate of
3.065%. The net proceeds after bond issuance costs were $4,864,008. This amount was deposited into this fund to be used towards the approved capital projects.
Construction of Fire Station 9 was completed in 2019. The new station was constructed at the corner of Mishawaka Avenue and 21st Street and will house Engine 9, Medic 9, Boat 2,
and accommodate up to seven assigned firefighters per day.
The remaining bond capital proceeds will be used to construct an additional classroom building on the grounds of the Luther J Taylor Sr. Fire Training Center. It will be an
approximately 3,000 square foot building and will house a rugged, divisible classroom with the capacity for 100 personnel and additional training props and storage areas.
Cash Reserves Target
No reserve requirement - Bond capital fund -
spend down to zero
98
City of South Bend, Indiana
Monthly Financial Report
January 31, 2022
Fund Name Fire Pension Fund Number 701
Fund Type Pension Trust Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Shared Revenues 4,323,533 4,101,279 4,521,259 4,521,259 - - 4,521,259 0%
Interest Earnings 2,205 1,809 11 11 239 239 (228) 2176%
Other Income - - - - - - - -
Total Revenue 4,325,739 4,103,087 4,521,270 4,521,270 239 239 4,521,031 0%
Expenditures by Type
Personnel
Salaries & Wages 4,205,078 4,131,672 4,576,038 4,576,038 344,628 - 344,628 4,231,410 8%
Total Personnel 4,205,078 4,131,672 4,576,038 4,576,038 344,628 - 344,628 4,231,410 8%
Supplies - - 100 100 - - - 100 0%
Services & Charges
Professional Services 3,500 3,500 6,000 6,000 - 3,500 3,500 2,500 58%
Travel - - 350 350 - - - 350 0%
Other Services & Charges 679 1,296 1,400 1,400 2 - 2 1,398 0%
Total Services & Charges 4,179 4,796 7,750 7,750 2 3,500 3,502 4,248 45%
Total Expenditures 4,209,256 4,136,468 4,583,888 4,583,888 344,630 3,500 348,130 4,235,758 8%
Net Surplus / (Deficit) 116,482 (33,381) (62,618) (62,618) (344,391) (347,891)
Beginning Cash Balance 336,501 453,561 420,180
Cash Adjustments 577 - -
Ending Cash Balance 453,561 420,180 357,562 75,789
Cash Reserves Target 420,926 413,647 458,389
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the 1925 & 1937 pension plans for retired South Bend firefighters and receives reimbursement from the State of Indiana.
"Pension relief" payments from the Indiana Public Retirement System (INPRS) are an actuarial estimate of the current budget year's payments and an adjustment of the prior budget
year's estimate to the actual payments made during the prior year, including certain administrative costs. Payments are typically received in June and September. This fund can have a
negative cash balance when it is waiting to be reimbursed by the State. This fund also receives revenue from interest earned on the fund's cash balance.
Expenditures are for the pension payments to retired firefighters or surviving spouses and for death benefits paid out. Retiree health insurance payments are not paid through this
fund; this cost is not reimbursed by the state. Retiree health payments are paid through the regular Fire Department budget in the General Fund (#101).
Cash Reserves Target
10% of Annual expenditures
99
City of South Bend, Indiana
Monthly Financial Report
January 31, 2022
Fund Name Police Pension Fund Number 702
Fund Type Pension Trust Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Shared Revenues 6,048,813 5,950,693 6,057,740 6,057,740 - - 6,057,740 0%
Interest Earnings 3,126 2,305 4,310 4,310 320 320 3,990 7%
Other Income 6,284 4,119 2,000 2,000 - - 2,000 0%
Total Revenue 6,058,223 5,957,118 6,064,050 6,064,050 320 320 6,063,730 0%
Expenditures by Type
Personnel
Salaries & Wages 6,186,554 5,958,435 6,049,340 6,049,340 504,789 - 504,789 5,544,551 8%
Total Personnel 6,186,554 5,958,435 6,049,340 6,049,340 504,789 - 504,789 5,544,551 8%
Supplies - - - - - - - - -
Services & Charges
Professional Services 3,500 3,500 6,500 6,500 - 3,500 3,500 3,000 54%
Travel - - 500 500 - - - 500 0%
Other Services & Charges 945 829 1,400 1,400 - - - 1,400 0%
Total Services & Charges 4,445 4,329 8,400 8,400 - 3,500 3,500 4,900 42%
Total Expenditures 6,190,998 5,962,764 6,057,740 6,057,740 504,789 3,500 508,289 5,549,451 8%
Net Surplus / (Deficit)(132,776) (5,646) 6,310 6,310 (504,469) (507,969)
Beginning Cash Balance 698,148 566,569 560,923
Cash Adjustments 1,197 - -
Ending Cash Balance 566,569 560,923 567,233 56,453
Cash Reserves Target 619,100 596,276 605,774
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the 1925 & 1937 pension plans for retired South Bend police officers and receives reimbursement from the State of Indiana.
"Pension relief" payments from the Indiana Public Retirement System (INPRS) are an actuarial estimate of the current budget year's payments and an adjustment of the prior budget
year's estimate to the actual payments made during the prior year, including certain administrative costs. Payments are typically received in June and September. This fund can have a
negative cash balance when it is waiting to be reimbursed by the State. This fund also receives revenue from interest earned on the fund's cash balance.
Expenditures are for the pension payments to retired police officers or surviving spouses and for death benefits paid out. Retiree health insurance payments are not paid through this
fund; this cost is not reimbursed by the state. Retiree health payments are paid through the regular Police Department budget in the General Fund (#101).
Cash Reserves Target
10% of Annual expenditures
100
City of South Bend, Indiana
Monthly Financial Report
January 31, 2022
Fund Name Police K-9 Unit Fund Number 705
Fund Type Special Revenue Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 21 14 - - 1 1 (1) -
Donations - - - - - - - -
Total Revenue 21 14 - - 1 1 (1) -
Expenditures by Type
Interfund Transfers Out - - 2,520 2,520 2,436 - 2,436 84 97%
Total Expenditures - - 2,520 2,520 2,436 - 2,436 84 97%
Net Surplus / (Deficit)21 14 (2,520) (2,520) (2,435) (2,435)
Beginning Cash Balance 2,395 2,420 2,435
Cash Adjustments 4 - 85
Ending Cash Balance 2,420 2,435 - -
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established (ordinance 7945-88) to account for donations for the Police K-9 unit and track expenditures of those funds.
This fund received donations for the Police K-9 unit. In recent years, there have been no donations.
The donations are to be spent on supplies or services directly related to the Police K-9 unit. In 2022, the cash balance in this fund will be transferred into the Law Enforcement
Continuing Education Fund (#220) and this fund will be discontinued. Revenues and expenses previously accounted for in this fund will be accounted for in Fund #220.
Cash Reserves Target
No reserve requirement
101
City of South Bend, Indiana
Monthly Financial Report
January 31, 2022
Fund Name Parks & Recreation Fund Number 201
Fund Type Special Revenue Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Property Taxes 9,566,845 10,271,000 10,580,413 10,580,413 - - 10,580,413 0%
Intergov./ Shared Revenues 904,581 911,437 953,848 953,848 - - 953,848 0%
Intergov./ Grants 648,098 200,000 - - - - - -
Licenses & Permits - 253 - - - - - -
Charges for Services 2,760,462 2,922,965 3,196,581 3,196,581 232,465 232,465 2,964,116 7%
Fines, Forfeitures, and Fees - 12 - - - - - -
Interest Earnings 7,167 20,758 50,000 50,000 3,333 3,333 46,667 7%
Debt Proceeds - - 269,000 269,000 - - 269,000 0%
Donations 1,061,421 912,899 1,000,000 1,000,000 479,829 479,829 520,171 48%
Other Income 127,858 132,135 314,941 314,941 48,733 48,733 266,208 15%
Interfund Transfers In 800,000 1,232,541 119,221 119,221 9,936 9,936 109,285 8%
Total Revenue 15,876,432 16,604,000 16,484,004 16,484,004 774,297 774,297 15,709,708 5%
Expenditures by Division
Park Administration 1,499,024 1,528,718 1,137,939 1,138,336 84,642 3,635 88,277 1,050,059 8%
Park Maintenance 6,962,316 6,987,490 7,542,027 8,037,456 606,620 326,995 933,615 7,103,840 12%
Golf Courses 1,501,398 1,700,799 1,831,495 1,839,260 94,822 30,770 125,592 1,713,669 7%
Recreational Experiences 2,773,309 2,683,314 2,444,112 2,470,739 281,368 31,025 312,393 2,158,346 13%
Community Programming - - 1,604,980 1,611,638 19,885 4,638 24,522 1,587,116 2%
Development & Promotions 882,516 911,174 921,648 969,442 107,817 23,097 130,915 838,527 14%
Park Projects & Capital 1,041,871 460,817 300,000 1,696,920 46,375 299,924 346,299 1,350,622 20%
Potawatomi Zoo 700,000 701,965 701,803 701,803 350,150 350,000 700,150 1,653 100%
Total Expenditures 15,360,434 14,974,277 16,484,004 18,465,596 1,591,679 1,070,084 2,661,763 15,803,832 14%
Expenditures by Type
Personnel
Salaries & Wages 6,015,996 5,799,795 6,516,670 6,516,670 407,923 - 407,923 6,108,747 6%
Fringe Benefits 2,133,462 2,037,827 2,319,980 2,319,980 203,800 - 203,800 2,116,180 9%
Total Personnel 8,149,458 7,837,623 8,836,650 8,836,650 611,723 - 611,723 8,224,927 7%
Supplies 1,173,909 1,372,042 1,514,568 1,563,323 68,420 112,393 180,813 1,382,510 12%
Services & Charges
Professional Services 192,616 114,458 324,780 333,739 30,971 - 30,971 302,768 9%
Printing & Advertising 102,375 155,635 258,800 292,894 62,155 27,741 89,896 202,998 31%
Utilities 790,831 930,114 781,304 778,304 82,604 - 82,604 695,700 11%
Repairs & Maintenance 515,084 636,277 584,034 631,199 55,553 88,235 143,788 487,412 23%
Education & Training 11,167 15,827 25,425 25,425 2,262 540 2,802 22,623 11%
Travel 3,355 5,123 33,400 33,400 406 244 649 32,751 2%
Grants & Subsidies 715,000 715,000 715,000 715,000 365,000 350,000 715,000 - 100%
Other Services & Charges 691,376 565,456 684,573 736,377 53,024 72,139 125,163 611,214 17%
Debt Service Principal 504,636 452,898 291,946 291,946 53,977 - 53,977 237,969 18%
Debt Service Interest & Fees 47,338 31,020 34,076 34,076 6,671 - 6,671 27,405 20%
Total Services & Charges 3,573,777 3,621,808 3,733,338 3,872,360 712,624 538,898 1,251,522 2,620,840 32%
Operating Expenditures 12,897,144 12,831,473 14,084,556 14,272,333 1,392,767 651,291 2,044,058 12,228,277 14%
Capital 1,030,272 474,790 569,000 2,362,815 46,375 418,793 465,168 1,897,647 20%
Interfund
Interfund Allocations 1,421,220 1,668,015 1,830,448 1,830,448 152,537 - 152,537 1,677,911 8%
Interfund Transfers Out 11,799 - - - - - - - -
Total Interfund 1,433,019 1,668,015 1,830,448 1,830,448 152,537 - 152,537 1,677,911 8%
Total Expenditures 15,360,434 14,974,277 16,484,004 18,465,596 1,591,679 1,070,084 2,661,763 15,803,835 14%
Net Surplus / (Deficit) 515,998 1,629,723 - (1,981,592) (817,383) (1,887,466)
Beginning Cash Balance 3,649,543 4,156,004 5,865,858
Cash Adjustments (9,538) 80,130 -
Ending Cash Balance 4,156,004 5,865,858 3,884,266 5,171,924
Cash Reserves Target 3,840,108 3,743,569 4,616,399
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
This fund accounts for the operation of the Parks & Recreation side of the Department of Venues, Parks & Arts (VPA). Its purpose is to provide quality spaces, places, and experiences
within the City. There are several operational divisions within the department: Administration, Maintenance, Golf Courses, Recreational Experiences, Community Programming, and
Development & Promotions.
This fund's main source of revenue is property taxes. This fund also receives auto excise and commercial vehicle excise tax (intergovernmental shared revenues). Additional revenue is
derived from charges for services such as pavilion rental, golf course fees, concessions, and fees for camps, leagues, fitness centers, and special events. In 2019, this fund received a
donation of $450,000 from the Pokagon Band of the Potawatomi. It will be received annually through 2023. The Regional Cities Grant of $5 million dollars was completed in 2020. In
2019, VPA received $1,000,000 from the Leighton Foundation. Interfund transfers from the Local Income Tax Certified Shares Fund (#404) help subsidize operations.
Personnel - From 2021 to 2022, several personnel accounting changes will be made to better assign personnel costs to the divisions for which the employees serve (see the Personnel
Summary for more details). | Accounting Changes - Prior to 2022, the Recreation Division's budget accounted for the activities of recreational experiences and community
programming. In 2022, the activities of community programming will be split out into a separate division budget. Community programming includes the costs for running the City-
owned community centers managed by VPA. The Recreation Division will be renamed Recreational Experiences and its budget will include the costs for operating the O'Brien Fitness
Center, Howard Park, along with VPA's athletics and aquatics activities. | Capital - In 2019 and 2020, capital expenditures reflect the use of the Regional Cities, Leighton Foundation,
and Pokagon Band funds for the Howard Park renovation project. The decrease in capital expenditures reflects the substantial completion of the Howard Park renovation project and
the use of the noted grants and donations.
Cash Reserves Target
25% of Annual expenditures
102
City of South Bend, Indiana
Monthly Financial Report
January 31, 2022
Fund Name Morris PAC / Palais Royale Marketing Fund Number 273
Fund Type Special Revenue Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 3,535 4,983 - - - - - -
Interest Earnings 648 453 - - 43 43 (43) -
Donations - 500 - - - - - -
Total Revenue 4,183 5,936 - - 43 43 (43) -
Expenditures by Type
Services & Charges
Printing & Advertising 832 7,648 - - - - - - -
Total Services & Charges 832 7,648 - - - - - - -
Interfund Transfers Out - - 100,000 100,000 74,852 - 74,852 25,148 75%
Total Expenditures 832 7,648 100,000 100,000 74,852 - 74,852 25,148 75%
Net Surplus / (Deficit) 3,351 (1,712) (100,000) (100,000) (74,809) (74,809)
Beginning Cash Balance 73,045 76,521 74,809
Cash Adjustments 125 - 25,191
Ending Cash Balance 76,521 74,809 - -
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established (ordinance 9768-07) as a separate, non-reverting fund to receive monies from solicitation of funds for commercial promotion sponsorships such as
commercial ads on ticket envelopes and Morris Marquee sponsorships; and to accept donations to the Morris Performing Arts Center and Palais Royale. All sums so collected and
deposited in this fund are to be used for the sole purpose of assisting with continued promotions of and within both the Morris Performing Arts Center and Palais Royale.
In 2022, the Morris Performing Arts Center's operations will be moved into an enterprise fund due to the nature of the Morris' activities. The revenue and expenditures previously
accounted for in this fund will be moved to the newly created Morris Performing Arts Center Operations Fund (#602) and the remaining cash balance in this fund will be transferred
to the new fund.
Revenue for this fund was collected through donations and sponsorships. This fund also received revenue from interest earned on the fund's cash balance.
Expenditures were for advertisements and promotional services. The City advertised on the local area digital billboards, but also secured sponsorships to help fund the advertising
displayed on them.
Cash Reserves Target
No reserve requirement
103
City of South Bend, Indiana
Monthly Financial Report
January 31, 2022
Fund Name Morris PAC Self-Promotion Fund Number 274
Fund Type Special Revenue Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 37,554 37,223 - - - - - -
Interest Earnings 1,818 1,355 - - 150 150 (150) -
Total Revenue 39,372 38,578 - - 150 150 (150) -
Expenditures by Type
Services & Charges
Printing & Advertising 1,100 - - - - - - - -
Total Services & Charges 1,100 - - - - - - - -
Interfund Transfers Out - - 410,000 410,000 264,160 - 264,160 145,840 64%
Total Expenditures 1,100 - 410,000 410,000 264,160 - 264,160 145,840 64%
Net Surplus / (Deficit) 38,272 38,578 (410,000) (410,000) (264,010) (264,010)
Beginning Cash Balance 186,839 225,432 264,010
Cash Adjustments 320 - 145,990
Ending Cash Balance 225,432 264,010 - -
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established (ordinance 10569-17) to account for the revenue and expenditures related to events and activities that the Morris Performing Arts Center self-promotes or
self-sponsors.
In 2022, the Morris Performing Arts Center's operations will be moved into an enterprise fund due to the nature of the Morris' activities. The revenue and expenditures previously
accounted for in this fund will be moved to the newly created Morris Performing Arts Center Operations Fund (#602) and the remaining cash balance in this fund will be transferred
to the new fund.
This fund received revenue from a ticket surcharge. The ticket surcharge fee is $3.50 per ticket sold: $1.50 deposited into the General Fund (#101), $1.00 deposited into Morris PAC
Self-Promotion Fund (#274), and $1.00 deposited into Morris PAC Capital Fund (#416). This fund also received revenue from interest earned on the fund's cash balance.
Expenditures were for marketing and advertising for the Morris Performing Arts Center.
Cash Reserves Target
No reserve requirement
104
City of South Bend, Indiana
Monthly Financial Report
January 31, 2022
Fund Name 2017 Parks Bond Debt Service Fund Number 312
Fund Type Debt Service Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Property Taxes 1,087,915 1,116,956 1,100,842 1,100,842 - - 1,100,842 0%
Intergov./ Shared Revenues 63,774 68,319 48,786 48,786 - - 48,786 0%
Interest Earnings (244) 500 1,176 1,176 105 105 1,071 9%
Total Revenue 1,151,444 1,185,775 1,150,804 1,150,804 105 105 1,150,699 0%
Expenditures by Type
Services & Charges
Debt Service Principal 785,000 825,000 830,000 830,000 400,000 - 400,000 430,000 48%
Debt Service Interest & Fees 387,965 364,190 339,368 339,368 172,683 - 172,683 166,686 51%
Total Services & Charges 1,172,965 1,189,190 1,169,368 1,169,368 572,683 - 572,683 596,686 49%
Total Expenditures 1,172,965 1,189,190 1,169,368 1,169,368 572,683 - 572,683 596,686 49%
Net Surplus / (Deficit) (21,521) (3,415) (18,564) (18,564) (572,578) (572,578)
Beginning Cash Balance 208,740 187,578 184,163
Cash Adjustments 358 - -
Ending Cash Balance 187,578 184,163 165,599 (388,415)
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established (ordinance 10580-18) to collect a separate property tax levy that is used to pay for the semi-annual payment of debt service principal and interest to the
bondholders of the 2017 Park District Bonds, Series A-K (debt schedule #165).
The par amount of the 2017 Park District Bonds, Series A-K was $14,075,000. The bonds were closed on December 20, 2017 and have a net interest rate of 3.056%. The net proceeds
after bond issuance costs were $13,715,350. This amount was deposited into the 2017 Parks Bond Capital Fund (#471) to be used towards the approved capital projects.
This fund receives property tax revenue (distributions received in June and December) from a levy that was previously collected in Fund #313 for the College Football Hall of Fame
debt service (final payment February 1, 2018). This fund also receives a small portion of auto excise and commercial vehicle excise tax.
The bonds are to be repaid over 15 with with debt service payments due on January 15 and July 15 and the final payment due January 15, 2033. Property taxes are assumed to come in
to cover the debt service payments through the life of the bond.
Capital expenditures related to this bond are tracked in the 2017 Parks Bond Capital Fund (#471).
Cash Reserves Target
No reserve requirement
105
City of South Bend, Indiana
Monthly Financial Report
January 31, 2022
Fund Name Coveleski Stadium Capital Fund Number 401
Fund Type Capital Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services - - 25,000 25,000 - - 25,000 0%
Interest Earnings 144 58 109 109 0 0 109 0%
Total Revenue 144 58 25,109 25,109 0 0 25,109 0%
Expenditures by Type
Services & Charges
Repairs & Maintenance 15,099 10,183 25,000 25,715 - 7,677 7,677 18,038 30%
Total Services & Charges 15,099 10,183 25,000 25,715 - 7,677 7,677 18,038 30%
Capital - - - - - - - - -
Total Expenditures 15,099 10,183 25,000 25,715 - 7,677 7,677 18,038 30%
Net Surplus / (Deficit)(14,955) (10,125) 109 (606) 0 (7,677)
Beginning Cash Balance 25,850 11,685 814
Cash Adjustments 790 (746) -
Ending Cash Balance 11,685 814 208 815
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established (ordinance 7492-85) to account for minor capital improvements for Four Winds Field at Coveleski Stadium, located in downtown South Bend. The fund is
administered by the Department of Venues, Parks & Arts.
Revenues are in the form of compensation received by the City based on stadium attendance.
Planned expenditures are for painting, landscaping, and mechanical upgrades.
Cash Reserves Target
No reserve requirement - Capital fund - spend
down to zero
106
City of South Bend, Indiana
Monthly Financial Report
January 31, 2022
Fund Name Professional Sports Convention Development Area Fund Number 413
Fund Type Capital Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Shared Revenues - 775,414 1,500,000 1,500,000 265,657 265,657 1,234,343 18%
Interest Earnings - 218 - - 442 442 (442) -
Total Revenue - 775,632 1,500,000 1,500,000 266,099 266,099 1,233,901 18%
Expenditures by Type
Capital - - 1,500,000 2,304,900 - 1,034,750 1,034,750 1,270,150 45%
Total Expenditures - - 1,500,000 2,304,900 - 1,034,750 1,034,750 1,270,150 45%
Net Surplus / (Deficit)- 775,632 - (804,900) 266,099 (768,651)
Beginning Cash Balance - - 775,632
Cash Adjustments - - -
Ending Cash Balance - 775,632 (29,268) 1,041,731
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Cash Reserves Target
No reserve requirement - Capital fund - spend
down to zero
This fund was established in 2021 (Resolution 4917-21) to account for the reinstatement of the Professional Sports Convention Development Area (PSCDA) in downtown South
Bend. The PSCDA was originally established in 1997 (Resolution 2519-97) to fund debt service and improvements at the College Football Hall of Fame. The City received PSCDA tax
revenue for the original area from January 1998 through December 2017. The original PSCDA included the College Football Hall of Fame, Century Center, Four Winds Field at
Stanley Coveleski Stadium, Morris Performing Arts Center, Palais Royale Ballroom, and the Studebaker National Museum. The revised PSCDA expanded the tax area, adding the Aloft
Hotel, the Courtyard by Marriott South Bend, Downtown, the Doubletree Hotel, Howard Park including its Community Center and the Howard Park Public House, and the campus
of Indiana University South Bend.
The Indiana Department of Revenue collects a portion of state sales tax and income taxes (covered taxes) generated in the professional sports convention development area (PSCDA).
The taxes are remitted on a monthly basis to St. Joseph County which remits it to the City of South Bend. The maximum amount of covered taxes that may be captured in the PSCDA
is $2 million per year per IC 36-7-31.8-10(e). The allocation provisions shall expire July 1, 2041. Because this is a new source of tax revenue, the City is budgeting conservatively at $1.5
million per year.
The PSCDA tax revenue shall be used for capital improvements or financing of capital improvements for any facility that is owned by the City and is used as one of the following: a
professional sports franchise for practice or competitive sporting events, a facility used principally for convention or tourism related events, a museum, a facility used for public
attractions of national significance, a performing arts venue (IC 36-7-31.38-8 (a)(2)).
Initially, the City plans to use the PSCDA to fund capital improvements at Four Winds Field at Coveleski Stadium in downtown South Bend, a baseball stadium for the South Bend
Cubs minor league baseball team.
107
City of South Bend, Indiana
Monthly Financial Report
January 31, 2022
Fund Name Morris Performing Arts Center Capital Fund Number 416
Fund Type Capital Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Shared Revenues - - 500,000 500,000 - - 500,000 0%
Charges for Services 37,554 37,223 85,000 - - - - -
Interest Earnings 3,981 1,057 6,811 6,811 1,090 1,090 5,721 16%
Interfund Transfers In 175,579 1,800,000 - - - - - -
Total Revenue 217,114 1,838,280 591,811 506,811 1,090 1,090 505,721 0%
Expenditures by Type
Supplies - 14,811 25,000 25,000 - - - 25,000 0%
Services & Charges
Professional Services - - - 34,910 10,295 19,705 30,000 4,910 86%
Printing & Advertising - 90 - - - - - - -
Repairs & Maintenance 90,471 - 25,000 25,000 - - - 25,000 0%
Total Services & Charges 90,471 90 25,000 59,910 10,295 19,705 30,000 29,910 50%
Capital 346,394 113,550 - 8,031,800 6,735 6,833,670 6,840,405 1,191,395 85%
Total Expenditures 436,865 128,451 50,000 8,116,710 17,030 6,853,375 6,870,405 1,246,305 85%
Net Surplus / (Deficit) (219,751) 1,709,829 541,811 (7,609,899) (15,940) (6,869,315)
Beginning Cash Balance 422,125 203,098 1,912,926
Cash Adjustments 724 - -
Ending Cash Balance 203,098 1,912,926 (5,696,973) 1,903,721
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established (ordinance 7292-84) to receive monies to be used solely for the purpose of renovating, remodeling, or otherwise improving the facilities of the Morris
Performing Arts Center (MPAC).
Starting in 2022, this fund will begin receiving 0.5% of Hotel/Motel tax, estimated to be about $500,000 per year, remitted to the City by St. Joseph County. In 2022, the City will issue
revenue bonds (backed by the Hotel/Motel tax revenue) to fund capital improvements to the Morris.
Prior to 2022, this fund received revenue from a ticket surcharge fee of $1.00 per ticket sold at the Morris Performing Arts Center for qualified events (ordinance 9094-00). In 2022,
the Morris Performing Arts Center's operations will be moved into an enterprise fund due to the nature of the Morris' activities. The ticket surcharge revenue previously deposited into
this fund will be moved to the newly created Morris Performing Arts Center Operations Fund (#602). This fund also receives revenue from interest earned on the fund's cash balance.
In 2020, $175,579 was transferred from the General Fund (#101) to help fund the Morris ceiling repair.
The Morris Performing Arts Center was re-opened in 2000 - Many of the assets throughout the building are coming to an end of their useful life and need replacement. The theatrical
equipment is outdated and needs to be upgraded to meet the requirements of the performances / acts renting the facility.
The Morris is getting ready to celebrate its 100 year anniversary in 2022 and is planning for major renovations. Donations will be raised by the Venues, Parks & Arts Foundation.
Additionally, the City is considering issuing debt to help fund the capital improvements. The repayment of the debt would be funded by the Hotel/Motel tax revenue received in this
fund.
Cash Reserves Target
No reserve requirement
108
City of South Bend, Indiana
Monthly Financial Report
January 31, 2022
Fund Name Palais Royale Historic Preservation Fund Number 450
Fund Type Capital Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 6,477 12,078 8,000 8,000 1,100 1,100 6,900 14%
Interest Earnings 617 493 247 247 53 53 194 22%
Total Revenue 7,094 12,571 8,247 8,247 1,153 1,153 7,094 14%
Expenditures by Type
Services & Charges
Repairs & Maintenance 34,160 - 35,000 35,000 - - - 35,000 0%
Total Services & Charges 34,160 - 35,000 35,000 - - - 35,000 0%
Capital - - - - - - - - -
Total Expenditures 34,160 - 35,000 35,000 - - - 35,000 0%
Net Surplus / (Deficit)(27,066) 12,571 (26,753) (26,753) 1,153 1,153
Beginning Cash Balance 107,792 80,911 93,481
Cash Adjustments 185 - -
Ending Cash Balance 80,911 93,481 66,728 94,635
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established (ordinance 9706-06) for the sole purpose of assisting with the continued historic preservation, maintenance and repair of the Palais Royale building and
related facilities.
This fund receives a 2% percent historic preservation charge assessed on all services provided in connection with the use and rental of Palais Royale facilities from functions held at the
Palais (excluding fund raising events presented by not-for-profits). This fund also receives revenue from interest earned on the fund's cash balance.
Repairs/improvements needed include wall repairs (interior and exterior), including painting, light fixtures, etc.
Cash Reserves Target
No reserve requirement
109
City of South Bend, Indiana
Monthly Financial Report
January 31, 2022
Fund Name 2017 Parks Bond Capital Fund Number 471
Fund Type Capital Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 72,162 31,461 - 4,801 2,427 2,427 2,374 51%
Total Revenue 72,162 31,461 - 4,801 2,427 2,427 2,374 51%
Expenditures by Series
Supported by Interest Earned - - - 500,000 - - - 500,000 0%
Series A - Howard Park 73,054 - - - - - - - -
Series B - St. Louis Street 6,643 - - 27,752 - 12,000 12,000 15,752 43%
Series C - Colfax-Seitz - 821,301 - 191,031 - 187,099 187,099 3,932 98%
Series D - Howard-Farmers 1,071,889 104,566 - 3,500 - - - 3,500 0%
Series E - Miami-Twyckenham 685,828 97,564 - 33,483 - - - 33,483 0%
Series F - Seitz Park - - - 1,088,451 - 1,085,400 1,085,400 3,051 100%
Series G - East Race 22,320 2,230 - 1,277,354 - 1,277,354 1,277,354 - 100%
Series H - Pinhook Park 454,571 471,842 - 81,227 - - - 81,227 0%
Series I - Other Park Improv.109,488 66,543 - 110,358 - 1,074 1,074 109,284 1%
Series J - Pinhook Connect 755,805 127,248 - 41,811 - - - 41,811 0%
Series K - Future Projects 47,423 3,917 - 909,560 - - - 909,560 0%
Total Expenditures 3,227,021 1,695,211 - 4,264,527 - 2,562,927 2,562,927 1,701,600 60%
Expenditures by Type
Services & Charges
Professional Services - - - 6,464 - - - 6,464 0%
Total Services & Charges - - - 6,464 - - - 6,464 0%
Capital 3,227,021 1,695,211 - 4,258,063 - 2,562,927 2,562,927 1,695,136 60%
Total Expenditures 3,227,021 1,695,211 - 4,264,527 - 2,562,927 2,562,927 1,701,600 60%
Net Surplus / (Deficit)(3,154,859) (1,663,750) - (4,259,726) 2,427 (2,560,500)
Beginning Cash Balance 9,062,798 5,926,118 4,259,726
Cash Adjustments 18,179 (2,642) -
Ending Cash Balance 5,926,118 4,259,726 - 4,262,153
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Cash Reserves Target
No reserve requirement - Bond capital fund -
spend down to zero
This fund was established per the bond agreement in order to track the capital expenditures of the 2017 Park District Bonds, Series A-K. The bonds were issued to fund certain
improvements in connection with the MY SB Parks & Trails initiative.
The bonds will be repaid over a period of 15 years with the first debt service payment due on July 15, 2018 and the final payment due on January 15, 2033. Debt service payments are
tracked in the 2017 Parks Bond Debt Service Fund (#312).
The par amount of the bonds was $14,075,000. The bond closing date was December 20, 2017. Net proceeds after bond issuance costs were deposited into this fund in the amount of
$13,856,100. This fund also receives revenue from interest earned on the fund's cash balance.
These are the various projects: Series A - Howard Park riverfront promenade, storm water habitat area | Series B - St. Louis Street parking and street upgrades (Howard Park) | Series
C - Riverfront trail upgrades - Colfax to Seitz Park | Series D - Riverfront trail upgrades - Howard Park to Farmer's Market | Series E - Riverfront trail upgrades - Miami to
Twyckenham | Series F - Riverfront trail upgrades - Seitz Park to Howard Park, Seitz Park parking | Series G - Seitz Park - AM General parking and plaza area, East Race promenade
and bridge | Series H - Pinhook Park pavilion upgrade, reconnect river flow to lagoon, playground and site improvements | Series I - Other Park Improvements - Park security,
lighting, and storage - Restrooms modernization & ADA compliance | Series J - Pinhook Park neighborhood connectivity | Series K - Future Projects - park acquisitions, partnerships,
and build-outs
110
City of South Bend, Indiana
Monthly Financial Report
January 31, 2022
Fund Name Parking Garages Fund Number 601
Fund Type Enterprise Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 844,835 905,346 913,300 913,300 70,942 70,942 842,358 8%
Fines, Forfeitures, and Fees 38,862 45,810 50,000 50,000 1,960 1,960 48,040 4%
Interest Earnings 8,089 4,803 2,495 2,495 516 516 1,979 21%
Other Income 2,468 71 - - - - - -
Total Revenue 894,253 956,029 965,795 965,795 73,418 73,418 892,377 8%
Expenditures by Subdivisions
Parking Enforcement 71,212 3,992 738 738 62 - 62 677 8%
Parking General Operations 40,118 435,881 527,193 577,121 66,240 11,485 77,725 499,396 13%
Main Street Garage 638,343 109,357 213,469 310,157 6,862 5,486 12,348 297,808 4%
Leighton Plaza Garage 478,042 108,032 202,274 272,322 8,705 7,856 16,561 255,762 6%
Wayne Street Garage 307,837 67,306 148,444 253,157 4,888 4,130 9,018 244,138 4%
Eddy St Commons Garage 10,511 - - - - - - - -
Total Expenditures 1,546,063 724,568 1,092,118 1,413,495 86,757 28,958 115,714 1,297,781 8%
Expenditures by Type
Personnel
Other Personnel Costs - 172,990 295,100 295,100 16,015 - 16,015 279,085 95%
Total Personnel - 172,990 295,100 295,100 16,015 - 16,015 279,085 95%
Supplies - 21,389 30,000 31,699 1,715 1,710 3,425 28,275 11%
Services & Charges
Professional Services 490,335 164,606 104,900 116,114 3,820 9,786 13,606 102,508 12%
Utilities 100,720 101,784 131,000 131,000 9,927 - 9,927 121,073 8%
Repairs & Maintenance 237,452 63,496 156,000 176,820 3,802 17,462 21,264 155,556 12%
Other Services & Charges 17,088 24,317 22,200 22,200 887 - 887 21,313 4%
Total Services & Charges 845,594 354,203 414,100 446,134 18,435 27,248 45,683 400,450 10%
Operating Expenditures 845,594 548,582 739,200 772,933 36,165 28,958 65,123 707,810 8%
Capital 576,152 14,248 190,000 477,644 37,015 - 37,015 440,629 8%
Interfund Allocations 124,317 161,738 162,918 162,918 13,577 - 13,577 149,341 8%
Total Expenditures 1,546,063 724,568 1,092,118 1,413,495 86,757 28,958 115,714 1,297,780 8%
Net Surplus / (Deficit)(651,810) 231,462 (126,323) (447,700) (13,339) (42,297)
Beginning Cash Balance 1,326,253 674,268 907,380
Cash Adjustments (175) 1,650 -
Ending Cash Balance 674,268 907,380 459,680 933,567
Cash Reserves Target 386,516 181,142 353,374
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Cash Reserves Target
25% of Annual expenditures
This fund was established (ordinance 5089-69) to account for the maintenance and operation of off-street parking facilities. This fund accounts for the revenues and expenditures from
the various parking garages owned by the City of South Bend. There are currently 1,484 stalls.
This fund receives revenue from the collection of daily and monthly parking fees at several downtown parking garages. Revenue dropped in 2020 due to the COVID-19 pandemic and
less monthly parkers as people worked from home. This fund also receives revenue from street parking fines. Effective January 2017, the Common Council approved an increase in
parking garage rates and parking enforcement fines. It was the first increase in 13 years.
Starting in 2021, parking garage operations are under outside contract with ASM Global. Wages and benefits for parking garage employees and supplies for the garages will be paid for
by the City directly rather than through a management fee. | Personnel - Includes the wages and benefits for parking garage employees who are hired and managed by ASM Global. |
Supplies - Includes building R&M supplies, uniforms, small tools & equipment, cleaning supplies, and office supplies. | Services - The professional services budget is for the
management contract with ASM. The utilities budget includes the cost of electric and water for the parking garages. Other services & charges includes elevator permits and credit card
processing fees. | Capital - There are many capital improvement needs. The forecast shows a smaller capital budget than in prior years due to revenue remaining fairly flat. | Interfund
Allocation - This fund reimburses the Morris Performing Arts Center Division (Fund #602) for 100% of costs of wages and benefits for the Manager-Facility Operations position.
111
City of South Bend, Indiana
Monthly Financial Report
January 31, 2022
Fund Name Morris Performing Arts Center Operations Fund Number 602
Fund Type Enterprise Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services - - 987,000 987,000 22,058 22,058 964,942 2%
Interest Earnings - - 4,657 4,657 - - 4,657 0%
Other Income - - 12,500 12,500 5,499 5,499 7,001 44%
Interfund Allocation Reimb - - 89,450 89,450 7,454 7,454 81,996 8%
Interfund Transfers In - - 1,110,000 1,110,000 939,012 939,012 170,988 85%
Total Revenue - - 2,203,607 2,203,607 974,024 974,024 1,229,584 44%
Expenditures by Subdivisions
Morris Performing Arts Center - - 1,613,579 1,613,579 97,320 10,284 107,604 1,505,975 7%
Events Promotion - - 70,000 70,000 - - - 70,000 0%
Total Expenditures - - 1,683,579 1,683,579 97,320 10,284 107,604 1,575,975 6%
Expenditures by Type
Personnel
Salaries & Wages - - 500,702 500,702 35,551 - 35,551 465,151 7%
Fringe Benefits - - 228,225 228,225 18,422 - 18,422 209,803 8%
Total Personnel - - 728,927 728,927 53,973 - 53,973 674,954 7%
Supplies - - 25,000 25,000 4,375 294 4,669 20,331 19%
Services & Charges
Professional Services - - 200,000 200,500 84 - 84 200,416 0%
Printing & Advertising - - 200,000 200,000 1,159 2,894 4,053 195,947 2%
Utilities - - 139,100 139,100 11,501 - 11,501 127,599 8%
Repairs & Maintenance - - 98,500 96,500 994 3,633 4,627 91,873 5%
Education & Training - - 4,500 4,500 614 997 1,611 2,889 36%
Travel - - 4,500 6,000 594 2,275 2,869 3,131 48%
Other Services & Charges - - 20,350 20,350 2,135 191 2,326 18,024 11%
Total Services & Charges - - 666,950 666,950 17,081 9,990 27,071 639,879 4%
Operating Expenditures - - 1,420,877 1,420,877 75,428 10,284 85,713 1,335,164 6%
Interfund
Interfund Allocations - - 262,702 262,702 21,892 - 21,892 240,810 8%
Total Interfund - - 262,702 262,702 21,892 - 21,892 240,810 8%
Total Expenditures - - 1,683,579 1,683,579 97,320 10,284 107,604 1,575,974 6%
Net Surplus / (Deficit)- - 520,028 520,028 876,704 866,419
Beginning Cash Balance - - -
Cash Adjustments - - -
Ending Cash Balance - - 520,028 878,290
Cash Reserves Target - - 168,358
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
Cash Reserves Target
10% of Annual expenditures
In 2022, the operations of the Morris Performing Arts Center will be moved from the General Fund (#101) into this newly created enterprise fund. This fund will account for the
operating costs of the Morris Performing Arts Center in downtown South Bend, the premier performing arts center in this region of the country. It provides improved quality of life to
the City's residents, serves as an economic catalyst in the City, and fosters historic preservation of landmark City venues. The Morris Performing Arts Center (Morris PAC) is a division
under the Department of Venues, Parks & Arts.
This Morris receives revenue from charges for services including facility rental, concessions, ticket handling fees, and more. This fund also receives revenue from a ticket surcharge fee
of $3.50 per ticket sold. Prior to 2022, the ticket surcharge fee was split across three funds: $1.50 was deposited into the General Fund (#101), $1.00 was deposited into the Morris Self-
Promotion Fund (#274), and $1.00 was deposited into the Morris Capital Fund (#416). The Morris receives an Interfund Allocation Reimbursement from the Parking Garage Fund
(#601) f 100% f f d b fi f h M F ili O i
Personnel - The personnel budget includes the wages and benefits for nine (9) full-time employees, and $24k for part-time wages. | Supplies - The supplies budget includes uniforms,
cleaning supplies, repair & maintenance materials, small tools & equipment, and office supplies. | Services - The repair & maintenance budget includes HVAC and elevator
maintenance, along with other general building maintenance expenses. The utilities budget includes the costs of electric, natural gas, and water for the Morris. The printing &
advertising budget is for the promotion of events at the Morris. Professional services and printing & advertising are budgeted higher in 2022 than usual as the Morris is getting ready to
celebrate its 100 year anniversary in 2022. | Capital - The Morris Performing Arts Center's capital needs are accounted for in the Morris Capital Fund (#416).
112
City of South Bend, Indiana
Monthly Financial Report
January 31, 2022
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Historical Revenue by Fund
General Fund (#101)419,160 1,736,453 - - - - - -
Morris Marketing (#273)4,183 5,936 - - 43 43 (43) -
Morris Self-Promotion (#274)39,372 38,578 - - 150 150 (150) -
Morris Operations Fund (#602)- - 2,203,607 2,203,607 974,024 974,024 1,229,583 44%
Total Revenue 462,715 1,780,967 2,203,607 2,203,607 974,217 974,217 1,229,390 44%
Revenue
Intergov./ Grants - 992,163 - - - - - -
Charges for Services 358,834 696,886 987,000 987,000 22,058 22,058 964,942 2%
Interest Earnings 2,466 1,808 4,657 4,657 193 193 4,464 4%
Donations - 500 - - - - - -
Other Income 5,930 2,864 12,500 12,500 5,499 5,499 7,001 44%
Interfund Allocation Reimb 40,118 86,746 89,450 89,450 7,454 7,454 81,996 8%
Interfund Transfers In 55,367 - 1,110,000 1,110,000 939,012 939,012 170,988 85%
Total Revenue 462,715 1,780,967 2,203,607 2,203,607 974,217 974,217 1,229,391 44%
Expenditures by Fund
General Fund (#101)1,003,966 1,106,303 600,000 656,962 606,600 50,362 656,962 - 100%
Morris Marketing (#273)832 7,648 100,000 100,000 74,852 - 74,852 25,148 75%
Morris Self-Promotion (#274)1,100 - 410,000 410,000 264,160 - 264,160 145,840 64%
Morris Operations Fund (#602)- - 1,683,579 1,683,579 97,320 10,284 107,604 1,575,975 6%
Total Expenditures 1,005,898 1,113,951 2,793,579 2,850,541 1,042,933 60,646 1,103,579 1,746,963 39%
Expenditures by Type
Personnel
Salaries & Wages 285,767 430,859 500,702 500,702 35,551 - 35,551 465,151 7%
Fringe Benefits 131,601 200,379 228,225 228,225 18,422 - 18,422 209,803 8%
Total Personnel 417,368 631,239 728,927 728,927 53,973 - 53,973 674,954 7%
Supplies 22,110 29,271 25,000 33,435 4,375 8,729 13,104 20,331 39%
Services & Charges
Professional Services 2,518 1,650 200,000 204,944 84 4,444 4,528 200,416 2%
Printing & Advertising 17,634 21,798 200,000 223,775 5,652 22,176 27,828 195,947 12%
Utilities 112,645 110,532 139,100 139,100 11,501 - 11,501 127,599 8%
Repairs & Maintenance 34,268 61,776 98,500 106,023 1,676 12,474 14,150 91,873 13%
Education & Training - 3,224 4,500 9,014 639 5,486 6,125 2,889 68%
Travel 1,469 3,626 4,500 9,659 761 5,767 6,528 3,131 68%
Other Services & Charges 11,433 12,862 20,350 22,963 3,367 1,571 4,939 18,024 22%
Total Services & Charges 179,966 215,468 666,950 715,477 23,681 51,917 75,598 639,879 11%
Operating Expenditures 619,444 875,978 1,420,877 1,477,839 82,028 60,646 142,675 1,335,164 10%
Interfund
Interfund Allocations 210,875 237,973 262,702 262,702 21,892 - 21,892 240,810 8%
Interfund Transfers Out 175,579 - 1,110,000 1,110,000 939,012 - 939,012 170,988 85%
Total Interfund 386,454 237,973 1,372,702 1,372,702 960,904 - 960,904 411,798 70%
Total Expenditures 1,005,898 1,113,951 2,793,579 2,850,541 1,042,933 60,646 1,103,579 1,746,962 39%
Net Surplus / (Deficit) (543,183) 667,016 (589,972) (646,934) (68,716) (129,362)
Morris Performing Arts Center Historical Budget Summary - Fund 101, 273, 274, & 602
In 2022, the operations of the Morris Performing Arts Center will be moved from the General Fund (#101) into the newly created Morris Operations enterprise fund (#602). Also, the
revenue and expenditures formerly accounted for in the Morris Marketing Fund (#273) and the Morris Self-Promotion Fund (#274) will be moved into the new fund.
113
City of South Bend, Indiana
Monthly Financial Report
January 31, 2022
Fund Name Century Center Operations Fund Number 670
Fund Type Enterprise Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Shared Revenues 956,250 637,500 1,275,000 1,275,000 1,037,500 1,037,500 237,500 81%
Charges for Services 924,923 1,401,480 2,778,000 2,778,000 80,803 80,803 2,697,197 3%
Interest Earnings 7 54 - - - - - -
Other Income 5,936 5,177 3,750 3,750 35,230 35,230 (31,480) 939%
Interfund Allocation Reimb 68,478 67,477 69,185 69,185 5,765 5,765 63,420 8%
Total Revenue 1,955,594 2,111,688 4,125,935 4,125,935 1,159,298 1,159,298 2,966,637 28%
Expenditures by Subdivisions
City Operations 1,149,345 1,246,312 1,543,246 1,559,473 96,576 18,245 114,821 1,444,651 7%
Food & Beverage Operations 1,444,541 1,702,069 2,535,485 2,535,485 131,028 - 131,028 2,404,457 5%
Total Expenditures 2,593,886 2,948,380 4,078,731 4,094,958 227,604 18,245 245,849 3,849,108 6%
Expenditures by Type
Personnel
Salaries & Wages 368,842 350,615 469,511 469,511 27,517 - 27,517 441,994 6%
Fringe Benefits 138,803 124,970 185,425 185,425 11,436 - 11,436 173,989 6%
Other Personnel Costs 757,895 730,187 718,000 718,000 74,796 - 74,796 643,204 10%
Total Personnel 1,265,540 1,205,772 1,372,936 1,372,936 113,749 - 113,749 1,259,187 8%
Supplies 317,548 551,277 1,136,200 1,136,301 23,013 2,695 25,708 1,110,593 2%
Services & Charges
Professional Services 35,698 107,162 122,108 122,108 7,199 - 7,199 114,909 6%
Printing & Advertising 277 543 - - - - - - -
Utilities 276,273 348,609 392,296 392,296 33,665 - 33,665 358,631 9%
Repairs & Maintenance 74,654 71,901 115,000 128,788 3,843 14,085 17,927 110,860 14%
Education & Training 1,724 428 2,500 2,500 - - - 2,500 0%
Travel - 574 - - - - - - -
Insurance 47,272 48,906 58,188 58,188 3,840 - 3,840 54,348 7%
Other Services & Charges 311,417 268,797 537,589 539,927 22,193 1,466 23,659 516,268 4%
Total Services & Charges 747,314 846,920 1,227,681 1,243,806 70,739 15,550 86,290 1,157,516 7%
Operating Expenditures 2,330,403 2,603,968 3,736,817 3,753,044 207,502 18,245 225,747 3,527,296 6%
Interfund
Interfund Allocations 169,544 247,195 241,226 241,226 20,102 - 20,102 221,124 8%
Interfund Transfers Out 93,939 97,217 100,688 100,688 - - - 100,688 0%
Total Interfund 263,483 344,412 341,914 341,914 20,102 - 20,102 321,812 6%
Total Expenditures 2,593,886 2,948,380 4,078,731 4,094,958 227,604 18,245 245,849 3,849,108 6%
Net Surplus / (Deficit) (638,292) (836,692) 47,204 30,977 931,694 913,449
Beginning Cash Balance 1,537,206 1,016,748 194,350
Cash Adjustments 117,834 14,294 -
Ending Cash Balance 1,016,748 194,350 225,327 1,181,752
Cash Reserves Target 648,472 737,095 1,023,739
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
The City has a contract with ASM Global (a company that specializes in venue management) for the food & beverage operations at the Century Center. The repair and maintenance
operations are handled by the City. | Personnel - The City's portion of the personnel budget includes the wages and benefits for seven (7) full-time employees, and $48k for part-
time wages. These employees are hired and managed by the City. Other Personnel Costs represents the wages and benefits for ASM Global employees working for the Century
Center. | Supplies - The City's portion of the budget includes supplies needed to maintain the Century Center such as cleaning supplies, repair & maintenance materials, office
supplies, and other small operating supplies. ASM Global's portion of the supplies budget ($1.1 million) includes supplies needed to operate the Century Center for events, such as
food & beverage inventory. | Services - The repair & maintenance budget includes HVAC and elevator maintenance, along with other general building maintenance expenses. The
utilities budget includes the costs of electric, natural gas, and water for the Century Center. | Interfund Transfers Out include transfers to the Century Center Energy Conservation
Debt Service Fund (#672) to fund debt service payments.| Capital - See the Century Center Capital Fund (#671).
Cash Reserves Target
25% of Annual expenditures
This fund was established to account for the operating costs of Century Center, the City's convention center. The Century Center is a division of the Department of Venues, Parks &
Arts. The Century Center is located along the St. Joseph River in Downtown South Bend. It plays host to conventions and trade shows, conferences and meetings, weddings and
receptions, plays, and concerts.
This fund receives Hotel/Motel tax, remitted to the City by St. Joseph County, and collects revenue for charges for services such as facility rent, catering, parking etc. Amount may
change in years going forward. Due to the COVID-19 pandemic, the Century Center was shut down for a several months during 2020. Revenue is expected to drop significantly for
the foreseeable future as a result of less events due to the pandemic.
114
City of South Bend, Indiana
Monthly Financial Report
January 31, 2022
Fund Name Century Center Capital Fund Number 671
Fund Type Enterprise Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 1,931 98 1,000 1,000 8 8 992 1%
Other Income - - - - - - - -
Interfund Transfers In - - - - - - - -
Total Revenue 1,931 98 1,000 1,000 8 8 992 1%
Expenditures by Type
Services & Charges
Professional Services - - - - - - - - -
Other Services & Charges - - - - - - - - -
Total Services & Charges - - - - - - - - -
Capital - - 35,000 35,000 - - - 35,000 0%
Total Expenditures - - 35,000 35,000 - - - 35,000 0%
Net Surplus / (Deficit)1,931 98 (34,000) (34,000) 8 8
Beginning Cash Balance 981,681 983,612 983,710
Cash Adjustments - - -
Ending Cash Balance 983,612 983,710 949,710 983,719
Cash Reserves Target 800,000 800,000 800,000
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established in 1989 for the purpose of providing preventative maintenance and improvement to the Century Center.
This fund receives revenue from interest earned on the fund's cash balance. The Century Center Board of Managers may transfer the annual net profit from the Century Center
Operations Fund (#670) into this fund; however, the City does not anticipate transfers in the next few years because revenue is expected to drop significantly for the foreseeable future
as a result of less events due to the COVID-19 pandemic.
The Century Center's capital needs are being met by an allocation from the St. Joseph County Hotel/Motel Tax Board. These capital expenditures for the Century Center are paid
directly from the County budget and do not pass through the City's accounting system; therefore, these expenditures do not appear in the City's budget.
Cash Reserves Target
$800,000 Minimum per Board of Managers
115
City of South Bend, Indiana
Monthly Financial Report
January 31, 2022
Fund Name Century Center Energy Conservation Debt Svc Fund Number 672
Fund Type Debt Service Fund Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Shared Revenues 221,437 221,437 221,437 221,437 221,437 221,437 - 100%
Interest Earnings 2,552 1,574 2,000 2,000 85 85 1,915 4%
Other Income 97,225 89,480 80,242 80,242 - - 80,242 0%
Interfund Transfers In 93,939 97,217 100,688 100,688 - - 100,688 0%
Total Revenue 415,154 409,708 404,367 404,367 221,522 221,522 182,845 55%
Expenditures by Type
Services & Charges
Debt Service Principal 285,614 291,274 297,175 297,175 - - - 297,175 0%
Debt Service Interest & Fees 125,482 115,437 105,193 105,193 - - - 105,193 0%
Total Expenditures 411,096 406,711 402,368 402,368 - - - 402,368 0%
Net Surplus / (Deficit)4,058 2,997 1,999 1,999 221,522 221,522
Beginning Cash Balance 189,409 193,705 196,702
Cash Adjustments 238 - -
Ending Cash Balance 193,705 196,702 198,701 418,224
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established in 2015 to account for debt service payments of the 2015 Century Center Energy Conservation bonds. The bond proceeds were used to make improvements
at the Century Center including a new solar panel roof and other energy efficiency projects.
This fund receives revenue, to fund the repayment of the debt, from the following sources: a pledge of Hotel/Motel tax revenue from St. Joseph County in the amount of $221,437 per
year starting in 2018; interfund transfers from Century Center Operations Fund (#670); and a federally subsidized interest rebate of approximately 80% of interest paid. This fund also
receives revenue from interest earned on the fund's cash balance.
The bonds will be paid off over a 15-year period with the final payment due on May 1, 2031.
Cash Reserves Target
No reserve requirement
116
City of South Bend, Indiana
Monthly Financial Report
January 31, 2022
Fund Name City Cemetery Fund Number 730
Fund Type Special Revenue Fund Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 259 178 273 273 17 17 256 6%
Other Income - - - - - - - -
Total Revenue 259 178 273 273 17 17 256 6%
Expenditures by Type
Services & Charges
Repairs & Maintenance - - - - - - - - -
Other Services & Charges - - - - - - - - -
Total Services & Charges - - - - - - - - -
Capital - - - - - - - - -
Total Expenditures - - - - - - - - -
Net Surplus / (Deficit)259 178 273 273 17 17
Beginning Cash Balance 29,730 30,041 30,218
Cash Adjustments 51 - -
Ending Cash Balance 30,041 30,218 30,491 30,235
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established (ordinance 10638-18) to provide perpetual care and maintenance for the South Bend City Cemetery.
Revenue was originally derived from the sale of cemetery plots and burial expenses. There are few sites available for sale and most plots are occupied, resulting in little burial activity.
Currently, this fund only receives revenue from interest earned on the fund's cash balance.
Expenses are for maintaining the City Cemetery. There are no expenditures budgeted for 2022. Appropriation requests for expenditures will be made as needed.
Cash Reserves Target
25% of Annual expenditures
117
City of South Bend, Indiana
Monthly Financial Report
January 31, 2022
Fund Name Bowman Cemetery Fund Number 731
Fund Type Special Revenue Fund Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 4,082 2,793 4,328 4,328 271 271 4,057 6%
Other Income - - - - - - - -
Total Revenue 4,082 2,793 4,328 4,328 271 271 4,057 6%
Expenditures by Type
Services & Charges
Repairs & Maintenance - - - - - - - - -
Other Services & Charges - - - - - - - - -
Total Services & Charges - - - - - - - - -
Capital - - - - - - - - -
Total Expenditures - - - - - - - - -
Net Surplus / (Deficit)4,082 2,793 4,328 4,328 271 271
Beginning Cash Balance 467,692 472,576 475,369
Cash Adjustments 802 - -
Ending Cash Balance 472,576 475,369 479,697 475,640
Cash Reserves Target 400,000 400,000 400,000
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
In 2018, the trust administered by Key Bank for the maintenance of the Bowman Cemetery was terminated. The funds held in the trust were transferred to the City for the City’s
ongoing responsibility to care for the Bowman Cemetery in perpetuity according to Indiana law. This fund was established by Ordinance No. 10638-18, dated December 10, 2018, to
account for the transferred funds and to budget for the expenses the City will incur in maintaining the Bowman Cemetery.
Currently, this fund only receives revenue from interest earned on the fund's cash balance.
Expenses will be for maintaining the Bowman Cemetery. There are no expenditures budgeted for 2022. Appropriation requests for expenditures will be made as needed.
Cash Reserves Target
$400,000 minimum
118
City of South Bend, Indiana
Monthly Financial Report
January 31, 2022
Fund Name 2015 Parks Bond Debt Service Fund Number 757
Fund Type Debt Service Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 807 47 1,000 1,000 4 4 996 0%
Interfund Transfers In 375,939 375,986 374,106 374,106 30,901 30,901 343,205 8%
Total Revenue 376,746 376,033 375,106 375,106 30,905 30,905 344,201 8%
Expenditures by Type
Services & Charges
Debt Service Principal 225,000 225,000 230,000 230,000 - - - 230,000 0%
Debt Service Interest & Fees 156,131 149,381 142,557 142,557 - - - 142,557 0%
Total Expenditures 381,131 374,381 372,557 372,557 - - - 372,557 0%
Net Surplus / (Deficit)(4,385) 1,652 2,549 2,549 30,905 30,905
Beginning Cash Balance 590,497 586,111 587,763
Cash Adjustments - - -
Ending Cash Balance 586,111 587,763 590,312 618,668
Cash Reserves Target 586,111 587,763 590,312
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the semi-annual payment of debt service principal and interest to the bondholders of the 2015 Parks Bond. The par amount of the bonds were $5,605,000. The
debt service reserve will be used towards the last debt service payment. The accounting records are maintained in trustee bank accounts. | Capital expenditures of this bond were
tracked in the 2015 Parks Bond Capital Fund (#751). The capital proceeds were fully expended in 2019.
The Local Income Tax Economic Development Fund (#408) transfers money into this fund on a monthly basis, as per the bond ordinance, to cover debt service payments. This fund
also receives revenue from interest earned on the cash balance at the trustee bank.
The semi-annual debt service payments are set forth in the 20-year debt amortization schedule (debt schedule #141) with the first payment made on February 1, 2016 and the final
payment due on August 1, 2035.
Cash Reserves Target
100% cash reserves per bond covenants
119
City of South Bend, Indiana
Monthly Financial Report
January 31, 2022
Fund Name Studebaker-Oliver Revitalizing Grants Fund Number 209
Fund Type Special Revenue Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Grants - - - - - - - -
Interest Earnings 7,035 4,318 5,942 5,942 394 394 5,548 7%
Other Income 100,000 - - - - - - -
Total Revenue 107,035 4,318 5,942 5,942 394 394 5,548 7%
Expenditures by Type
Services & Charges
Professional Services 274,931 75,182 50,000 262,443 - 50,443 50,443 212,000 19%
Total Services & Charges 274,931 75,182 50,000 262,443 - 50,443 50,443 212,000 19%
Capital - - - - - - - - -
Total Expenditures 274,931 75,182 50,000 262,443 - 50,443 50,443 212,000 19%
Net Surplus / (Deficit)(167,896) (70,864) (44,058) (256,501) 394 (50,048)
Beginning Cash Balance 929,415 763,112 692,248
Cash Adjustments 1,593 - -
Ending Cash Balance 763,112 692,248 435,747 692,642
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established (ordinance 9214-01) to account for various EPA grants relating to brownfields. Revenues and expenditures in this fund are grant and project specific and will
vary from year to year.
The EPA's Brownfields Program empowers states, communities, and other stakeholders to work together to prevent, assess, safely clean up, and sustainably reuse brownfields. A
brownfield site is real property, the expansion, redevelopment, or reuse of which may be complicated by the presence or potential presence of a hazardous substance, pollutant, or
contaminant.
Past grant activity includes:
- Brownfields assessment grant: Hazardous substances grant funds and petroleum grant funds used to conduct Phase I and II environmental site assessments on a city-wide basis. Sites
included a former foundry site that is now a city park, a former railroad site in the Studebaker/Oliver project area, and sites in wellhead protection areas.
- Brownfields revolving loan fund grant: Grant used to capitalize a revolving loan fund from which the City of South Bend will provide loans and subgrants to support cleanup
activities for sites throughout the city that are contaminated with hazardous substances. Loans will be made based on an environmental prioritization process.
- Brownfields cleanup grant: Grant funds used to clean up the former Oliver Plow Works site. The site is part of the Studebaker/Oliver Plow Works Redevelopment Strategy, a phased
approach for eventually redeveloping the entire Studebaker and Oliver factories into two light industrial parks. Grant funds also will be used for remediation and post-cleanup
reporting, and community involvement activities.
This fund received grant monies in the past and currently only receives revenue from interest earned on the fund's cash balance.
Other income was derived from repayment from the River West TIF Fund (#324), with the last payment received in 2020.
Professional services include ground water testing and other ongoing costs related to the study and planning for the various brownfields. The City also participates in the Indiana
Department of Environmental Management's voluntary remediation program, and will continue using this fund in 2022 for those costs.
Cash Reserves Target
No reserve requirement - Grant fund - spend
down to zero
120
City of South Bend, Indiana
Monthly Financial Report
January 31, 2022
Fund Name Economic Development State Grants Fund Number 210
Fund Type Special Revenue Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Grants - 41,015 - 568,343 - - 568,343 0%
Interest Earnings 712 160 18 18 15 15 3 85%
Other Income 90,013 36,005 - - - - - -
Total Revenue 90,725 77,180 18 568,361 15 15 568,346 0%
Expenditures by Type
Services & Charges
Professional Services 56,352 438 - 90,850 - 69,493 69,493 21,358 76%
Repairs & Maintenance - - - 400,000 - 22,129 22,129 377,872 6%
Debt Service Principal 69,632 35,604 - - - - - - -
Debt Service Interest & Fees 2,379 401 - - - - - - -
Grants & Subsidies - 41,015 - 92,986 - 27,986 27,986 65,000 30%
Other Services & Charges - - - 11,400 - - - 11,400 0%
Total Services & Charges 128,362 77,457 - 595,236 - 119,607 119,607 475,630 20%
Interfund Transfers Out - - - - - - - - -
Total Expenditures 128,362 77,457 - 595,236 - 119,607 119,607 475,630 20%
Net Surplus / (Deficit)(37,637) (277) 18 (26,875) 15 (119,591)
Beginning Cash Balance 64,775 27,154 26,876
Cash Adjustments 16 - -
Ending Cash Balance 27,154 26,876 1 26,891
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established to track the receipt and subsequent expenditure of grants from the State of Indiana.
This fund receives grant monies and revenue from interest earned on the fund's cash balance.
Past expenditures include demolition of vacant and abandoned houses/lots, equipment for the Ignition Park/ND Turbo project, and debt service payments to the Indiana
Development Finance Authority for a loan for the Indiana Brownfields Program with final payment in 2021. Current expenses are related to the State Lead Grant program.
Cash Reserves Target
No reserve requirement - Grant fund - spend
down to zero
121
City of South Bend, Indiana
Monthly Financial Report
January 31, 2022
Fund Name Dept of Community Investment Operating Fund Number 211
Fund Type Special Revenue Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Grants 10,650 9,200 5,000 5,000 - - 5,000 0%
Charges for Services 861,309 1,453,279 1,049,655 1,049,655 6,670 6,670 1,042,985 1%
Fines, Forfeitures, and Fees 46,076 57,904 58,450 58,450 4,350 4,350 54,100 7%
Interest Earnings 8,876 6,023 10,000 10,000 224 224 9,776 2%
Other Income 2,598 573 - - - - - -
Interfund Allocation Reimb 174,531 145,765 181,981 181,981 15,165 15,165 166,816 8%
Interfund Transfers In 2,268,899 500,000 4,179,829 4,179,829 - - 4,179,829 0%
Total Revenue 3,372,939 2,172,743 5,484,915 5,484,915 26,409 26,409 5,458,506 0%
Expenditures by Type
Personnel
Salaries & Wages 1,529,047 1,779,295 2,743,056 2,743,056 139,743 - 139,743 2,603,313 5%
Fringe Benefits 568,983 649,973 1,097,667 1,097,667 54,663 - 54,663 1,043,004 5%
Total Personnel 2,098,029 2,429,268 3,840,723 3,840,723 194,406 - 194,406 3,646,317 5%
Supplies 13,503 20,424 45,870 49,922 3,332 2,805 6,138 43,784 12%
Services & Charges
Professional Services 224,609 196,969 809,200 1,071,194 1,061 262,169 263,230 807,964 25%
Printing & Advertising 7,560 4,758 23,675 23,675 67 - 67 23,608 0%
Education & Training 4,576 14,288 30,500 39,080 (844) 8,671 7,827 31,253 20%
Travel 4,502 268 33,762 33,762 - - - 33,762 0%
Repairs & Maintenance 12,447 2,822 3,100 3,100 - - - 3,100 0%
Other Services & Charges 11,772 24,660 32,225 32,225 1,408 - 1,408 30,817 4%
Total Services & Charges 265,466 243,765 932,462 1,203,036 1,692 270,840 272,532 930,504 23%
Operating Expenditures 2,376,999 2,693,456 4,819,055 5,093,681 199,430 273,645 473,076 4,620,605 9%
Interfund
Interfund Allocations 357,941 652,726 665,860 665,860 55,488 - 55,488 610,372 8%
Interfund Transfers Out 35,000 50,000 - - - - - - -
Total Interfund 392,941 702,726 665,860 665,860 55,488 - 55,488 610,372 8%
Total Expenditures 2,769,940 3,396,182 5,484,915 5,759,541 254,919 273,645 528,564 5,230,977 9%
Net Surplus / (Deficit) 603,000 (1,223,439) - (274,626) (228,509) (502,155)
Beginning Cash Balance 1,012,307 1,629,498 394,125
Cash Adjustments 14,191 (11,934) -
Ending Cash Balance 1,629,498 394,125 119,499 167,386
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established (ordinance 10060-10) to account for the activities of the Department of Community Investment (DCI). DCI's mission is to spur investment in a stronger
South Bend by attracting & retaining growing businesses, connecting residents to economic opportunities, and planning for vibrant neighborhoods.
This fund is mainly supported by interfund transfers from the Local Income Tax Economic Development Fund (#408). Therefore, there is no cash reserve requirement in this fund as
it is supported by interfund transfers and does not need to carry a cash balance. This fund also receives revenue from federal grants and staff contracts. Starting in 2020, the wages and
benefits for two Zoning staff are allocated back to the Building Department (Fund #600). This revenue is represented as an interfund allocation reimbursement transferred from Fund
#600.
In 2021, two new positions were added to the Business Development team to support the newly awarded Revolving Loan Fund Grant as part of the Coronavirus Aid, Relief, and
Economic Security Act (CARES Act). These positions will handle all loan applications and processing through closing. The positions are fully funded by grant revenue. Since 2019
there have been transition efforts to consolidate the Building and Code Enforcement departments, as well as the division of Sustainability, into DCI. In 2022, those consolidation
efforts will be finalized and result in a reorganization of staff and reporting structures. In addition, several new or expanded initiatives will be added to DCI to facilitate the goals of the
American Rescue Plan. Within the new structure there are five teams: (1) Engagement and Economic Empowerment; (2) Growth and Opportunity: formerly Business Development;
(3) Neighborhoods: includes South Bend Animal Resource Center, Neighborhood Services & Enforcement (formerly the Department of Code Enforcement), Neighborhood Grants,
and Neighborhood Health and Housing; (4) Planning: includes Building, Historic Preservation, Planning, and Zoning; (5) Sustainability. | Note: In 2022, the Sustainability Division will
be moved from the General Fund (#101) into this fund as it will now be part of the Department of Community Investment.
Cash Reserves Target
No reserve requirement
122
City of South Bend, Indiana
Monthly Financial Report
January 31, 2022
Fund Name Dept of Community Investment Grants Fund Number 212
Fund Type Special Revenue Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Grants 2,392,383 2,563,504 2,832,655 8,913,870 18,476 18,476 8,895,394 0%
Fines, Forfeitures, and Fees 121 500 - - - - - -
Other Income 186,664 341,376 119,687 119,687 19,341 19,341 100,346 16%
Total Revenue 2,579,168 2,905,379 2,952,342 9,033,557 37,817 37,817 8,995,740 0%
Expenditures by Type
Services & Charges
Professional Services 40,488 10,343 - 249,170 670 130,150 130,820 118,350 53%
Grants & Subsidies 2,529,492 2,801,228 2,832,655 9,194,205 73,667 3,661,558 3,735,225 5,458,980 41%
Total Services & Charges 2,569,980 2,811,571 2,832,655 9,443,375 74,337 3,791,708 3,866,045 5,577,330 41%
Total Expenditures 2,569,980 2,811,571 2,832,655 9,443,375 74,337 3,791,708 3,866,045 5,577,330 41%
Net Surplus / (Deficit) 9,188 93,809 119,687 (409,818) (36,520) (3,828,228)
Beginning Cash Balance 305,248 313,907 409,818
Cash Adjustments (528) 2,102 -
Ending Cash Balance 313,907 409,818 - 372,305
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources, Expenditures, and Significant Changes/Variances:
Special allocations of CDBG and ESG awarded under the Coronavirus Aid, Relief, and Economic Security Act (CARES Act) are separate from regular allocations and are accounted
for in the COVID-19 Response Fund (#264).
This fund accounts for the receipt and subsequent expenditure of grants received from the U.S. Department of Housing and Urban Development related to community improvement
projects. This fund accounts for various grants including:
Community Development Block Grant (CDBG) - CDBG funds can be used for a variety of community development opportunities such as providing affordable housing, a suitable
living environment, and economic opportunities for individuals and families with incomes below 80 percent of the area median income. CDBG funds can also be used for the
elimination of slum and blight.
Emergency Solutions Grant (ESG) - The ESG Program provides homeless persons with basic shelter and essential supportive services. It can assist with operational costs of the
shelter facility, and for the administration of the grant.
Neighborhood Stabilization Project (NSP) - Congress created the Neighborhood Stabilization Program to help cities, counties and states deal with community problems that are
the result of the mortgage foreclosure crisis in the nation. HUD provides money to local governments (cities and counties), nonprofits, and all 50 states. Generally, the money must be
used to buy, fix up, and resell foreclosed and abandoned homes. NSP grantees develop their own programs and funding priorities. However, NSP grantees must use at least 25 percent
of the funds appropriated for the purchase and redevelopment of abandoned or foreclosed homes or residential properties that will be used to house individuals or families whose
incomes do not exceed 50 percent of the area median income. In addition, all activities funded by NSP must benefit low- and moderate-income persons whose income does not exceed
120 percent of area median income. Activities may not qualify under NSP using the "prevent or eliminate slums and blight" or "address urgent community development needs"
objectives.
Cash Reserves Target
No reserve requirement - Grant fund - spend
down to zero
123
City of South Bend, Indiana
Monthly Financial Report
January 31, 2022
Fund Name Unsafe Building Fund Number 219
Fund Type Special Revenue Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Fines, Forfeitures, and Fees 51,581 34,066 62,900 62,900 2,433 2,433 60,467 4%
Interest Earnings 7,420 4,812 7,971 7,971 436 436 7,535 5%
Other Income 18 - - - - - - -
Total Revenue 59,018 38,879 70,871 70,871 2,869 2,869 68,002 4%
Expenditures by Type
Supplies 5,458 - - - - - - - -
Services & Charges
Professional Services 27,070 25,970 23,000 23,000 700 19,300 20,000 3,000 87%
Other Services & Charges 109,224 81,316 - - - - - - -
Total Services & Charges 136,294 107,286 23,000 23,000 700 19,300 20,000 3,000 87%
Total Expenditures 141,751 107,286 23,000 23,000 700 19,300 20,000 3,000 87%
Net Surplus / (Deficit) (82,733) (68,407) 47,871 47,871 2,169 (17,131)
Beginning Cash Balance 923,154 832,938 764,981
Cash Adjustments (7,482) 450 -
Ending Cash Balance 832,938 764,981 812,852 767,150
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Cash Reserves Target
No reserve requirement
The Unsafe Building Fund was established in 2016 (ordinance 10416-16) to receive fines and fees related to Indiana's Unsafe Building law (IC 36-7-9). The expenses incurred for
board-ups, demolitions, ordinance violation abatements, and other related services are recorded here. The Unsafe Building Fund is an extension of the Neighborhoods Division and
shares the same mission to ensure a safe and clean community by upholding and enforcing the ordinances of the City of South Bend, the Indiana Unsafe Building Law, and the 2000
International Property Maintenance Code. Code Enforcement not only cites neglected properties through its team of inspectors, it also pursues citizens' complaints, partners with
volunteer neighborhood associations for neighborhood clean-ups, and works directly through community outreach programs to enrich the City of South Bend's neighborhoods.
Note: In 2021, the Department of Code Enforcement was brought under the Department of Community Investment (DCI) and was renamed the Neighborhoods Division. The
Unsafe Building Fund is managed by the Neighborhoods Division which facilitates code enforcement activities.
This fund receives revenue from fines and fees relating to Unsafe Building laws including the following sources: vacant and abandoned registrations, board-ups, demolitions, forfeited
performance bonds, special assessments, and civil penalties.
Budgeted expenditures includes emergency demolitions and expenses associated with monitoring unsafe building concerns.
Starting in 2020, the Neighborhood Enforcement Action Team (NEAT) was moved into the newly established Code Enforcement Fund (#230), resulting in a large decrease in
expenditures from 2019 to 2020. This allowed for more transparency regarding the Unsafe Building fines and fees collected in this fund and the expenditure of those revenues on
allowable expenses. The expenditures in this fund will be equal to or less than revenues received.
124
City of South Bend, Indiana
Monthly Financial Report
January 31, 2022
Fund Name Rental Units Regulation Fund Number 221
Fund Type Special Revenue Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Fines, Forfeitures, and Fees 107,800 6,880 100,000 100,000 750 750 99,250 1%
Interest Earnings 573 728 200 200 50 50 150 25%
Interfund Transfers In 245,626 50,000 303,923 303,923 - - 303,923 0%
Total Revenue 353,999 57,608 404,123 404,123 800 800 403,323 0%
Expenditures by Type
Personnel
Salaries & Wages 119,900 106,421 236,047 236,047 6,497 - 6,497 229,550 3%
Fringe Benefits 59,277 52,625 114,076 114,076 3,568 - 3,568 110,508 3%
Total Personnel 179,177 159,046 350,123 350,123 10,065 - 10,065 340,058 3%
Supplies 332 236 - - - - - - -
Services & Charges
Professional Services 1,505 - 54,000 100,671 - 100,671 100,671 - 100%
Other Services & Charges 1,748 - - - - - - - -
Total Services & Charges 3,254 - 54,000 100,671 - 100,671 100,671 - 100%
Total Expenditures 182,762 159,283 404,123 450,794 10,065 100,671 110,736 340,058 25%
Net Surplus / (Deficit) 171,237 (101,674) - (46,671) (9,265) (109,936)
Beginning Cash Balance 17,823 189,090 87,416
Cash Adjustments 31 - -
Ending Cash Balance 189,090 87,416 40,745 78,151
Cash Reserves Target - - -
Fund Purpose:
RSVP Program:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
This fund accounts for the revenues and expenditures related to the Landlord Registration ordinance (10427-16) and the Rental Safety Verification Program (RSVP) ordinance (10644-
19). Both of these programs are managed by the Neighborhoods Division of the Department of Community Investment (DCI).
Revenue generation for the Rental Safety Verification Program (RSVP) is derived from follow up re-inspection fees and assessments for noncompliance. First and second inspections
will have no charges; however, if not compliant after the second inspection, there will be charges requiring follow up inspections to validate compliance. Because this program is new,
revenue could vary greatly from current estimates. A transfer from the Local Income Tax Economic Development Fund (#408) will make up the difference.
Prior to the Rental Safety Verification Program (RSVP), proceeds from the landlord registration ($5 registration fee per year) were intended to fund Neighborhood Code Enforcement's
costs of the program. However, previous guidelines for landlord registrations will be integrated into RSVP while working with landlords.
This budget accounts for the operating costs of the Rental Safety Verification Program (RSVP) | Personnel - The personnel budget includes the wages and benefits for four (4) full-
time Code Inspectors assigned to the program. From 2019 to 2020, two additional Code Inspectors were added to expand the program for a total of four Code Inspectors. | Supplies
- The supplies needed for the RSVP program are minimal and will be paid out of the Code Enforcement Fund (#230) starting in 2022 since many of the supplies are shared within the
Neighborhoods Division. | Services - $54,000 is budgeted for a professional services agreement for temporary housing and security deposits to move tenants if their unit is
condemned and the owner doesn't have another unit for the tenant. | Accounting Changes - Prior to 2020, the Rental Safety Verification Program (RSVP) was budgeted in the
Consolidated Building Fund (#600). In 2020, RSVP was moved into this fund in order to better track its revenue and expenditures.
Cash Reserves Target
No reserve requirement
The Rental Safety Verification Program (RSVP) requires an occupancy inspection of all real property or rental units that are intended to be occupied or are occupied by anyone other
than the owner. This program is designed to ensure all City of South Bend rental units meet the minimum property standards of the International Property Maintenance Code, which
are incorporated into Chapter 6-Article 14 of the City's municipal code. Once the rental unit has been inspected with an Inspection Report and approved for occupancy, an Inspection
Certificate shall be issued by the Department authorizing the rental unit to be occupied. The purpose of the Inspection Report and Inspection Certificate issued to the owner or the
property manager (if applicable) is to verify that the rental unit is safe and habitable for occupancy with respect to: electrical systems, plumbing systems, water and sanitary system,
including hot water, heating and ventilation systems, bathroom, toilet facilities, doors, windows, stairways, hallways, functioning smoke detectors, lead hazards, indoor air quality, and
the overall structure in which a rental unit is established.
Note: In 2021, the Department of Code Enforcement was brought under the Department of Community Investment (DCI) and was renamed the Neighborhoods Division. The Rental
Units Regulation Fund is managed by the Neighborhoods Division which facilitates code enforcement activities.
125
City of South Bend, Indiana
Monthly Financial Report
January 31, 2022
Fund Name Code Enforcement Fund Number 230
Fund Type Special Revenue Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Licenses & Permits 30,425 43,555 37,000 37,000 1,490 1,490 35,510 4%
Charges for Services 43,360 47,624 50,300 50,300 3,040 3,040 47,260 6%
Fines, Forfeitures, and Fees 367,113 411,114 342,000 342,000 7,356 7,356 334,644 2%
Interest Earnings 2,492 941 - - 133 133 (133) -
Debt Proceeds 80,000 235,000 385,000 385,000 - - 385,000 0%
Other Income 15,396 2,998 500 500 1,349 1,349 (849) 270%
Interfund Allocation Reimb 76,927 34,708 - - - - - -
Interfund Transfers In 3,619,593 2,290,000 3,950,930 3,950,930 60,000 60,000 3,890,930 2%
Total Revenue 4,235,305 3,065,940 4,765,730 4,765,730 73,367 73,367 4,692,362 2%
Expenditures by Subdivisions
Neighborhood Services 2,498,995 2,420,819 3,644,322 3,881,606 234,472 240,402 474,874 3,406,732 12%
Animal Resource Center 934,825 949,115 1,121,408 1,132,829 67,272 11,607 78,879 1,053,951 7%
Total Expenditures 3,433,820 3,369,933 4,765,730 5,014,435 301,743 252,009 553,752 4,460,683 11%
Expenditures by Type
Personnel
Salaries & Wages 1,415,442 1,410,684 1,463,721 1,463,721 102,005 - 102,005 1,361,716 7%
Fringe Benefits 588,698 575,669 677,513 677,513 47,816 - 47,816 629,697 7%
Total Personnel 2,004,140 1,986,353 2,141,234 2,141,234 149,821 - 149,821 1,991,413 7%
Supplies 113,969 110,837 153,450 165,115 6,722 10,613 17,335 147,780 10%
Services & Charges
Professional Services 40,574 67,185 102,300 102,800 12,664 4,350 17,014 85,786 17%
Printing & Advertising 10,559 11,260 22,201 23,741 175 2,047 2,222 21,520 9%
Utilities 31,984 32,310 41,389 41,389 3,695 - 3,695 37,694 9%
Repairs & Maintenance 239,861 137,334 404,900 404,900 9,995 - 9,995 394,905 2%
Education & Training 2,933 4,013 18,900 18,900 - - - 18,900 0%
Travel 3,826 777 16,800 16,800 - - - 16,800 0%
Other Services & Charges 120,664 112,018 495,160 495,160 4,559 - 4,559 490,601 1%
Debt Service Principal 47,510 90,535 203,054 203,054 48,635 - 48,635 154,419 24%
Debt Service Interest & Fees 2,954 4,350 13,726 13,726 1,510 - 1,510 12,216 11%
Total Services & Charges 500,864 459,782 1,318,430 1,320,470 81,232 6,397 87,628 1,232,841 7%
Operating Expenditures 2,618,973 2,556,971 3,613,114 3,626,819 237,775 17,009 254,784 3,372,034 7%
Capital - 49,478 385,000 620,000 - 235,000 235,000 385,000 38%
Interfund Allocations 814,847 763,484 767,616 767,616 63,968 - 63,968 703,648 8%
Total Expenditures 3,433,820 3,369,933 4,765,730 5,014,435 301,743 252,009 553,752 4,460,682 11%
Net Surplus / (Deficit) 801,485 (303,993) - (248,705) (228,376) (480,385)
Beginning Cash Balance - 803,572 497,492
Cash Adjustments 2,088 (2,088) -
Ending Cash Balance 803,572 497,492 248,787 276,963
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
This fund accounts for the administrative costs for the Neighborhoods Division along with operational costs such as repair & maintenance of Code Inspector trucks and vehicles used by
the NEAT Crew, and the operational costs of running the Animal Resource Center (SBARC). | Personnel - The personnel budget includes the wages and benefits for twenty (20) full-time
Neighborhood Services employees and nine (9) full-time Animal Resource Center employees, along with a budget for part-time and seasonal/intern wages. | Supplies - Includes uniforms,
small tools & equipment for inspectors, fuel for inspectors' vehicles, medical/safety supplies, and operating supplies for SBARC such as animal feed and cleaning supplies. | Services -
Professional services include environmental testing, Code Hearing Officer, collection costs, and veterinary services for SBARC. Repair & maintenance includes vehicle R&M for inspectors'
vehicles, building R&M for SBARC, and a $225k agreement with the Park Maintenance Division for mowing of properties cited for grass and weeds. Other services & charges includes
$400k for landfill dumping fees for illegal dumps and neighborhood cleanups. Includes four (4) tire disposal amnesty days for neighborhood dumpster and disposal fees ($90k), and
trash/litter campaign monthly per six (6) Council districts cleanup ($200k). | Debt Service - The principal and interest expense budgeted is for capital lease payments for vehicles.
Accounting Changes - In 2020, NCE and SBARC were moved from the Consolidated Building Fund (#600) into this fund. Also in 2020, NEAT was moved from the Unsafe Building
Fund (#219) into this fund.
This fund was established in 2020 to account for the activity of the Neighborhoods Division of the Department of Community Investment (DCI). Operating under the Neighborhoods
Division is Neighborhood Code Enforcement (NCE), the South Bend Animal Resource Center (SBARC), and Neighborhood Enforcement Action Team (NEAT). NCE upholds and
enforces the ordinances of the City of South Bend, the Indiana Unsafe Building Law, and the 2000 International Property Maintenance Code. SBARC runs the animal resource center (aka
animal shelter) and enforces animal welfare laws regarding animal cruelty and neglect per City, State, and Federal regulations. NEAT works in tandem with NCE to provide services for
environmental clean-ups to homeowners and/or businesses. These clean-ups consist of illegal dumping of household items, tires, building materials, appliances, and any other form of litter
and debris. Additional fines may be assessed for failure to comply upon notification.
Note: In 2021, the Department of Code Enforcement was brought under the Department of Community Investment (DCI) and was renamed the Neighborhoods Division.
Neighborhood Code Enforcement collects revenues from fees for environmental clean-ups, processing abandoned vehicles, and ordinance violations. The South Bend Animal Resource
Center (SBARC) collects revenues from fees for animal shelter activities such as adoption fees, pet licenses, pet microchipping, and animal surrender fee. SBARC also collects fines it
assesses for animal welfare ordinance violations. These revenues do not cover the expenditures of these activities. The difference is covered by an interfund transfer from the Local Income
Tax Economic Development Fund (#408).
Cash Reserves Target
No reserve requirement
126
City of South Bend, Indiana
Monthly Financial Report
January 31, 2022
Fund Name Urban Development Action Grant Fund Number 410
Fund Type Special Revenue Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 361 172 265 265 15 15 250 6%
Other Income 18,442 18,278 21,996 21,996 4,378 4,378 17,618 20%
Total Revenue 18,803 18,449 22,261 22,261 4,393 4,393 17,868 20%
Expenditures by Type
Services & Charges
Debt Service Principal 40,000 24,000 24,000 24,000 6,000 - 6,000 18,000 25%
Total Expenditures 40,000 24,000 24,000 24,000 6,000 - 6,000 18,000 25%
Net Surplus / (Deficit) (21,197) (5,551) (1,739) (1,739) (1,607) (1,607)
Beginning Cash Balance 53,838 32,733 27,182
Cash Adjustments 92 - -
Ending Cash Balance 32,733 27,182 25,443 25,576
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was originally established to account for economic development expenditures which are financed by federal grants and loan repayments.
Revenue comes from Business Development Corporation (BDC) repayment of Fund 410 miscellaneous revenue used to capitalize BDC loan pool. This fund also receives revenue
from interest earned on the fund's cash balance.
Currently, this fund is used for the repayment of an interfund loan from the Local Income Tax-Certified Shares Fund (#404) in connection with a downtown hotel/parking garage
project. The final payment is due in 2022 (debt schedule #82). When the final revenue payment is due from BDC, it may be prudent to payoff the debt to Fund #404 and potentially
close this fund rather than following current amortization schedule which goes out to 2046. Payments in future years will be made as BDC loan collections are received. The BDC loan
collections have been remitted at rates less than the current amortization schedule depicts due to poor portfolio performance and as such may require an amendment to the debt
schedule.
Cash Reserves Target
No reserve requirement - Grant fund - spend
down to zero
127
City of South Bend, Indiana
Monthly Financial Report
January 31, 2022
Fund Name Consolidated Building Fund Number 600
Fund Type Enterprise Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Licenses & Permits 1,304,739 1,515,351 1,585,100 1,585,100 98,526 98,526 1,486,574 6%
Fines, Forfeitures, and Fees 1,140 2,516 2,000 2,000 450 450 1,550 23%
Interest Earnings 17,782 12,194 16,284 16,284 1,197 1,197 15,087 7%
Other Income 422 1,044 - - 50 50 (50) -
Total Revenue 1,324,083 1,531,105 1,603,384 1,603,384 100,223 100,223 1,503,161 6%
Expenditures by Type
Personnel
Salaries & Wages 763,648 739,269 870,751 870,751 61,663 - 61,663 809,088 7%
Fringe Benefits 305,840 319,458 392,308 392,308 35,465 840 36,305 356,003 9%
Total Personnel 1,069,488 1,058,727 1,263,059 1,263,059 97,128 840 97,968 1,165,091 8%
Supplies 14,538 15,666 19,861 19,914 1,407 65 1,472 18,442 7%
Services & Charges
Professional Services 2,411 - 8,000 8,000 - - - 8,000 0%
Printing & Advertising 336 716 4,200 4,200 - - - 4,200 0%
Education & Training 2,429 219 6,000 6,000 300 - 300 5,700 5%
Travel - - 6,000 6,000 - - - 6,000 0%
Repairs & Maintenance 14,257 28,086 15,000 15,000 2,129 - 2,129 12,871 14%
Other Services & Charges 11,039 18,448 35,310 35,310 9,824 - 9,824 25,486 28%
Debt Service Principal 41,198 43,020 23,594 23,594 7,188 - 7,188 16,406 30%
Debt Service Interest & Fees 2,184 1,316 567 567 150 - 150 417 26%
Total Services & Charges 73,854 91,805 98,671 98,671 19,591 - 19,591 79,080 20%
Operating Expenditures 1,157,879 1,166,198 1,381,591 1,381,644 118,126 905 119,031 1,262,613 9%
Capital - 49,478 - - - - - - -
Interfund Allocations 328,799 339,938 665,210 665,210 55,434 - 55,434 609,776 8%
Total Expenditures 1,486,678 1,555,614 2,046,801 2,046,854 173,560 905 174,465 1,872,389 9%
Net Surplus / (Deficit)(162,595) (24,509) (443,417) (443,470) (73,337) (74,242)
Beginning Cash Balance 2,285,733 2,127,056 2,102,372
Cash Adjustments 3,918 (175) -
Ending Cash Balance 2,127,056 2,102,372 1,658,902 2,039,489
Cash Reserves Target 371,670 388,904 511,713
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Cash Reserves Target
25% of Annual expenditures
This fund was established (ordinance 8412-93) to receive monies and fees to pay expenses related to the operation of the St Joseph County/South Bend Building Department. The
fund is operated in accordance with the interlocal agreement between St Joseph County and the City of South Bend executed December 31, 1991 as amended. | The Building
Department regulates the “built environment” through enforcement of current building codes and zoning ordinances. The Building Department's purpose is to promote safe
occupancy for all residents of the jurisdiction, serving all properties within the City of South Bend and all properties with a 5-digit address within St. Joseph County. | Note: From 2019
through 2021, the Building Department has transitioned to a team within the Department of Community Investment (DCI). In 2022, that transition is complete and Building is now
part of the DCI Planning team.
Revenue for the Building Department is primarily generated through issuing permits for construction, demolition, or occupancy. In addition, contractor registrations and licenses are
also issued and monitored. Prior to the COVID-19 pandemic, revenue was anticipated to increase based on trends. Due to the unknown nature of economic impacts of COVID-19,
permit revenue is budgeted at 2021 anticipated actual levels.
This fund accounts for the operational costs of running the Building Department. | Personnel - The personnel budget includes the wages and benefits for sixteen (16) full-time
employees. | Supplies - Includes fuel for inspectors' vehicles and office supplies. | Services - Repair & maintenance includes vehicle R&M for inspectors' vehicles. | Debt Service -
The principal and interest expense budgeted is for capital lease payments for vehicles. | Capital - Forecasted to purchase one new vehicle per year starting in 2023 in order to replace
aging fleet. | Interfund Allocations - In 2022, it is anticipated that a new permitting system will be sourced and implemented, resulting in a planned spend down of cash reserves. The
implementation and software costs for the new permitting system are budgeted in the IT Department's budget (Fund #279) and allocated back to this fund through the IT interfund
allocation. | Accounting Changes - In 2014, Code Enforcement’s budget was moved from the General Fund (#101) to this fund. In 2020, Code Enforcement’s budget was moved
out of this fund with the Neighborhood Code Enforcement division and South Bend Animal Resource Center division moved to the newly created Code Enforcement Fund (#230)
and the Rental Safety Verification Program (RSVP) moved to the Rental Units Regulation Fund (#221).
128
City of South Bend, Indiana
Monthly Financial Report
January 31, 2022
Fund Name Industrial Revolving Fund Fund Number 754
Fund Type Special Revenue Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Grants - 2,658,410 - - 344,626 344,626 (344,626) -
Interest Earnings - 380 2,000 2,000 33 33 1,967 2%
Other Income 266,643 300,472 172,000 172,000 28,213 28,213 143,788 16%
Total Revenue 266,643 2,959,263 174,000 174,000 372,872 372,872 (198,871) 214%
Expenditures by Type
Services & Charges
Professional Services 88,742 291,043 455,982 592,021 22,031 37,222 59,253 532,768 10%
Other Services & Charges 15,285 199,656 26,298 36,688 1,400 - 1,400 35,288 4%
Grants & Subsidies - 2,700,000 - 4,290,000 100,000 - 100,000 4,190,000 2%
Total Expenditures 104,026 3,190,699 482,280 4,918,709 123,432 37,222 160,653 4,758,056 3%
Net Surplus / (Deficit) 162,616 (231,436) (308,280) (4,744,709) 249,440 212,218
Beginning Cash Balance 2,078,333 2,406,914 3,700,843
Cash Adjustments 165,965 1,525,365 -
Ending Cash Balance 2,406,914 3,700,843 (1,043,867) 3,955,579
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
The Industrial Revolving Fund is a loan fund for small businesses. It is governed by a separate Board of Directors which contracts with the City's Community Investment Department
for administrative services. A City cash reserve target has not been established for the fund, but it operates under federal guidelines with respect the amount of loans and cash balances
that must be maintained.
This fund receives revenue from the repayments of small business loans. This fund also receives revenue from interest earned on the cash balance at the trustee bank. In 2021and 2022,
revenue will be received from the new Revolving Loan Fund (RLF II) reimbursements as grant funds are administered and spent.
In 2020, the City was awarded a $6.9 million Revolving Loan Fund (RLF II) grant as part of the Coronavirus Aid, Relief, and Economic Security Act (CARES Act). This grant will run
through July 2022.
Expenditures are for legal services and administrative & program fees.
Starting in 2021, expenditures related to the new Revolving Loan Fund (RLF II), which was awarded in 2020 by the Economic Development Administration (EDA) as part of the
CARES Act, will include staff expenses, marketing, loan processing and various professional and miscellaneous expenses to administer the grant. All expenses are anticipated to be
reimbursed by the grant.
Cash Reserves Target
No City reserve requirement; there are
program requirements
129
City of South Bend, Indiana
Monthly Financial Report
January 31, 2022
Fund Name 2015 Smart Streets Bond Debt Service Fund Number 756
Fund Type Debt Service Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 869 91 1,000 1,000 7 7 993 1%
Interfund Transfers In 1,716,000 1,716,000 1,715,000 1,715,000 858,000 858,000 857,000 50%
Total Revenue 1,716,869 1,716,091 1,716,000 1,716,000 858,007 858,007 857,993 50%
Expenditures by Type
Services & Charges
Debt Service Principal 1,000,000 1,030,000 1,060,000 1,060,000 - - - 1,060,000 0%
Debt Service Interest & Fees 712,694 682,469 651,694 651,694 - - - 651,694 0%
Total Expenditures 1,712,694 1,712,469 1,711,694 1,711,694 - - - 1,711,694 0%
Net Surplus / (Deficit)4,175 3,623 4,306 4,306 858,007 858,007
Beginning Cash Balance 1,734,901 1,739,076 1,742,699
Cash Adjustments - - -
Ending Cash Balance 1,739,076 1,742,699 1,747,005 2,600,706
Cash Reserves Target 1,739,076 1,742,699 1,747,005
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the bi-annual principal and interest payments to bondholders for the 2015 Smart Streets Bond. It also accounts for the related debt service reserve cash balance
held at trustee bank. The bonds were closed on April 9, 2015 and the par amount was $25 million.
This fund accounts for the trustee bank's receipt of debt service payments from the City, recorded as interfund transfers from the River West TIF Fund (#324). This fund also receives
revenue from interest earned on the cash balance at the trustee bank.
The River West TIF Fund (#324) transfers money into this fund semi-annually to cover debt service payments. The bonds are to be repaid over 21 years, with the final payment due
February 1, 2037 (debt schedule #135). The debt service reserve amount will be used towards the last debt service payment.
Capital expenditures of this bond were tracked in the Smart Streets Bond Capital Fund (#753). The capital proceeds were fully expended in 2019.
Cash Reserves Target
100% cash reserves per bond covenants
130
City of South Bend, Indiana
Monthly Financial Report
January 31, 2022
Fund Name 2017 Eddy Street Commons Bond Capital Fund Number 759
Fund Type Capital Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 306,537 1 - - - - - -
Total Revenue 306,537 1 - - - - - -
Expenditures by Type
Capital 3,328,966 - - - - - - - -
Total Expenditures 3,328,966 - - - - - - - -
Net Surplus / (Deficit)(3,022,429) 1 - - - -
Beginning Cash Balance 3,048,190 25,762 25,763
Cash Adjustments - - -
Ending Cash Balance 25,762 25,763 25,763 25,763
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the expenditures of the bond proceeds from the 2017 Eddy Street Commons Phase II Bond. The funds will be spent on Phase II of the Eddy Street Commons,
a mixed-use development area just south of the University of Notre Dame.
Initial revenues were bond proceeds from the $25 million Eddy Street Commons Bond issued in 2017 (closing date 8/14/17, debt schedule #163). Currently, this fund only receives
revenue from interest earned on the cash balance at the trustee bank.
Cash Reserves Target
No reserve requirement - Bond capital fund -
spend down to zero
In July 2007, the South Bend Common Council unanimously approved the rezoning of 25 acres of vacant land south of Notre Dame for the nearly $200 million Eddy Street Commons
project. Phase I - As part of the Phase I development deal, Kite Realty Group agreed to invest $161.9 million while South Bend city officials agreed to invest $36.7 million to help
with, among other costs, a parking garage and street and utility upgrades. Phase I included retail/restaurant/office space, apartment units, condo units, townhomes, a 1,276-vehicle
multi-level parking garage, a Fairfield Inn & Suites and an Embassy Suites. Phase II - Designed with input from the University, City of South Bend and nearby home and business
owners, Phase II consists of five main buildings: two graduate-style apartment buildings and a new Robinson Community Learning Center on the east side of Eddy Street and two
market-rate apartment buildings on the west side of Eddy Street. A stand-alone grocery store is proposed for the southwest corner of Howard and Indiana 23, where the Robinson
Center now sits. The Robinson Center, an off-campus educational initiative of the University, will move to a new one-story, 13,000-square-foot building across the street. Phase II is a
joint effort between the university and Kite Realty.
131
City of South Bend, Indiana
Monthly Financial Report
January 31, 2022
Fund Name 2017 Eddy Street Commons Bond Debt Service Fund Number 760
Fund Type Debt Service Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 1,623 184 1,750 1,750 16 16 1,734 1%
Interfund Transfers In 1,390,625 1,915,979 1,926,375 1,926,375 962,625 962,625 963,750 50%
Total Revenue 1,392,248 1,916,164 1,928,125 1,928,125 962,641 962,641 965,484 50%
Expenditures by Type
Services & Charges
Debt Service Principal 145,000 475,000 720,000 720,000 - - - 720,000 0%
Debt Service Interest & Fees 1,245,625 1,235,875 1,206,375 1,206,375 - - - 1,206,375 0%
Total Expenditures 1,390,625 1,710,875 1,926,375 1,926,375 - - - 1,926,375 0%
Net Surplus / (Deficit)1,623 205,289 1,750 1,750 962,641 962,641
Beginning Cash Balance 3,461,700 3,463,323 3,668,611
Cash Adjustments - - -
Ending Cash Balance 3,463,323 3,668,611 3,670,361 4,631,252
Cash Reserves Target 2,500,000 2,500,000 2,500,000
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the semi-annual payment of debt service principal and interest to the bondholders of the 2017 Eddy Street Commons Phase II Bonds.
This fund will hold a minimum of $2.5 million in cash reserves per the 2017 Eddy Street Commons bond covenant. The bonds were closed on August 14, 2017 and the par amount
was $25 million. In December 2018, an additional $945,000 was added to the debt service reserve. In March 2021, an additional $205,104 was added to the debt service reserve.
This fund accounts for the trustee bank's receipt of debt service payments from the City, recorded as interfund transfers from the North East Residential Area TIF Fund (#436). This
fund also receives revenue from interest earned on the cash balance at the trustee bank.
The principal and interest payments are set forth in the 20-year debt amortization schedule with the first payment made on February 15, 2018 and the final payment due February 15,
2037. The bond was issued for Phase II of the Eddy Street Commons, a mixed-use development area just south of the University of Notre Dame. Capital expenditures related to the
project are tracked in the Eddy Street Commons Capital Fund (#759).
Cash Reserves Target
$2,500,000 minimum
132
City of South Bend, Indiana
Monthly Financial Report
January 31, 2022
Fund Name Central Services Fund Number 222
Fund Type Internal Service Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Licenses & Permits 2,511 2,711 2,300 2,300 21 21 2,279 1%
Charges for Services 6,882,174 7,279,944 8,636,001 8,636,001 687,564 687,564 7,948,437 8%
Interest Earnings 10,210 6,268 11,090 11,090 375 375 10,715 3%
Other Income 84,210 78,626 69,000 69,000 8,964 8,964 60,036 13%
Interfund Allocation Reimb 122,143 129,585 160,000 160,000 13,333 13,333 146,667 8%
Total Revenue 7,101,248 7,497,135 8,878,391 8,878,391 710,257 710,257 8,168,134 8%
Expenditures by Division
Equipment Services 6,717,971 7,695,353 7,943,058 7,945,303 763,846 3,382 767,228 7,178,075 10%
Print Shop 13,844 2,504 - - - - - - -
Radio Shop 229,304 207,641 283,073 283,073 15,590 - 15,590 267,483 6%
Building Maintenance 180,749 188,820 221,091 221,091 12,506 - 12,506 208,585 6%
Facilities Management 101,697 144,897 181,838 181,838 14,890 - 14,890 166,949 8%
Capital - - 190,000 242,425 - 52,425 52,425 190,000 22%
Total Expenditures 7,243,566 8,239,216 8,819,060 8,873,729 806,831 55,807 862,638 8,011,092 10%
Expenditures by Type
Personnel
Salaries & Wages 1,795,351 1,772,151 2,125,646 2,125,646 139,651 - 139,651 1,985,995 7%
Fringe Benefits 780,402 758,851 982,988 982,988 81,090 - 81,090 901,898 8%
Total Personnel 2,575,754 2,531,003 3,108,634 3,108,634 220,741 - 220,741 2,887,893 7%
Supplies 3,998,093 4,782,010 4,594,490 4,595,876 509,640 330 509,970 4,085,906 11%
Services & Charges
Professional Services 7,777 12,174 38,825 38,825 - - - 38,825 0%
Printing & Advertising 863 42 4,650 4,650 - - - 4,650 0%
Utilities 53,701 61,782 64,468 64,468 8,282 - 8,282 56,186 13%
Repairs & Maintenance 54,985 62,344 148,575 198,759 2,902 52,417 55,319 143,440 28%
Education & Training 9,389 8,696 12,050 12,150 100 - 100 12,050 1%
Travel - 51 1,850 1,850 - - - 1,850 0%
Other Services & Charges 13,132 12,504 16,850 16,850 2,069 60 2,129 14,721 13%
Debt Service Principal 15,596 2,483 8,069 8,069 - - - 8,069 0%
Debt Service Interest & Fees 463 22 423 423 - - - 423 0%
Total Services & Charges 155,905 160,096 295,760 346,044 13,353 52,477 65,830 280,214 19%
Operating Expenditures 6,729,752 7,473,109 7,998,884 8,050,553 743,733 52,807 796,540 7,254,013 10%
Capital - - 63,000 66,000 - 3,000 3,000 63,000 5%
Interfund
Interfund Allocations 306,521 683,462 757,176 757,176 63,098 - 63,098 694,078 8%
Interfund Transfers Out 207,293 82,645 - - - - - - -
Total Interfund 513,814 766,107 757,176 757,176 63,098 - 63,098 694,078 8%
Total Expenditures 7,243,566 8,239,216 8,819,060 8,873,729 806,831 55,807 862,638 8,011,091 10%
Net Surplus / (Deficit) (142,319) (742,081) 59,331 4,662 (96,574) (152,381)
Beginning Cash Balance 1,455,158 1,209,079 658,666
Cash Adjustments (103,760) 191,668 -
Ending Cash Balance 1,209,079 658,666 663,327 769,486
Cash Reserves Target 724,357 823,922 887,373
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
Operational expenditures include those incurred in operating the wastewater treatment plant, maintaining the City's sewer system, and operating the Organic Resources facility which
processes leaves, brush, wood and other yard waste. | Personnel - The personnel budget includes the wages and benefits for 38 full-time employees, and $26k for part-time and seasonal
wages. | Supplies - Includes the costs of inventory parts that are used for the repair and maintenance of vehicles and equipment for City departments and external customers. Inventory
also includes gasoline purchased for use by City departments, which is then charged back to the departments based on usage. General supplies for Central Services includes cleaning
supplies, small tools & equipment, building maintenance supplies, uniforms, safety supplies, and office supplies. | Services - The repair & maintenance budget includes the cost of R&M
for equipment, such as fuel pumps, and general building maintenance for the Central Services' garages. The utilities budget includes the costs of electric, natural gas, and water for the
garages.| Debt Service - The principal and interest expense budgeted is for capital lease payments for a forklift purchased in 2019, be fully paid off in 2024. | Capital - Prior to 2022,
Central Services' capital expenditures were tracked in the Central Services Capital Fund (#224). However, the capital fund did not have any source of revenue other than the interfund
transfers it received from this fund. Therefore, Central Services' capital expenditures will be accounted for in this fund starting in 2022.
This fund was established to track the operating costs of the Central Services Division. The Division provides a variety of services to other city departments, along with several local
county, state and federal agencies. Central Services consists of 4 cost centers: Equipment Services, Building Maintenance, Radio Shop, and Facilities Management. The Department of
Administration & Finance oversees the Central Services Division.
Equipment Services and Radio Shop provide repair and maintenance services for the City's fleet and some external customers (governmental units such as St Joseph County and local
township fire departments). Parts and labor for each work order are charged back to City departments or billed to the external customers. | Building Maintenance provides repair and
maintenance services to the City's facilities. This cost center is partially funded through internal labor rates. | Equipment Services also receives business licensing revenue from
performing inspections of taxi cabs. This revenue has declined dramatically in the past two years due to the popularity of ride sharing services such as Uber and Lyft. | Facilities
Management is funded by an interfund allocation. | This fund also receives revenue from interest earned on the fund's cash balance.
Cash Reserves Target
10% of Annual expenditures
133
City of South Bend, Indiana
Monthly Financial Report
January 31, 2022
Fund Name Central Services Capital Fund Number 224
Fund Type Internal Service Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 50 40 - - - - - -
Other Income 7,268 1,472 - - - - - -
Interfund Transfers In 207,293 82,645 - - - - - -
Total Revenue 214,611 84,157 - - - - - -
Expenditures by Type
Supplies 5,501 - - - - - - - -
Services & Charges
Repairs & Maintenance 15,267 17,143 - - - - - - -
Debt Service Principal - 7,888 - - - - - - -
Debt Service Interest & Fees - 603 - - - - - - -
Total Services & Charges 15,267 25,634 - - - - - - -
Capital 189,582 84,745 - - - - - - -
Total Expenditures 210,349 110,378 - - - - - - -
Net Surplus / (Deficit)4,262 (26,221) - - - -
Beginning Cash Balance 21,921 26,221 -
Cash Adjustments 38 - -
Ending Cash Balance 26,221 - - -
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established (ordinance 10339-14) to account for the capital expenditures of the Central Services Division.
This fund received transfers from the Central Services Operating Fund (#222) to cover expenditures as needed.
Historically, this fund accounted for the annual maintenance of the CNG stations and radio tower inspections and the debt service principal and interest budget is for the capital lease
payments. However, this fund did not have any source of revenue other than the interfund transfers. Therefore, Central Services' capital expenditures will be accounted for in the
Central Services Operating Fund (#222) starting in 2022 and this fund will be discontinued.
Cash Reserves Target
No reserve requirement - Capital fund - spend
down to zero
134
City of South Bend, Indiana
Monthly Financial Report
January 31, 2022
Fund Name Liability Insurance Fund Number 226
Fund Type Internal Service Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 54,492 36,491 31,847 31,847 3,476 3,476 28,371 11%
Other Income 1,626,433 84,555 2,000 2,000 2,329 2,329 (329) 116%
Interfund Allocation Reimb 2,914,500 3,265,000 3,365,000 3,365,000 280,417 280,417 3,084,583 8%
Interfund Transfers In 49,087 - - - - - - -
Total Revenue 4,644,513 3,386,046 3,398,847 3,398,847 286,222 286,222 3,112,625 8%
Expenditures by Division
Safety/Risk Management 151,479 30,947 - - - - - - -
Liability Insurance 761,414 1,188,510 1,230,000 1,230,000 38,439 75,103 113,542 1,116,458 9%
Business Insurance 622,434 452,651 1,865,000 3,001,754 4,030 394,487 398,517 2,603,237 13%
Workers' Compensation 1,211,428 1,531,310 1,268,000 1,268,000 218,111 49,000 267,111 1,000,889 21%
Catastrophic Events 910,806 24,884 - 103,324 364 12,960 13,324 90,000 13%
Total Expenditures 3,657,562 3,228,301 4,363,000 5,603,078 260,944 531,550 792,494 4,810,584 14%
Expenditures by Type
Personnel
Salaries & Wages 116,402 - - - - - - - -
Fringe Benefits 46,090 - - - - - - - -
Other Personnel Costs 17,308 14,052 42,000 42,000 7,486 - 7,486 34,514 18%
Total Personnel 179,800 14,052 42,000 42,000 7,486 - 7,486 34,514 18%
Supplies 1,988 2,187 - - - - - - -
Services & Charges
Professional Services 420,313 334,849 1,001,000 1,237,754 3,362 443,487 446,849 790,905 36%
Education & Training 6,285 2,000 - - - - - - -
Travel 356 - - - - - - - -
Repairs & Maintenance 2,119 4,286 - 900,000 - - - 900,000 0%
Insurance 1,840,034 2,432,482 2,170,000 2,170,000 249,064 75,103 324,167 1,845,833 15%
Other Services & Charges 218,415 391,938 1,150,000 1,150,000 668 - 668 1,149,332 0%
Total Services & Charges 2,487,522 3,165,555 4,321,000 5,457,754 253,094 518,590 771,684 4,686,070 14%
Capital 910,806 24,884 - 103,324 364 12,960 13,324 90,000 13%
Interfund
Interfund Allocations 77,446 21,624 - - - - - - -
Total Interfund 77,446 21,624 - - - - - - -
Total Expenditures 3,657,562 3,228,301 4,363,000 5,603,078 260,944 531,550 792,494 4,810,584 14%
Net Surplus / (Deficit) 986,951 157,746 (964,153) (2,204,231) 25,278 (506,272)
Beginning Cash Balance 4,961,426 5,956,858 6,100,867
Cash Adjustments 8,481 (13,737) -
Ending Cash Balance 5,956,858 6,100,867 3,896,636 6,141,010
Cash Reserves Target 1,828,781 1,614,150 2,801,539
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
Workers' Compensation expenses have increased in the past 18 months due to several large, unrelated injuries. The City continues to monitor the workers' compensation related
accidents and provides training once an issue has been identified. There is also a considerable amount of proactive training which happens throughout the City in an effort to stop any
workplace injuries.
Capital expenditures in 2019 and 2020 were for repairs to City facilities and replacement of equipment related to 2018 flood damage.
In 2021, all personnel costs previously budgeted in this fund were moved to the General Fund (#101).
-- One full-time Paralegal position was transferred to the Legal Department's budget. This position is under the Legal Department but was historically budgeted in this fund because the
position focuses on liability and workers' comp related matters.
-- In 2020, there were two full-time positions budgeted for the Safety & Risk division. During 2020, one position was eliminated due to attrition. In 2021, the remaining position was
transferred to Human Resources. The Safety & Risk division's supplies and services budget will be fully transferred to Human Resources in 2022.
This fund was established in 1979 when the Common Council determined that the City should become self-insured for liability insurance (ordinance 6657-79). The purpose of this fund
is to set aside monies, assessed on all operations and departments of the City, for the payment of any premium for outside coverage, claims arising from retained risk and all incidental
costs associated with any claims including, but not limited to, investigative and legal fees. Currently, this fund handles operations relating to business insurance and claims--property,
liability, workers compensation, etc. This fund is managed by the Department of Administration & Finance.
This fund receives revenue from a fixed cost interfund allocation charged to other City funds. The amount charged to each fund is determined during the annual budget process. Various
methodologies are used to effectively and fairly allocate costs. Liability and worker's compensation costs are allocated based on two-year claims history for each department. Business
insurance costs are allocated based on net book value of departments' capital assets (per the City's Annual Comprehensive Financial Report). When this fund has sufficient reserves,
allocations to departments may decrease. Reimbursements from insurance claims are also received in this fund.
Cash Reserves Target
50% of Annual expenditures
135
City of South Bend, Indiana
Monthly Financial Report
January 31, 2022
Fund Name IT / Innovation / 311 Call Center Fund Number 279
Fund Type Internal Service Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interfund Allocation Reimb 6,656,930 9,129,846 9,620,204 9,620,204 801,684 801,684 8,818,520 8%
Charges for Services 111,796 47,379 - - - - - -
Debt Proceeds - 900,928 - - - - - -
Other Income 53,757 111,836 64,525 64,525 5,377 5,377 59,148 8%
Donations - 15,000 - - - - - -
Interest Earnings 21,431 14,598 5,000 5,000 1,964 1,964 3,037 39%
Total Revenue 6,843,915 10,219,588 9,689,729 9,689,729 809,024 809,024 8,880,705 8%
Expenditures by Division
311 Call Center 551,515 567,939 683,948 683,955 45,380 7 45,387 638,568 7%
Innovation & Technology 7,324,325 8,264,034 9,015,101 9,959,289 751,251 1,765,972 2,517,222 7,442,067 25%
Total Expenditures 7,875,840 8,831,973 9,699,049 10,643,243 796,631 1,765,978 2,562,609 8,080,635 24%
Expenditures by Type
Personnel
Salaries & Wages 1,844,342 1,908,602 2,170,830 2,170,830 146,934 - 146,934 2,023,896 7%
Fringe Benefits 708,812 704,230 874,276 874,276 59,830 - 59,830 814,446 7%
Total Personnel 2,553,154 2,612,832 3,045,106 3,045,106 206,763 - 206,763 2,838,342 7%
Supplies 130,511 714,903 193,850 311,271 23,796 163,974 187,770 123,501 60%
Services & Charges
Professional Services 1,058,605 510,586 410,500 1,131,874 7,965 721,719 729,684 402,190 64%
Printing & Advertising 1,005 3,277 5,150 5,150 - - - 5,150 0%
Repairs & Maintenance 3,021,127 3,646,311 4,635,738 4,737,849 394,073 875,770 1,269,843 3,468,006 27%
Education & Training 9,162 33,654 57,900 58,188 2,646 1,515 4,161 54,027 7%
Travel 7,385 161 27,110 30,110 - 3,000 3,000 27,110 10%
Other Services & Charges 422,383 292,472 193,824 193,824 27,909 - 27,909 165,915 14%
Debt Service Principal 606,922 966,528 1,063,402 1,063,402 129,031 - 129,031 934,371 12%
Debt Service Interest & Fees 59,675 50,358 65,816 65,816 4,393 - 4,393 61,423 7%
Total Services & Charges 5,186,263 5,503,347 6,459,440 7,286,213 566,017 1,602,004 2,168,021 5,118,192 30%
Operating Expenditures 7,869,929 8,831,082 9,698,396 10,642,590 796,576 1,765,978 2,562,554 8,080,035 24%
Interfund Allocations 5,911 891 653 653 54 - 54 599 8%
Total Expenditures 7,875,840 8,831,973 9,699,049 10,643,243 796,631 1,765,978 2,562,609 8,080,634 24%
Net Surplus / (Deficit) (1,031,925) 1,387,615 (9,320) (953,514) 12,394 (1,753,584)
Beginning Cash Balance 3,108,342 2,125,192 3,482,865
Cash Adjustments 48,775 (29,942) -
Ending Cash Balance 2,125,192 3,482,865 2,529,351 3,594,189
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
This fund was established to account for the expenditures of the Department of Innovation & Technology, which includes the 311 Call Center, Services, Infrastructure, Business
Analytics, Applications, and Civic Innovation. The Department of Innovation & Technology's goal is to empower an innovative workforce and a thriving community through
technology, data, and strategic partnerships. The functions within the department include: The 311 Call Center handles resident telephone calls in an efficient and effective manner. It
provides residents with a "one-stop" shop to contact city departments with inquiries and service requests. | Services focuses on internal technology-related services for the employees of
the City of South Bend. Daily general operations and user experience fall under this division. | Applications oversees architecting, implementing, configuring, integrating, and
supporting all software applications and platforms. This includes the employee intranet, the 311 Service Portal, our CRM solution, GIS mapping, and many applications specialized for
departments and divisions. | Infrastructure oversees the Network Infrastructure within the City of South Bend, which is comprised of the hardware, software and security resources of
an entire network. The infrastructure team plans new deployments, maintains all technology infrastructure inclusive of servers, network devices, wireless network devices, cloud
environments, data center, and security; ensuring availability, capacity, and continuity. | Business Analytics acts as liaisons between City departments and the rest of the Dept of
Innovation and Technology team and provides additional resources to City departments for selected projects. Business Analytics team members provide services including business
needs assessments, process mapping and improvement, performance management, data and technology training, data analytics, and project management. | Civic Innovation works with
City and community partners to improve residents’ access to technology and digital literacy. The division connects residents and groups with the technology resources they need to
succeed by leveraging connections both internal and external connections.
Personnel - The personnel budget in this fund includes the wages and benefits of 24 full-time employees for Information Technology and 8 full-time employees for the 311 Call Center,
along with a budget for part-time help at the 311 Call Center. In 2022, two positions will be added: one additional Applications Developer and one additional 311 Customer Service
Liaison. See the personnel budget summary for details. | Supplies - The supplies budget includes miscellaneous computer supplies and accessories, along with devices that are not part
of the hardware refresh plan. | Services - The repairs & maintenance budget includes annual software subscription and renewal costs. The professional services budget includes software
support and special projects like the SBAcademy. SBAcademy, the City’s training program, has trained employees in novel techniques that enable process improvements and other
innovations that will continue to make government more efficient. | Debt Service - The principal and interest expense budget is for lease payments for various hardware refresh plans.
A hardware refresh means replacing current hardware with the newest version of the equipment to combat performance and capacity issues. The City leases equipment, such as
computers and printers, over a period of 3-5 years. At the end of the lease, the City has the option to return the equipment to the vendor and get new equipment. The refresh program
ensures that City employees are equipped with the most current technology to better serve the City and its residents.
This fund receives revenue in the form of a fixed cost interfund allocation. The annual budget for this fund is allocated between the City departments based on various criteria including
number of 311 calls, number of devices, number of user licenses, departmental specific software renewal, and more. This fund does not need to carry high cash reserves because its
budget is fully allocated each year.
Cash Reserves Target
No reserve requirement
136
City of South Bend, Indiana
Monthly Financial Report
January 31, 2022
Fund Name Self-Funded Employee Benefits Fund Number 711
Fund Type Internal Service Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 15,885,258 15,742,095 16,181,440 16,181,440 1,348,078 1,348,078 14,833,362 8%
Other Income 373,523 1,438,628 385,000 385,000 133,302 133,302 251,698 35%
Interest Earnings 89,646 62,791 58,809 58,809 6,145 6,145 52,664 10%
Total Revenue 16,348,427 17,243,514 16,625,249 16,625,249 1,487,525 1,487,525 15,137,724 9%
Expenditures by Subdivision
Health Insurance 14,472,911 15,509,012 17,121,703 17,129,426 1,345,227 59,743 1,404,969 15,724,457 8%
Workplace Wellness Clinic 996,006 1,003,588 1,169,308 1,169,308 3,981 - 3,981 1,165,327 0%
Employee Wellness 76,048 89,896 99,974 101,130 6,159 58,347 64,506 36,624 64%
Total Expenditures 15,544,965 16,602,496 18,390,985 18,399,864 1,355,367 118,089 1,473,456 16,926,408 8%
Expenditures by Type
Personnel
Other Personnel Costs 13,740,971 14,681,353 16,308,759 16,309,915 1,342,347 58,347 1,400,694 14,909,221 9%
Total Personnel 13,740,971 14,681,353 16,308,759 16,309,915 1,342,347 58,347 1,400,694 14,909,221 9%
Supplies 131,045 110,297 150,000 150,000 3,981 - 3,981 146,019 3%
Services & Charges
Professional Services 1,083,611 1,063,335 1,198,308 1,206,031 12,898 59,743 72,641 1,133,390 6%
Printing & Advertising - - 100 100 - - - 100 0%
Insurance 587,028 737,651 732,318 732,318 (3,927) - (3,927) 736,245 -1%
Other Services & Charges 2,309 3,194 1,500 1,500 67 - 67 1,433 4%
Total Services & Charges 1,672,948 1,804,180 1,932,226 1,939,949 9,038 59,743 68,781 1,871,168 4%
Interfund Transfers Out - 6,667 - - - - - - -
Total Expenditures 15,544,965 16,602,496 18,390,985 18,399,864 1,355,367 118,089 1,473,456 16,926,408 8%
Net Surplus / (Deficit) 803,462 641,018 (1,765,736) (1,774,615) 132,158 14,069
Beginning Cash Balance 9,277,319 10,143,060 10,786,414
Cash Adjustments 62,279 2,336 -
Ending Cash Balance 10,143,060 10,786,414 9,011,799 10,933,470
Cash Reserves Target 3,886,241 4,150,624 4,599,966
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
An Employee Wellness Center was opened on January 18, 2016, which was set in place with the understanding that the City should see a drop in claims expenses over time. During the
2019 budget process, it was determined that this fund was overfunded from prior years due to lower than anticipated costs. Therefore, in 2019, the City gave a one-time break in the
health insurance cost per employee charged to departments. Claims are forecasted to increase 5% year over year. The City will continue to closely monitor this fund to ensure the
premiums charged to employees and departments remains affordable while allowing the City to maintain excellent benefits for employees.
This fund was established in 1983 when the Common Council determined that the City should become self-insured for employee health insurance (ordinance 7161-83). The purpose of
this fund is to set aside monies assessed from City departments and monies collected from employees to be expended on insurance and claims relating to employees, including medical,
dental, life, flex spending, etc. The City of South Bend is self-insured - it pays medical, dental, and vision claims directly, as opposed to paying an insurance company to pay the claims.
Revenues for this fund come from individual departments based on the number of employees taking health insurance based on a per employee rate as set by the Controller's Office on
an annual basis, as well as from employee and public safety retiree health insurance premiums.
Cash Reserves Target
25% of Annual expenditures
137
City of South Bend, Indiana
Monthly Financial Report
January 31, 2022
Fund Name Unemployment Compensation Fund Number 713
Fund Type Internal Service Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 6,899 22,056 105,517 105,517 8,880 8,880 96,637 8%
Interest Earnings 1,187 69 209 209 - - 209 0%
Other Income - 74,683 - - - - - -
Interfund Transfers In - 6,667 - - - - - -
Total Revenue 8,087 103,474 105,726 105,726 8,880 8,880 96,846 8%
Expenditures by Type
Personnel
Other Personnel Costs 157,449 75,914 80,000 80,000 611 - 611 79,389 1%
Total Expenditures 157,449 75,914 80,000 80,000 611 - 611 79,389 1%
Net Surplus / (Deficit) (149,363) 27,560 25,726 25,726 8,269 8,269
Beginning Cash Balance 180,911 31,859 -
Cash Adjustments 310 (59,419) -
Ending Cash Balance 31,859 - 25,726 8,880
Cash Reserves Target 39,362 18,979 20,000
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established in 2011 (ordinance 10059-10) to account for the City’s payment of unemployment claims and outplacement services on behalf of all departments. Prior to
the establishment of this fund, claims were accounted for under individual departments’ operations.
This fund receives revenue from an allocation charged to departments through payroll as a percent of full-time wages. During the annual budget process, the Department of
Administration & Finance reviews the allocation percentage. When this fund’s cash reserves increase due to lower than anticipated claims, the allocation percentage will be decreased.
As cash reserves fall below levels sufficient to support anticipated claims, the allocation percentage will be increased. In November 2016, the charge was suspended due to the fund's
high cash reserves In 2020, the allocation to departments was resumed at 0.01% of full-time wages and will increase slightly each year in order to cover unemployment claims.
All unemployment claims and outplacement services for all departments are paid through this fund. Claims had remained fairly low in recent years, but in 2020 claims increased
substantially due to the COVID-19 pandemic.
Cash Reserves Target
25% of Annual expenditures
138
City of South Bend, Indiana
Monthly Financial Report
January 31, 2022
Fund Name Parental Leave Fund Number 714
Fund Type Internal Service Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 244,090 248,401 257,209 257,209 19,427 19,427 237,782 8%
Interest Earnings 751 1,125 1,494 1,494 129 129 1,365 9%
Total Revenue 244,841 249,526 258,703 258,703 19,556 19,556 239,147 8%
Expenditures by Type
Personnel
Salaries & Wages 119,938 180,337 253,846 253,846 6,041 - 6,041 247,805 2%
Total Expenditures 119,938 180,337 253,846 253,846 6,041 - 6,041 247,805 2%
Net Surplus / (Deficit) 124,903 69,189 4,857 4,857 13,514 13,514
Beginning Cash Balance 32,563 157,521 226,711
Cash Adjustments 56 - -
Ending Cash Balance 157,521 226,711 231,568 240,225
Cash Reserves Target 9,595 14,427 20,308
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Beginning in 2018, the City offers a Parental Leave Program to its employees to provide additional paid time off for employees for the birth or adoption of a child. The Parental Leave
Program was developed based on the models of other progressive, best-in-class employers.
The program is funded by an allocation to departments charged through payroll as a percent of full-time wages. During the annual budget process, the Department of Administration &
Finance reviews the allocation percentage. This allocation will be increased or decreased based on the financial needs of the program and the performance of the fund. In 2022, the
allocation will be 0.35% of full-time wages.
The program was well-received and continues to grow. Based on historical program participation, expenditures are budgeted at 40 births x 240 hours off of work x the average hourly
wage.
Cash Reserves Target
8% of Annual expenditures - one month
reserve
139
City of South Bend, Indiana
Monthly Financial Report
January 31, 2022
Fund Name Rainy Day Fund Number 102
Fund Type Special Revenue Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 94,111 64,091 99,340 99,340 6,216 6,216 93,124 6%
Total Revenue 94,111 64,091 99,340 99,340 6,216 6,216 93,124 6%
Total Expenditures - - - - - - - - -
Net Surplus / (Deficit)94,111 64,091 99,340 99,340 6,216 6,216
Beginning Cash Balance 10,733,474 10,845,986 10,910,077
Cash Adjustments 18,401 - -
Ending Cash Balance 10,845,986 10,910,077 11,009,417 10,916,293
Cash Reserves Target 8,998,791 8,206,983 8,717,131
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established (ordinance 9509-04) in order to set aside monies which can be used to meet unanticipated expenses that cannot be funded from existing appropriations, to
meet cash flow needs between biannual distribution of property tax receipts and other periodic distributions, for bridging a gap caused by an unexpected revenue shortfall or significant
delay in receiving revenue, and for any other City purpose or need consistent with or permitted by state law. This fund can be used for mid-year or year-end advances to other funds
that have cash shortages and the advances must be paid back within six months. The establishment of a Rainy Day Fund is looked upon favorably by bond rating agencies and is one of
the factors resulting in South Bend's good AA bond rating with Standard & Poor's.
The cash reserve requirement for this fund is 3% of prior year operational expenditures in Civil City funds, excluding interfund transfers.
The City can elect to transfer unused or unencumbered funds to this fund per IC 36-1-8-5.1. Every so often, this fund receives certain "catch up" distributions of local income tax
monies from the State of Indiana that are required to be deposited into this fund. During 2016, a total of 25% of the special local income tax distribution approved by the Indiana
General Assembly, or $1,405,850, was deposited into the Rainy Day Fund as allowed under the statute. On an ongoing basis, this fund receives revenue from interest earned on the
fund’s cash balance.
No expenditures are budgeted at this time. The most recent activity was an interfund loan to four other funds during 2011.
3% of total expenditures in previous fiscal year
for Civil City Funds, less interfund transfers
Cash Reserves Target
140
City of South Bend, Indiana
Monthly Financial Report
January 31, 2022
Fund Name Gift, Donation, Bequest Fund Number 217
Fund Type Special Revenue Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 7,284 6,884 3,270 3,270 557 557 2,713 17%
Bloomberg Mayors Challenge 404,000 322,000 - - - - - -
Human Rights Scholarship Prog.8,370 - 18,000 18,000 - - 18,000 0%
AEP Grant (Office of Sustainab.)41,000 - - - - - - -
Historic Preservation 196 2,009 - - 13 13 (13) -
Milton Trust Energy Grant 100,000 - - - - - - -
Code Enforcement Demolitions 55,000 - - - - - - -
Animal Resource Center Donations 49,603 47,599 35,000 35,000 4,603 4,603 30,397 13%
Pokagon Band Donation 100,000 100,000 - - 100,000 100,000 (100,000) -
Total Revenue 765,453 478,492 56,270 56,270 105,173 105,173 (48,903) 187%
Expenditures by Project
Wayfinding Signage Project 56,258 33,500 - - - - - - -
Bloomberg Mayors Challenge 313,871 323,775 322,506 477,704 16,100 224,099 240,198 237,506 50%
Human Rights Scholarship Prog.6,655 - 14,000 14,000 - - - 14,000 0%
Historic Preservation Commiss.- - 1,000 1,000 - - - 1,000 0%
Bike Signage - - 2,500 2,500 - - - 2,500 0%
Electric Vehicle Charging Station - - 41,000 41,000 - - - 41,000 0%
Milton Trust Energy Grant 61,608 118,377 - 11,460 - 11,460 11,460 - 100%
Animal Resource Center 14,902 2,910 50,000 50,000 - - - 50,000 0%
Code Enforcement Demolitions - 2,863 - 52,625 - 52,625 52,625 - 100%
Pokagon Band Donation - - - - - - - - -
Total Expenditures 453,294 481,425 431,006 650,289 16,100 288,184 304,283 346,006 47%
Expenditures by Type
Supplies - - 43,500 43,500 - - - 43,500 0%
Services & Charges
Professional Services 382,631 360,185 372,506 527,704 16,100 224,099 240,198 287,506 46%
Printing & Advertising 6,650 - 6,000 6,000 - - - 6,000 0%
Repairs & Maintenance 64,008 118,377 - 11,460 - 11,460 11,460 - 100%
Grants & Subsidies - - 9,000 9,000 - - - 9,000 0%
Other Services & Charges 5 2,863 - 52,625 - 52,625 52,625 - 100%
Total Services & Charges 453,294 481,425 387,506 606,789 16,100 288,184 304,283 302,506 50%
Total Expenditures 453,294 481,425 431,006 650,289 16,100 288,184 304,283 346,006 47%
Net Surplus / (Deficit) 312,160 (2,933) (374,736) (594,019) 89,073 (199,111)
Beginning Cash Balance 668,273 981,455 978,522
Cash Adjustments 1,022 - -
Ending Cash Balance 981,455 978,522 384,503 1,078,750
Cash Reserves Target - - -
Fund Purpose:
Explanation of Donation Sources and Uses:
This fund was established (ordinance 9870-08) to receive monies donated, given, and/or bequeathed to the City by private, non-governmental persons. Most donations, gifts, or bequests
have a specific purpose designated by the donor. By accounting for the monies in this separate fund, the City can better track the expense of the monies and ensure that they are spent
according to the designated purpose.
Judith Westfall Irrevocable Trust - In 2017, the South Bend Animal Resource Center (SBARC) started receiving an annual donation of approximately $22,300 from the Judith Westfall
Irrevocable Trust. They anticipate receiving annual contributions through 2/24/2023.
Pokagon Band (2019-2022) - the City received a $100,000 annual donation from the Pokagon Band of the Potawatomi to be used towards the Bowman Creek Project
Milton Trust Energy Grant - In 2019, the City's AmeriCorps program received $125,000 from the Robert & Clara Milton Charitable Trust Foundation. This private grant is to be used
for the South Bend Green Corps Senior Home Energy Improvements. The South Bend Green Corps Senior Home Energy Improvements program assists seniors 65 years and older
with home repairs.
Bloomberg Mayor's Challenge Award (2019-2022) - The City of South Bend is developing a transportation-as-a-benefit program, partnering with local employers to provide free or
subsidized transportation to/from work for low-wage shift workers who are transport insecure. Goals include reducing employee turnover, increasing productivity, and increasing
resident access to employment, all of which will in turn strengthen the local economy. Of this grant, 62% of funds are allocated to personnel who will design, implement and manage the
program and develop a self-sustaining model. 17% of funds are allocated to covering costs of participant transportation; the 3-year period we will transition from program-funded
transportation to employer/employee-funded transportation. 18% of costs are allocated to operational/technical partners to develop and manage infrastructure (data management,
participant enrollment, etc.). 3% of costs are allocated to media/communications to support employer recruitment, participant enrollment, and public messaging. 1% of costs are allocated
to travel/events; it’s estimated that key program personnel will travel 1x for program research and 2x to relevant industry conferences and that the program will host 3 major events to
recruit new partners/participants for the program. At the end of the 3-year period, it is expected the city will have developed a sustainable, replicable model for a transportation-as-a-
benefit program which will continue to scale across the South Bend region and other similar geographies
Cash Reserves Target
No reserve requirement
141
City of South Bend, Indiana
Monthly Financial Report
January 31, 2022
Fund Name Loss Recovery Fund Number 227
Fund Type Special Revenue Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 5,076 2,515 3,769 3,769 236 236 3,533 6%
Total Revenue 5,076 2,515 3,769 3,769 236 236 3,533 6%
Expenditures by Type
Services & Charges
Professional Services - - - - - - - - -
Other Services & Charges 130,370 69,630 - - - - - - -
Total Expenditures 130,370 69,630 - - - - - - -
Net Surplus / (Deficit)(125,295) (67,115) 3,769 3,769 236 236
Beginning Cash Balance 605,471 481,214 414,099
Cash Adjustments 1,038 - -
Ending Cash Balance 481,214 414,099 417,868 414,335
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established (ordinance 9890-08) to account for compensatory or exemplary damage payments from third parties arising from loss or damage to City tangible or
intangible property. The monies deposited into this fund shall be used for costs arising from the covered loss including repair or replacement of tangible property, administrative costs
of obtaining loss recovery, enhancement or improvement of City services related to the loss, with any excess to be applied to any reasonable purpose beneficial to the City.
This fund was established in 2008 with the recovery of monies from lawsuits brought about by environmental actions on the Studebaker and Oliver industrial sites. The fund
continues to receive, intermittently, monies from similar settlements. On an ongoing basis, this fund only receives revenue from interest earned on the fund's cash balance.
The fund has been used for capital projects related to environmental cleanup. In 2019, this fund was used to fund legal professional services related to environmental issues and
granular activated carbon reconditioning.
Cash Reserves Target
No reserve requirement
142
City of South Bend, Indiana
Monthly Financial Report
January 31, 2022
Fund Name Human Rights Federal Grants Fund Number 258
Fund Type Special Revenue Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Grants 167,100 162,140 68,200 68,200 - - 68,200 0%
Charges for Services 8,500 10,833 85,000 85,000 1,667 1,667 83,333 2%
Interest Earnings 1,540 2,417 - - 243 243 (243) -
Other Income - - 2,050 2,050 - - 2,050 0%
Total Revenue 177,140 175,390 155,250 155,250 1,910 1,910 153,340 1%
Expenditures by Subdivision
General 19,061 9,928 3,000 9,000 371 6,000 6,371 2,629 71%
EEOC 100,391 98,139 124,371 126,038 7,659 20,000 27,659 98,379 22%
HUD 93,473 126,938 113,745 113,745 6,928 - 6,928 106,817 6%
Total Expenditures 212,926 235,005 241,116 248,783 14,958 26,000 40,958 207,825 16%
Expenditures by Type
Personnel
Salaries & Wages 124,770 125,084 128,156 128,156 9,749 - 9,749 118,407 8%
Fringe Benefits 38,541 38,636 52,160 52,160 3,171 - 3,171 48,989 6%
Total Personnel 163,311 163,721 180,316 180,316 12,920 - 12,920 167,396 7%
Supplies 1,724 3,864 2,000 2,000 - - - 2,000 0%
Services & Charges
Professional Services 24,667 18,333 27,800 31,467 1,667 20,000 21,667 9,800 69%
Printing & Advertising 16,215 11,878 6,000 12,000 371 6,000 6,371 5,629 53%
Education & Training 5,960 5,178 6,000 4,000 - - - 4,000 0%
Travel - - 17,800 17,800 - - - 17,800 0%
Other Services & Charges 1,049 32,032 1,200 1,200 - - - 1,200 0%
Total Services & Charges 47,891 67,420 58,800 66,467 2,038 26,000 28,038 38,429 42%
Interfund Transfers Out - - - - - - - - -
Total Expenditures 212,926 235,005 241,116 248,783 14,958 26,000 40,958 207,825 16%
Net Surplus / (Deficit) (35,786) (59,614) (85,866) (93,533) (13,048) (39,048)
Beginning Cash Balance 521,051 486,159 426,544
Cash Adjustments 893 - -
Ending Cash Balance 486,159 426,544 333,012 413,806
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
Cash Reserves Target
No reserve requirement - Grant fund - spend
down to zero
This fund tracks the portion of the Human Rights division that is funded by the federal government.
This fund is funded by federal grants, including grants from the Department of Housing & Urban Development (HUD) and the Equal Employment Opportunity Commission
(EEOC). This fund also receives revenue from staff contracts.
Expenditures are for the wages and benefits of two (2) full-time employees (Manager-Employment and Manager-Housing) and for supplies and services for the Human Rights
Commission's activities related to fair housing and equal opportunity employment in St. Joseph County.
Other staff and general expenditures for the Human Rights Commission are accounted for in the General Fund #101.
143
City of South Bend, Indiana
Monthly Financial Report
January 31, 2022
Fund Name American Rescue Plan Fund Number 263
Fund Type Special Revenue Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Grants - 29,455,024 29,455,024 29,455,024 - - 29,455,024 0%
Interest Earnings - 81,618 - - 16,828 16,828 (16,828) -
Total Revenue - 29,536,642 29,455,024 29,455,024 16,828 16,828 29,438,196 0%
Expenditures by Type
Personnel
Salaries & Wages - - - 1,910,000 1,859,986 - 1,859,986 50,014 97%
Total Personnel - - - 1,910,000 1,859,986 - 1,859,986 50,014 97%
Services & Charges
Grants & Subsidies - - - 500,000 - - - 500,000 0%
Other Services & Charges - - - - - 1,271 1,271 (1,271) -
Total Services & Charges - - - 500,000 - 1,271 1,271 498,729 0%
Capital - - 10,100,000 11,100,000 - 178,200 178,200 10,921,800 2%
Total Expenditures - - 10,100,000 13,510,000 1,859,986 179,471 2,039,458 11,470,543 15%
Net Surplus / (Deficit)- 29,536,642 19,355,024 15,945,024 (1,843,158) (2,022,630)
Beginning Cash Balance - - 29,536,642
Cash Adjustments - - -
Ending Cash Balance - 29,536,642 45,481,666 27,715,317
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Cash Reserves Target
No reserve requirement - Grant fund - spend
down to zero
The City's total award amount is $58,910,047, with half of it received in 2021 and the other half to be received in 2022. This fund also receives revenue from interest earned on the
fund's cash balance.
ARP Premium Pay: In 2022, the Common Council appropriated $1.91 million for COVID premium pay to essential employees including police officers, firefighters, teamsters, and
certain non-bargainging employees for qualify for premium pay under the rules and regulations of the ARP Act. | Vacant Building Development Financing: $500,000 is budgeted in
this fund and $1.5 million in the General Fund #101 to support small-scale and mission-based developers enter into areas of the City where it is difficult to obtain traditional financing.
This fund will act as a credit enhancement (“loan loss reserve fund”) for these developers for targeted projects that revitalize large, vacant buildings and/or make a commercial
investment in the corridors. | Dream Center: The City is proposing to fund an $11.1 million renovation and upgrade to the Martin Luther King Jr. Center. The new facility will be
called the Dream Center at Martin Luther King Jr. Park. This new, world-class, intergenerational community center will be developed in conjunction with the community, and
community feedback will play a large role in deciding what facilities and programming are built at the Dream Center.
This fund was established in 2021 to track the receipt and expenditure of the funds from the American Rescue Plan Act.
Signed into law on March 11, 2021, the American Rescue Plan Act of 2021 (“ARP Act”) is a $1.9 trillion economic stimulus bill designed to facilitate recovery from the economic and
health effects of the COVID-19 pandemic and the resulting, ongoing recession. As a part of this legislation, Congress allocated $350 billion to state, local, territorial and Tribal
governments to respond to the pandemic, provide economic relief, and lay the foundation for a strong and equitable recovery.
The City of South Bend was one of almost 1,200 Metropolitan Cities across the country that received a direct infusion of resources as a result of this Act. The City’s allocation totaled
$58,910,047 (the “ARP Funds”).
On March 18, 2021, the Indiana State Board of Accounts issued State Examiner Directive 2021-1, which prescribes the accounting procedures for federal assistance received through the
ARP Act, and on May 17, 2021, the United States Department of the Treasury published an interim final rule to describe the requirements on implementing the Coronavirus State Fiscal
Recovery Fund and the Coronavirus Local Fiscal Recovery Fund established under the ARP Act. Both the state and the federal directives recommend the creation of a formal spending
plan for the ARP Funds.
In its guidance, the Department of the Treasury outlined four funding objectives for the ARP Funds.
In developing its own plan for spending, the City of South Bend further grouped these four
objectives into two main categories of spending:
Response & Relief
• Support urgent COVID-19 response efforts
• Support immediate economic stabilization for households and businesses
Equitable Recovery
• Replace lost revenue for eligible state, local, territorial, and Tribal governments
• Address systemic public health and economic challenges that have contributed to the inequal
impact of the pandemic
Spending allocated for “Response and Relief” is intended to provide direct, rapid relief to residents
and businesses who have experienced economic or health-related harms related to the pandemic.
Spending allocated for “Equitable Recovery” is intended to rebuild a more equitable economy and
community by addressing systemic challenges that have been present in our community for decades.
In Sections 602(c)(1) and 603(c)(1) of ARPA, Congress provided four eligible
uses of funds:
a) To respond to the public health emergency or its negative economic impacts,
including assistance to households, small businesses, and nonprofits, or aid to
impacted industries such as tourism, travel, and hospitality;
b) To respond to workers performing essential work during the COVID-19
public health emergency by providing premium pay to eligible workers;
c) For the provision of government services to the extent of the reduction in
revenue due to the COVID–19 public health emergency relative to revenues
collected in the most recent full fiscal year prior to the emergency; and
d) To make necessary investments in water, sewer, or broadband infrastructure
144
City of South Bend, Indiana
Monthly Financial Report
January 31, 2022
Fund Name COVID-19 Response Fund Number 264
Fund Type Special Revenue Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Grants 5,086,138 1,490,275 - 790,735 33,987 33,987 756,748 4%
Other Income - 5,000 - - - - - -
Interfund Transfers In 1,000,000 1,448,093 - - - - - -
Total Revenue 6,086,138 2,943,368 - 790,735 33,987 33,987 756,748 4%
Expenditures by Activity
Mayor's Office 11,344 - - - - - - - -
Common Couuncil 5,010 - - - - - - - -
Administration & Finance 34,700 1,000,100 - - - - - - -
Public Works 39,150 (96) - - - - - - -
Innovation & Technology 6,406 750 - - - - - - -
Police Department 1,631,779 28,830 - - - - - - -
Fire Department 1,816,511 1,180 - - - - - - -
Community Investment 2,355,704 1,959,874 - 790,735 57,024 733,711 790,735 - 100%
Venues, Parks & Arts 127,466 5,595 - - - - - - -
Code Enforcement 4,339 - - - - - - - -
Building Department 863 - - - - - - - -
Total Expenditures 6,033,275 2,996,232 - 790,735 57,024 733,711 790,735 - 100%
Expenditures by Type
Supplies 252,665 18,318 - - - - - - -
Services & Charges
Professional Services 7,058 - - - - - - - -
Printing & Advertising 19,717 - - - - - - - -
Repairs & Maintenance 2,016 - - - - - - - -
Grants & Subsidies 2,349,076 1,959,664 - 790,735 57,024 733,711 790,735 - 100%
Other Services & Charges 54,452 18,250 - - - - - - -
Total Services & Charges 2,432,318 1,977,914 - 790,735 57,024 733,711 790,735 - 100%
Interfund Transfers Out 3,348,292 1,000,000 - - - - - - -
Total Expenditures 6,033,275 2,996,232 - 790,735 57,024 733,711 790,735 - 100%
Net Surplus / (Deficit)52,864 (52,864) - - (23,037) (756,748)
Beginning Cash Balance - 53,214 -
Cash Adjustments 350 (350) -
Ending Cash Balance 53,214 - - -
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Cash Reserves Target
No reserve requirement - Grant fund - spend
down to zero
This fund was established in 2020 to track the costs associated with the City's response to the COVID-19 coronavirus pandemic.
This fund will receive grants including funds from the Federal Coronavirus Aid, Relief, and Economic Security Act (CARES Act), Housing and Urban Development (HUD),
Community Development Block Grant (CDBG), and Emergency Solutions Grant (ESG).
Expenditures are related to various activities such as funding for quarantine sites, public health communications, personal protective equipment (PPE), cleaning/sanitizing supplies, and
lost wages.
In 2020 the U.S. Department of Housing and Urban Development (HUD) awarded special allocations of Community Development Block Grant (CDBG) and Emergency Solutions
Grant (ESG) program funds to be used to prevent, prepare for, and respond to the coronavirus pandemic (COVID-19) as part of the CARES Act. The CDBG funds are aimed at
community and economic development, and ESG funds are aimed at aiding individuals and families who are homeless or receiving homeless assistance and to support additional
homeless assistance and homelessness prevention activities. The 2020 awards include $1,491,174 CDBG-CV1, $759,783 ESG-CV1, and $787,585 ESG-CV2. These funds are required
to be spent by July 2022. If any additional special allocations are awarded to the City, they will be accounted for in this fund.
145
City of South Bend, Indiana
Monthly Financial Report
January 31, 2022
Fund Name Local Income Tax - Certified Shares Fund Number 404
Fund Type Special Revenue Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Local Income Taxes 13,764,809 13,334,937 9,021,120 9,021,120 744,465 744,465 8,276,655 8%
Interest Earnings 111,181 87,126 110,950 110,950 8,892 8,892 102,058 8%
Debt Proceeds 2,262,160 1,598,000 1,462,000 1,462,000 - - 1,462,000 0%
Other Income 361,924 246,998 32,000 32,000 6,000 6,000 26,000 19%
Interfund Transfers In - 147,786 383,028 383,028 31,919 31,919 351,109 8%
Total Revenue 16,500,074 15,414,847 11,009,098 11,009,098 791,276 791,276 10,217,822 7%
Expenditures by Activity
General City 2,263,417 3,173,836 1,185,625 1,459,152 116,798 507,970 624,768 834,384 43%
Legal Dept 3,441 2,527 15,000 15,000 - - - 15,000 0%
Information Technology 1,579,347 28,098 80,000 151,500 - 71,500 71,500 80,000 47%
Police Department 2,136,734 1,826,705 2,952,548 6,003,350 760,210 2,687,378 3,447,588 2,555,762 57%
Vacant & Abandoned Houses 232,822 185,684 - 400,390 15,628 384,762 400,390 - 100%
Community Investment 357,659 25,880 - 798,629 12,244 781,330 793,574 5,055 99%
Parks & Recreation 1,778,605 1,596,732 956,850 1,235,925 9,936 594,395 604,331 631,594 49%
Morris Performing Arts Center - 1,800,000 - - - - - - -
Light Up South Bend 88,137 146,590 260,000 394,924 - 134,924 134,924 260,000 34%
Streets 2,899,656 - 3,750,000 3,755,179 312,500 5,179 317,679 3,437,500 8%
Curb & Sidewalk 1,500,000 1,500,000 1,500,000 1,500,000 125,000 - 125,000 1,375,000 8%
Traffic Signals & Street Lighting 1,501,835 1,401,657 1,467,536 1,467,536 117,857 - 117,857 1,349,679 8%
Total Expenditures 14,341,653 11,687,709 12,167,559 17,181,584 1,470,173 5,167,437 6,637,610 10,543,974 39%
Expenditures by Type
Supplies 92,245 145,595 200,000 334,924 - 134,924 134,924 200,000 40%
Services & Charges
Professional Services 1,681,956 35,065 155,000 359,073 3,290 177,518 180,808 178,265 50%
Printing & Advertising 500 24,785 - - - - - - -
Utilities 1,501,835 1,401,657 1,467,536 1,467,536 117,857 - 117,857 1,349,679 8%
Repairs & Maintenance 756,305 565,186 610,000 894,520 - 284,520 284,520 610,000 32%
Grants & Subsidies 397,553 340,711 341,129 1,016,129 88,011 928,118 1,016,129 - 100%
Other Services & Charges 1,292,054 1,086,776 1,102,449 1,643,525 40,319 848,648 888,967 754,558 54%
Debt Service Principal 1,364,172 1,631,258 1,379,062 1,379,062 381,326 - 381,326 997,736 28%
Debt Service Interest & Fees 59,809 53,009 71,486 71,486 15,460 - 15,460 56,026 22%
Total Services & Charges 7,054,183 5,138,446 5,126,662 6,831,332 646,262 2,238,805 2,885,068 3,946,264 42%
Capital 825,101 123,519 1,462,000 4,636,431 375,668 2,793,708 3,169,376 1,467,055 68%
Interfund
Interfund Allocations 8,633 9,753 9,676 9,676 806 - 806 8,870 8%
Interfund Transfers Out 6,361,491 6,270,396 5,369,221 5,369,221 447,436 - 447,436 4,921,785 8%
Total Interfund 6,370,124 6,280,149 5,378,897 5,378,897 448,242 - 448,242 4,930,655 8%
Total Expenditures 14,341,653 11,687,709 12,167,559 17,181,584 1,470,173 5,167,437 6,637,610 10,543,974 39%
Net Surplus / (Deficit) 2,158,421 3,727,138 (1,158,461) (6,172,486) (678,897) (5,846,334)
Beginning Cash Balance 12,724,697 14,902,237 18,631,245
Cash Adjustments 19,120 1,870 -
Ending Cash Balance 14,902,237 18,631,245 12,458,759 18,017,400
Cash Reserves Target 7,170,827 5,843,854 8,590,792
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Funds are used for debt service payments for police cars & equipment, certain organizations' grants and operational subsidies, capital expenditures, and other uses as deemed by the Mayor
and Council. | In 2022, the interfund transfer to the Motor Vehicle Highway Fund (#202) is $3.75 million for street paving & patching and $1.5 million for the curb & sidewalk
program. | The City replaced its 20+ year-old accounting software system. The implementation lasted 18 months, cost about $3 million, and went live on May 1, 2020. An ongoing
software support contract is budgeted at $80k a year. | In 2021, Dept of Community Investment (DCI) activities formerly paid out of this fund were moved into Fund #408 in order to
consolidate DCI expenditures. | The City continues to budget funding for the demolition of vacant & abandoned houses, budgeted in Fund #101 for 2022. | The Dept of Public Works
manages the Light Up South Bend program - a partnership with Indiana/Michigan Power Co. to install additional street lights in neighborhoods throughout South Bend. The Lamppost
Lighting Program is meant to improve safety by adding more street lighting throughout South Bend. The City selected two areas where residents pay less for a lamppost. They were
chosen based on income, number of vacant lots, and need for lighting in the neighborhood. | This fund also provides operating subsidies to the Studebaker Museum and the South
Bend Museum of Art. | Police patrol cars are purchased through 5-year capital leases. The debt service principal and interest payments are paid by this fund.
This fund receives the Certified Shares portion of the City's Local Income Tax (LIT) revenue distribution. Local income tax revenue is determined annually by the Indiana Dept of Local
Government Finance (DLGF). In 2021, the St. Joseph County Council passed a resolution to amend the local income tax rate and dedicate a portion of the certified shares income tax to
fund the consolidated county-wide 911 call center called PSAP (Public Safety Answering Point). As a result, the City's certified shares distribution will be reduced going forward, starting in
2022. Previously, the City paid for its portion of the operating costs for PSAP out of the Local Income Tax Economic Development Fund (#408). Other Income is principal from an
interfund loan (debt schedule #82) being repaid by the UDAG Fund (#410). This fund also receives revenue from interest earned on the fund's cash balance.
Cash Reserves Target
50% of Annual expenditures
This fund was established to account for the receipt of the certified shares component of the local income tax. Funds are used to items such as debt service payments, certain organizations’
grants and operational subsidies, capital expenditures and other uses as deemed by the Mayor and Council.
146
City of South Bend, Indiana
Monthly Financial Report
January 31, 2022
Fund Name Cumulative Capital Development Fund Number 406
Fund Type Capital Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Property Taxes 433,812 469,124 473,780 473,780 - - 473,780 0%
Intergov./ Shared Revenues 40,795 41,568 38,648 38,648 - - 38,648 0%
Interest Earnings 765 928 1,995 1,995 163 163 1,832 8%
Total Revenue 475,372 511,620 514,423 514,423 163 163 514,260 0%
Expenditures by Activity
Transfer to Fund 404 - - 143,687 143,687 11,973 - 11,973 131,714 8%
Police Department 516,510 394,767 368,741 368,741 28,103 - 28,103 340,638 8%
Park Capital 12,970 - - - - - - - -
Total Expenditures 529,479 394,767 512,428 512,428 40,076 - 40,076 472,352 8%
Expenditures by Type
Services & Charges
Debt Service Principal 484,511 370,109 353,115 353,115 26,376 - 26,376 326,739 7%
Debt Service Interest & Fees 31,998 24,658 15,626 15,626 1,727 - 1,727 13,899 11%
Total Services & Charges 516,510 394,767 368,741 368,741 28,103 - 28,103 340,638 8%
Capital 12,970 - - - - - - - -
Interfund Transfers Out - - 143,687 143,687 11,973 - 11,973 131,714 8%
Total Expenditures 529,479 394,767 512,428 512,428 40,076 - 40,076 472,352 8%
Net Surplus / (Deficit) (54,108) 116,853 1,995 1,995 (39,913) (39,913)
Beginning Cash Balance 223,617 169,893 286,746
Cash Adjustments 383 - -
Ending Cash Balance 169,893 286,746 288,741 246,833
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Cash Reserves Target
No reserve requirement - Capital fund - spend
down to zero
This fund is used to account for expenditures relating to the purchase or lease of capital improvements in the City. A cumulative capital development fund is defined under Indiana
Code (I.C. 36-9-16) and was established by the Common Council in 1985 (ordinance no. 7486-85).
This fund receives revenue from a property tax levy. Distributions are received from St. Joseph County in June and December. The Cumulative Capital Development (CCD) property
tax is a special tax rate that is reduced by circuit breaker property tax caps and will likely result in less revenue in future years unless the rate is re-established. This fund also receives
auto excise and commercial vehicle excise tax.
Currently, this fund pays the debt service payments for several police vehicle capital lease-purchases. About 34 patrol cars need to be replaced every year to maintain the fleet. Cars are
kept for at least five years, up to 10, depending on wear and tear. The cost is about $43,000 per vehicle, including the cost of outfitting the vehicle with the necessary equipment. Due
to declining cash reserves in this fund, the police vehicle capital lease-purchases for 2020 through 2023 will be funded by the Local Income Tax Certified Shares Fund (#404). This
fund will continue to pay off current leases over that time and will not take on any new debt until cash reserves can support it in 2024. In 2022, this fund will transfer $143,687 to Fund
#404 to help offset the debt service payments paid out of that fund.
2019-2020 included a one-time capital expenditure of $285,500 to help fund the My SB Parks & Trails project at Howard Park.
147
City of South Bend, Indiana
Monthly Financial Report
January 31, 2022
Fund Name Cumulative Capital Improvement Fund Number 407
Fund Type Capital Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Shared Revenues 219,253 207,761 214,341 214,341 - - 214,341 0%
Interest Earnings 5,369 3,682 3,825 3,825 371 371 3,454 10%
Other Income 18,750 25,000 25,000 25,000 - - 25,000 0%
Total Revenue 243,373 236,443 243,166 243,166 371 371 242,795 0%
Expenditures by Activity
Transfer to Fund 404 - - 239,341 239,341 19,946 - 19,946 219,395 8%
Community Investment 6,770 - - - - - - - -
Park Vehicles & Equipment - 262,145 - - - - - - -
Venues, Parks & Arts Capital - - 250,000 250,000 - - - 250,000 0%
Streets Vehicles & Equipment 250,000 - - - - - - - -
Total Expenditures 256,770 262,145 489,341 489,341 19,946 - 19,946 469,395 4%
Expenditures by Type
Capital 6,770 - 250,000 250,000 - - - 250,000 0%
Interfund Transfers Out 250,000 262,145 239,341 239,341 19,946 - 19,946 219,395 8%
Total Expenditures 256,770 262,145 489,341 489,341 19,946 - 19,946 469,395 4%
Net Surplus / (Deficit) (13,397) (25,702) (246,175) (246,175) (19,575) (19,575)
Beginning Cash Balance 689,015 676,798 651,096
Cash Adjustments 1,181 - -
Ending Cash Balance 676,798 651,096 404,921 631,521
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Cash Reserves Target
No reserve requirement - Capital fund - spend
down to zero
This fund was established (ordinance 4832-66) in 1966 to account for the receipt of cigarette tax revenue designated to be used solely for capital improvements.
This fund receives cigarette tax revenue. Other Income is $25,000 from the South Bend School Corporation for rental of property. In 2020, the revenue was only $18,750 as the City
gave a discount due to COVID-19. This fund also receives revenue from interest earned on the fund's cash balance.
In 2019, $28,000 was used to purchase furniture for the Howard Park Renovation Project, part of the greater My SB Parks & Trails Project managed by the Department of Venues,
Parks & Arts. | In 2020, $250,000 was transferred to the Motor Vehicle Highway Fund (#202) to support vehicle and equipment capital purchases for the Streets Division. | In 2021,
$262,145 was budgeted for an interfund transfer to the Parks & Recreation Fund (#201) to support vehicle and equipment capital purchases for the Park Maintenance Division of the
Department of Venues, Parks & Arts. | In 2022, $250,000 is budgeted for the Studebaker Museum roof project managed by the Department of Venues, Parks & Arts. Also
budgeted in 2022, $239,341 interfund transfer to the Local Income Tax Certified Shares Fund (#404) to help offset the debt service payments for police vehicle capital leases paid out
of that fund.
148
City of South Bend, Indiana
Monthly Financial Report
January 31, 2022
Fund Name Local Income Tax - Economic Development Fund Number 408
Fund Type Special Revenue Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Local Income Taxes 13,405,714 13,006,489 12,216,636 12,216,636 1,005,450 1,005,450 11,211,186 8%
Intergov./ Grants 12,500 - 50,000 50,000 - - 50,000 0%
Fines, Forfeitures, and Fees 354,660 - - - - - - -
Interest Earnings 163,880 128,951 136,795 136,795 14,127 14,127 122,668 10%
Other Income 153,272 151,545 349,424 349,424 2,697 2,697 346,727 1%
Interfund Transfers In - 1,000,000 - - - - - -
Total Revenue 14,090,026 14,286,985 12,752,855 12,752,855 1,022,274 1,022,274 11,730,581 8%
Expenditures by Activity
General City 1,076,233 - - - - - - - -
PSAP 2,966,021 2,812,202 199,424 199,424 - - - 199,424 0%
Community Investment 3,829,468 2,274,806 6,643,295 10,875,863 279,613 3,512,948 3,792,561 7,083,301 35%
Neighborhoods 3,865,219 2,340,000 5,654,853 6,500,554 154,126 769,124 923,251 5,577,303 14%
Streets 35,749 - - 18,812 - 18,812 18,812 - 100%
2015 Park Bonds 376,689 376,736 375,106 375,106 30,901 - 30,901 344,205 8%
2018 Zoo Bonds 320,900 324,100 332,100 332,100 172,050 - 172,050 160,050 52%
2021 Infrastructure Bonds - 253,000 606,000 606,000 253,000 - 253,000 353,000 42%
Total Expenditures 12,470,279 8,380,845 13,810,778 18,907,859 889,690 4,300,885 5,190,575 13,717,283 27%
Expenditures by Type
Services & Charges
Professional Services 2,883,244 3,074,579 160,000 545,920 142,597 249,122 391,720 154,200 72%
Printing & Advertising 404 2,706 45,000 45,000 - - - 45,000 0%
Utilities 42,523 46,983 70,000 70,000 5,746 - 5,746 64,254 8%
Repairs & Maintenance 209,536 122,395 432,873 451,968 373 18,812 19,185 432,783 4%
Grants & Subsidies 1,220,570 1,028,845 2,220,000 6,798,284 225,023 4,008,758 4,233,781 2,564,503 62%
Other Services & Charges 1,603 - 635,593 635,593 - - - 635,593 0%
Debt Service Principal 301,441 314,344 333,699 333,699 100,000 - 100,000 233,699 30%
Debt Service Interest & Fees 219,669 209,777 198,825 198,825 72,050 - 72,050 126,775 36%
Total Services & Charges 4,878,989 4,799,629 4,095,990 9,079,288 545,789 4,276,692 4,822,482 4,256,807 53%
Capital 5,000 112,229 150,000 399,783 - 24,193 24,193 375,590 6%
Interfund Transfers Out 7,586,290 3,468,986 9,564,788 9,428,788 343,901 - 343,901 9,084,887 4%
Total Expenditures 12,470,279 8,380,845 13,810,778 18,907,859 889,690 4,300,885 5,190,575 13,717,284 27%
Net Surplus / (Deficit) 1,619,747 5,906,140 (1,057,923) (6,155,004) 132,584 (4,168,301)
Beginning Cash Balance 17,389,466 19,044,274 24,795,353
Cash Adjustments 35,061 (155,061) -
Ending Cash Balance 19,044,274 24,795,353 18,640,350 25,425,026
Cash Reserves Target 6,235,140 4,190,422 9,453,929
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Debt Service - The fund is used to pay for debt service on the 2014 PSAP (Public Safety Answering Point-the consolidated county-wide 911 call center) Bonds, the 2015 Park Bonds,
the 2018 Zoo Bonds, and the 2021 EDIT Infrastructure Bonds. | PSAP - Prior to 2022, this fund paid for the City's portion of the operating costs for the consolidated county-wide 911
call center called PSAP (Public Safety Answering Point). In 2021, the St. Joseph County Council passed a resolution to amend the local income tax rate and dedicate a portion of the
certified shares income tax to fund PSAP. As a result, the City's certified shares distribution (received in Fund #404) will be reduced going forward, starting in 2022, and the budget for
PSAP in this fund will be reduced to cover only the debt service payments for the 2014 PSAP Bonds. | Interfund Transfers - This fund provides operating subsidies for the
Department of Community Investment (DCI). Subsidies are provided to the Community Investment Division (Fund #211) and the Neighborhoods Division (Fund #219 & #230). DCI
does not collect enough revenue to support its operations so the City makes up the difference with income tax dollars. | Community Investment - Various community and economic
development initiatives administered by DCI are accounted for in this fund. 2022 DCI budgeted expenditures include: Business Development - $480k for workforce development,
$250k for small business assistance, $100k for the South Bend Chamber of Commerce | Neighborhoods - $550k for vacant & abandoned demolitions, $450k for the Homeless
Strategy ($75k contract position, $275k weather amnesty, $25k County coordinator support, $100k PSH leasing, $175k project support), $350k for the Home Repair Program, $50k for
eviction prevention | Engagement - $255k for neighborhood organization support, $40k for consulting fees to support development of Civic Engagement Toolkit and Public
Engagement Plan | Planning - $150k for development of two neighborhood plans, $35k for West Side Main Streets, $5k for public art - SB Mural Festival support, $10k for place
making art grant |Property - $50k for appraisals, $100k for surveys, $226k for expenses related to Redevelopment owned properties, $50k for an alley stabilization pilot program, $107k
for mowing of vacant lots.
This fund was established to account for the receipt of the economic development component of the local income tax. Funds are used to items such as debt service payments, economic
development, capital expenditures benefiting economic development street operations and other uses as deemed by the Mayor and Council.
This fund receives the Economic Development portion of the City's Local Income Tax (LIT) revenue distribution. The City of South Bend receives an allocated share of the 0.4%
income tax on wages within St. Joseph County. Local income tax revenue is determined annually by the Indiana Dept of Local Government Finance (DLGF). Income tax revenue is
expected to decrease over the next couple years as a result of the COVID-19 pandemic. Other Income is from the sale of properties held for resale by the Department of Community
Investment. This fund also receives revenue from interest earned on the fund's cash balance. The final payment of the TJX job penalty amount of $354,660 was received in 2020. The
job penalty fines were assessed because the company A.J. Wright violated its development agreement with the city, under which it benefited from a taxpayer-funded incentive package
worth more than $10 million. TJX, the parent company of A.J. Wright, has been paying the job penalty fines since 2011.
Cash Reserves Target
50% of Annual expenditures
149
City of South Bend, Indiana
Monthly Financial Report
January 31, 2022
Fund Name Equipment/Vehicle Leasing Fund Number 750
Fund Type Capital Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 682 17 - - - - - -
Debt Proceeds - - - - - - - -
Total Revenue 682 17 - - - - - -
Expenditures by Type
Services & Charges
Debt Service Principal 355,128 - - - - - - - -
Debt Service Interest & Fees 12,324 - - - - - - - -
Total Services & Charges 367,452 - - - - - - - -
Capital 300,278 - - - - - - - -
Interfund Transfers Out 1,752 - - - - - - - -
Total Expenditures 669,482 - - - - - - - -
Net Surplus / (Deficit)(668,800) 17 - - - -
Beginning Cash Balance 1,016,476 347,680 347,697
Cash Adjustments 3 - -
Ending Cash Balance 347,680 347,697 347,697 347,697
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Cash Reserves Target
No reserve requirement - Capital lease fund -
spend down to zero
This fund is used to track the expenditures of capital lease proceeds used to purchase vehicles and equipment for City departments. The funds are held by an escrow agent and
expended upon the provision by the City of a proper claim form and invoice. Historically, the City has used 5-year capital leases and received an interest rate around 2%. Debt service
principal and interest payments are budgeted in individual departments.
Starting in 2020, the City changed its accounting for capital leases. Now the capital expenditures are budgeted in the same fund that will repay the debt. This fund will no longer be used
after the proceeds remaining in this fund are fully spent.
Historically, this fund receives revenue in the form of capital lease proceeds. Currently, this fund only receives revenue from interest earned on the cash balance at the trustee bank.
The remaining cash in this fund is from lease proceeds for the purchase of solar panels. The timing of this purchase is still to be determined.
150
City of South Bend, Indiana
Monthly Financial Report
January 31, 2022
Fund Name South Bend Redevelopment Authority Fund Number 752
Fund Type Debt Service Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 2,351 71 2,750 2,750 4 4 2,746 0%
Interfund Transfers In 2,870,500 2,866,000 2,865,000 2,865,000 1,233,000 1,233,000 1,632,000 43%
Total Revenue 2,872,851 2,866,071 2,867,750 2,867,750 1,233,004 1,233,004 1,634,746 43%
Expenditures by Type
Services & Charges
Debt Service Principal 1,790,000 1,850,000 1,925,000 1,925,000 - - - 1,925,000 0%
Debt Service Interest & Fees 1,073,013 1,006,069 934,282 934,282 - - - 934,282 0%
Total Expenditures 2,863,013 2,856,069 2,859,282 2,859,282 - - - 2,859,282 0%
Net Surplus / (Deficit)9,839 10,002 8,468 8,468 1,233,004 1,233,004
Beginning Cash Balance 222,584 232,423 242,425
Cash Adjustments - - -
Ending Cash Balance 232,423 242,425 250,893 1,475,429
Cash Reserves Target 232,423 242,425 250,893
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the bi-annual debt service principal and interest payments for various debt issued by the South Bend Redevelopment Authority. The South Bend
Redevelopment Authority is a separate legal entity that is recorded in the City's Annual Comprehensive Financial Report (ACFR).
This fund accounts for the trustee bank's receipt of debt service payments from the City, recorded as interfund transfers from the City funds that are funding the repayment of the
debt. This fund also receives revenue from interest earned on the cash balance at the trustee bank.
Current debt includes:
- 2013 Century Center Special Tax Bonds Refunding 2008 - debt payments paid for by River West TIF Fund (#324), final payment May 1, 2026, (debt schedule #62)
- 2015 Eddy St Commons-Lease Rental Revenue Bonds Refunding 2008 - debt payments paid for by River East Residential TIF Fund (#436), final payment February 15, 2033, (debt
schedule #54)
Cash Reserves Target
100% cash reserves per bond covenants
151
City of South Bend, Indiana
Monthly Financial Report
January 31, 2022
Fund Name South Bend Building Corporation Fund Number 755
Fund Type Debt Service Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 3,478 58 3,000 3,000 2 2 2,998 0%
Debt Proceeds - 8,860,022 - - - - - -
Interfund Transfers In 2,645,000 2,564,000 2,575,500 2,575,500 1,238,250 1,238,250 1,337,250 48%
Total Revenue 2,648,478 11,424,080 2,578,500 2,578,500 1,238,252 1,238,252 1,340,248 48%
Expenditures by Type
Services & Charges
Debt Service Principal 2,250,000 2,150,000 2,075,000 2,075,000 - - - 2,075,000 0%
Debt Service Interest & Fees 379,968 635,015 487,480 487,480 - - - 487,480 0%
Total Services & Charges 2,629,968 2,785,015 2,562,480 2,562,480 - - - 2,562,480 0%
Interfund Transfers Out - 9,248,224 - - - - - - -
Total Expenditures 2,629,968 12,033,240 2,562,480 2,562,480 - - - 2,562,480 0%
Net Surplus / (Deficit)18,510 (609,159) 16,020 16,020 1,238,252 1,238,252
Beginning Cash Balance 815,025 833,535 224,375
Cash Adjustments - - -
Ending Cash Balance 833,535 224,375 240,395 1,462,627
Cash Reserves Target 833,535 224,375 240,395
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for bi-annual debt service principal and interest payments for various debt issued by the South Bend Building Corporation. The South Bend Building Corporation is
a separate legal entity, but is reported as a fund in the City's Annual Comprehensive Financial Report (ACFR).
This fund accounts for the trustee bank's receipt of debt service payments from the City, recorded as interfund transfers from the City funds that are funding the repayment of the
debt. This fund also receives revenue from interest earned on the cash balance at the trustee bank.
In 2021, the City issued the LIT Lease Rental Revenue Bonds, Series 2021 (known as the 2021 EDIT Infrastructure Bonds). The bonds were issued to fund street and neighborhood
infrastructure projects. The par amount of the bonds were $7,610,000 with a premium of $1,250,022, a total of $8,860,022. The bonds were closed on May 12, 2021 with a net interest
rate of 3.4%. The bond proceeds were deposited into this fund.
Current debt includes:
- 2012 Fire Station/Police Dept Renovations Refunding Bonds, Refunding 2003 - debt payments paid for by River West TIF Fund (#324), final payment 2/1/23, (debt schedule
#39)
- 2013 EMS/Fire Station/Tower Bonds - debt payments paid for by the Fire Department Capital Fund (#287), final payment 2/1/33, (debt schedule #116)
- 2021 EDIT Infrastructure Bonds - debt payments paid for by the Local Income Tax Economic Development Fund (#408), final payment 8/15/37, (debt schedule #215)
In 2021, the final payment for the 2010 Public Works Service Center Refunding Bonds (Refunding 2001) was made on 2/1/21, (debt schedule #36). The debt service reserve balance
of $647,148 was disbursed by the trustee bank when the bonds were paid off. 87.7% was transferred to the River West TIF Fund (#324) and 12.3% was transferred to the Sewage
Works Operating Fund (#641), the funds that repaid the debt.
In 2021, the cost of issuance for the 2021 EDIT Infrastructure bonds was accounted for in this fund. The remaining bond proceeds, after cost of issuance was deducted, was
$8,601,026. That amount was transferred to the bond capital fund (#455) to be used towards the approved capital infrastructure projects.
Cash Reserves Target
100% cash reserves per bond covenants
152
City of South Bend, Indiana
Monthly Financial Report
January 31, 2022
Fund Name TIF - River West Development Area Fund Number 324
Fund Type Tax Increment Financing Funds
Control Redevelopment Commission Controlled Funds
2022 2022 2022 2022 Total
2020 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Property Taxes 16,814,400 18,120,969 17,704,130 17,704,130 - - 17,704,130 0%
Intergov./ Shared Revenues 381,500 383,000 396,500 396,500 - - 396,500 0%
Intergov./ Grants 13,844 868,707 - - - - - -
Charges for Services - - - - - - - -
Interest Earnings 199,544 153,650 173,901 173,901 20,295 20,295 153,606 12%
Donations 2,250 - - - - - - -
Debt Proceeds 4,345,059 - - - - - - -
Other Income 252,995 22,900 - - 16,850 16,850 (16,850) -
Interfund Transfers In 35,560 585,315 - - - - - -
Total Revenue 22,045,151 20,134,540 18,274,531 18,274,531 37,145 37,145 18,237,386 0%
Expenditures by Type
Services & Charges
Professional Services 1,082,200 714,611 425,000 830,266 10,088 302,696 312,784 517,482 38%
Debt Service Principal 3,750,570 3,883,193 3,711,202 3,711,202 1,645,000 - 1,645,000 2,066,202 44%
Debt Service Interest & Fees 1,329,981 958,715 813,204 813,204 355,349 - 355,349 457,855 44%
Other Services & Charges 619,953 - - 250,000 - 250,000 250,000 - 100%
Total Services & Charges 6,782,703 5,556,519 4,949,406 5,604,672 2,010,437 552,696 2,563,133 3,041,539 46%
Capital 12,152,391 4,873,092 - 10,141,620 229,338 4,564,787 4,794,125 5,347,495 47%
Interfund Transfers Out 5,085,022 5,013,303 4,710,000 4,710,000 2,160,000 - 2,160,000 2,550,000 46%
Total Expenditures 24,020,117 15,442,915 9,659,406 20,456,292 4,399,775 5,117,483 9,517,258 10,939,034 47%
Net Surplus / (Deficit)(1,974,965) 4,691,625 8,615,125 (2,181,761) (4,362,630) (9,480,113)
Beginning Cash Balance 30,950,203 29,039,261 33,713,041
Cash Adjustments 64,024 (17,845) -
Ending Cash Balance 29,039,261 33,713,041 31,531,280 29,370,345
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the River West Development Area and expenses of those funds on eligible development projects
for this TIF area.
Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. This fund also receives
Hotel/Motel Tax (intergovernmental shared revenues).
In 2020, bond proceeds were receipted into the fund. See explanation of bond below.
In 2021, the final payment for the 2010 Public Works Service Center Refunding Bonds (Refunding 2001) was made on 2/1/21, (debt schedule #36). The debt service reserve balance
of $647,148 was disbursed by the trustee bank when the bonds were paid off. 87.7% was transferred to the River West TIF Fund (#324) and 12.3% was transferred to the Sewage
Works Operating Fund (#641), the funds that repaid the debt.
Various projects and development opportunities include: funds to better leverage state and federal grant opportunities, neighborhood revitalization and improvements, development
agreements aimed at increasing early childhood education capacity, and projects that were started in 2021 and will still be in process in 2022. TIF support will also be used for various
Public Works projects, and development opportunities which may be presented to the Redevelopment Commission in 2022. Professional Services will cover mandatory administrative
costs related to TIF neutralization calculations. This fund is also used to repay several bonds related to capital projects in the community.
In 2020, bonds were issued to fund the St. Joseph County Public Library Community Education Center Project. The par amount of the bonds was $4,225,000 with a premium of
$120,058.95. The bond proceeds were deposited into this fund. $4,000,000 went towards capital project expenses and the remaining amount went towards cost of issuance. The bonds
are being repaid by this fund with the final payment due February 1, 2037.
Cash Reserves Target
No reserve requirement
153
City of South Bend, Indiana
Monthly Financial Report
January 31, 2022
Fund Name TIF - West Washington Fund Number 422
Fund Type Tax Increment Financing Funds
Control Redevelopment Commission Controlled Funds
2022 2022 2022 2022 Total
2020 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Property Taxes 237,261 348,856 283,927 283,927 - - 283,927 0%
Interest Earnings 8,861 7,164 9,635 9,635 704 704 8,931 7%
Other Income 300 - - - - - - -
Total Revenue 246,422 356,020 293,562 293,562 704 704 292,858 0%
Expenditures by Type
Services & Charges
Professional Services 55 45,544 - 4,456 - 1,200 1,200 3,256 27%
Total Services & Charges 55 45,544 - 4,456 - 1,200 1,200 3,256 27%
Capital 152,666 202,738 - 106,105 - 47,929 47,929 58,176 45%
Total Expenditures 152,721 248,282 - 110,561 - 49,129 49,129 61,432 44%
Net Surplus / (Deficit)93,701 107,738 293,562 183,001 704 (48,425)
Beginning Cash Balance 1,031,822 1,127,293 1,235,031
Cash Adjustments 1,769 - -
Ending Cash Balance 1,127,293 1,235,031 1,418,032 1,235,734
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the West Washington Development Area and expenses of those funds on eligible development
projects for this TIF area.
Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. This fund receives revenue
from interest earned on the fund's cash balance.
In 2022, this fund will be primarily utilized to provide upgrades and programming at the Martin Luther King Jr. Community Center. Professional Services will cover mandatory
administrative costs related to TIF neutralization calculations.
Cash Reserves Target
No reserve requirement
154
City of South Bend, Indiana
Monthly Financial Report
January 31, 2022
Fund Name TIF - River East Development Area (NE Dev) Fund Number 429
Fund Type Tax Increment Financing Funds
Control Redevelopment Commission Controlled Funds
2022 2022 2022 2022 Total
2020 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Property Taxes 2,997,091 4,328,968 3,822,890 3,822,890 - - 3,822,890 0%
Interest Earnings 62,271 39,992 27,464 27,464 5,416 5,416 22,048 20%
Other Income - 74,327 - - - - - -
Interfund Transfers In - 673,180 - - - - - -
Total Revenue 3,059,362 5,116,467 3,850,354 3,850,354 5,416 5,416 3,844,938 0%
Expenditures by Type
Services & Charges
Professional Services 82,784 67,611 - 653,724 4,600 589,614 594,214 59,510 91%
Insurance - 523 - 221 - - - 221 0%
Other Services & Charges - - - - - - - - -
Total Services & Charges 82,784 68,133 - 653,945 4,600 589,614 594,214 59,731 91%
Capital 5,418,511 1,336,457 - 5,358,357 22,453 2,169,156 2,191,610 3,166,747 41%
Total Expenditures 5,501,295 1,404,591 - 6,012,301 27,053 2,758,770 2,785,823 3,226,478 46%
Net Surplus / (Deficit)(2,441,932) 3,711,876 3,850,354 (2,161,947) (21,637) (2,780,407)
Beginning Cash Balance 8,215,417 5,864,278 9,506,445
Cash Adjustments 90,793 (69,709) -
Ending Cash Balance 5,864,278 9,506,445 7,344,498 9,507,262
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the River East Development Area and expenses of those funds on eligible development projects
for this TIF area. The boundaries for this TIF district were changed during the 2014 TIF re-alignment. This fund was formerly known as the Northeast TIF.
Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. This fund receives revenue
from interest earned on the fund's cash balance.
Various projects and development opportunities include: Completion of the City's commitment to the Wharf Phase II (Three Twenty Cascades), Robert Henry Neighborhood
improvements, streetscape projects, Public Works projects, and various development opportunities which may be presented to the Redevelopment Commission in 2022. Professional
Services will cover mandatory administrative costs related to TIF neutralization calculations.
Cash Reserves Target
No reserve requirement
155
City of South Bend, Indiana
Monthly Financial Report
January 31, 2022
Fund Name TIF - Southside Development Area #1 Fund Number 430
Fund Type Tax Increment Financing Funds
Control Redevelopment Commission Controlled Funds
2022 2022 2022 2022 Total
2020 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Property Taxes 3,081,721 2,981,728 1,815,749 1,815,749 - - 1,815,749 0%
Interest Earnings 89,378 75,461 69,286 69,286 8,246 8,246 61,040 12%
Total Revenue 3,171,100 3,057,189 1,885,035 1,885,035 8,246 8,246 1,876,789 0%
Expenditures by Type
Services & Charges
Professional Services 140,498 162,661 - 668,761 40,129 268,265 308,395 360,366 46%
Total Services & Charges 140,498 162,661 - 668,761 40,129 268,265 308,395 360,366 46%
Capital 76,527 999,692 - 4,812,403 11,377 1,850,398 1,861,775 2,950,628 39%
Total Expenditures 217,025 1,162,353 - 5,481,164 51,507 2,118,663 2,170,170 3,310,994 40%
Net Surplus / (Deficit) 2,954,075 1,894,837 1,885,035 (3,596,129) (43,261) (2,161,924)
Beginning Cash Balance 9,607,799 12,586,134 14,473,182
Cash Adjustments 24,260 (7,789) -
Ending Cash Balance 12,586,134 14,473,182 10,877,053 14,471,559
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the Southside Development Area #1 and expenses of those funds on eligible development
projects for this TIF area.
Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. This fund receives revenue
from interest earned on the fund's cash balance.
Various projects and development opportunities include: South East Master Plan Implementation, Public Works projects, $3 million for Fire Station #8, and various development
opportunities which may be presented to the Redevelopment Commission in 2022.
Cash Reserves Target
No reserve requirement
156
City of South Bend, Indiana
Monthly Financial Report
January 31, 2022
Fund Name TIF - Douglas Road Fund Number 435
Fund Type Tax Increment Financing Funds
Control Redevelopment Commission Controlled Funds
2022 2022 2022 2022 Total
2020 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Property Taxes - 269,923 166,000 166,000 - - 166,000 0%
Interest Earnings 1,154 687 3,511 3,511 147 147 3,364 4%
Total Revenue 1,154 270,610 169,511 169,511 147 147 169,364 0%
Expenditures by Type
Services & Charges
Professional Services 96,143 14,800 - 75,483 - 1,308 1,308 74,175 2%
Total Services & Charges 96,143 14,800 - 75,483 - 1,308 1,308 74,175 2%
Interfund Transfers Out - 91,370 - 178,553 178,553 - 178,553 - 100%
Total Expenditures 96,143 106,170 - 254,036 178,553 1,308 179,861 74,175 71%
Net Surplus / (Deficit) (94,989) 164,440 169,511 (84,525) (178,406) (179,714)
Beginning Cash Balance 187,806 93,140 257,579
Cash Adjustments 322 - -
Ending Cash Balance 93,140 257,579 173,055 79,173
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the Douglas Road Development Area and expenses of those funds on eligible development
projects for this TIF area. The Douglas Road TIF was established to develop the road and area near the border between South Bend and Mishawaka.
Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. This fund receives revenue
from interest earned on the fund's cash balance.
Prior to pay year 2021, the Redevelopment Commission did not collect the excess tax increment for use in projects. For pay year 2021 and after, the Redevelopment Commission has
determined it will collect the increment.
This fund will help fund a portion of the Douglas Road utility relocation by repaying $300,517.13 to the Sewage Works Capital Fund (#642) for the City's share of the project. The
repayment was started in 2021 and is anticipated to go through 2022 based on TIF revenue collections.
Cash Reserves Target
No reserve requirement
157
City of South Bend, Indiana
Monthly Financial Report
January 31, 2022
Fund Name TIF - River East Residential Area (NE Res) Fund Number 436
Fund Type Tax Increment Financing Funds
Control Redevelopment Commission Controlled Funds
2022 2022 2022 2022 Total
2020 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Property Taxes 5,308,975 6,299,000 5,978,380 5,978,380 - - 5,978,380 0%
Interest Earnings 15,060 19,471 53,667 53,667 3,094 3,094 50,573 6%
Total Revenue 5,324,035 6,318,471 6,032,047 6,032,047 3,094 3,094 6,028,953 0%
Expenditures by Type
Services & Charges
Professional Services - 13,350 30,000 30,000 - - - 30,000 0%
Debt Service Principal 409,383 427,037 445,524 445,524 - - - 445,524 0%
Debt Service Interest & Fees 85,445 67,791 49,805 49,805 - - - 49,805 0%
Total Services & Charges 494,828 508,178 525,329 525,329 - - - 525,329 0%
Interfund Transfers Out 3,864,125 5,058,659 4,396,375 4,396,375 2,195,625 - 2,195,625 2,200,750 50%
Total Expenditures 4,358,953 5,566,837 4,921,704 4,921,704 2,195,625 - 2,195,625 2,726,079 45%
Net Surplus / (Deficit) 965,082 751,634 1,110,343 1,110,343 (2,192,531) (2,192,531)
Beginning Cash Balance 3,706,897 4,678,334 5,429,968
Cash Adjustments 6,355 - -
Ending Cash Balance 4,678,334 5,429,968 6,540,311 3,237,437
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the River East Residential Development Area and expenses of those funds on eligible
development projects for this TIF area. The boundaries for this TIF district were changed as part of the TIF re-alignment during 2015. The fund was formerly known as the Northeast
Residential TIF.
Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. This fund receives revenue
from interest earned on the fund's cash balance.
At the end of 2017, Eddy Street Commons Phase II Bonds were issued to help fund the second phase of the mixed-use development area just south of the University of Notre Dame's
campus. Capital expenditures related to the project are tracked in the Eddy Street Commons Capital Fund (#759). Transfers Out are interfund transfers to the Eddy Street Commons
Debt Service Fund (#760) which makes the debt payments on this bond. Professional Services will cover mandatory administrative costs related to TIF neutralization calculations. This
fund is repaying two interfund loans (debt schedules #84 & #85). Principal and interest payments are made to the Major Moves Fund (#412). The loans will be paid off in 2024 and
2029.
In 2021, in addition to debt service requirements, the fund was used for the first time to fund various projects within or abutting and serving the TIF area. Those projects are
anticipated to be ongoing in 2022. The development in the area has resulted in higher net assessed values and therefore higher than anticipated TIF revenue collections.
Cash Reserves Target
No reserve requirement
158
City of South Bend, Indiana
Monthly Financial Report
January 31, 2022
Fund Name Airport 2003 Debt Reserve Fund Number 315
Fund Type Debt Service Funds
Control Redevelopment Commission Controlled Funds
2022 2022 2022 2022 Total
2020 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 9,075 6,133 - - - - - -
Total Revenue 9,075 6,133 - - - - - -
Expenditures by Type
Interfund Transfers Out 13,309 6,133 - - - - - - -
Total Expenditures 13,309 6,133 - - - - - - -
Net Surplus / (Deficit)(4,234) - - - - -
Beginning Cash Balance 1,042,908 1,040,462 1,040,462
Cash Adjustments 1,788 - -
Ending Cash Balance 1,040,462 1,040,462 1,040,462 1,040,462
Cash Reserves Target 1,040,462 1,040,462 1,040,462
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This is a debt service fund which exists only to satisfy debt service reserve requirements of the outstanding 2011 Airport Development Area TIF Redevelopment Authority bonds (debt
schedule #6) for the airport taxable project.
Historically, this fund received revenue from interest earned on the fund's cash balance. In 2022, the City will change its interest earnings allocation methodology to deposit interest
earned by this fund directly into the River West TIF Fund (#324) rather than transferring it.
The debt service reserve will be used towards the last debt service payment due August 1, 2024.
Cash Reserves Target
100% debt service reserve per bond covenants
159
City of South Bend, Indiana
Monthly Financial Report
January 31, 2022
Fund Name Airport 2003 Debt Reserve Fund Number 315
Fund Type Debt Service Funds
Control Redevelopment Commission Controlled Funds
2022 2022 2022 2022 Total
2020 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 9,075 6,133 - - - - - -
Total Revenue 9,075 6,133 - - - - - -
Expenditures by Type
Interfund Transfers Out 13,309 6,133 - - - - - - -
Total Expenditures 13,309 6,133 - - - - - - -
Net Surplus / (Deficit)(4,234) - - - - -
Beginning Cash Balance 1,042,908 1,040,462 1,040,462
Cash Adjustments 1,788 - -
Ending Cash Balance 1,040,462 1,040,462 1,040,462 1,040,462
Cash Reserves Target 1,040,462 1,040,462 1,040,462
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This is a debt service fund which exists only to satisfy debt service reserve requirements of the outstanding 2011 South Bend Downtown Central Development Area TIF
Redevelopment Authority bonds (debt schedule #5) for the Palais Royale project.
Historically, this fund received revenue from interest earned on the fund's cash balance. In 2022, the City will change its interest earnings allocation methodology to deposit interest
earned by this fund directly into the River West TIF Fund (#324) rather than transferring it.
The debt service reserve will be used towards the last debt service payment due August 1, 2024.
Cash Reserves Target
100% debt service reserve per bond covenants
160
City of South Bend, Indiana
Monthly Financial Report
January 31, 2022
Fund Name 2018 TIF Park Bond Debt Service Fund Number 351
Fund Type Debt Service Funds
Control Redevelopment Commission Controlled Funds
2022 2022 2022 2022 Total
2020 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 8,934 6,085 9,357 9,357 590 590 8,767 6%
Total Revenue 8,934 6,085 9,357 9,357 590 590 8,767 6%
Total Expenditures - - - - - - - - -
Net Surplus / (Deficit)8,934 6,085 9,357 9,357 590 590
Beginning Cash Balance 1,018,984 1,029,665 1,035,750
Cash Adjustments 1,747 - -
Ending Cash Balance 1,029,665 1,035,750 1,045,107 1,036,340
Cash Reserves Target 1,029,665 1,035,750 1,045,107
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established (ordinance 10590-18) to hold the debt service reserve for the Redevelopment District Bonds, Series 2018 (debt schedule #169). The bonds were issued for
the purpose of funding renovations and upgrades at Pulaski, Leeper, and Seitz Parks and improvements to the mixed use riverfront trail and other infrastructure improvements to park
and recreation areas in or serving the River West Development Area.
- The par amount of the Redevelopment District Bonds, Series 2018 was $11,995,000 with a premium of $96,103. The bonds closed on April 25, 2018 with a net interest rate of
2.971%. The net proceeds after bond issuance costs were $11,818,495. $993,495 was deposited into this fund per the bond agreement. The remaining $10,825,000 was deposited into
the 2018 TIF Park Bond Capital Fund (#452) and will be used towards the approved capital projects.
- The debt service reserve fund is funded from bond proceeds in an amount equal to maximum annual principal and interest due on the bonds. If moneys in the reserve fund are used
to pay principal and interest on the bonds, the balance will be restored from TIF revenues. Debt service payments are due on February 1 and August 1. The first debt service payment is
due August 1, 2018 and the final payment is due February 1, 2033. The debt service reserve will be used towards the last debt service payment.
At the time of issuance, $993,495 was deposited into this fund to be held as a reserve. This fund receives revenue from interest earned on the cash balance held at the trustee bank.
The debt service reserve will be used towards the last debt service payment due February 1, 2033.
Cash Reserves Target
100% debt service reserve per bond covenants
161
City of South Bend, Indiana
Monthly Financial Report
January 31, 2022
Fund Name 2019 South Shore Double Tracking Debt Service Fund Number 352
Fund Type Debt Service Funds
Control Redevelopment Commission Controlled Funds
2022 2022 2022 2022 Total
2020 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 13 3 10 10 0 0 10 0%
Debt Proceeds - - - - - - - -
Interfund Transfers In 488,171 1,036,500 1,035,000 1,035,000 518,500 518,500 516,500 50%
Total Revenue 488,184 1,036,503 1,035,010 1,035,010 518,500 518,500 516,510 50%
Expenditures by Type
Services & Charges
Debt Service Principal 270,000 650,000 685,000 685,000 - - - 685,000 0%
Debt Service Interest & Fees 247,313 377,750 344,750 344,750 - - - 344,750 0%
Total Services & Charges 517,313 1,027,750 1,029,750 1,029,750 - - - 1,029,750 0%
Capital - - - - - - - - -
Total Expenditures 517,313 1,027,750 1,029,750 1,029,750 - - - 1,029,750 0%
Net Surplus / (Deficit)(29,129) 8,753 5,260 5,260 518,500 518,500
Beginning Cash Balance 29,819 690 9,443
Cash Adjustments - - -
Ending Cash Balance 690 9,443 14,703 527,943
Cash Reserves Target 690 9,443 14,703
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Cash Reserves Target
100% debt service reserve per bond covenants
This fund is used to pay for the semi-annual payment of debt service principal and interest to the bondholders for the South Bend Redevelopment Authority Lease Rental Revenue
Bonds of 2019 South Shore Double Tracking Project (debt schedule #200). The bonds were issued to fund the Northern Indiana Commuter Transportation District Main Line Double
Tracking Project, which will be located partly within the geographical boundaries of the River West Development Area. The par amount of the bonds was $7,985,000 with a premium
of $1,462,840.60. The bonds were closed on December 28, 2019 with a net interest rate of 5%.
This fund receives interfund transfers from the River West TIF Fund (#324) in the amount of the lease rental payments per the debt schedule. This fund receives revenue from interest
earned on the cash balance held at the trustee bank.
At the time of issuance, $9,125,000 went towards the capital project, and the remaining amount went towards cost of issuance.
Lease rental payments are due on January 15 and July 15 and bond payments are due on February 1 and August 1. The final bond payment is due February 1, 2030.
162
City of South Bend, Indiana
Monthly Financial Report
January 31, 2022
Fund Name 2020 TIF Library Bond Debt Service Reserve Fund Number 353
Fund Type Debt Service Funds
Control Redevelopment Commission Controlled Funds
2022 2022 2022 2022 Total
2020 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 2 16 10 10 1 1 9 14%
Interfund Transfers In 326,938 - - - - - - -
Total Revenue 326,939 16 10 10 1 1 9 14%
Expenditures by Type
Interfund Transfers Out - 11 - - - - - - -
Total Expenditures - 11 - - - - - - -
Net Surplus / (Deficit)326,939 5 10 10 1 1
Beginning Cash Balance - 326,939 326,944
Cash Adjustments - - -
Ending Cash Balance 326,939 326,944 326,954 326,946
Cash Reserves Target 326,939 326,944 326,954
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Cash Reserves Target
100% debt service reserve per bond covenants
This fund was established to hold the debt service reserve for the Taxable Economic Development Tax Increment Revenue Bonds, Series 2020, Community Education Center Project
(debt schedule #210). The bonds were issued to provide funds to the St. Joseph County Public Library for the purpose of construction, equipping, and furnishing of a new building for
use as a community and education center to provide new and flexible spaces for community meeting and training, events and conferences, and a larger auditorium to meet increasing
demand for program space and allow for a more diverse range of programs and community events.
- The par amount of the bonds was $4,225,000 with a premium of $120,058.95. The bonds were closed on October 28, 2020 with a net interest rate of 3%.
- The bond proceeds were deposited into the River West Development Area TIF Fund (#324). $4,000,000 went towards the capital project and the remaining amount went towards
cost of issuance.
- The bonds are being repaid by Fund #324, with bond payments due on February 1 and August 1.
At the time of issuance, $326,937.50 was deposited into this fund to be held as a reserve. This fund receives revenue from interest earned on the cash balance held at the trustee bank.
The debt service reserve will be used towards the last debt service payment due February 1, 2037.
163
City of South Bend, Indiana
Monthly Financial Report
January 31, 2022
Fund Name Redevelopment General Fund Number 433
Fund Type Capital Funds
Control Redevelopment Commission Controlled Funds
2022 2022 2022 2022 Total
2020 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Local Income Taxes 24,117 3,543 7,000 7,000 8 8 6,992 0%
Interest Earnings 11,827 13,014 24,072 24,072 1,816 1,816 22,256 8%
Donations 1,449,512 1,411,877 1,000,000 1,000,000 - - 1,000,000 0%
Other Income - 1,000 - - - - - -
Interfund Transfers In 150,000 - 150,000 150,000 - - 150,000 0%
Total Revenue 1,635,456 1,429,434 1,181,072 1,181,072 1,824 1,824 1,179,248 0%
Expenditures by Type
Services & Charges
Professional Services 1,657 91 4,500 4,500 - - - 4,500 0%
Grants & Subsidies 666,323 538,272 - 285,283 110,000 175,283 285,283 - 100%
Total Services & Charges 667,979 538,363 4,500 289,783 110,000 175,283 285,283 4,500 98%
Capital 2,214 - - - - - - - -
Interfund Transfers Out - 147,786 - - - - - - -
Total Expenditures 670,193 686,149 4,500 289,783 110,000 175,283 285,283 4,500 98%
Net Surplus / (Deficit) 965,263 743,285 1,176,572 891,289 (108,176) (283,459)
Beginning Cash Balance 1,476,915 2,444,710 3,187,994
Cash Adjustments 2,532 - -
Ending Cash Balance 2,444,710 3,187,994 4,079,283 3,079,818
Cash Reserves Target 167,548 171,537 72,446
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
The Redevelopment Commission was established to address conditions associated with blight and the underutilization of land and/or barriers to development. The Commission
operates within the city limits. They study areas of the city, identify problem areas and develop a strategic plan for eliminating blight and bringing about new development within those
areas. A primary focus is on the expansion of tax base and the creation of new jobs within South Bend.
There are five voting members of the South Bend Redevelopment Commission. Three are appointed by the Mayor; two are appointed by the South Bend Common Council. Starting in
2021, one of the Mayoral appointees is required to be a South Bend Community School Corporation Board of Trustees voting member. Prior to 2021, there was one additional
member from the South Bend Community School Corporation Board of School Trustees, appointed by the Mayor as a non-voting adviser to the Commission.
Starting in 2019, this fund receives the South Bend Redevelopment Commission's portion of the Local Income Tax (LIT) distribution from the State. This fund also receives revenue
from interest earned on the fund's cash balance.
Starting in 2018, the City of South Bend will receive donations from the Pokagon Band of the Potawatomi, a Native American tribe, as "payment in lieu of taxes" for the Four Winds
Casino built on tribal land adjacent to the City. This is to be split between the General Fund (#101) and the Redevelopment General Fund (#433).
Prior to 2019, this fund's sole expenditure was for general legal fees for the Redevelopment Commission. Starting in 2019, this fund will also be used for economic empowerment
activities determined by the Redevelopment Commission and the Department of Community Investment.
As outlined in the agreement with the Pokagon Band, the donations will fund initiatives broadly aimed at contributing to the improvement of educational opportunities in the City and
to address poverty and unemployment in the City. In 2022, projects will be aimed at addressing: Non-traditional financial capital and education, responsive neighborhood based
amenities, and supporting the creation and growth of small businesses.
Cash Reserves Target
25% of Annual expenditures
164
City of South Bend, Indiana
Monthly Financial Report
January 31, 2022
Fund Name Certified Technology Park Fund Number 439
Fund Type Capital Funds
Control Redevelopment Commission Controlled Funds
2022 2022 2022 2022 Total
2020 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 96 65 101 101 6 6 95 6%
Total Revenue 96 65 101 101 6 6 95 6%
Expenditures by Type
Services & Charges
Professional Services - - - - - - - - -
Other Services & Charges - - - - - - - - -
Total Services & Charges - - - - - - - - -
Capital - - - - - - - - -
Total Expenditures - - - - - - - - -
Net Surplus / (Deficit)96 65 101 101 6 6
Beginning Cash Balance 10,965 11,080 11,145
Cash Adjustments 19 - -
Ending Cash Balance 11,080 11,145 11,246 11,152
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established (ordinance 10148-12) to account for the collection of a special state tax distribution received at the end of 2011 and the use of those funds for improvements
at Innovation Park and Ignition Park, the city's dual-campus technology park.
From 2011 to 2014, this fund received $4,399,838 from a special state tax distribution for certified technology parks. Since then, this fund’s only source of revenue is interest earned on
the fund's cash balance.
2019 funds were budgeted for the new Technology Resource Center (opened during 2019). The Technology Resource Center (TRC) in South Bend’s Ignition Park was built to
democratize technology in our region. All will be welcome to the TRC to learn about technology and data, gain skills, and co-build an inclusive tech future for South Bend. A co-
location between South Bend Code School, the City’s Civic Innovation & Analytics Divisions, and Bloomberg-funded Commuters Trust, the space will be home to technology and data
training, cross-sector “Beta City” collaborations, and public programming about regional innovation.
Cash Reserves Target
No reserve requirement
165
City of South Bend, Indiana
Monthly Financial Report
January 31, 2022
Fund Name 2018 TIF Park Bond Capital Fund Number 452
Fund Type Capital Funds
Control Redevelopment Commission Controlled Funds
2022 2022 2022 2022 Total
2020 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 28,865 15,033 - - 1,386 1,386 (1,386) -
Total Revenue 28,865 15,033 - - 1,386 1,386 (1,386) -
Expenditures by Type
Services & Charges
Professional Services 86,969 - - 30,888 - - - 30,888 0%
Total Services & Charges 86,969 - - 30,888 - - - 30,888 0%
Capital 1,427,387 188,982 - 2,358,136 - 2,195,506 2,195,506 162,630 93%
Total Expenditures 1,514,357 188,982 - 2,389,024 - 2,195,506 2,195,506 193,518 92%
Net Surplus / (Deficit)(1,485,491) (173,950) - (2,389,024) 1,386 (2,194,119)
Beginning Cash Balance 4,085,672 2,614,468 2,433,236
Cash Adjustments 14,287 (7,283) -
Ending Cash Balance 2,614,468 2,433,236 44,212 2,434,622
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established to track the expenditures of the proceeds from the Redevelopment District Bonds, Series 2018. The bonds were issued for the purpose of funding
renovations and upgrades at Pulaski, Leeper, and Seitz Parks and improvements to the mixed-use riverfront trail and other infrastructure improvements to park and recreation areas in
or serving the River West Development Area.
The par amount of the Redevelopment District Bonds, Series 2018 was $11,995,000 with a premium of $96,103. The bonds were closed on April 25, 2018 with a net interest rate of
2.971%. The net proceeds after bond issuance costs were $11,818,495. $993,495 was deposited into the 2018 TIF Park Bond Debt Service Fund (#351) per the bond agreement. The
remaining $10,825,000 was deposited into this fund to be used towards the approved capital projects.
Funding to be used to implement City park plans including improvements to: Howard Park, Lincolnway East Trail, West Bank Trail, Leeper Park, Seitz Park, and Pulaski Park.
Cash Reserves Target
No reserve requirement - Bond capital fund -
spend down to zero
166
City of South Bend, Indiana
Monthly Financial Report
January 31, 2022
Fund Name Airport Urban Enterprise Zone Fund Number 454
Fund Type Capital Funds
Control Redevelopment Commission Controlled Funds
2022 2022 2022 2022 Total
2020 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 3,540 2,411 2 2 234 234 (232) 11691%
Total Revenue 3,540 2,411 2 2 234 234 (232) 11691%
Expenditures by Type
Services & Charges
Professional Services - - - - - - - - -
Other Services & Charges - - - - - - - - -
Total Services & Charges - - - - - - - - -
Capital - - - - - - - - -
Total Expenditures - - - - - - - - -
Net Surplus / (Deficit)3,540 2,411 2 2 234 234
Beginning Cash Balance 403,750 407,982 410,393
Cash Adjustments 692 - -
Ending Cash Balance 407,982 410,393 410,395 410,627
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established in 2009 to receive property tax proceeds derived from parcels located in the Airport Economic Development Area that are also located in the Urban
Enterprise Zone, as provided and permitted by Indiana law (IC 36-7-14-39(g)). All sums of money collected are to be used for programs in job training, job enrichment, and basic skill
development that are designed to benefit residents and employers in the Urban Enterprise Zone and for other purposes permitted within IC 36-7-14-39 and other applicable Tax
Increment Finance State law.
In the past, a majority of this fund's revenue came from personal property taxes paid by AJ Wright. This fund has not received property tax revenue since 2013. Currently, this fund
only receives revenue from interest earned on the fund's cash balance.
This fund has been used in the past to pay for job training programs. Staff continue to work on developing eligible, viable program.
Cash Reserves Target
No reserve requirement
167