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HomeMy WebLinkAbout08-07-86 Personnel & Finance Olnmmttlnn Report • Wm Mt (Qnmu m ' aQOunrtl of tljr Mtn mf fmut1i Wm): PERSONNEL AND FINANCE COMMITTEE The August 7, 1986 meeting of the Personnel and Finance Committee was called to order by its Chairman, Councilman Ann Puzzello, at 2 :00 p.m. in the Council informal meeting room. Persons in attendance included Councilmen Serge, Voorde, Braboy, Puzzello, Zakrzewski, Barcome; Carol Sanders, Eugenia Schwartz, Dave Sypniewski, Mayor Parent, Michael Vance and Kathleen Cekanski-Farrand. Councilman Puzzello noted that the purpose of the meeting was to _ continue the review of the proposed Civil City Budget for 1987. The Committee then reviewed the following Bureaus and Departments: CITY ATTORNEY, pages 7 through 8, $285,950 City Attorney Eugenia Schwartz then reviewed the proposed City _ Attorney's budget which reflects a 6. 2% increase over the current $269,13 .-budget. She_`noted that her staff includes four (4) full-time attorneys, four (4) part-time attorneys, six (6) full-time summer interns, and • five . (5} . to six (6) part-time interns during the school year. She noted that the office equipment . account was being increased from $550. 00 to $3,067 in order to purchase an IMB PC. It was also noted that Line Item 39.0 addressing subscriptions and dues in the amount of $11,750 addresses computerized legal research commonly known as Lexis. She noted that with the ability to have computerized research that it has reduced the need for additional personnel in her Department. Following discussion by the Committee, Councilman Serge made a • motion seconded by Councilman Braboy that the City Attorney's proposed . budget be accepted. The motion passed unanimously. NEIGHBORHOOD CODE ENFORCEMENT, pages 41 through 42, $641,424 Katherine Barnard reviewed the proposed Code Enforcement Budget. She 'noted that she is requesting an additional Inspector III. She noted that currently she has nine (9) such Inspectors and would like to increase this to ten -(10) . She added that because of the "people problems" that another Inspector was necessary. Councilman Braboy voiced support of dealing with such people problems especially the problems of slum landlords. Councilman Voorde also voiced concern with regard to absentee . landlords problems. Mrs. Barnard noted that revenues from building: permits are averaging .$10-11,000 per month. She also noted that a review of the entire permit and licensing procedure is currently under way and that a proposal to increase such fees will be made to the Common Council later this year. Mr. Vance added that all such licensing and permit increases 'would be across the board. I..[ ..[.. -.�..z IV.t1.MIM.Co. Page 2. Personnel and Finance Committee Mrs. Barnard noted that in addition to the requested $657, 924 from the Civil City Budget that she receives additional monies from Community Development of $212,000, $87,000 and $60,000 for demolition. Similar supplements will be recommended for 1987. Carol Sanders then gave an update with regard to last evening's meeting with the Humane Society. She again noted that the Humane Society was unwilling to furnish various information to the City which has been requested for a substantial period of time. Following much discussion on this topic, Councilman Braboy made a motion seconded by Councilman Serge that Line Item 397 entitled "Humane Society" be cut by $5,000. 00 which would bring the amount from $142,000 down to the current budgeted amount of $137, 000. The motion passed unanimously. It was also recommended as part of that motion that Mrs. Barnard send a letter from her Department advising the Humane Society of this action and the need for them to cooperate with regard to the various material requested by the City. Councilman Braboy made a motion seconded by Councilman Serge that Line Item 433 be requested in the amount of $768 and that Line Item 431 be reduced to a zero requested amount. The motion passed unanimously. CODE ENFORCEMENT HEARING OFFICER, page 35 , $30,049 Mrs. Barnard then reviewed the Code Enforcement Hearing Officer's budget which is requested at a 3. 6% increase over the current year. It was noted that Mr. Charles Leone will soon be resigning. She added that secretarial services as a part of this position were on a contractual basis. Following a review of this budget, Councilman Serge made a motion seconded by Councilman Braboy that the amended Code Enforcement Budget and the proposed Code Enforcement Hearing Officer Budget be accepted and recommended favorably to the Council. The motion passed unanimously. THE POLICE DEPARTMENT, pages 18 through 20, $7, 652, 962 Chief Hurley and Lt. Don Pinkert then reviewed the Police Department Budget for 1987. It reflects a 4. 2% decrease from the current budgeted amount of $7,993,251. Chief Hurley noted that currently there are 237 officers on the police force. Councilman Voorde questioned what the current status of the "police cadet program" was and was informed this was a program which ended in 1978 or 79. It used to provide services for 25 cadets where they worked 20 hours per week during the school year, would work 40 hours per week during the summer months and was funded by the Federal Government. Such cadets would also be attending local universities. `Page 3. Personnel and Finance Committee Councilman Serge questioned whether the City had made any progress with regard to the School Corporation taking over the crossing guards. Mr. Vance noted that there have been some preliminary discussion. Councilman Barcome questioned what the present status of the recall situation was and was informed that the budget included 23, 000 hours. Thus Line Item 130 reflects $368,000 for recall of the total amount of $515, 841. Following discussion Councilman Braboy made a motion seconded by Councilman Serge that $30,000 be cut from Line Item 130 entitled "Extra and Overtime" . This cut would bring the amount currently requested at $514, 841 to $484, 841. The motion passed unanimously. It was also noted by Chief Hurley that seven (7) positions within the Department will be civilianized in the near future. Some of which include the Arson Investigator, Fingerprinting, etc. Following discussion on computerization in the Department, Councilman Serge made a motion seconded by Councilman Braboy that $20,000 be cut from Line Item No. 312 entitled "Data Processing" . This cut would decrease the current requested amount of $176, 090 to $156,090. The motion passed unanimously. It was noted that Line Item 360 entitled "Building and Structure Repair" includes a request of $4, 000 to allow a new heating system to be placed at Safetyville. Currently they are using a wood stove and various electric heaters which cause a safety concern. Following discussion related to Line Item 426 entitled "Furnitures and Fixtures" currently requested at $7, 221, Councilman Serge made a motion seconded by Councilman Braboy that this Line Item be cut by $2, 000. Thus the requested amount would be reduced to $5, 221. The motion passed unanimously. Chief Hurley then noted that the vehicle replacement program which is in place for a five year period has been working effectively. The cost of $508,000 would have been the cost for the replacement of an entire fleet at one time. Now the replacement is on a staggered basis. Following discussion Councilman Serge made a motion seconded by Councilman Braboy that Line Item 429 entitled "Other Equipment" currently proposed at $50 , 000 be reduced by $5,000 for a total amount of $45, 000; and that Line Item 431 entitled "Radio Equipment" currently proposed at $50, 000 be reduced by $5,000 for a reduced requested amount of $45,000. The motinn passed unanimously. ' Page 4. Personnel and Finance Committee Councilman Serge made a motion seconded by Councilman Braboy that the amended Police Department Budget be recommended favorably to Council. The motion passed unanimously. COMMUNICATION CENTER, page 29, $425, 858 The Communication Center is a new budget beginning in 1987. It was noted that 28 employees would be within the Bureau. Following discussion, Councilman Braboy made a motion seconded by Councilman Serge that the Communication Center Budget be recommended favorably to Council. The motion passed unanimously. POLICE PENSION, page 68, $2,028, 280 It was recommended following discussion that Line Item 150. 2 entitled "Pensions - Personnel Current" be cut by $25,000 which would reduce the proposed requested amount of $274,133 to $249,133. A motion reflecting that cut was made by Councilman Serge and seconded by Councilman Braboy and was passed unanimously. Councilman Serge then made a motion seconded by Councilman Braboy that the Police Pension Budget as amended be recommended favorably to Council. The motion passed unanimously. BOARD OF PUBLIC SAFETY, page 13, $10,200 The Committee then reviewed the proposed budget for the Board of Public Safety which is identical to the current budget. The Other Contractuals amount reflects the salaries paid to the three-member Board of Public Safety. Councilman Braboy made a motion seconded by Councilman Serge that the Board of Public Safety Budget be recommended favorably to Council. The motion passed unanimously. HUMAN RIGHTS, page 32, $60, 849 Debbie Khrol then presented the Human Rights Budget for 1987. It was noted that a housing specialist needs to be added to the budget in the amount of $9, 700. Councilman Braboy made a motion seconded by Councilman Serge to make that addition to the budget. The motion passed unanimously. Following discussion, Councilman Serge made a motion seconded by Councilman Braboy that the amended version of the Human Rights Budget for 1987 go to Council favorably. The motion passed unanimously. Page 5. Personnel and Finance Committee ECONOMIC DEVELOPMENT,page 33, $250, 000 Mr. Jon Hunt and Ann Kolata then presented the Economic Development Budget. This is the first time that it will be in the Civil City Budget. Mr. Hunt noted that the overall budget has been reduced from 4. 1 million dollars to 2. 7 million dollars in block grant money. He also noted that 5 million dollars will be generated through various programs in the Department. However, none of this money can be used for administrative expenses. He noted that an adequate level of staff must be maintained in order to continue the agreesive economic development acitivities throughout the City. Mr. Vance noted that in 1985 $125,000 in two separate installments were provided in tax dollars. Following discussion, Councilman Braboy made a motion seconded by Councilman Serge that the Economic Development Budget go to Council favorably. The motion passed unanimously. MISCELLANEOUS MATTERS Carol Sanders then updated the Council with regard to various questions raised in earlier Personnel and Finance Committee meetings. She noted that $8,000 can be cut from Line Item 51 in the Fire Department. Councilman Braboy made a motion seconded by Councilman Serge to approve this cut. The motion passed unanimously. Carol Sanders also noted that no one is budgeted currently in the Fire Fighter 1st Class position and as the need develops money will be placed into this Line Item. Following discussion, Councilman Braboy made a motion seconded by Councilman Serge to pass the Fire Department Budget as amended. The motion passed unanimously. Carol Sanders also noted that the reason why there were two additional Captains in the EMS Budget was because two did "PR" and since paramedics were doing such activities they were promoted to the rank of Captain. Following discussion, Councilman Serge made a motion seconded by Councilman Braboy to recommend favorably the EMS Budget. The motion passed unanimously. There being no further business to come before the Committee, the meeting was adjourned at 4: 20 p.m. Respectfully submitted, Ann Puzzello, Chairman Personnel and Finance Committee