HomeMy WebLinkAboutRejection of Quote - Studebaker Fountain Water Improvements Proj No. 121-032 - Culligan Water
ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR MURRAY L. MILLER
1316 COUNTY-CITY BUILDING
227 W. JEFFERSON BOULEVARD
SOUTH BEND, INDIANA 46601-1830
PHONE 574/ 235-9251
FAX 574/ 235-9171
CITY OF SOUTH BEND JAMES MUELLER, MAYOR
BOARD OF PUBLIC WORKS
February 8, 2022
Mr. John Murphy
Culligan Water
56861 Ferrettie Ct.
Mishawaka, IN 46545
jmurphy@heywaterman.com
RE: Rejection of Quotes – Studebaker Fountain Water Improvements – Project No. 121-032
Dear Mr. Murphy:
At its February 8, 2022 meeting, the Board of Public Works approved the rejection of all
quotes for the above referenced project due to the quotations not including materials and labor.
This project will proceed to the open market, in accordance with City procurement
procedures. Thank you for quoting, and we hope you quote with us in the future.
If you have any further questions, please call this office at (574) 235-9251.
Sincerely,
/s/ Laura Hensley/Acting
Clerk
Enclosures
Page 1 of 1
INTER-OFFICE MEMORANDUM
DEPARTMENT OF PUBLIC WORKS
DIVISION OF ENGINEERING
TO: Laura Hensley, Clerk
Board of Public Works
FROM: Sarah Beam, Project Engineer
SUBJECT: Reject Quotes Project No. 121-032
Studebaker Fountain Water Improvements
DATE: February 1, 2022
On January 25, 2022, the Board of Public Works opened and read quotes for the Studebaker
Fountain Water Improvements project.
One quote was received from Culligan for $16,249. Culligan’s quote included only the
equipment price of the water softener system and brine tanks. The quote did not include the
materials and labor required in the quote specifications in relation to the following tasks:
directional drilling and installation of sanitary lines, connection to existing utilities, installation of
indoor plumbing and equipment, paving, earthwork, and landscape restoration.
I request that the Board declare the Culligan quote as non-responsive and advance the project
to the open market because:
1)The quote fails to conform in all material respects to the specifications.
2)The quote fails to comply specifically with the invitation to quote and the instructions to
quoters.
The project Quote Specifications and Culligan quote are attached for reference as needed.
Please contact me with questions.
Enclosures
February 8, 2022
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SCOPE OF WORK
CITY OF SOUTH BEND
PROJECT NAME: Studebaker Fountain Water Improvements
PROJECT NO. 121-032
QUOTES DUE January 25, 2022 at 9:00am local time to
bpwbids@southbendin.gov
I.PROJECT DESCRIPTION
A.The project includes the furnishing of all equipment, material, insurance, and labor for Studebaker
Fountain Water Improvements project that includes the installation of new water lines to be installed
via horizontal directional drilling, coring existing concrete foundation walls, installation of indoor water
plumbing and equipment, new water softener and phosphate injection systems, electrical work, sanitary
drain lines, new sanitary manhole and sanitary sewer line, connection to existing sanitary sewer lines,
HMA pavement, new concrete sidewalk, earthwork, and landscape restoration at Leeper Park within
the City of South Bend, IN.
II.PREVAILING SPECIFICATIONS AND CONSTRUCTION STANDARDS AND SPECIFICATIONS
A.The City of South Bend's PREVAILING SPECIFICATIONS, most recent version, and
CONSTRUCTION STANDARDS AND SPECIFICATIONS, most recent version, are to be used on this
project.
B.Each Quote provider is specifically instructed to become completely familiar with the most recent
version of the PREVAILING SPECIFICATIONS and the CONSTRUCTION STANDARDS AND
SPECIFICATIONS prior to submitting a quote.
C.Wherever the PREVAILING SPECIFICATIONS refer to “State Specifications,” it shall mean the 2022
INDOT Standard Specifications for the letting effective after September 1, 2021.
D.These SPECIAL PROVISIONS will list only "Additions" or "Deletions" to the PREVAILING
SPECIFICATIONS and are to be used only in conjunction with the PREVAILING SPECIFICATIONS.
E.In the event of conflict between the SPECIAL PROVISIONS and the PREVAILING SPECIFICATIONS,
the SPECIAL PROVISIONS will govern.
III.TERM “OR EQUAL”
A.Prevailing Specifications: None
B.Additions
1.Where the term "or equal" is used in these specifications, the Quote provider deviating from
specified item shall file with his/her/its Quote a letter fully explaining and justifying his/her/its
proposed article or equal. The City of South Bend shall be the sole judge in determining if the “or
equal” offered meets the specification.
IV.TAX EXEMPT
A.Prevailing Specifications: None
B.Additions
1.Materials and properties purchased under contract with the Owner that becomes a permanent part
of the structure or facilities constructed are not subject to the Indiana Gross Retail Tax (Sales Tax).
The exemption number will be furnished to the Contractor upon award.
V.INDEMNIFICATION
A.Prevailing Specifications: None
B.Additions
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1.Contractor agrees to indemnify, defend and hold harmless the City of South Bend, its agent s,
officers and employees, from all costs, losses, claims and suits, including court costs, attorney fees,
and other expenses, arising from or out of the negligent performance of this Contract by Contractor,
or because of arising out of any defect in the goods, materials or equipment supplied by the Quote
provider.
VI.INSURANCE
A.Prevailing Specifications: 2022, INDOT Standard Specifications Section 103
B.Additions:
1.All Contractors and subcontractors doing business with the City of South Bend shall present a
Certificate of Insurance showing coverage in the following minimum amount:
a.General Liability: Premises-Completed Operations or Products, Bodily Injury and Property
Damage Combined Single Limit - $5,000,000.
b.There shall be no exclusion for explosion, collapse or underground hazard.
c.Workmen’s Compensation: Statutory State of Indiana Employer's Liability - $100,000.
d.Auto Liability: Bodily Injury and Property Damage Combined Single limit - $1,000,000.
e.The City of South Bend shall be named as additional insured on the Certificate of Insurance.
VII.CONTROL OF WORK
A.Prevailing Specifications: 2022, INDOT Standard Specifications Section 105
B.Additions:
1.The complete responsibility for this project lies with the Director of Public Works of the City of South
Bend, Indiana acting through his authorized representatives.
2.Construction Engineering - The Contractor shall provide all the necessary, qualified personnel,
equipment and supplies to perform all work required under this item. There will be no direct payment
for this item.
3.The contractor is responsible to maintain the site which includes but is not limited to; dust control,
site security, erosion control, and protecting adjacent properties.
4.Work hours for the Project shall be from 7:00 a.m. through 6:00 p.m., Monday through Friday. No
work shall be permitted on weekends, Holidays, or after hours unless approved by the City of South
Bend Department of Public Works.
VIII.LEGAL RELATIONS
A.Prevailing Specifications:2022, INDOT Standard Specifications Section 107
B.Additions:
1.The Owner, where mentioned in these documents, is the City of South Bend. The Engineer, where
mentioned in these documents, is Jones Petrie Rafinski.
2.The Contractor shall apply for and obtain any and all required perm its for the work from local, state,
and federal agencies and shall comply with permit requirements, including the St. Joseph County
/ City of South Bend Building Department.
3.If the Contractor awarded this contract is not a resident of Indiana, within thirt y days, the Contractor
shall provide the Owner with proof that the Contractor is duly licensed, qualified and registered with
the Secretary of State of Indiana to engage in business within the State of Indiana.
4.The Contractor shall comply with all provisions of Indiana Code 5 -16-13, as amended. The Owner
reserves the right to immediately terminate the public work project awarded should the Contractor
be found to be in violation of any provision of Indiana Code 5 -16-13 and such violation shall result
in the forfeiture of Contractor’s performance bond to the Owner.
IX.PROSECUTION AND PROGRESS
A.Prevailing Specifications: 2022, INDOT Standard Specifications Sec. 108
B.Additions:
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1.The project will have a completion date of April 22, 2022. The contract time will start when the
Notice to Proceed is delivered and signed.
2.The City, Engineer, and Contractor will hold a pre-construction meeting following award of the
contract. The date of the Notice to Proceed will be agreed at that meeting.
3.Contractor shall provide a schedule to the Owner prior to beginning any work on the site.
X.CHANGE OF CONTRACT TIME
A.Prevailing Specifications: 2022, INDOT Standard Specifications Section 108
B.Additions
1.The Contract Time may only be changed by Change Order. Any Claim for an extension in the
Contract Time shall be based on written notice delivered to the Department of Public Works within
seven (7) calendar days of the occurrence of the event giving rise to the claim. Notice of the extent
of the claim with supporting data shall be delivered within fourteen (14) cale ndar days after such
occurrence unless an official of the Public Works Department allows an additional period of time to
ascertain more accurate data. The Contract Time will be extended in an amount equal to time lost
to delays beyond the control of the Contractor if a claim is made in accordance with this provision.
Such delays shall include acts of neglect by the Public Works employees, or to fires, flood, labor
disputes, epidemics, abnormal weather conditions, governmental procedures, or acts of God.
2.Unless otherwise provided, the Contract time is based upon normal weather conditions. An
extension is granted for weather conditions significantly more severe than normal if the Contractor
demonstrates to the satisfaction of the City that the delay in the progress of the work was due to
such weather. The basis to define normal weather with be the data compiled by the United States
Department of Commerce, National Oceanic and Atmospheric Administration (NOAA).
3.No extension of time will be granted if the Contractor, by his/her/its own action or inaction, including
fault or negligence of Contractor’s subcontractors, caused the delay, or for which any remedies are
provided under any other provision of this agreement.
4.The grant of an extension of time under this Section in no way constitutes a waiver by the City of
any rights or remedies existing under this contract at law or in equity.
XI.DEFAULT AND TERMINATION
A.Prevailing Specifications: 2022, INDOT Standard Specifications Section 108
B.Additions:
1.Events of Default shall include Contractor’s failure to perform any of its obligations under this
contract including failure to commence work at the time specified, failure to perform the work in
accordance with these specifications, unauthorized discontinuation of the work, failure to carry out
the work in a manner acceptable to the City, failure to observe Federal, State, or local laws or
regulations, and failure to comply with any other term of this contract.
2.If an Event of Default occurs, the City shall provide Contractor written notice and may permit
Contractor ten (10) calendar days after the date of the notice to cure the default. If the default is
not cured within the ten (10) day cure period, the City may a t any time thereafter terminate this
contract in which case the termination shall be final and effective.
3.Upon an Event of Default, the City may invoke the following remedies in addition to those remedies
provided under separate provisions of this contract, the right of set-off against any payments due
or to become due to the Contractor against the retainage, the right to take over and complete the
Work. If the City notifies Contractor that City is invoking its right to complete the Work, all rights that
the Contractor has in order under Contractor’s subcontracts are assigned to the City, subject to the
City’s right to take assignment of all or only selected subcontracts at the City’s discretion. The sole
obligation accepted by the City under such subcontrac ts is to pay for Work satisfactorily performed
after the date of the assignment. In the event a conditional assignment has not been executed, the
Contractor shall execute or cause to be executed any assignment, agreement, or other document
that may be necessary in the sole opinion of legal counsel to the City’s Board of Public Works to
evidence compliance with this provision. The Contractor shall promptly deliver such documents
upon the City’s request. In the case of such assignment, unless otherwise agreed in writing, The
Contractor remains liability to subcontractors for any payment already involved, and for any claim,
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suit or cause of action based upon or resulting from any error, omission, negligence or other breach
of contract by the Contractor, its officers, employees, or agents arising prior to the date of
assignment to the City.
XII. LIQUIDATED DAMAGES
A. Prevailing Specifications: 2022, INDOT Standard Specifications Section 108
B. Additions:
1. The contractor shall proceed with the work at such rate of progress to insure full completion within
the Contract Time. It is expressly understood and agreed, by and between the Contractor and the
Owner, that the Contract Time for completion of the work described herein is a reasonable time,
taking into consideration the average climatic and economic conditions and other factors prevailing
in the locality of the work, and excludes the time for unavoidable delays which were beyond the
control and without the fault of the Contractor.
2. If the Contractor shall fail to complete the work within the Contract Time, or extension of time
granted by the Owner, then the Contractor will pay to the Owner the amount for liquidated damages
a sum of five hundred dollars ($500.00) for each calendar day that the Contractor shall remain in
default after the time of completion stipulated in the Contract Documents.
3. The Contractor shall not be charged with liquidated damages or any excess cost when the delay
in completion of the work is due to the following and the Contractor has promptly given wr itten
notice of such delay to the Owner and Engineer/Architect.
a. To any preference, priority, or allocation order duly issued by the Owner.
b. To unforeseeable causes beyond the control and without the fault or negligence of the
Contractor, including but not restricted to acts of God, acts of public enemy, acts of the Owner,
acts of another Contractor in the performance of a Contract with the Owner, fires, floods,
epidemics, quarantine restrictions, strikes, freight embargoes, and abnormal and
unforeseeable weather.
XIII. RETAINAGE AND FINAL PAYMENT
A. Prevailing Specifications: 2022, INDOT Standard Specifications Section 109
B. Additions:
1. Payments will be made every thirty (30) calendar days
2. Consistent with provisions of IC 36-1-12-14, the Board of Public Works shall retain a percentage of
payments throughout the duration of the project.
3. Before final payment and retainage are released the Contractor must satisfy the following:
a. All parts and labor meet requirements stated in the specifications.
b. Provide copies of test reports or cut sheets on all materials supplied.
c. Provide As-Built drawings in accordance with the City of South Bend Prevailing Specifications
for Public Works.
d. One (1) copy of the City of South Bend Completion Affidavit and one (1) copy of a Final Waiver
of Lien.
XIV. WARRANTY
A. Prevailing Specifications: None
B. Additions
1. All Parts shall include the following:
a. Performance specifications
b. Bill of Materials
c. Warranties on all parts
d. Installation and safety requirements
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XV. OTHER UTILITIES
A. Prevailing Specifications: None
B. Additions:
1. The Contractor shall verify the locations of all utilities by contacting Indiana811 by calling 811 (in
Indiana) or 1-800-382-5544 (outside of Indiana), or via www.indiana811.org, at least two (2)
working days, not counting Saturdays, Sundays or federal and state holidays before proceeding
with construction. It shall also be the Contractor’s responsibility to contact any other utility that is
not contacted by Indiana811 and verify the utility locations.
2. The Contractor shall be responsible for working with the other utilities, i.e., gas electric, telephone,
etc. in order to assure that all utilities that need to be replaced or relocated can be done with a
minimum disturbance to service. The Contractor shall also be responsible for coordinating
schedules with the various utilities such that they can proceed with their relocation work as
efficiently as possible.
3. If the odor of natural gas is detected in a work area at any time during the course of work, the
Contractor shall immediately notify NIPSCO at 1-800-634-3524. The Contractor shall also
immediately notify the residents of adjacent properties. The Contractor shall advise the residents
to evacuate their homes immediately if the odor is present within the dwelling.
4. Contractor shall verify location of all existing utilities and water lines prior to commencement of
construction operations and horizontal directional drilling operations. Damage to existing utilities
shall be repaired by the Contractor at no additional cost to the City.
5. Restoration of sprinkler systems damaged by the Contractor's operations shall be repaired by the
Contractor at no additional cost to the City or the Owner of the system.
XVI. MAINTENANCE OF TRAFFIC
A. Prevailing Specifications: 2022, INDOT Standard Specifications Sections 105 & 801
B. Additions:
1. Maintenance of traffic during construction shall conform to the “Indiana Manual on Uniform Traffic
Control Devices” and the City of South Bend Design and Construction Standards.
2. The attached “Traffic Closure Request” form is to be used for any lane restrictions or closures and
required to be filled out and sent to the Department of Public Works
3. The Contractor shall arrange and prosecute the work specified for this contract in such a manner
that traffic on existing streets is unrestricted throughout the Project. The Engineer shall approve
the method of traffic control. No construction equipment, vehicles, materials, supplies or temporary
facilities shall be left unattended in the right-of-way of any street or left parked overnight without
proper marking and lighting.
4. After the award of the contract and before beginning the work, the Contractor shall submit his/her/its
proposed schedule of operations for the review of the Engineer. The schedule of operations as
reviewed by the Engineer shall be maintained at all times.
5. There will be no direct payment for this work.
6. Accommodations to the nearby school bus schedule should be made as necessary.
XVII. DESCRIPTION OF WORK
A. Prevailing Specifications: None
B. Additions
1. Work to be performed shall include furnishing all labor, services, materials, insurance and
equipment necessary for the installation of new water lines to be installed via horizontal
directional drilling, coring existing concrete foundation walls, installation of indoor water plumbing
and equipment, new water softener and phosphate injection systems, electrical work, sanitary
drain lines, new sanitary manhole and sanitary sewer line, connection to existing sanitary sewer
lines, HMA pavement, new concrete sidewalk, earthwork, and landscape restoration for the
Studebaker Fountain Water Improvement project the City of South Bend.
2. The Contractor shall preserve and protect all surrounding property, structures, tenants, visitors and
their property from damage caused by the Contractor’s operations.
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XVIII. PLANS
A. Prevailing Specifications: City of South Bend Design and Construction Standards
B. Additions:
1. The plans consist of 2 Sheets.
2. The work shall conform to the plans.
3. The drawings are schematic in nature.
4. The CONTRACTOR is responsible for estimating dimensions and quantities of materials.
5. In the event that the Special Provisions and the Plans conflict, the Special Provisions shall gover n.
IV. M/WBE GOALS
A. Prevailing Specifications: City of South Bend Ordinance No. 10761-21, Minority and Women
Business Enterprise Inclusion Program Plan
B. Additions:
1. The M/WBE Goals for this Project are
a. MBE _1.3__ %.
b. WBE _4.3__ %.
2. Complete FORMS MBE-1.0 MBE Utilization Plan and WBE-1.0 WBE Utilization Plan, and submit
with Bid Proposal
3. Complete FORMS MBE-2.0 Evidence of Good Faith Efforts and WBE-2.0 Evidence of Good Faith
Efforts and submit with Bid Proposal.
4. Complete FORMS MBE-2.1 MBE Contacted and WBE-2.1 WBE Contacted and submit with Bid
Proposal.
V. SAMPLING AND TESTING
A. Prevailing Specifications: 2022, INDOT Standard Specifications Sections 106
B. Additions:
1. Quality control sampling and testing shall be the sole responsibility of Contract or. Quality control
sampling and testing will be required for compaction testing of all backfill placed in the pipe trenches
and around manhole structure.
2. Concrete sampling and testing for quality control will be required for all concrete. Air content te st,
slump test, 7-day and 28-day compression cylinders shall be provided for each 25 cubic yards of
concrete utilized for driveways, cast-in-place structures, sidewalks, and curb construction.
3. Asphalt testing will be in accordance with City Standard Specifications.
4. Earthwork:
a. Maximum density shall be determined by AASHTO T-99 as modified by Section 203.24 of the
State Specifications using Method A for soil and Method C for granular material.
b. In addition to the compaction requirements provided in the Site Geotechnical Report, the
following compaction levels shall be met:
(i) Topsoil used in all but the top 6-inches of fill in areas specified 90%
(ii) Existing ground receiving fills 100%
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(iii) Backfill in pipe and conduit trenches under pavement and curbs
(existing and future) 100%
(iv) Backfill in pipe and conduit trenches in easement and open areas
(existing and future) 95%
(v) All other areas receiving fill, unless otherwise noted 100%
c. Where cold weather conditions do not allow for adequate soil compaction, flowable fill shall be
used in lieu of structural backfill and shall be paid for as structural backfill.
5. Compaction Testing Frequency:
a. A minimum of one (1) Compaction Test will be required on the backfill for each sewer or water
main pipe transverse run that is under the pavement or concrete curb. A minimum of three (3)
Compaction Tests will be required on the backfill for sewer or water main pipe run. A pipe run
is the length between structures or valves, not to exceed 400-feet.
b. A minimum of one (1) Compaction Test per 1,500 square yards of roadway per lift of earth fill
or subgrade.
c. Location of the Compaction Tests will be selected by the Engineer.
6. Contractor shall provide copies of each sampling and testing report to Engine er as soon as said
samplings and reports are available. Failure to provide these reports in a timely manner shall permit
Owner to withhold payment until such time as the reports are received by Engineer.
7. Neither observations by Engineer nor inspections, tests or approvals by others shall relieve
Contractor from Contractor’s obligations to perform the Work in accordance with the Contract
Documents.
8. Quality control sampling and testing shall be the sole responsibility of Contractor and will not be
paid for directly, but the cost thereof shall be included in the cost of other items of the Contract.
VI. PUBLIC SAFETY
A. Prevailing Specifications: 2022, INDOT Standard Specifications Sections 107.08
B. Additions:
1. It shall be the Contractor’s responsibility to secure the construction site against unauthorized
entrance by persons and vehicles outside of and during work hours. This includes securing the site
against dumping and public safety of the Owner, Owner’s representatives, pedestrians, bystanders
and neighborhood residents.
2. Maintaining public safety will not be paid for directly, but shall be included in the cost of various
items of the contract.
VII. STREET CLEANING
A. Prevailing Specifications: 2022, INDOT Standard Specifications Sections 107.08(b)
B. Additions:
1. The Contractor shall provide effective dust control. Loader-mounted pick up, power sweepers, or
other types of pull type models shall be used in all phases of street cleaning of streets adjacent to
the limits of active construction.
2. Street cleaning will not be paid directly, but shall be included in the cost of various items of the
contract.
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VIII. CONTACT DESIGNEES
A. Prevailing Specifications: None
B. Additions:
1. The names and contact information for each representative designated by the Contractor for
specific areas of authority shall be provided no later than the project Preconstruction meeting. At
a minimum, such representatives would include, but not be limited to those responsible for overall
project supervision, erosion control, traffic control operations, and project safety and compliance.
IX. PERMITS
A. Prevailing Specifications: None
B. Additions:
1. The Contractor shall be solely responsible for filing all paperwork required for City of South Bend
permits, including but not limited to the City building permit.
2. The Contractor shall be required to observe and obey all requirements of the permits.
3. A City of South Bend standard Street Closure Form shall be submitted by the Contractor prior to
each change in access or traffic flow. The Contractor shall submi t the enclosed form to the Public
Works Customer Service Staff for approval of the change. Traffic Closure Request Form is
included.
X. MOBILIZATION AND DEMOBILIZATION
A. Prevailing Specifications: 2022, INDOT Standard Specifications Sections 110
B. Additions:
1. The mobilization portion of this pay item will be limited to 75 percent of the Lump Sum price. The
balance of the Lump Sum price will be considered demobilization and will be paid for when all work
including final cleanup is completed.
2. Measurement and Payment
a. Payment for all costs of Mobilization and Demobilization, including the cost of all materials,
equipment, tools, labor, transportation, operations, and all other incidentals, shall be paid for
on a lump sum basis for all parts under the pay item:
MOBILIZATION AND DEMOBILIZATION………………………………………………….LS
XXIII. COMMON EXCAVATION
A. Prevailing Specifications: 2022, INDOT Standard Specifications Section 203
B. Additions:
1. Excavation and embankment shall be in accordance with the following:
2. The minimum soil compaction requirements for backfill material and pavement subgrade will be as
follows:
Subgrade under any roads, pavements, curbs, and drainage
structures
100%
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Topsoil used in all but the top six inches (6”) of fills in areas
specified
90%
Existing ground receiving fills 90%
Backfill in pipe and conduit trenches under any roads,
pavements, and curbs
95%
Backfill in pipe and conduit trenches not under pavement or
curbs
95%
All other areas receiving fill 90%
Compacted Aggregate Base 100%
Maximum density shall be determined by AASHTO T 99 as modified by section 203.24 of the State
Specifications using Method “A” for soil and Method “C” for granular material.
3. The Contractor shall keep all public roadways that are used for hauling excavation or borrow
material clean and free of any spillage of material. Said public roadways shall be cleaned on a daily
basis. The cost of removal of any spillage shall be included in the unit cost of excavation or bor row
material and no further compensation will be made. Failure to comply with this requirement will
result in cleaning of the spillage by the Local Public Agency with a back charge of two hundred fifty
dollars ($250.00) per occurrence.
4. All excavations and trenches shall be properly braced to furnish safe working conditions in
accordance with Federal, State and Local laws, statues and ordinances. The Engineer may order
the Contractor to provide additional bracing should there be danger of injury to existing or adjacent
structures. Whenever running sand is encountered, close sheeting, well points, or both, shall be
used.
5. All excavation, grading and compaction of the subgrade under the pavement by a vibratory roller
necessary for the completion of this Project including, but not limited to, shaping of subgrade under
pavement and sidewalks, shall be incidental to the contract and not paid for separately, but included
in the various bid items.
6. If large rocks or boulders are encountered during excavation for thi s project, these boulders shall
be removed. The cost of removing these rocks or boulders will not be paid for directly but shall be
included in the cost of Common Excavation.
7. The established pay item for pavement removal shall include removal of concrete or brick
pavement, with removal of asphalt pavement overlay being incidental to the cost of the removal of
the pavement below.
8. Topsoil shall be spread on all slopes and disturbed areas to a depth of 4 inches.
9. All topsoil on the site shall be stockpiled and re-used. The cost for removal, stockpiling and re-use
will not be paid for directly but shall be included in the cost of Common Excavation.
10. The Contractor shall field verify the location of all utilities prior to beginning work.
11. All excavation, backfill, and compaction in lifts for pipe construction shall be incidental to the cost
of the established pipe construction pay items as bid.
12. Measurement and Payment
a. Payment for all costs of “Additional Common Excavation, Undistributed” shall be only for
specific neat line volumes as approved by the Engineer on a case by case basis for any
common excavation required during the work which is not included in any established pay item
including the cost of all materials, equipment, tools, labor, transport ation, operations, and all
other incidentals, shall be paid for on a cubic yard basis for all parts under the pay item:
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COMMON EXCAVATION ……………………..…………………..……………..………….CYS
XI. PAVEMENT, REMOVE
A. Prevailing Specifications: 2022, INDOT Standard Specifications Section 202, 203
B. Additions:
1. The Contractor shall remove and dispose of any concrete pavement areas shown on the plans to
be removed or as directed by the Engineer.
2. All pavement areas to be removed shall be neat line saw cut at removal lim its for full depth removal.
3. Measurement and Payment
a. Concrete type pavement removal shall be paid for on a square yard basis under the pay item:
PAVEMENT, REMOVE…………………..……………………………………………....SYS
b. Asphalt type pavement removal, other than that called out for milling, shall be paid for within
the pay item for Common Excavation for all parts:
COMMON EXCAVATION…………………..…………………………………………….CYS
c. Saw cutting for removal shall not be measured for pavement but shall be considered incidental
to the Contract for all parts.
XII. CONCRETE SIDEWALK REMOVAL
A. Prevailing Specifications: 2022, INDOT Standard Specifications Section 202
B. Additions:
1. Measurement and Payment
a. Payment for all costs of Sidewalk, Concrete, Remove, including the cost of all materials,
equipment, tools, labor, transportation, operations, incidental neat line sawcut, and all other
incidentals, shall be paid for on a square yards basis for all parts under the pay item:
SIDEWALK, CONCRETE, REMOVE…………..…………………………………………SYS
XIII. CURB REMOVAL
A. Prevailing Specifications: 2022, INDOT Standard Specifications Section 202
B. Additions:
1. Disposal of debris resulting from the removal operations shall be at an off -site area, provided by
the Contractor and approved by the Engineer. No debris shall be left overnight.
2. All asphalt, concrete, and curb shall be neat line saw cut at established removal limits prior to
removal. All vaults underneath sidewalks shall be located and marked on walkways prior to
sawcutting operations. There will be no direct payment for saw cutting but it shall be included in the
various removal items.
3. Pavement or curb outside of the limits of removal as shown in the plans that are damaged by the
Contractor shall be removed and replaced to existing or better conditions at the Contractor’s
expense.
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4. Where curb is to be removed and replaced adjacent to pavement to remain, any pavement
disturbed during the removal of the curb shall be replaced with a 10” asphalt base with 1 1/2" of
HMA surface. The cost of the pavement removal, concrete and asphalt re placement will not be
paid for separately, but shall be included in the cost of the removal of the curb.
5. Removal limits shall be marked by the Owner prior to giving the Contractor authorization for
removal. The City will not pay for any removal outside of the marked limits unless authorized by
the Owner.
6. Measurement and Payment
a. Payment for all costs of concrete curb and curb and gutter removal, including the cost of all
materials, equipment, tools, labor, transportation, operations, and all other incidentals, shall
be paid for on a linear foot basis under the pay item:
CURB, CONCRETE, REMOVE……………..……………………………………………....LFT
XIV. MILLING, ASPHALT
A. Prevailing Specifications: 2022, INDOT Standard Specifications Section 306
B. Additions:
1. The depth of asphalt pavement milling shall be according to the contract documents or as directed
by the Engineer.
2. All areas of asphalt pavement milling shall be established by the Engineer and the Contractor
prior to the commencement of work.
3. The Contractor shall be responsible for determining and performing depth of variable depth
pavement milling where depth of milling is governed by thickness of concrete pavement to be
placed over milled areas. The Contractor shall provide milling depth in order to c onstruct the
planned thickness of concrete pavement as a minimum. No additional payment will be made for
concrete pavement thickness above planned thickness as a result of the depth of milling by the
Contractor
4. Measurement and Payment
a. Payment for all costs associated with asphalt pavement milling, including the cost of all
materials, equipment, tools, labor, transportation, operations, and all other incidentals, shall be
paid for on a square yard basis under the pay item:
SURFACE MILLING, ASPHALT, 1.5 IN………..…………………………………….SYS
XV. EXISTING BACKFLOW PREVENTER, REMOVE AND ADJUST
A. Prevailing Specifications: INDOT 2022 Standard Specifications Section 402, 406
B. Additions:
1. The Contractor shall remove the existing backflow preventer and adjust the existing plumbing to
accept the new 1” water supply line. Backflow preventer to be returned to the City.
2. The Contractor shall install 1”x3/4” water line reducer where new water line connects to existing ¾”
copper piping prior to fill line valves.
3. All fill line valves (2) shall remain functional after all work is completed.
4. Contractor shall install new inline 1” brass ball valve/drain valve prior to fill line valves and install
within valve box, flush with adjunct grades.
5. Contractor shall provide submittals of all new fittings, valve boxes and related equipment to Owner
for approval.
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6. Measurement and Payment
a. Payment for all costs associated Existing Backflow Preventer, Remove and Adjust, including
the cost of all materials, equipment, fittings, ball valved, line adjustments, tools, labor,
transportation, operations, and all other incidentals, shall be paid for on a Lump Sum basis for
under the pay item:
EXISTING BACKFLOW PREVENTER, REMOVE AND ADJUST.….….….….….….….….….….LS
XVI. TEMPORARY EROSION CONTROL MEASURES
A. Prevailing Specifications: 2022, INDOT Standard Specifications Section 205
B. Additions:
1. The Contractor shall be responsible for adhering to the City of South Bend specifications and
requirements regarding erosion and sedimentation control. Temporary Erosion Control shall
include the cost implementation of the plan and maintenance of the erosion control elements.
Should the Contractor fail to comply with the requirements of the Erosion Control Plan, or fail to
adequately implement or maintain the elements of the plan, the Contractor shall be solely
responsible for fines, imprisonment or any other penalties lawfully imposed.
2. Erosion control measures shall be installed in accordance with current City of South Bend Standard
Specifications and the Indiana Stormwater Quality Manual.
3. The Contractor shall be responsible for erosion control measures and keeping the sedimentation
on site. Measures include but are not limited to installing silt fence where the ground slopes away
from the project site, installing inlet protection as necessary to keep sediment out of inlets during
construction, installing gravel pads, installing concrete washout or other necessary measures to
prevent tracking sediment offsite.
4. The contractor shall vegetate all areas that lay bare for more than fourteen (14) days with temporary
seeding. The contractor shall inspect all erosion control measures a minimum of once per week,
and within 24 hours after every rainfall event of ½” or more. The Contractor shall take corrective
measures as necessary and maintain all temporary erosion control measures.
5. Measurement and Payment
a. Payment for all erosion control measures for all parts not specifically paid for in ot her items
shall be included in the lump sum cost of Temporary Erosion Control. All maintenance and
monitoring of erosion control measures will not be paid for separately, but shall be included in
the cost of the contract item Temporary Erosion Control.
TEMPORARY EROSION CONTROL………………………………..…………………..LS
b. Temporary inlet protection will be paid for per each inlet protection provided for all parts under
the pay item:
TEMPORARY INLET PROTECTION ……………………………………..EACH
XVII. EARTHWORK
A. Prevailing Specifications: 2022, INDOT Standard Specifications Section 203
B. Additions:
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1. Earthwork includes all excavation of soils, and any other materials within the project limits not paid
for elsewhere, to establish the grades required by the work, including undercut required to establish
pavement base grades.
2. Earthwork includes the transportation, hauling and disposal of excess material from the project
limits, with the exception of pavement removal, which is to be considered incidental to the
PAVEMENT, REMOVAL and COMMON EXCAVATION Pay Items.
3. Contractor may not spoil excavated material within the lawn area between the curb and sidewalk if
such placement would cause the gradient to be towards the sidewalk without prior written
authorization of the Owner for the specific area in question.
4. Measurement and Payment
a. Payment for all costs associated with earthwork as defined above, will not be paid directly, but
shall be included in the cost of various items of the contract for all parts.
XVIII. WATER SERVICE LINE
A. Prevailing Specifications: 2022, INDOT Standard Specifications Section 715
B. Additions:
1. General Requirements
a. All pipe, fittings, valves, hydrants, and appurtenances shall be shown on drawings and such
drawings and specifications shall be submitted to the City’s authorized representative for
approval prior to any construction. Water main installation shall meet all requirements of these
specifications. All pipe, fittings, valves, hydrants, and appurtenances shall be new and unused.
b. The design of water mains shall be in accordance with the most recent edition of the
“Recommended Standards for Water Mains” as adopted by the Great Lakes -Upper Mississippi
River Board of State Sanitary Engineers, commonly known as “Ten State Standards” and 327 -
IAC-Article 8.
c. All necessary permits shall be obtained by or on behalf of the developer.
d. These standards are to be used in conjunction with other Town Ordinances.
2. Quality Assurance
a. The contractor shall test and disinfect water main in accordance with current City of South Bend
standards.
b. The contractor shall provide hydrostatic pressure testing for water main in accordance with
current City of South Bend standards.
c. Testing shall be at the direction and in the presence of authorized City staff.
3. Water Service Lines Installed by Horizontal Directional Drilling
a. Pipe
(i) Water service lines installed by horizonal directional drilling shall be PE CTS DR 9
(ii) PE CTS piping connections shall be CTS compression adapters.
4. Horizontal Directional Drilling System Requirement.
a. The system shall be remotely steerable and permit electronic monitoring and chart recording
of tunnel depth and location. This system shall be able to control the depth and direction of
the pipe and must be accurate to a window of six (6) inches. The system shall also monitor
and record the pullback force required and applied for direction of each pull.
b. The system shall be capable of turning 90-degrees in a 200' radius.
c. The system will utilize a fluid-cutting process, using liquid clay such as bentonite. This clay
shall be totally inert and contain no risk to the environment.
d. The liquid clay shall remain in the tunnel to increase the stability of the tunnel and to provide
a lubricant to reduce directional drag when the pipes are installed.
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e. Spoils and excess drilling fluid shall be recovered by use of a vacuum system mounted on a
vehicle for removal of the spoils. Spoils may not be discharged into sewer or storm drains.
The Contractor is responsible for disposal of spoil, excess drilling fluid and excess excavated
material.
f. Equipment shall be fitted with a permanent alarm system capable of detecting an electrical
current. This system will have an audible alarm to warn the operator when the drill head
nears electrified cables within a safe operating distance.
g. Execution
(i) Work shall be performed in accordance with AREMA and NUCA guidelines
(ii) All existing utilities to be crossed by the directional drilled service lines shall be potholed
and the depth and location field verified by the contractor. The contractor shall adjust the
routing of the drilled service lines as required to successfully complete the installation
and avoid conflict with existing utility infrastructure as required at no additional cost to
the project. Any route adjustments made shall be documented by as-built plans and the
engineer shall be notified.
(iii) Intercept and divert all groundwater away from all excavation areas, pits and pipe
installation areas.
(iv) Excavate approach trenches and pits as site conditions and proposed construc tion
requires.
5. Valves
a. Gate Valves
(i) Buried gate valves 4” and larger shall be full ductile iron body, non-rising stem, fusion bond
epoxy coated and resilient seat gate valves. Valves shall meet the requirements of
ANSI/AWWA C509 and shall have mechanical joint ends. Mechanical joints and joint
accessories shall meet the requirements of ANSI/AWWA/C111/A21.11. Valve opening
direction shall be consistent with operation of existing valves in the waterworks in which
the valves are installed, unless otherwise directed by the Town’s authorized representative,
valves shall open counter clockwise.
(ii) Three-inch buried gate valves shall be iron body, non-rising stem gate valves. Valves shall
meet the requirements of ANSI/AWWA C509 except ends shall be screwed. Screwed
ends shall meet the requirements of ANSI B16.3. Valve opening direction shall be
consistent with operation of existing valves in the waterworks in which the valves are
installed, unless otherwise directed by the Town’s authorized representat ive.
(iii) Gate valves 4” and larger installed above ground or in structures shall be resilient seat,
iron body, outside screw, and yoke gate valves. Valves shall meet the requirements of
ANSI/AWWA C509, except those parts of ANSI/AWWA C509 only applicable to non-rising
stem gate valves and wrench nuts. Outside screw and yoke gate valves shall have flange
joint ends and malleable iron handwheels. Flange joints and accessories shall meet the
requirements of ANSI/AWWA C110. Nuts and bolts shall be cadmium plate d. Gaskets
shall be full face and shall be red rubber or equal.
(iv) Gate valves smaller than 4” installed above ground or in structures shall be resilient seat
bronze, 125 lb. S.W. P. double disc, screwed-in bonnet, rising stem, inside screw gate
valves with screwed ends and malleable iron handwheels. Valves shall meet the
requirements of Federal Specification WW-V-54d for Class A, Type III valves.
(v) The following requirements apply to all gate valves: Wedge shall be ductile iron, fully
encapsulated in synthetic rubber except of guide and wedge nut areas. Synthetic rubber
shall be molded in place and bonded to the wedge; mechanical fasteners are not allowed.
Stem shall be sealed by at least two O-rings; contained within the stuffing box (grooving of
stem O-rings is not allowed). All stem seals shall be replaceable with the valve wide open
and while subjected to full rated pressure. Valve body and bonnet shall be coated, inside
and out; with fusion-bonded epoxy. Bonnet and stuffing box bolts and nuts shall be type
18-8 stainless steel and must be installed by the manufacturer.
(vi) Gate valves shall be manufactured by Mueller, Clow or American Flow Control.
(vii) Gate valves shall be configured for installation within 3 feet of adjoining fittings.
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(viii) Valves shall include a valve box adapter as manufactured by Adapter, Inc., 2033
S. 54th Street, West Allis, Wisconsin.
6. Curb Stops
a. Buried valves 2” and smaller shall be curb stops. Curb stops shall meet the requirements of
AWWA C800, ASTM B-62 for 85-5-5-5 composition bronze, and USAS B2.1. Curb stops shall
be Mueller, A.Y. McDonald within utility easement or right of way, and no more than 5’ from
curb line.
7. Valve Boxes
a. Valve boxes for butterfly valves and gate valves shall be cast iron. Valve boxes shall be two
piece or three piece type. Each two piece type box shall be complete with bottom section, top
section, and cover. Each three piece box shall be complete with base, center section, top
section and cover. Valve boxes shall be extension type with slide or screw type adjustment.
Each base and bottom section shall be the proper size for the valve served. Each valve box
assembly shall be the proper length for the valve served. The minimum thickness of metal
shall be 3/16-inch. Cast the word “WATER” in each valve box cover.
b. Valve boxes for curb stops shall be cast iron. Curb boxes shall be extension type. Each curb
box shall be complete with foot pieces, curb box and lid. Curb box shall be Ford EAI 5040-42R
or equal.
c. Valves shall include a valve box adapter as manufactured by Adapter, Inc., 2033 S. 54th Street,
West Allis, Wisconsin.
8. Flange-Mechanical Joint Adapters
a. Flange-mechanical joint adapters shall be Dresser Style 126, Smith-Blair Type 912 or equal.
9. Water Service Connection
a. Corporation stop shall be compression. A.Y. McDonald 7470IQ.
b. Curb stops shall be round ball curb stops. Mueller 300.
c. Curb stop box shall be Ford EA1 5040-42R.
d. Curb box key shall be compatible to the above. Supply two for every 50 services.
e. Service connection requirements:
(i) Service connections shall be in accordance with AWWA C-800.
(ii) Taps to the water main shall be made so that the corporation cock is installed 45 degrees
from the vertical axis of the main. The residential corporation stops shall be 1”. Corporation
stops for commercial or multi-dwelling unit sites shall be 2”.
(iii) Residential service lines shall be 1” HDPE pipe unless otherwise approved. Installation
depth shall be a minimum of 60” and/or 72” maximum cover.
(iv) Commercial or multi dwelling unit sites shall be 2” HDPE pipe, at minimum 60
and/or 72” maximum cover.
(v) Service pipe shall be laid 90 degrees to the main.
(vi) Service assembly shall extend from the main to the right-of-way limits.
f. Service locations:
(i) The location of the service connection shall be located in the field by the Town
Representative and coordinated with the property owner. Generally, the location should
be near a property line appropriate for the most direct or shortest route from the service
shutoff to the home. The route shall be selected to avoid plantings, landscaping,
driveways, sidewalks, and other exterior appurtenances wherever possible. In no case
shall a water service be placed closer than 10 feet from a sewer utility or any part of a
septic system.
(ii) Water meters and meter pits shall be installed for each water service connection and/or
extension, size as noted in the plans.
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(iii) Water pits shall be constructed as detailed in the plans. Water meter assemblies and
antenna for electronic meter reading are to be installed in each meter pit and sha ll be
supplied by the Town of Bremen Water Department.
g. Services crossing pavement:
(i) Service leads, when crossing undisturbed pavement, shall be installed by boring, molding
or other acceptable methods, which does not disturb the pavement or its support.
h. Marking service connection locations
(i) Each service connection location shall be marked at the right-of-way line by a 2” by 2” blue
painted treated wood stake 24” long driven exactly above the terminal end of the
connection. The service shall also be permanently marked in the top of the concrete curb
along the street exactly above the service line with the letter “W” imprinted thereon.
10. Measurement and Payment
a. The cost for all costs of installing Water Line, PE CTS SR-9 Directional Drill, 2 IN and Water
Line, PE CTS SR-9 Directional Drill, 1 IN, including the cost of all materials, equipment, tools,
labor, transportation, operations, and all other incidentals will be paid for on a linear foot basis
for all parts under the pay item:
WATER LINE, PE CTS DR-9 DIRECTION DRILL, 2 IN, ..………………………………….LFT
WATER LINE, PE CTS DR-9 DIRECTION DRILL, 1 IN, ..………………………………….LFT
b. The cost for all costs of installing Corporation Cock & Curb Stop, 2 IN , and Corporation Cock
& Curb Stop, 1 IN including the cost of all materials, equipment, tools, labor, transportation,
operations, and all other incidentals will be paid for each installed basis for all parts under the
pay item:
CORPORATION COCK & CURB STOP, 2 IN ..………………………… ……….……….EA
CORPORATION COCK & CURB STOP, 1 IN ..………………………… ……….……….EA
XIX. STANDARD INLETS, MANHOLES, AND CATCH BASINS
A. Prevailing Specifications: 2022, INDOT Standard Specifications Section 720 & City Standard
Drawings, Sheets D-3 & WW-1
B. Additions:
1. Structures and castings shall be of the size and type as identified on the Plan Drawings, or
approved equal, unless otherwise approved by the Engineer.
2. Structures shall be provided with flexible watertight connections for all pipe connections of size 30 -
inch diameter or less without exceptions, per current City of South Bend policy.
3. The Contractor shall submit dimensioned scalable shop drawings for all manhole and inlet
structures which clearly indicate the base elevation of the structure, inverts of all incoming and
outgoing pipes, top of slab, and casting elevations.
4. No brick or block shall be used in the construction of a new manhole or when adjusting the elevation
of the frame and cover.
5. All pipe connections shall be made with integral resilient fittings complying with ASTM C -923 (30”
or less).
6. Where one solid riser or barrel section cannot be used, the final adjustments in elevation of the
frame and cover shall only be accomplished by the use of precast concrete adjusting rings of a
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nominal thickness of not less than 2-inches, or greater than 12-inches conforming to ASTM C-478.
Not more than 12-inches of total adjusting rings shall be allowed per structure.
7. Precast concrete sections shall conform to ASTM C-478 for round structures and ASTM C-913 for
rectangular/square structures.
8. The Contractor is directed to review the Prevailing Specifications of Section 2100.
9. Prior to structure construction including connection to existing pipe, the existing pipe ends shall be
cleaned of all foreign materials. Existing anchors, toe walls, end sections, or headwalls shall be
removed as shown on the plans or as directed. Such obstruction removal shall be considered
incidental to the work, and shall not be paid for directly but shall be included in the cost of other
pay items. In addition, cutting of existing pipe ends required to provide a flush connection with the
inside wall of a proposed manhole shall also be considered incidental to the project.
10. Furnishing and adjusting frames and castings to grade is to be included in the cost of the manhole,
catch basin, drywell or inlet, rather than being measured as a separate pay item.
11. The costs of excavation, backfill, reinforcing steel, B borrow or other Engineer-approved or required
material for structure backfill, concrete collar required for pipe connection to structures, geotextile,
removal, disposal and replacement of pavement, or surface material, and necessary incidentals
shall be included in the costs of the pay items. Bedding for manhole structures shall be incidental.
12. Benching of structures without a sump shall be considered incidental to the Pay Item for the
structure, rather than paid as a separate pay item. Structures shall have no sump per City of South
Bend Standards.
13. Costs associated with plugging existing pipes at manholes as noted in the Plans, shall be incidental
to the respective manhole item.
14. The specified casting assembly including 3142 ring & 6001 ADA grate shall be by US Foundary, or
alternate approved by the Engineer prior to the work.
15. Measurement and Payment
a. Payment for all costs of Standard Inlets, Manholes, and Catch Basins, including the cost of all
materials, equipment, tools, labor, transportation, operations, and all other incidentals, shall be
paid for on each basis under the pay items:
MANHOLE, SANITARY, 4’ DIA………...….…………………………………………EACH
XX. SANITARY SEWER PIPE
A. Prevailing Specifications: 2022, INDOT Standard Specifications Section 715
B. Additions:
1. Pipe, Type 2, shall be one of the following material, unless otherwise noted on the plans:
a. SDR 35 or 26 PVC Pipe (Not to be used for circular pipe 21” and larger)
2. Pipe with material thickness, strength classification, or protective coatings in excess of the minimum
required as specified herein or noted on the Plans may be used, if such additional thickness doe s
not cause further conflict with existing utilities.
3. Only Rubber O-Ring Joints are to be used.
4. Pipe joints shall be water tight conforming to AASHTO M-294 and ASTM F-477.
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5. All trenches shall be kept free from water until any joint filling material has hardened sufficiently not
to be harmed. Work associated with pipe trench dewatering should be in conformance with the
special provision noted elsewhere for Dewatering.
6. Other pipe installations shall be backfilled as shown on the plans or as directed. Prio r to and during
placement of bedding material and backfill, all standing water shall be removed from the trench.
7. An adequate earth cover shall be placed over the structure before heavy equipment is driven over
it.
8. This work will be measured in accordance with Section 715.13 of the INDOT Specifications, except
trench excavation, backfill material, trench backfilling, pipe bedding, aggregate for pipe bedding,
and excavation trench safety systems shall not be measured directly, but shall be included in the
unit cost of the various other pay items.
9. Where indicated on the plans or as required, a concrete saddle shall be provided for support of
utility lines that have a clearance of 0.5-foot or less. Payment for the concrete saddles, as required,
shall be incidental to the project.
10. Measurement and Payment
a. Payment for all costs of storm sewer and including the cost of all materials (excluding pavers),
equipment, tools, labor, transportation, operations, and all other incidentals, shall be paid for
on a per unit basis under the pay items as described below:
SANITARY SEWER PIPE, 6 IN………….…...….…………………………….LFT
XXI. PIPE CONNECTIONS
A. Prevailing Specifications: 2022, INDOT Standard Specifications Section 715, 720
B. Additions:
1. Pipe connections to existing structures shall be made by coring a circular hole of the appropriate
size to accept the new pipe connection and boot. Oversized holes and grouting shall not be
used.
2. The Contractor shall utilized a Fernco Connection to make the sanitary connection to the existing
42” sanitary sewer line. Contractor shall install per City requirements and per manufacturers
written specifications.
3. Measurement and Payment
a. Payment for all costs of sanitary sewer pipe connections including the cost of all materials,
equipment, tools, labor, transportation, operations, and all other incidentals, shall be paid for
on a per unit basis under the pay items as described below
SANITARY SEWER PIPE FERNCO CONNECTION……...….…………………………….EA
XXII. EXISTING PUMP HOUSE WATER AND SANITARY PLUMBING AND EQUIPMENT
A. Prevailing Specifications: INDOT 2022 Standard Specifications Section 402, 406
B. Additions:
1. The Contractor shall be responsible for the installation of all required Type K copper water piping,
fittings, ball valves, drain valves, 2” RPZ backflow preventer, coupling devices and all other related
equipment and materials required for a fully operation water supply system connection from the 2”
PE CTS DR-9 water supply line into the into the building to the water softener system and from the
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water softener system to the outgoing 1” PE CTS DR-9 water supply line. Water system shall be
set up to provide the ability for removal of water from the lines through a drain valve. Final system
shall be set up for easy winterization.
2. The Contractor shall be responsible for the installation of all required PVC sanitary sewer drain line
fittings, p-traps and all other related equipment for a fully operational drain line from the water
softener system, through the building and out to the sanitary sewer manhole.
3. Contractor shall be responsible for all required coring through the existing concrete deck and
foundation wall for the installation of the water and sanitary lines.
4. Contractor shall be responsible for securing all water and drain lines through bracket and hangers
as required to provide a solid and sound water and drain line system
5. Contractor shall install pipe insulation around all exposed water lines within the building.
6. Damages will be assessed if the Contractor varies from the above specification.
7. RPZ Backflow preventer shall be per City of South Bend standards and installed between City of
South Bend meter and first plumbing equipment or plumbing branch.
8. Measurement and Payment
a. Payment for all costs associated with Existing Pump House Water And Sanitary Plumbing
Equipment, including the cost of all materials, backflow preventer, water meter, fittings, valves,
insulation, equipment, tools, labor, transportation, operations, and all other incidentals required
for a fully operations and functioning water supply and drain system, shall be paid for on a
Lump Sum basis under the pay item:
EXISTING PUMP HOUSE WATER AND SANITARY PLUMBING AND EQUIPMENT….….LS
XXIII. AUTOMATIC WATER SOFTENING SYSTEM
A. Prevailing Specifications: INDOT 2022 Standard Specifications Section 402, 406
B. Additions:
1. The Contractor shall furnish and place in operation, an automatic water softening based on product
by Hellenbrand, H200M QC-450 Duplex Demand Recall System using System Mate Controller, or
by pre-approved manufacturer prior to bid release.
a. MINERAL TANKS: Rotational molded fiberglass non-corrosive tanks with six-inch top flange
opening. 150 psi w.p. and 120 F temperature rating. Steel tanks shall not be allowed. Lower
distribution system shall be a hub and lateral design with full two -inch hub & laterals. Two (2)
30" Diameter x 72” Height Vessels are Required.
b. MINERAL: Each mineral tank shall contain 15 cubic feet of high capacity 8% cross-linked cation
exchange resin. Each mineral tank shall contain a layer of gravel support for the ion exchange
resin.
c. BRINE SYSTEM: (2) 39" x 48" polyethylene salt keeper, complete with cover, grid system for
dry salt storage operation, five-inch brine well, safety brine valve, air check and overflow.
d. CONTROL VALVES: The main operating control valves shall be a solid lead-free two-inch
brass valve with an electro-deposited epoxy coating NSF food grade material to protect against
corrosion, 24-volt output with AC adapter for safe and easy installation, DC drive, and 6”
Stainless Steel Top Mount Flange adapter with hinged clamp to allow for quick disconnect and
allows valve to swivel 360°. Control valves will have 2” Female NPT or 2.5” groove lock Inlet,
Outlet, and Drain connections. Control valves will have 2” distributor pilot for high flow rates
with minimal pressure loss through control valves. Control valves will have a single piston, 1 -
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piece seal/ spacer stack assembly, and have an internal brine piston. Two (2) Control valves
required. Control valves that do not meet these specifications are not acceptable.
e. INTERLOCK WIRING: All interlock wiring between controls must be pre -wired and electrically
tested by the water softening system manufacturer at the factory prior to shipment.
f. MICROPROCESSOR CONTROLLER: The 24-volt solid state microprocessor shall have allow
for easy access and remote mounting. The system shall be capable of operat ing as single,
twin, design systems in an alternating fashion, parallel with multiple units on line at one time
or as a demand recall/stage by flow system. The display shall be able to show time of day,
current flow rate, total gallons used and volume remaining/days until regeneration, it shall be
capable of initiating regeneration via meter delayed, meter immediate, time clock delayed or
pressure differential. All cycle times shall be fully programmable and be capable of providing
up to nine maximum cycle sequences including multiple cycles for each of the following:
backwash, brine (a separate cycle from slow rinse) slow rinse, fast rinse and brine tank refill
with treated water on either a pre-fill or post-fill basis. It shall be capable of operating on an
optional clock basis with either a 7-day calendar or 28-day calendar, along with an optional 1
– 28 day calendar override and have up to (time periods) for regeneration to occur for either
time clock or demand regeneration.
Optional programming shall allow for pre-programming a multiple regeneration sequence in
which the microprocessor can adjust the salting level automatically every so many
regenerations, turn on a chemical feed pump to sanitize the media bed …etc. without any
manual intervention. Two relay outputs shall be provided and controlled by the microprocessor
to allow output signals based on time, a specific regeneration cycle window or volume of
processed water from the meter output signal. The microprocessor must be capable of adapting
to any external meter that provides an electronic pulse and be able to control up to four units
and be able to add a second, third or fourth unit at a later date if needed to adjust to increased
water usage demand. The diagnostics shall be capable of providing data days since last
regeneration, gallons or gallons x 1000 since last regeneration, reserve history for the current
day and previous 6 days, total volume processed for the current day and the previous 63 days
by daily total and hourly, the peak flow rate for each of the last 28 days of operation along with
the time of day for each day that the peak flow rate occurred, peak flows may also be viewed
by the hour along with total volume processed through the unit. Indicator lights on the
microprocessor shall indicate whether the unit is on line, in regeneration or on standby.
Systemmate Controller to be used to monitor and record the flow rates of the system the flow.
g. REGENERATION SEQUENCE: Up to nine maximum cycle sequences including multiple
cycles for each of the following: backwash, brine (a separate cycle from slow rinse) slow rinse,
fast rinse, and brine tank refill with treated water on either a pre -fill or post-fill basis. All
regeneration cycles shall be adjustable and may have multiple occurrences.
h. METER: -----2” electronic meters shall be incorporated into the control valves. Each meter
shall be accurate from 1.5 – 150 gallons per minute at +/- 5%.
i. DEMAND RECALL: Demand recall systems utilize motorized alternating valves (MAV) for
demand recall purposes. The motorized alternating valve (MAV) shall be a 2” ported solid lead
free brass 3-way valve with an electro-deposited epoxy coating NSF food grade material to
protect against corrosion. The MAV allows multiple control valves to become a mult i-tank
demand recall/ stage by flow system with one unit on line and the remaining units on stand -by
or in regeneration. Note: only one unit is in regeneration at a time. It will provide no hard water
bypass and the choice for treated water regeneration if desired. The MAV offers piping
connections either 2” female pipe thread connection or you can use the 2.5” groove lock. The
poppet valve internal design and its full 2” ports provide high flow rates with minimal pressure
loss. The drive 24 Volt drive system is powered by the control valve so no extra power source
or supply is necessary. The MAV has a sight glass that allows you to view the position of the
valve to know which valve is on line and which is on stand by without removing any covers.
Multi-tank demand recall/ stage by flow systems will have a MAV installed on each control valve
with one port plugged. The demand recall/ stage by flow systems use a predetermined flow
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rate set point to bring on-line additional units to meet peak flow rate requirements. Once the
flow rate set point is reached for greater than 30 seconds the unit(s) in standby will be driven
on-line or immediately if the flow exceeds 150% of the predetermined set point to meet peak
flow rate demands. Once the peak flow rate demand decr eases by 95% of the set point for
greater than 1 minute the standby unit(s) that were driven on-line will return back to standby
mode. This system configuration determines the need to regenerate based on a unit reaching
zero capacity or day override.
j. PRESSURE GAUGES & SAMPLE TEST PORTS: Inlet and outlet pressure gauges shall be
factory installed on each softener, along with inlet and outlet test ports with ball valve for sample
testing.
k. SYSTEM FLOW RATE:
(i) One Unit 78 gpm @ 10 psi 89 gpm @ 15psi
(ii) Two Units 156 gpm @ 10 psi 178 gpm @ 15psi
l. CAPACITY PER TANK:
(i) Low Salting: 270,000 grains @ 90 lbs salt
(ii) Medium Salting: 390,000 grains @ 150 lbs salt
(iii) High Salting: 450,000 grains @ 225 lbs. salt
m. INSTALLING CONTRACTOR: The installing contractor shall provide and install individual ball
valves and unions on the inlet and outlet of each water softener and provide a three -valve by-
pass for the entire system. ¼” Test ports with with pressure gauges on each control. Installation
requirements will include provisions to winterize the equipment via compressed air.
n. FLEXIBLE CONNECTORS: If installation to and from the systems are being done in rigid piping
such as copper or galvanized, 2” Stainless Steel flexible connectors are required and need to
be installed on the inlets and outlets of each control valve. (4) Flexible connectors are needed
(2 per tank).
o. TEST KIT: Furnish Hach 5B hardness test kit.
p. DISTRIBUTION SYSTEMS, MEDIA LOADING AND CONTROL VALVE MOUNTING:
Successful bidder shall follow the manufacture’s printed instructions for the media loading, and
installation to ensure proper procedures are followed. If needed, the successful bidder shall
contract with an approved authorization service agent from the manufacture to assist with these
procedures.
q. START-UP: Successful equipment provider shall follow the manufacture’s printed instructions
to start up the system after plumbing and electrical requirements are completed. This includes
raw water testing, programming, individual start-up for each softener column, system operation,
and product water testing for each column and training of personnel. Set system for medium
salting/capacity levels with fixed reserve and immediate regeneration. If needed, the succes sful
bidder shall contract with an approved authorization service agent from the manufacture to
assist with these procedures.
r. SERVICE: Successful manufacturer of equipment, shall have a factory trained and authorized
service agency that can provide job site service located within (150) miles of this job site.
2. Measurement and Payment
a. Payment for all costs associated with Automatic Water Softening System, including the cost of
all materials, equipment, tools, labor, transportation, operations, and all ot her incidentals, shall
be paid for on a lump sum basis under the pay item:
AUTOMATIC WATER SOFTENING SYSTEM….….….….….….….….….….….….….….LS
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XXIV. PHOSPHATE INJECTION SYSTEM AND CONTROL PANEL
A. Prevailing Specifications: INDOT 2022 Standard Specifications Section 402, 406
B. Additions:
1. The Contractor shall furnish and place in operation, an Phosphate injection and control panel
system based on product by Zinkan Enterprises, Inc., RT-15X1-INJ-1 Chemical Pump with
Programmable Timer M-500, or by pre-approved manufacturer prior to bid release.
2. The M-500 Phosphate shall be connected to the supply water for the injection of the M -500 with a
a ½” NPT Nipple.
3. The controller, chemical feed pump and manifold , if required, shall be mounted on a 20” x 24” x
5/8” plywood painted white. The controller runs off of a 110 volt outlet.
4. The Contractor and equipment installer shall coordinate with the Water Softener System
provider/installer to synchronize both pieces of equipment and controllers.
5. Any required junction boxes required for this equipment shall be #190851, Junction Box, NEMA 4x,
2 strain, reliefs, 7 terminal blk.
6. Measurement and Payment
a. Payment for all costs associated with the Phosphate Injection System and Control Panel,
including the cost of all materials, equipment, tools, labor, transportation, operations, and all
other incidentals, shall be paid for on a lump sum basis under the pay item:
PHOSPHATE INJECTION SYSTEM AND CONTROL PANEL….….….….….….….…..….….LS
XXV. HOT MIX ASPHALT PAVEMENT
A. Prevailing Specifications: INDOT 2022 Standard Specifications Section 402, 406
B. Additions:
1. The Contractor shall submit a job mix formula for approval five (5) working days prior to any mix
placed. The Contractor will not be allowed to proceed with the placement of asphalt without an
approved job mix formula. The Contractor shall notify the City forty eight (48) hours prior to placing
any asphalt. Mixed placed without notification will be subject to no payment to the Contractor.
2. The Contractor shall perform smoothness tests for all base, intermediate, and surface pavements
in accordance with 2018 INDOT Standard Specification Section 402.18 if requested by the Owner.
The test shall be done in the presence of a city representative. The Con tractor shall straight edge
each course prior to the placement of the next course.
3. Damages will be assessed if the Contractor varies from the above specification.
4. No recycled asphalt pavement (RAP) or recycled asphalt shingles (RAS) or native grave for coarse
aggregate will be allowed in the HMA surface mixture. All pavement shall be INDOT Type A HMA.
HMA design and testing shall be in accordance with INDOT Standard Specification Section 402.
The total content of recycled material, both RAP and RAS, sha ll be limited to 25% of the binder
replacement.
5. Limestone aggregate will be the only coarse aggregate allowed in the HMA Surface mix. The binder
in the HMA surface mix shall be PG70-22P.
6. Asphalt for tack shall be used between each lift of HMA, unless prior approval by the Engineer is
obtained. The cost of the tack coat will not be paid for directly, but shall be included in the cost of
other HMA items.
7. HMA Surface, Intermediate, and Base will be paid for by the accepted tons of asphalt placed aT
the contract unit prices as set forth in the proposal.
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8. Measurement and Payment
a. Payment for all costs associated with Hot Mix Asphalt Pavement, including the cost of all
materials, equipment, tools, labor, transportation, operations, and all other incidentals, shall be
paid for on a tonnage basis for under the pay item:
HMA BASE, TYPE B, 8 IN …………………..…………………………………….TON
HMA SURFACE, TYPE B, 1.5 IN…………………..…………………………………….TON
XXVI. COMPACTED AGGREGATE
A. Prevailing Specifications: City of South Bend Design and Construction Standards / 2018, INDOT
Standard Specifications Section 301
B. Additions:
1. All coarse aggregate shall be of the specified size. Crushed limestone and concrete are allowed.
The cost of placing, compacting, water and necessary incidentals shall be included in the cost of
the compacted aggregate.
2. Sources of aggregate shall be in accordance with Section 904 of the INDOT Standard
Specifications. Sources of aggregate will not be considered f or acceptance of material until a
preliminary investigation has been made. As part of this investigation, samples will be obtained and
tests conducted to determine the quality and classification of the aggregates in accordance with
ITM 203.
3. The depth of compacted aggregate shall be 6-inches below proposed pavement and drives.
Quantity shall be based on plan neat lines.
4. Plan quantities are based on an assumed compacted density of 1.9 tons/cubic yard.
5. The condition of the subgrade at the time paving material is placed is required to be in accordance
with INDOT Standard Specifications 105.03 and 207.03.
6. Prior to placing the base course of asphalt on the prepared aggregate subgrade, proof rolling in
accordance with INDOT Standard Specifications 203.09 and 203.26 is required.
7. Measurement and Payment
a. Payment for compacted aggregate for construction entrance, pipe and structure bedding will
be considered incidental to furnishing and installing the respective Pay Item.
b. The cost of placing, compacting, water and necessary incidentals associated with the
compacted aggregate, other than the material described above, will be paid for on a tonnage
basis for all parts under the pay item:
COMPACTED AGGREGATE NO. 53, ..……………………………………….TON
XXVII. CONCRETE CURB, CONCRETE CURB AND GUTTER
A. Prevailing Specifications: 2022, INDOT Standard Specifications Section 605
B. Additions:
1. Expansion material is required at all cold joints, POC’s, POT’s, alignment changes, and at 80’
intervals in all other areas.
2. Transverse control joints shall be placed at equal intervals not to exceed 10 feet.
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3. See the City of South Bend Standard Drawings for curb details to be used on this project.
4. Where abutting existing curb, the new curb height shall be adjusted during the last ten (10) feet to
match the existing curb profile.
5. The only acceptable method of curing will be white membrane. All concrete shall be membrane -
cured regardless of weather conditions.
6. Concrete Curb, as a pay item, stops at the commencement of any c oncrete approach or curb ramp.
For a concrete approach with a wing, this is at the beginning of the wing. For an approach/curb
ramp with a radius, the approach/curb ramp ends and the curb begins at the tangent point of the
radius of the approach/curb ramp and the curb line. (Running a curb slip-forming machine through
a concrete approach will not be considered in the quantity for curb)
7. Where existing curb is to be removed and replaced without replacing the adjacent pavement, the
contractor shall saw cut the existing pavement near the curb prior to removal. The area between
the proposed curb and existing pavement shall be filled with Compacted HMA Base to a depth of
1 ½” below the finished elevation, with 1 ½” of HMA Surface applied to the concrete, in accordance
with the details shown in the plans. The cost of the pavement removal, restoration, concrete, and
asphalt will not be paid for separately but shall be included in the cost of the item.
9. Areas disturbed during the removal and replacement of curb shall be restored in accordance with
the plans. If disturbance is outside of the construction limits shown in the plans, the areas shall be
restored to original or better condition. All costs associated with this restoration shall be included
in the unit price for the concrete curb.
10. Measurement and Payment
a. Payment for all costs of concrete curb and concrete curb and gutter, including the cost of all
materials, equipment, tools, labor, transportation, operations, and all other incidentals, shall be
paid for on a linear foot basis under the pay items:
STANDARD CURB, CONCRETE…………………...….………………………………LFT
XXVIII. CONCRETE SIDEWALKS
A. Prevailing Specifications: 2022, INDOT Standard Specifications Section 604
B. Additions:
1. Expansion joints shall be placed at a maximum spacing of forty (40) feet and at any additional
places as shown on the City of South Bend “Design and Construction Standards”. Payment for
joint material for sidewalk and curb ramps will be included in the unit price for the respective Pay
Item.
2. Transverse control joints shall be placed at equal intervals not to exceed five (5) feet.
3. The use of slag or local aggregate will not be permitted.
4. The Contractor shall provide job mix formula information, admixtures, with specified finish for
approval by the Owner in advance of ordering the material. All work shall be done in accordance
with the color material manufacturer’s recommendations.
5. The Contractor shall provide job mix formula information including admixtures to the City a
minimum of five (5) working days prior to the work.
6. Measurement and Payment
a. Payment for all costs associated with concrete sidewalks and curb ramps, including the cost of
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all materials, equipment, tools, labor, transportation, operations, and all other incidental s, shall
be paid for on a square yard basis for all parts under the pay item:
SIDEWALK, CONCRETE, 5 IN ……………………….…………………………… SYS
XXIX. CURING COMPOUND
A. Prevailing Specifications: 2022, INDOT Standard Specifications Section 501
B. Additions:
1. The only acceptable method of curing standard concrete pavement and curbs will be white
membrane unless otherwise specified. All concrete shall be membrane -cured regardless of the
weather conditions
2. Measurement and Payment
a. Payment for all costs associated with the curing compound will not be paid directly, but shall
be included in the cost of various items of the contract for all parts.
b. No payment will be made for concrete that is not cured.
XXX. PAVEMENT TRAFFIC MARKINGS
A. Prevailing Specifications: 2022 INDOT Standard Specifications Section: 808
B. Additions:
1. Work to be performed shall include furnishing all labor, services, materials, insurance and
equipment to apply pavement markings as shown in the plans.
2. All pavement markings on asphalt pavement shall be thermoplast ic markings. All pavement
marking on concrete shall be epoxy. All pavement markings shall be in accordance with INDOT
Standard Specifications Section 808.
3. Thermoplastic markings shall be applied in molten form by conventional extrusion when the
pavement and ambient air temperature are minimum of 50 degrees Fahrenheit and rising, or by
ribbon type extrusion or spray when the pavement and ambient air temperatures are a minimum of
50 degrees Fahrenheit and rising. Heat bonded preformed thermoplastic may be use d for
transverse or message markings.
4. The material shall be warranted to retain its color and adherence to the pavement for 180 days
from substantial completion.
5. All pavement markings shall be in accordance with the Indiana MUTCD.
6. Contractor shall be responsible for pavement grooving per INDOT and City of South Bend
standards prior to placement of pavement marking material
7. Measurement and Payment
a. Payment for all costs of installing pavement markings, including the cost of all materials,
equipment, pavement grooving, tools, labor, transportation, operations, and all other
incidentals, shall be paid for on a linear foot basis under the pay items:
LINE, THERMOPLASTIC, SOLID, WHITE, 4 IN ...……………………………….LFT
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XXXI. MISC ELECTRICAL AT EXISTING PUMP HOUSE
A. Prevailing Specifications: 2022, INDOT Standard Specifications Section 807.
B. Additions:
1. The Contractor shall be responsible for all electrical work including piping, wiring, circuits, GFCI
receptalces, electrical boxes, and all related appurtenances to extend electrical service from the
existing electrical panel located on the north side of the pump house (exterior panel) to the inside
of the building at the location of the Water Softener and Phosphate Injection system control panels.
2. All conduit, boxes and fittings shall be galvanized metal,
3. In use covers shall be installed on all boxes, receptacles, switches, etc.
4. Any junction boxes shall meet NEMA 3R ratings.
5. Contractor shall core through existing building wall as required to run new electrical wiring.
6. All components and installation shall meet or exceed NEMA 3R requirement.
7. Measurement and Payment
a. Payment for all costs of the Misc. Electrical work to extend electrical service , including the cost
of all materials, equipment, tools, labor, transportation, operations, and all other incidentals,
shall be paid for on a Lump Sum basis under the pay item:
MISC. ELECTRICAL……………………………………………………………………………..LFT
I. MULCHED SEEDING AND TOPSOIL
A. Prevailing Specifications: INDOT 2022 Standard Specifications Section 621
B. Additions:
1. All seeded areas shall receive a minimum of 4” of approved topsoil prior to seeding operations.
a. A PH test is required to be run before topsoil is brought on site.
2. Debris 1” or larger shall be removed from the topsoil prior to seeding operations.
3. Sow seeds with drill seeding machine. Evenly distribute seed by sowing equal quantities at right
angles to each other.
4. Do not use wet seed or seed that is moldy or otherwise damaged.
5. After completion of drill seeding operations the Contractor shall hydromulch the entire seeded area.
6. Do not seed against existing trees. Limit extent of seed to outside edge of planting saucer.
7. Sow seed at total rate of 4 pounds/1000 square feet.
Seed Type % by Weight % by Purity % by
Germination
Kentucky Blue
Grass
36 85 80
Red Fescue 30 98 85
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Manhattan
Perennial Rye
17 98 90
Norlea
Perennial Rye
17 98 90
8. Measurement and Payment
a. Payment for all costs for seeding, hydromulch and topsoil, including the cost of all materials,
equipment, tools, plant guarantee, labor, transportation, operations, and all other incidentals,
shall be paid for on a Square Yard basis for under the pay items:
SEEDING, HYDROMULCH AND TOPSOIL...….………………………………SYS
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CITY OF SOUTH BEND, INDIANA
CONTRACTOR’S QUOTE FOR PUBLIC WORK
PROJECT NAME: Studebaker Fountain Water Improvements
PROJECT NO. 121-032
QUOTES DUE January 25, 2022 at 9:00am local time to
bpwbids@southbendin.gov
(Must be completed for all quotes. Please type or print)
Date: Firm:
Address:
City/State/Zip: Telephone Number: ( )
Agent of Bidder (if Applicable):
Pursuant to notices given, the undersigned offers to furnish labor and/or material necessary to complete the
public works project of:
Studebaker Fountain Water Improvements
the City of South Bend, Indiana, in accordance with plans and specifications prepared by:
Jones Petrie Rafinski
and dated for the sum of (enter the Total Quote as shown on the Proposal)
($ )
(Enter Sum of Total Quote plus Alternates shown on Proposal) (Numerical)
If alternative quotes apply, the undersigned submits a proposal for each in accordance with the notice. Any
addendums attached will be specifically referenced at the applicable page.
If additional units of material included in the contract are needed, the cost of units must be the same as that shown
in the original contract if accepted by the City of South Bend. If the quote is to be awarded on a unit basis, the
itemization of the units shall be shown on a separate attachment.
ACCEPTANCE
The above quote is accepted this day of 20
Subject to the following conditions:
BOARD OF PUBLIC WORKS
Elizabeth A. Maradik, President Joseph R. Molnar, Member
Gary A. Gilot, Member Jordan V. Gathers, Member
Murray L. Miller, Member Attest: Laura Hensley, Acting Clerk
By
(Signature)
(Printed Name of Person Signing)
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CITY OF SOUTH BEND
EQUAL EMPLOYMENT OPPORTUNITY CONTRACTING
PROVISIONS DIVERSITY UTILIZATION
It is the policy of the City of South Bend to provide equal employment and business opportunity for
all persons, partnerships, companies, and corporations in accordance with the rules, regulations and
guidelines of the applicable federal, state and local laws. This policy of equal employment and business
opportunity shall apply to every contractor or subcontractor bidding or holding a public contract with the City
of South Bend.
In furtherance of this policy, the following Equal Opportunity Clauses are hereby made a part of every
construction contract entered into by the City of South Bend and all subcontractors entered into pursuant
to any such contract and the bidder hereby certifies that it/he/she will abide by these provisions.
The contractor will not discriminate against any applicant or employee because of race,
color, religion, sex, national origin, or handicap. The contractor will take affirmative action
to ensure that all applicants or employees are treated fairly and equitably. Such action
shall include but not be limited to the following: hiring, up-grading, demotion or transfer,
recruitment, advertising, lay-offs or termination, rates of pay or other forms of compensation
and selection for training including apprenticeship programs.
The contractor shall agree to post in conspicuous places available to employees and
applicants, notices to be provided setting forth the provisions of the Non-Discrimination Clause.
The contractor will, in all solicitations or advertisements for employees placed by or on behalf
of the contractor, state that all qualified applicants will receive consideration for employment
without regard to race, color, religion, sex, or national origin.
The contractor will send to each labor union or representative of workers with which
it/he/she has a bargaining agreement or other contract or understanding, a notice to be
provided, advising the labor union or worker's representatives of the contractor's
commitment under this section, and shall post copies of the notices in conspicuous places
available to applicants and employees.
The contractor will comply with all provisions of Executive Order 11246 (as amended by
11375) and of the rules, regulations and relevant orders of the Department of Labor.
Subpart B -- Contractors' Agreements
Sec. 202. Except in contracts exempted in accordance with Section 204 of this Order, all Government
contracting agencies shall include in every Government contract hereinafter entered into the following
provisions:
"During the performance of this contract, the contractor agrees as follows:"
"(1) The contractor will not discriminate against any employee or applicant for employment
because of race, color, religion, sex, or national origin. The contractor will take affirmative
action to ensure that applicants are employed, and that employees are treated equally
during employment, without regard to their race, color, religion, sex or national origin. Such
action will include, but not be limited to the following: employment, upgrading, demotion, or
transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other
forms of compensation; and selection for training, including apprenticeship. The contractor
agrees to post in conspicuous places, available to employees and applicants for
employment, notices to be provided by the contracting officer setting forth the provisions of this
nondiscrimination clause."
"(2) The contractor will, in all solicitations or advertisements for employees placed by or on
behalf of the contractor, state that all qualified applicants will receive consideration for
employment without regard to race, color, religion, sex or national origin."
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"(3) The contractor will send to each labor union or representative of workers with which
i t /he/she has a collective bargaining agreement or other contract of understanding, a notice,
to be provided by the agency contracting officer, advising the labor union or workers'
representative of the contractor's commitments under Section 202 of Executive Order No.
11246 of September 24, 1965, and shall post copies of the notice in conspicuous places
available to employees and applicants for employment."
"(4) The contractor will comply with all provisions of Executive Order No. 11246 of September
24, 1965, and of the rules and regulations, and relevant orders of the Secretary of Labor."
"(5) The contractor will furnish all information and reports required by Executive Order No.
11246 of September 24, 1965, and by the rules, regulations, and orders of the Secretary
of Labor, or pursuant thereto, and will permit access to his books, records, and accounts by
the contracting agency and the Secretary of Labor for purposes of investigation to ascertain
compliance with such rules, regulations, and orders."
"(6) In the event of the contractor's noncompliance with the nondiscrimination clauses of
this contract or with any of such rules, regulations, or orders, in this contract may be
cancelled, terminated or suspended in whole or in part and the contractor may be declared
ineligible for further Government contracts in accordance with procedures authorized in
Executive Order No. 11246 of September 24, 1965, and such other sanctions may be
imposed and remedies invoked* as provided in Executive Order No 11246 of September
24, 1965, or by rule, regulations, or order of the Secretary of Labor, or as otherwise provided
by law."
"(7) The contractor will include the portion of the sentence immediately preceding paragraph
(1) and the provisions of paragraphs (1) through (7) in every subcontract or purchase
order unless exempted by rules, regulations, or orders of the Secretary of Labor issued
pursuant to Section 204 of Executive Order 11246 of September 24, 1965, so that such
provisions will be binding upon each subcontractor or vendor. The contractor will take such
action with respect to any subcontract or purchase order as the administering agency may
direct as a means of enforcing such provisions including sanctions for noncompliance:
Provided, however, that in the event a contractor becomes involved in, or is threatened
with, litigation with a subcontractor or vendor as a result of such direction by the
administering agency the contractor may request the United States to enter into such litigation
to protect the interests of the United States."
The applicant further agrees that it will be bound by the above equal opportunity clause with
respect to its own employment practices when it participates in federally assisted
construction work: Provided, that if the applicant so participating is a State or local
government, the above equal opportunity clause is not applicable to any agency,
instrumentality or subdivision of such government which does not participate in work on or
under the contract.
The applicant agrees that it will assist and cooperate actively with the administering
agency and the Secretary of Labor in obtaining the compliance of contractors and
subcontractors with the equal opportunity clause and the rules, regulations, and relevant
orders of the Secretary of Labor, that it will furnish the administering agency and the
Secretary of Labor such information as they may require for the supervision of such
compliance, and that it will otherwise assist the administering agency in the discharge of the
agency's primary responsibility for securing compliance.
The applicant further agrees that it will refrain from entering into any contract or contract
modification subject to Executive Order 11246 of September 24, 1965, with a contractor
debarred from, or who has not demonstrated eligibility for, Government contracts and
federally assisted construction contracts pursuant to the Executive Order and will carry out
such sanctions and penalties for violation of the equal opportunity clause as may be
imposed upon contractors and subcontractors by the administering agency or the Secretary
of Labor pursuant to Part II, Subpart D of the Executive Order. In addition, the applicant
agrees that if it fails or refuses to comply with these undertakings, the administering agency
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may take any or all of the following actions: Cancel, terminate, or suspend in whole or in
part this grant (contract, loan, insurance, guarantee); refrain from extending any further
assistance to the applicant under the program with respect to which the failure or refund
occurred until satisfactory assurance of future compliance has been received from such
applicant; and refer the case to the Department of Justice for appropriate legal proceedings.
* Corrected to read "invoked". In the original text the word "involved" was printed in error.
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MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN
The City of South Bend, Indiana has shown its commitment to addressing Minority and Women’s Business
Enterprise (“MWBE”) participation in public contracting through the adoption of the City of South Bend Ordinance
No. 10761-21. Persons, partnerships, corporations, associations, or joint ventures awarded a contract by the City
of South Bend through its agencies, boards, or commissions shall not discriminate against any employee or
applicant for employment in the performance of a City contract with respect to hire, tenure, terms, conditions, or
privileges of employment, or any matter directly or indirectly related to employment because of race, sex, religion,
color, national origin, ancestry, age or disability that does not affect that person’s ability to perf orm work.
Minority and Women’s Business Enterprises are described in the Ordinance. A list of MBEs and WBEs (both
certified and non-certified) can be found on the Indiana Department of Administration website:
http://www.in.gov/idoa/. Documentation shall be provided with the bid that states the MBEs and WBEs that will be
contracted, the dollar amount of the work that will be performed by the MBEs and WBEs on the project and the
percentage of the dollar amount as it relates to the total bid amount by using Form MBE-1.0, MBE Utilization Plan,
and Form WBE-1.0, WBE Utilization Plan.
The City, its agencies, boards, or commissions requires the Contractor’s good faith efforts to obtain participation by
those Contractors classified as MBEs and WBEs.
Failure to either meet the MBE and WBE goals or to provide evidence of good faith efforts for the bid will
be grounds for rejecting a bid as non-responsive.
Bidders shall demonstrate good faith efforts to have active participation from MWBEs on this Project and supply
written documentation evidencing such efforts by using Forms MBE-2.0, Evidence of Good Faith Efforts and WBE-
2.0, Evidence of Good Faith Efforts and Forms MBE-2.1, MBE Contacted and WBE-2.1, WBE Contacted. Such
documentation shall include, but is not limited to, the following items:
a. A listing of all M/WBEs contacted including: (1) the name and address of the M/WBE; (2) the date of
contact; (3) the type of contact (i.e., phone call, written solicitation, etc.); (4) the nature or type services or
goods requested; and (5) the result of the contact.
b. Written evidence of outreach and copies of email exchanges inviting and receiving bids, quotes or other
responses from M/WBEs or other documentation of efforts to encourage and secure competitive responses
from M/WBE and local businesses to be included in the benefits of building this Project.
c. Written documentation of letters of introduction, invitations to forging majority/minority strategic alliances
for capacity building, including but not limited to, mentoring, extensions of assistance on payroll, insurance,
bonding, line of credit, technical skills or business skills.
All bidders are actively encouraged to reach out to the M/WBEs in St. Joseph County, Indiana, other Indiana
counties, and Berrien County, Michigan to utilize a good faith effort to forge constructive and lasting business
partnerships.
Notwithstanding the foregoing, the award and performance of all City contracts shall comply with applicable federal,
state, and local laws.
The City reserves the right to request verification of goal implementation throughout the course of the project.
Version 08/25/2021 Page - 33 Public Works Quote
When the prospective Contractor is unable to certify to any of the statements below, it shall attach an explanation to
this Affidavit.
CONTRACTOR’S NON-COLLUSION AND NON-DEBARMENT AFFIDAVIT,
CERTIFICATION REGARDING INVESTMENT WITH IRAN, EMPLOYMENT ELIGIBILITY
VERIFICATION, NON-DISCRIMINATION COMMITMENT AND CERTIFICATION OF USE
OF UNITED STATES STEEL PRODUCTS OR FOUNDRY PRODUCTS
(Must be completed for all quotes and bids. Please type or print)
STATE OF ___________ )
) SS:
COUNTY )
The undersigned Contractor, being duly sworn upon his/her/its oath, affirms under the penalties of perjury that:
1. Contractor has not, nor has any other member, representative, or agent of the firm,
company, corporation or partnership represented by him, entered into any combination, collusion
or agreement with any person relative to the price to be bid by anyone at such letting nor to prevent
any person from bidding nor to induce anyone to refrain from bidding, and that this bid is made
without reference to any other bid and without any agreement, understanding or combination with
any other person in reference to such bidding. Contractor further says that no person or persons,
firms, or corporation has, have or will receive directly or indirectly, any rebate, fee, gift,
commission or thing of value on account of such sale; and
2. Contractor certifies by submission of this proposal that neither contractor nor any of its
principals are presently debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily excluded from participation in this transaction by any Federal department or agency;
and
3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in investment
activities in Iran.
a. For purposes of this Certification, “Iran” means the government of Iran and any agency or
instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5, as amended from
time-to-time.
b. As provided by Ind. Code § 5-22-16.5-8, as amended from time-to-time, a Contractor is
engaged in investment activities in Iran if either:
i. Contractor, its successor or its affiliate, provides goods or services of twenty million
dollars ($20,000,000) or more in value in the energy sector of Iran; or
ii. Contractor, its successor or its affiliate, is a financial institution that extends twenty
million dollars ($20,000,000) or more in credit to another person for forty-five (45)
days or more, if that person will (i) use the credit to provides goods and services in
Version 08/25/2021 Page - 34 Public Works Quote
the energy sector in Iran; and (ii) at the time the financial institution extends credit, is
a person identified on list published by the Indiana Department of Administration.
4. Contractor does not knowingly employ or contract with an unauthorized alien, nor retain
any employee or contract with a person that the Contractor subsequently learns is an unauthorized
alien. Contractor agrees that he/she/it shall enroll in and verify the work eligibility status of all of
Contractor’s newly hired employees through the E-Verify Program as defined by I.C. 22-5-1.7-3.
Contractor’s documentation of enrollment and participation in the E-Verify Program is included
and attached as part of this bid/quote; and
5. Contractor shall require his/her/its subcontractors performing work under this public
contract to certify that the subcontractors do not knowingly employ or contract with an
unauthorized alien, nor retain any employee or contract with a person that the subcontractor
subsequently learns is an unauthorized alien, and that the subcontractor has enrolled in and is
participating in the E-Verify Program. The Contractor agrees to maintain this certification
throughout the term of the contract with the City of South Bend, and understands that the City
may terminate the contract for default if the Contractor fails to cure a breach of this provision no
later than thirty (30) days after being notified by the City.
6. Persons, firms, partnerships, corporations, associations, or joint venturers awarded a
contract by the City of South Bend through its agencies, boards, or commissions shall not
discriminate against any employee or applicant for employment in the performance of a City
contract with respect to hire, tenure, terms, conditions, or privileges of contract or employment,
or any matter directly or indirectly related to contracting or employment because of race, sex,
religion, color, national origin, ancestry, gender expression, gender identity, sexual orientation, or
due to age or disability that does not affect that person's ability to perform the work.
In awarding contracts for the purchase of work, labor, services, supplies, equipment, materials, or
any combination of the foregoing including, but not limited to, public works contracts awarded
under public bidding laws or other contracts in which public bids are not required by law, the City,
its agencies, boards, or commissions will consider the Contractor’s good faith efforts to obtain
participation by those subcontractors certified by the State of Indiana as a Minority Business
(“MBE”) or as a Women’s Business Enterprise (“WBE”) as a factor in determining the lowest,
responsible, responsive bidder.
Contractors seeking the award of a City contract cannot be required to award a subcontract to an
MWBE; however, they may not unlawfully discriminate against said MBE/WBE. On goal-eligible
contracts, Contractors are required to either meet both MBE and WBE utilization goals or
demonstrate that the Contractor has made good faith efforts to obtain participation from MBE and
WBE subcontractors. A finding of noncompliance or a discriminatory practice shall prohibit that
Contractor from being awarded a City contract for a period of one (1) year from the date of such
determination, and such determination may also be grounds for terminating the contact to which
the discriminatory practice or noncompliance pertains.
7. The undersigned Contractor agrees that the following nondiscrimination commitment shall
be made a part of any contract which it may henceforth enter into with the City of South Bend,
Indiana or any of its agencies, boards or commissions.
Contractor agrees not to discriminate against or intimidate any employee or applicant for
employment in the performance of this contract with privileges of employment, or any matter
Version 08/25/2021 Page - 35 Public Works Quote
directly or indirectly related to employment, because of race, religion, color, sex, gender
expression, gender identity, sexual orientation, handicap, national origin or ancestry. Breach of
this provision may be regarded as material breach of contract.
I, the undersigned bidder or agent as contractor on a public works project, understand my statutory
obligations to the use of steel products or foundry products made in the United States (I.C. 5-16-
8-1). I hereby certify that I and all subcontractors employed by me for this project will use steel
products or foundry products made in the United States on this project if awarded. I understand I
have an affirmative duty to notify the City in my bid that my proposal does not include the use of
steel products or foundry products made in the United States. I understand it is my sole obligation
and responsibility to provide a justification to the City, subject to review and approval, why the
cost of United States made steel or foundry products is unreasonable. Prior to award and upon
submission of bid which does not use steel products or foundry products made in the United States,
the City, through its director of public works, shall make a determination if the price of United
States made steel or foundry is unreasonable. I understand that violations hereunder may result in
forfeiture of contractual payments.
***
I hereby affirm under the penalties of perjury that the facts and information contained in the foregoing bid for public
works are true and correct.
Dated this day of , 20__
Contractor/Bidder (Firm)
Signature of Contractor/Bidder or Its Agent
Printed Name and Title
Subscribed and sworn to before me this day of , 20
My Commission Expires
Notary Public
County of Residence
Version 08/25/2021 Page - 36 Public Works Quote
QUOTE/PROPOSAL
CITY OF SOUTH BEND
PROJECT NAME Studebaker Fountain Water Improvements
PROJECT NO. 121-032
QUOTES DUE
January 25, 2022 at 9:00am local time to
bpwbids@southbendin.gov
Item
No. Description Quantity Unit Unit Price Total Amount
1 CONSTRUCTION
ENGINEERING 1 LS $
2 MOBILIZATION AND
DEMOBILIZATION 1 LS
3 MAINTENANCE OF TRAFFIC 1 LS
4 VIDEO RECORD 1 LS
5 COMMON EXCAVATION 95 CYS
6 PAVEMENT, REMOVE 48 SYS
7 SIDEWALK, CONCRETE,
REMOVE 14 SYS
8 CURB, CONCRETE, REMOVE 20 LFT
9 SURFACE MILLING. 1.5 IN 42 SYS
10 EXISTING BACKFLOW
PREVENTER, REMOVE 1 LS
11 TEMPORARY EREOSION
CONTROL 1 LS
12 TEMPORARY INLET
PROTECTION 5 EA
13 WATERLINE, PE CTS DR-9,
DIRECTIONAL DRILL, 2 IN 235 LFT
14 WATERLINE, PE CTS DR-9,
DIRECTIONAL DRILL, 1 IN 228 LFT
15 CORPORATION COCK & CURB
STOP, 2 IN 1 EA
16 CORPORATION COCK & CURB
STOP, 1 IN 1 EA
17 MANHOLE, SANITARY, 4’ DIA. 1 EA
18 SANITARY SEWER PIPE, PVC, 6
IN 160 LFT
19 SANITARY SEWER PIPE
FERNCO CONNECTION 1 EA
20
EXISTING PUMP HOUSE
WATER AND SANITARY
PLUMBING AND EQUIPMENT
1 LS
Version 08/25/2021 Page - 37 Public Works Quote
21 AUTOMATIC WATER
SOFTENING SYSTEM 1 LS
22 PHOSPHATE INJECTION
SYSTEM AND CONTROL PANEL 1 LS
23 HMA BASE, TYPE B, 8 IN 12 TON
24 HMA SURFACE, TYPE B, 1.5 IN 4 TON
25 COMPACTED AGGREGATE, NO
53 9 TON
26 STANDARD CURB, CONCRETE 20 LFT
27 SIDEWALK, CONCRETE, 5 IN 19 SYS
28 THERMOPLASTIC LINE, SOLID,
YELLOW, 4 IN 20 LFT
29 MISC. ELECTRICAL. 1 LS
30 SEEDING, HYDROMULCH AND
TOPSOIL 200 SYS $
Total Amount of Quote $
Firm:
Address:
City/State/Zip: Telephone Number: ( )
Fax Number: ( )
By
(Signature)
(Printed Name of Person Signing)
CITY OF SOUTH BEND
MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN
FORM MBE-1.0
MBE UTILIZATION PLAN
Version 08/25/2021 Page - 38 Public Works Quote
This completed form should be supplied with Bids that pertain to City of South Bend Public Works Projects involving MBE participation. It is
the bidder’s sole responsibility to verify whether any listed minority or woman business meets the MBE qualifications.
Project Number: 121-032 Project Name: Studebaker Fountain Water Improvements
Bidder: Total Bid Amount: MBE Goal: 1.3 %
Page_______of___ ____
Name & Address of MBE Primary Contact Person
(Name/Telephone)
Scope of Work to be Performed
(Attach scope/schedule if you need additional space)
Dollar Amount of MBE
Component
Percentage
of Total
Bid/Proposal
Submitted by:
Print Name Signature Date
CITY OF SOUTH BEND
MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN
FORM WBE-1.0
WBE UTILIZATION PLAN
Version 08/25/2021 Page - 39 Public Works Quote
This completed form should be supplied with Bids that pertain to City of South Bend Public Works Projects involving WBE parti cipation. It is
the bidder’s sole responsibility to verify whether any listed minority or woman business meets the WBE qualifications.
Project Number: 121-032 Project Name: Studebaker Fountain Water Improvements
Bidder: Total Bid Amount: WBE Goal: 4.3 %
Page_______of___ ____
Name & Address of WBE Primary Contact Person
(Name/Telephone)
Scope of Work to be Performed
(Attach scope/schedule if you need additional space)
Dollar Amount of WBE
Component
Percentage
of Total
Bid/Proposal
Submitted by:
Print Name Signature Date
CITY OF SOUTH BEND
MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN
FORM MBE-2.0
EVIDENCE OF GOOD FAITH EFFORTS
Version 08/25/2021 Page - 40 Public Works Quote
This completed form should be included as part of the Bids documents related to City of South Bend Public
Works Projects requiring Good Faith Efforts to obtain MBE participation.
Project Number: 121-032 Date:
Project Name: Studebaker Fountain Water Improvements
Bidder:
Contact Person: Telephone:
Address:
City: State: Zip:
Email:
To determine whether a bidder has demonstrated good faith efforts to reach the MBE utilization goal set forth in
the City of South Bend Public Works Project Specifications, the City and its agencies, boards, or commissions,
REQUIRE ALL of the following Good Faith Efforts as listed in the table below*:
EVIDENCE OF GOOD FAITH EFFORTS
MBE LIST(S): The bidder reviewed 1) the City of South Bend’s Minority and Women Business Enterprise
Inclusion Program Plan; 2) the list of certified MWBEs provided by the City; and 3) the Indiana Department
of Administration list of Minority and Women Owned Businesses (both certified and non-certified) found
at: http://www.in.gov/idoa/.
GOOD FAITH EFFORTS TO OBTAIN MBE PARTICIPATION
The bidder shall initial each item below, as evidence of its good faith efforts to obtain MBE participation
in the awarded contract.
I affirm that I reviewed the City of South Bend’s Minority and Women Business Enterprise
Inclusion Program Plan and the Indiana Department of Administration’s certified list of
Indiana Minority and Women Business Enterprises, found on their website
(http://www.in.gov/idoa).
I affirm that I have made good faith efforts to select portions of the contract work to be
performed by MBEs, including, where appropriate, breaking out contract work items into
economically feasible units to facilitate MBE participation.
I affirm that I have made good faith efforts to solicit through all reasonable and available
means the interest of all MBEs in the scopes of work of the contract.
I affirm that I attended all pre-bid meetings scheduled by the City of South Bend to inform
MBEs of contracting and subcontracting opportunities.
I affirm that I advertised in general circulation and/or trade association publications
concerning subcontract opportunities and allowed MBEs reasonable time to respond to
such advertisements.
I affirm that I performed any and all necessary steps to provide written notices in a manner
reasonably calculated to inform MBEs of subcontracting opportunities and allowed
sufficient time for MWBEs to participate effectively.
I affirm that I followed up on initial solicitations with interested MBEs.
I affirm that I negotiated with interested MBEs in good faith, including providing such MBEs
with adequate information about the plans, specifications and other requirements of the
subcontract.
I affirm that I have made good faith efforts to assist interested MBEs in obtaining bonding,
lines of credit, or insurance as required by the City or the bidder, where appropriate.
CITY OF SOUTH BEND
MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN
FORM MBE-2.0
EVIDENCE OF GOOD FAITH EFFORTS
Version 08/25/2021 Page - 41 Public Works Quote
I affirm that I have made good faith efforts to assist interested MBEs in obtaining necessary
equipment, supplies, materials, or related assistances or services, where appropriate.
I affirm that I did not reject any MBEs as unqualified without sound business reasons based
on a thorough investigation of their capabilities.
CONTRACT RECORDS: The bidder has maintained the following records for each MBE that has bid on
the subcontracting opportunity:
1. Name, address, and telephone number;
2. A description of information provided by the bidder or subcontractor; and
3. A statement of whether an agreement was reached, and if not, why not, including any reasons for
concluding that the MBE was unqualified to perform the job.
*Proper demonstration of Good Faith Efforts requires your initials next to all of the above boxes. Any
omissions shall be considered grounds for rejection of the bid by the Board of Public Works. The City of
South Bend reserves the right to request additional information.
CITY OF SOUTH BEND
MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN
FORM WBE-2.0
EVIDENCE OF GOOD FAITH EFFORTS
Version 08/25/2021 Page - 42 Public Works Quote
This completed form should be included as part of the Bids documents related to City of South Bend Public
Works Projects requiring Good Faith Efforts to obtain WBE participation.
Project Number: 121-032 Date:
Project Name: Studebaker Fountain Water Improvements
Bidder:
Contact Person: Telephone:
Address:
City: State: Zip:
Email:
To determine whether a bidder has demonstrated good faith efforts to reach the WBE utilization goals set forth in
the City of South Bend Public Works Project Specifications, the City and its agencies, boards, or commissions,
REQUIRE ALL of the following Good Faith Efforts as listed in the table below*:
EVIDENCE OF GOOD FAITH EFFORTS
WBE LIST(S): The bidder reviewed 1) the City of South Bend’s Minority and Women Business Enterprise
Inclusion Program Plan; 2) the list of certified MWBEs provided by the City; and 3) the Indiana Department
of Administration list of Minority and Women Owned Businesses (both certified and non-certified) found
at: http://www.in.gov/idoa/.
GOOD FAITH EFFORTS TO OBTAIN WBE PARTICIPATION
The bidder shall initial each item below, as evidence of its good faith efforts to obtain WBE participation
in the awarded contract.
I affirm that I reviewed the City of South Bend’s Minority and Women Business Enterprise
Inclusion Program Plan and the Indiana Department of Administration’s certified list of
Indiana Minority and Women Business Enterprises, found on their website
(http://www.in.gov/idoa).
I affirm that I have made good faith efforts to select portions of the contract work to be
performed by WBEs, including, where appropriate, breaking out contract work items into
economically feasible units to facilitate MWBE participation.
I affirm that I have made good faith efforts to solicit through all reasonable and available
means the interest of all WBEs in the scopes of work of the contract.
I affirm that I attended all pre-bid meetings scheduled by the City of South Bend to inform
WBEs of contracting and subcontracting opportunities.
I affirm that I advertised in general circulation and/or trade association publications
concerning subcontract opportunities and allowed WBEs reasonable time to respond to
such advertisements.
I affirm that I performed any and all necessary steps to provide written notices in a manner
reasonably calculated to inform WBEs of subcontracting opportunities and allowed
sufficient time for WBEs to participate effectively.
I affirm that I followed up on initial solicitations with interested WBEs.
I affirm that I negotiated with interested WBEs in good faith, including providing such WBEs
with adequate information about the plans, specifications and other requirements of the
subcontract.
I affirm that I have made good faith efforts to assist interested WBEs in obtaining bonding,
lines of credit, or insurance as required by the City or the bidder, where appropriate.
CITY OF SOUTH BEND
MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN
FORM WBE-2.0
EVIDENCE OF GOOD FAITH EFFORTS
Version 08/25/2021 Page - 43 Public Works Quote
I affirm that I have made good faith efforts to assist interested WBEs in obtaining
necessary equipment, supplies, materials, or related as sistances or services, where
appropriate.
I affirm that I did not reject any WBEs as unqualified without sound business reasons
based on a thorough investigation of their capabilities.
CONTRACT RECORDS: The bidder has maintained the following records for each WBE that has bid on
the subcontracting opportunity:
1. Name, address, and telephone number;
2. A description of information provided by the bidder or subcontractor; and
3. A statement of whether an agreement was reached, and if not, why not, including any reasons for
concluding that the WBE was unqualified to perform the job.
*Proper demonstration of Good Faith Efforts requires your initials next to all of the above boxes. Any
omissions shall be considered grounds for rejection of the bid by the Board of Public Work s. The City of
South Bend reserves the right to request additional information.
CITY OF SOUTH BEND
MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN
FORM MBE-2.1
MBE CONTACTED
Version 08/25/2021 Page - 44 Public Works Quote
This completed form should be supplied with Bids that pertain to City of South Bend Public Works Projects
requiring Good Faith Efforts to contact MBEs. It is the bidder’s sole responsibility to verify whether any listed
minority or woman business meets the MBE qualifications. Attach additional pages if necessary.
PAGE_______OF________
Project Number: 121-032 MBE Participation Goal 1.3%
Project Name: Studebaker Fountain Water Improvements
Bidder:
By:
(Signature) (Title) (Date)
MBE Firm
Owner or Contact at MBE Firm
Telephone: Fax: Email:
TYPE OF WORK SOLICITED FOR THIS PROJECT:
RESULTS OF CONTACT WITH THE MBE FIRM:
MBE Firm
Owner or Contact at MBE Firm
Telephone: Fax: Email:
TYPE OF WORK SOLICITED FOR THIS PROJECT:
RESULTS OF CONTACT WITH THE MBE FIRM:
CITY OF SOUTH BEND
MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN
FORM WBE-2.1
WBE CONTACTED
Version 08/25/2021 Page - 45 Public Works Quote
This completed form should be supplied with Bids that pertain to City of South Bend Public Works Projects
requiring Good Faith Efforts to contact WBEs. It is the bidder’s sole responsibility to verify whether any listed
minority or woman business meets the WBE qualifications. Attach additional pages if necessary.
PAGE_______OF________
Project Number: 121-032 WBE Participation Goal 4.3%
Project Name: Studebaker Fountain Water Improvements
Bidder:
By:
(Signature) (Title) (Date)
WBE Firm
Owner or Contact at WBE Firm
Telephone: Fax: Email:
TYPE OF WORK SOLICITED FOR THIS PROJECT:
RESULTS OF CONTACT WITH THE WBE FIRM:
WBE Firm
Owner or Contact at WBE Firm
Telephone: Fax: Email:
TYPE OF WORK SOLICITED FOR THIS PROJECT:
RESULTS OF CONTACT WITH THE WBE FIRM:
TRAFFIC CONTROL AND OCCUPANCY REQUEST
City of South Bend – Division of Engineering
227 W Jefferson Boulevard, Ste 1316
South Bend, IN 46601
Name of Contractor/Company:
Name of Applicant:
Phone: Email Address:
On-Site Contact: Phone:
Requested Dates (mm/dd/yyyy): _______ /_______ /20_______ to _______ /_______ /20_______
Time of Work: _____________________ to ____________________
Location of Work: Entire Street Travel Lane Parking Lane
Sidewalk Tree Lawn Alley
Type of Work: Excavation/Boring (Also requires Excavation Form)
New Drive Approach (Also requires Curb Cut Application)
Sidewalk
Address of Project:
Project Boundaries:
Description of Work:
Traffic control plan including detour map and traffic devices.
Communication (letter, door hanger, signs, etc.) to affected property owners
Failure to use traffic control for traffic restrictions or closures will result in stop w ork
orders and/or delay in permitting. This Occupancy Permit Request is non-transferable. A
signature subjects the named contractor/permittee to all applicable rules, duties and
obligations imposed by the South Bend Municipal Code and to all regulations imposed by
the City’s Board of Public Works.
Signature of Applicant: Date:
Applications should be dropped off to the City’s Engineering Office or emailed to
rowpermitsoffice@southbendin.gov. For questions, contact Liz Horvath at 574.235.9254.
DEADLINE: DUE FIVE BUSINESS DAYS PRIOR TO PROJECT START DATE
PROJECT INFORMATION
OFFICE USE ONLY:
Date Received: Fee Paid: Approval Date:
INCLUDE THE FOLLOWING ITEMS WITH YOUR APPLICATION:
APPLICANT INFORMATION
EXCAVATION PERMIT REQUEST
City of South Bend – Division of Engineering
227 W Jefferson Boulevard, Ste 1316
South Bend, IN 46601
Name of Contractor/Company:
Phone: Email Address:
Date of Work (mm/dd/yyyy): _______ /_______ /20_______ to _______ /_______ /20_______
Time of Work: _____________________ to ____________________
Location of Work Address:
Type of Work: Cable Electric Fiber Gas Manhole repair
Sanitary Sewer Water Other
Type of Cut: Number of Cuts Boring Trenching
Cut Location: In Street Tree lawn/sidewalk right-of-way
Description of Work:
Excavation in right-of-way WITHOUT a permit will result in a stop work order and/or
delays in permitting. Emergency excavations must be called into the Permits Office at
574.235.9254 no later than noon the following day.
This excavation permit request is non-transferrable. A signature subjects the named
contractor/permittee to all applicable rules, duties and obligations imposed by the City of
South Bend Municipal Code and to all regulations imposed by the City of South Bend’s
Board of Public Works.
Signature of Applicant: Date:
Completed application should be dropped off to the City’s Engineering Office or emailed
to rowpermitsoffice@southbendin.gov. For questions, contact Liz Horvath at
574.235.9254.
APPLICANT INFORMATION:
PROJECT INFORMATION:
OFFICE USE ONLY:
Date Received: Fee Paid: Approval Date:
EXCAVATION PERMIT REQUEST (continued)
First Subcontractor
Name of Subcontractor/Company:
Name of Contact:
Phone: Email Address:
Second Subcontractor
Name of Subcontractor/Company:
Name of Contact:
Phone: Email Address:
Third Contractor
Name of Subcontractor/Company:
Name of Contact:
Phone: Email Address:
LIST ALL OTHER CONTRACTORS
TRAFFIC CONTROL AND OCCUPANCY REQUEST
City of South Bend – Division of Engineering
227 W Jefferson Boulevard, Ste 1316
South Bend, IN 46601
Name of Contractor/Company:
Name of Applicant:
Phone: Email Address:
On-Site Contact: Phone:
Requested Dates (mm/dd/yyyy): _______ /_______ /20_______ to _______ /_______ /20_______
Time of Work: _____________________ to ____________________
Location of Work: Entire Street Travel Lane Parking Lane
Sidewalk Tree Lawn Alley
Type of Work: Excavation/Boring (Also requires Excavation Form)
New Drive Approach (Also requires Curb Cut Application)
Sidewalk
Address of Project:
Project Boundaries:
Description of Work:
Traffic control plan including detour map and traffic devices.
Communication (letter, door hanger, signs, etc.) to affected property owners
Failure to use traffic control for traffic restrictions or closures will result in stop w ork
orders and/or delay in permitting. This Occupancy Permit Request is non-transferable. A
signature subjects the named contractor/permittee to all applicable rules, duties and
obligations imposed by the South Bend Municipal Code and to all regulations imposed by
the City’s Board of Public Works.
Signature of Applicant: Date:
Applications should be dropped off to the City’s Engineering Office or emailed to
rowpermitsoffice@southbendin.gov. For questions, contact Liz Horvath at 574.235.9254.
DEADLINE: DUE FIVE BUSINESS DAYS PRIOR TO PROJECT START DATE
PROJECT INFORMATION
OFFICE USE ONLY:
Date Received: Fee Paid: Approval Date:
INCLUDE THE FOLLOWING ITEMS WITH YOUR APPLICATION:
APPLICANT INFORMATION
EXCAVATION PERMIT REQUEST
City of South Bend – Division of Engineering
227 W Jefferson Boulevard, Ste 1316
South Bend, IN 46601
Name of Contractor/Company:
Phone: Email Address:
Date of Work (mm/dd/yyyy): _______ /_______ /20_______ to _______ /_______ /20_______
Time of Work: _____________________ to ____________________
Location of Work Address:
Type of Work: Cable Electric Fiber Gas Manhole repair
Sanitary Sewer Water Other
Type of Cut: Number of Cuts Boring Trenching
Cut Location: In Street Tree lawn/sidewalk right-of-way
Description of Work:
Excavation in right-of-way WITHOUT a permit will result in a stop work order and/or
delays in permitting. Emergency excavations must be called into the Permits Office at
574.235.9254 no later than noon the following day.
This excavation permit request is non-transferrable. A signature subjects the named
contractor/permittee to all applicable rules, duties and obligations imposed by the City of
South Bend Municipal Code and to all regulations imposed by the City of South Bend’s
Board of Public Works.
Signature of Applicant: Date:
Completed application should be dropped off to the City’s Engineering Office or emailed
to rowpermitsoffice@southbendin.gov. For questions, contact Liz Horvath at
574.235.9254.
APPLICANT INFORMATION:
PROJECT INFORMATION:
OFFICE USE ONLY:
Date Received: Fee Paid: Approval Date:
EXCAVATION PERMIT REQUEST (continued)
First Subcontractor
Name of Subcontractor/Company:
Name of Contact:
Phone: Email Address:
Second Subcontractor
Name of Subcontractor/Company:
Name of Contact:
Phone: Email Address:
Third Contractor
Name of Subcontractor/Company:
Name of Contact:
Phone: Email Address:
LIST ALL OTHER CONTRACTORS
BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
Date: 2/1/2022
Name: Sarah Beam Department of Public Works – Engineering Division
BPW Date: 2/8/2022 Phone Extension: 9805
Required Prior to Submittal to Board BPW Attorney X Attorney Name
Dept. Attorney Attorney Name
Purchasing
Check the Appropriate Item Type – Required for All Submissions
Professional Services Agreement Contract Proposal
Open Market Contract Amendment/Addendum Special Purchase, QPA
Bid Opening Bid Award Req. to Advertise Title Sheet
Quote Opening Quote Award Reject Bids/Quotes
Proposal Opening C/O & PCA No. PCA
Chg. Order, No. Traffic Control Resolution
Other: Ease./Encroach
Required Information
Company or Vendor Name
New Vendor Yes If Yes, Approved by Purchasing
No
MBE/WBE Contractor MBE
WBE Completed E-Verify Form Attached Yes
No
Project Name Studebaker Fountain Water Improvements
Project Number 121-032
Funding Source Fund 201 Park Capital; and Fund 452 Land Improvements
Account No. PR # 00014464
Amount
Terms of Contract
Special Contract Provisions
Purpose/Description Request rejection of the quote for Studebaker Fountain Water Improvements
due to quote being non-responsive. Request the project go to the open market
For Change Orders Only
Amount of
Increase
Decrease
$
($ )
Previous Amount $
Current Percent of Change:
Increase
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