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Home My WebLink About02082022 Board of Public Works MeetingCITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA February 8, 2022 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2022BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR MURRAY L. MILLER Page 1 1. REVIEW OF MINUTES A. Approve Agenda Review, and Regular Meeting Minutes of January 20, and January 25, 2022 2. AWARD QUOTATIONS AND APPROVE CONTRACTS A. Solid Waste Parking Lot Drainage Improvements – Project No. 121-010 1. Company: Rieth-Riley Construction Co., Inc. 2. Amount: $160,338.18 3. Funding: PR-00013806 3. REJECT BIDS AND QUOTATIONS A. Studebaker Fountain Water Improvements – Project No. 121-032 1. Company: Culligan Water 2. Description: Quote Rejected as Non-Responsive Due to Did Not Include Materials and Labor 3. Proceed to Open Market 4. Funding: PR-00014464 4. CHANGE ORDERS A. 2021 Contractor Paving, Round III – Project No. 121-049 1. Company: Rieth-Riley Construction Co., Inc. 2. Change Order No.: 1 3. Increase Amount: $168,924 4. Percent of Increase: 14.11% 5. Revised Contract Amount: $1,366,248.40 6. Funding: PO-0011415 B. Lincoln Way West and Olive Streetscape – Project No. 119-108 1. Company: Rieth-Riley Construction Co., Inc. 2. Change Order No.: 2 3. Increase Amount: $5,538 4. Percent of Increase: 0.31% 5. Total Percent of Increase: 3.51% 6. Revised Contract Amount: NTE $1,802,048.78 7. Funding: PO-0009634 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA February 8, 2022 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2022BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR MURRAY L. MILLER Page 2 5. CHANGE ORDERS AND PROJECT COMPLETION AFFIDAVITS A. 2021 Contractor Paving, Round I – Project No. 121-016 1. Company: Rieth-Riley Construction Co., Inc. 2. Change Order No.: 1 3. Decrease Amount: ($43,693.78) 4. Percent of Decrease: (4.40%) 5. Total Percent of Change: (4.40%) 6. Final Contract Amount: $949,169.66 7. Funding: PO-0009142 B. 2021 Contractor Paving, Round II – Project No. 121-031 1. Company: Rieth-Riley Construction Co., Inc. 2. Change Order No.: 1 3. Decrease Amount: ($386,324.79); Additional Twenty-One (21) Days 4. Percent of Decrease: (33.59%) 5. Total Percent of Change: (33.59%) 6. Final Contract Amount/Completion Date: $763,859.81; November 5, 2021 7. Funding: PO-0010117 6. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. Randolph Park Area Improvements – Project No. 120-049 1. Title Sheet 2. Funding: PR-00014497 B. Sale of City-Owned Property 1. Location: 1514 Dale Ave. 7. RESOLUTIONS A. Resolution No. 02-2022 A Resolution of the City of South Bend, Indiana Board of Public Works Approving the Trade-In of City-Owned Property on Property of Similar Nature 1. Description: Trade-In of Twenty-Five (25) Obsolete Shotguns with Kiesler’s Police Supply B. Resolution No. 03-2022 A Resolution of the City of South Bend, Indiana Board of Public Works on the Disposal of Unfit and/or Obsolete Property 1. Description: Retirement of Fire Inspector Brian Ruckert’s Helmet and Boots CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA February 8, 2022 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2022BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR MURRAY L. MILLER Page 3 8. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Amendment No. 1 to Traffic Signal Maintenance Agreement – Indiana Department of Transportation 1. Description: Changes Regarding a Change to Pay for “On-Call” or “Standby” Employees, Section 1.4, Part A B. Rescind and Restated Amended Community Tree Nursery Collaboration Agreement – Board of Public Works, Venues Parks & Arts, Redevelopment Commission, and Center for Civic Innovation 1. Description: Language Being Removed from Section 4. CCI Duties C. Right-of-Way Occupancy Agreement – Lykowski Construction, Inc., and Indiana Landmarks Foundation of Indiana 1. Description: Encroachment for House Move from 130 Park Lane to 846 Park Ave. South Bend D. Amendment No. 1 to Agreement for Services – Republic Services, Inc. 1. Description: Additional Two (2) Year Term Commencing January 1, 2022 to December 31, 2023 and Modified Rates 2. Amount: $1,027,972.50 3. Funding: PR-00014687 9. LICENSES AND PERMITS A. Sidewalk Café Permits 1. Applicant: LaSalle Grill a) Location: 115 West Colfax Ave. b) Monday-Saturday 4:00 p.m. to 10:00 p.m. c) Favorable Recommendations Subject to Proper ADA Clearance from Obstructions and Clearance from Fire Department Connection B. Encroachments/Revocable Permits 1. Applicant: LaSalle Properties LLC a) Location: 115 West Colfax Ave. b) Description: Two (2) Stationary Canvas Canopies with Supports c) Favorable Recommendations Subject to Meeting Zoning Ordinance Requirements C. Street Closures for Special Events 1. Event: SBVPA Kids Triathlon a) Date/Times: July 23, 2022; 7:00 a.m. to 9:00 a.m., Wall St. Remains Closed till 12:00 p.m. b) Location: Wall St. between Ironwood Dr. & Greenlawn, Greenlawn between Wall St. & Belmont Ave., Southwood Ave. between Greenlawn & Belmont Ave., Belmont Ave. between Southwood Ave.& Greenlawn CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA February 8, 2022 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2022BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR MURRAY L. MILLER Page 4 10. RATIFY BONDS A. Occupancy Bonds 1. A.M.L. Services, Approved effective November 4, 2021 11. CLAIMS A. Ratification of Preapproved City of South Bend Claims Payments 1. Claim Nos.: GBLN-30514, GBLN-30632, GBLN-30665 a) Date: 01/25/2022 b) Amount: $1,426,106.60 2. Claim Nos.: GBLN-30667, GBLN-30672, GBLN-30703 a) Date: 02/01/2022 b) Amount: $862,870.53 3. Claim Nos.: GBLN-30880, GBLN-30881 a) Date: 02/01/2022 b) Amount: $674,837.58 4. Claim Nos.: GBLN-30899, GBLN-30900 a) Date: 02/01/2022 b) Amount: $1,268,051.99 12. PRIVILEGE OF THE FLOOR 13. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.