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Home My WebLink AboutNeighborhood Stat - 2021 Q4SBStat | Neighborhoods 2 0 2 1 Q u a r t e r 4 | D e c e m b e r 1 6 C i t y o f S o u t h B e n d Citywide Performance Management residents’ livesImprove departmentsEmpower servicesDesign dataFocus on 1 4 2 3 Meeting ground rules 1. No stupid questions Use this space to ask and address difficult questions safely 2. Data-driven decision making Strive to make decisions based on whatever most recent data is available 3. Relentless follow-up Identify clear action items and owners after each meeting 4. A bias towards action Continuously seek to improve: our data, our ways of working, etc. SBStat 2021 Today’s Agenda I. Deep-dive analysis & discussion -Neighborhood Asset & Safety Planning -PASER v. Roadbotics Evaluation -Eviction Monitoring and Intervention Approaches II. Taking action -Identifying clear action items and owners -Prospective projects III. Celebrating our values SBStat 2021 Project Brief Description Status Neighborhood Map A map that breaks the city down by neighborhood for internal data analysis and operations planning Tax Abatement Analysis Measure and understand the impact of historical, commercial tax abatements in South Bend Behavioral Insights –Lead Protection Program Conducting resident engagement and using behavioral nudges to improve the lead protection program application experience for residents Neighborhood Stat Portfolio Summary Status of SBStat projects in the queue for 2021 Legend Project on schedule Project delayed Project cancelled Project under consideration SBStat 2021 Deep-dive analysis & discussion Diving deep into a few key initiatives being undertaken to improve city performance •Neighborhood Asset & Safety Planning Discussion •Paser vs Roadbotics Evaluation •Eviction Monitoring SBStat 2021 2022 Neighborhood Asset & Safety Planning Discussion •Planning out the priorities, goals, and performance metrics ahead of several neighborhood infrastructure investments SBStat 2021 Neighborhood Asset Planning Portfolio Review Assets Planning Status Needs/Qualit y Scan Method Prioritization Method Decided Public Comms + Engagement Partner(s) Streets Yes Yes Rebuilding our Streets Plan, Site, Dashboard Roadbotics Lights TBD No TBD TBD Sidewalks TBD No TBD TBD Traffic Calming In Progress In Progress TBD Lochmueller On Track Decisions Needed SBStat 2021 Portfolio Discussion Questions •Priority/Order? Confirm/Discuss •Goals for 2022 –what should be done by EOY? •Public Plans/Public Performance Management •Option #1: Separate Plans for everything •Pros: Frame performance metrics in different ways, more timeline flexibility •Option #2: Neighborhood Safety Plan to communicate traffic calming work, lighting, some AR camera work. Sidewalks later. •Pros:Cohesive message and performance management SBStat 2021 Deep Dive: Lighting Assets Planning Status Needs/Qualit y Scan Method Prioritization Method Decided Public Comms + Engagement Partner(s) Streets Yes Yes Rebuilding our Streets Plan, Site, Dashboard Roadbotics Lights TBD No TBD TBD Sidewalks TBD No TBD TBD Traffic Calming In Progress In Progress TBD Lochmueller On Track Decisions Needed SBStat 2021 City Plan Type Framing/Performance Metrics Data Collection Method(s) Prioritization Method/Criteria Public Comms + Engagement Link Evanston Future-facing, comprehensive plan with commitments Modernization, Standardization, Safety •Resident Survey •illumination light meters High accident intersections •Published Plans •Surveys Plan LA Description of committed/in- work and values Modernization,Safety, Sustainability •Surveys •Focus Groups NA •Outreach Campaign(data collection) •LA Lights the Way Plan Pittsburgh Future –facing, in-progress work Modernization, sustainability •Survey •Cyclomedia 85% area standard •Survey •Bang the Table Page Seattle Future-facing recommendations Pedestrian Safety Leveraged existing city data Pedestrian High Priority Areas** NA Plan Portland Description of current work and standards Vision Zero, Standardization NA Equity Matrix Blocks NA Page SBStat 2021 Lighting Discussion Questions •Desired Timeline. •Framing. Safety? Modernization? •Prioritization. •Standards vs. Priority Areas vs. Rating + Ranking SBStat 2021 Deep Dive: Traffic Calming Assets Planning Status Needs/Quality Scan Method Prioritization Method Decided Public Comms + Engagement Partner(s) Streets Yes Yes Rebuilding our Streets Plan, Site, Dashboard Roadbotics Lights TBD No TBD TBD Sidewalks TBD No TBD TBD Traffic Calming In Progress Yes TBD Lochmueller •Historical resident requests gathered via 311 •Lochmueller is vendor for Comprehensive Plan •Engineering working with Lochmueller on prioritization method SBStat 2021 Deep Dive: Sidewalks Assets Planning Status Needs/Quality Scan Method Prioritization Method Decided Public Comms + Engagement Partner(s) Streets Yes Yes Rebuilding our Streets Plan, Site, Dashboard Roadbotics Lights TBD No TBD TBD Sidewalks TBD No TBD TBD Traffic Calming In Progress Yes TBD Lochmueller •Evaluating new/better ways to do an updated citywide quality and needs assessment •Gathering cases/methods from cities on prioritization and rate structures (for when sidewalk responsibility is taken into City operations) •Desired Timing? Set the roadmap Prospective 2022 projects Street Light LED Conversion Dashboard •Highlight lights in City that have been successfully converted to LED •Track progress towards high-level sustainability goals (energy savings, carbon footprint reduction, etc.) SBStat 2021 Paser vs Roadbotics Data •AI vs. Manual Data Collection –Differences? Issues? Implications for future methods and City investments? SBStat 2021 Background •Roadbotics is a pavement assessment management software that uses dashboard mounted smartphone data and AI to assess road quality and take inventory •PASER ratings are determined by trained teams that make manual evaluations of road conditions and transfer the information to a tablet where an overall score is calculated SBStat 2021 How Does the Methodology Differ? •Paser measures on a 1-10 scale •10 = Excellent •1= Failed •While Roadboticsmeasures street conditions on 1-5 rating •1=No or minor surface distress •5=Major Surface Distress SBStat 2021 Available Data and Analysis Data Overview •The Data examined looks at the year 2020 for both Roadbotics and Paser Data •5,176 segments of road were examined under Paser vs9,675 with Roadbotics •Brick roads were removed for the comparison Research Questions •Do Paser and Roadboticsratings show comparable results? •Is there a preferred method of rating the streets that is more time and cost effective? •Is Roadbotics reliable enough to apply to other data needs (i.e. sidewalks)? SBStat 2021 Distribution of PASER Rating Scaled comparison of 2020 ratings Paser Breakdown Roadbotics Score Criteria Percent of SB Streets Excellent Condition (9 –10)6.5% Very Slight to no raveling(7 -8)32% Moderate to slight raveling (5 -6)45% Transverse cracks showing, severe raveling (3 –4) 16% Failed or Very poor (1 –2)1% Score Criteria Percent of SB Streets No or Minor Distress (1)6% Minor Surface Damage (2)29% Appearance of pervasive distresses (3)44% Significant damage or emerging failures(4)16% Major Surface Damage (5)1% Difference (.5%) (3%) (1%) - - SBStat 2021 Discussion Questions Can Roadbotics data collection replace traditional street and/or sidewalk inventory management? What role does human measurement play in Paser ratings? How would the City translate Roadbotics ratings to the state? SBStat 2021 Eviction Monitoring BACKGROUND / CONTEXT AVAILABLE DATA & ANALYSIS OPTIONS TO IMPROVE PERFORMANCE SBStat 2021 Eviction Monitoring Tool Background: Partnership with Datakind and New America to develop a public tool to analyze evictions and foreclosures in South Bend Goal: Better understand the indicators and circumstances that lead to eviction. Create pathways for early intervention to halt or prevent future evictions and foreclosures. SBStat 2021 Evictions were on the rise prior to Spring 2020 SBStat 2021 Covid related changes in Eviction Filings Which residents are most likely to face eviction? •Areas with high percentages of SNAP usage and African American residents show the greatest likelihood of also having high eviction rates •Alternatively, areas with high percentages of computer ownership and white residents are the least correlated with having high eviction rates SBStat 2021 Eviction Lab Tool Set the roadmap Prospective 2022 projects Utility delinquency data and evictions •Quantify eviction vulnerability at various points of delinquency to pinpoint efficiently timed interventions •Data sharing with homelessness and eviction prevention organizations via Urban Institute Pilot •Incorporating foreclosure data SBStat 2021 Discussion & Next Actions •What kinds of eviction intervention can the City perform? •What legal considerations should the City be mindful of before taking action on this topic? •Prospective projects (2022) •Utility delinquency data and evictions –quantify eviction vulnerability at various points of delinquency to pinpoint efficiently timed interventions •Data sharing with homelessness and eviction prevention orgs via Urban Institute Pilot •Incorporating foreclosure data SBStat 2021 Celebrating our values This section highlights exemplary work happening in the City to improve performance that may otherwise go unnoticed SBStat 2021 Celebrating our Values Behavioral Insights Team (BIT) supporting City’s Lead Protection Program SBStat | Neighborhoods 2 0 2 1 Q u a r t e r 4 | D e c e m b e r 1 6 C i t y o f S o u t h B e n d SBStat 2021 Appendix Extra Slides