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Home My WebLink About01112022 Board of Public Works MeetingREGULAR MEETING JANUARY 11, 2022 1 AGENDA REVIEW MEETING The Agenda Review Session of the Board of Public Works scheduled for January 6, 2022, was cancelled. REGULAR MEETING JANUARY 11, 2022 The Regular Meeting of the Board of Public Works was convened at 9:31 a.m. on Tuesday, January 11, 2022, by Board President Elizabeth A. Maradik in the 13th Floor Conference Room of the County-City Building, 227 W. Jefferson Blvd., South Bend, Indiana. The meeting was also streamed live to the public via Microsoft Teams. Acting Board Clerk Laura Hensley confirmed the presence of Board Members Elizabeth A. Maradik, Gary Gilot, Jordan Gathers, Joseph Molnar, Murray Miller, and Acting Board Attorney Jenna Throw, with a roll call. Ms. Maradik reminded virtual attendees to mute their microphones and turn off their cameras when not speaking, and to save their questions and comments for the Privilege of the Floor. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Molnar, seconded by Mr. Gathers and carried by roll call, the minutes the Regular Meeting of the Board held on December 21, 2021, were approved. OPENING OF BIDS – SIBLEY CENTER EXTERIOR RENOVATIONS – PROJECT NO. 121- 021 (PR-00013644) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found to be sufficient. The following bids were opened and publicly read: No Bids Received by Submission Deadline Although it was noted that one bid was received at 9:38am, Ms. Maradik stated that since no bids were received by the submission deadline, following city procurement policy, engineers could go to the open market to award a contract for the project. OPENING OF BIDS – COVELESKI STADIUM FIELD LIGHTING INSTALLATION (PR- 00012574) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found to be sufficient. The following bids were opened and publicly read: No Bids Received Ms. Maradik stated that since no bids were received, following city procurement policy, engineers could go to the open market to award a contract for the project. Mr. Miller noted that he had concerns regarding the two projects that are labor focused that did not receive any bids. He stated that he felt the MWBE goals were being required for projects that should not need goal requirements, and this may be resulting in contractors not wanting to bid on certain types of projects with the city. Ms. Maradik directed Mr. Miller to speak with Board Attorney McDaniels and Assistant Board Attorney Throw to get clarity on his concerns regarding MWBE requirements for city projects. OPENING OF BIDS – DUCTILE IRON PIPES, VALVES AND HYDRANTS – PROJECT NO. 122-023 (PR-00013912) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found to be sufficient. The following bids were opened and publicly read: ETNA SUPPLY COMPANY 4901 Clay Ave. SW Grand Rapids, MI 49548 chart@EtnaSupply.com Bid was signed by Mr. Chad Hart Non-Collusion, Non-Discrimination Affidavit Form was completed. Five percent (5%) Bid Bond was submitted. BID: REGULAR MEETING JANUARY 11, 2022 2 Division 1 Total $12,356.00 Division 2 Total No Bid Division 3 Total No Bid Divisions 1-3 Combined Total $12,356.00 FERGUSON WATERWORKS 1077 Oliver Plow Ct. South Bend, IN 46601 Devin.Nuner@Ferguson.com Bid was signed by Mr. Devin Nuner Non-Collusion, Non-Discrimination Affidavit Form was completed. No Bid Bond was submitted. BID: Division 1 Total $10,306.62 Division 2 Total $6,660.87 Division 3 Total $11,853.30 Divisions 1-3 Combined Total $28,820.79 Upon a motion made by Mr. Molnar, seconded by Mr. Gathers and carried by roll call, the above bids were referred to Engineering for review and recommendation. OPENING OF QUOTATIONS – WATER WORKS UTILITY SERVICE LINE REPAIR PROGRAM – PROJECT NO. 122-022 (620-439015) Ms. Maradik advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotations were opened and read: NIEZGODSKI PLUMBING, INC. 232 N. Mayflower Rd. South Bend, IN 46619 niezplum@comcast.net Application was submitted by Mr. David Niezgodski Non-Collusion, Non-Discrimination Affidavit Form was completed. Compliance Bond was received. APPLICATION RECEIVED BOB FRAME PLUMBING SERVICES, INC. 2442 Jaclyn Court South Bend, IN 46614 Carol@frameplumbing.com Application was submitted by Mr. Tyler M. Frame Non-Collusion, Non-Discrimination Affidavit Form was completed. Contractors Bond was received. APPLICATION RECEIVED Upon a motion made by Mr. Molnar, seconded by Mr. Gathers and carried by roll call, the above quotations were referred to Water Works and Engineering for review and recommendation. AWARD BID AND APPROVE CONTRACT – WARD BAKERY EXTERIOR RENOVATIONS – PROJECT NO. 121-061R (PR-00013370) Mr. Kyle Silveus, Engineering, advised the Board that on December 14, 2021, bids were received and opened for the above referenced project. After reviewing those bids, Mr. Silveus recommended that the Board award the contract to the lowest responsive and responsible bidder, C & S Masonry Restoration, LLC, 3725 Foundation Ct., South Bend, IN 46628, for Bid Package 1 – Masonry in the amount of $160,000 and J.W. Werntz & Son, Inc., 1002 Kerr St., South Bend, IN 46601, for Bid Package 2 – Doors and Windows in the amount of $121,000. Therefore, Mr. Molnar made a motion that the recommendation be accepted, and the bid be awarded, and the contract approved as outlined above. Mr. Gathers seconded the motion, which carried by roll call. REGULAR MEETING JANUARY 11, 2022 3 AWARD BID AND APPROVE CONTRACT – 2021 DEMOLITIONS – PROJECT NO. 121- 036 (PR-00012665) Mr. Zach Hurst, Engineering, advised the Board that on November 23, 2021, bids were received and opened for the above referenced project. After reviewing those bids, Mr. Hurst recommended that the Board award the contract to the lowest responsive and responsible bidder, Green Demolition Contractors, Inc., 523 Northbrook Dr., Michigan City, IN 46360, in the amount of $377,220 for Divisions A & B. Therefore, Mr. Molnar made a motion that the recommendation be accepted, and the bid be awarded, and the contract approved as outlined above. Mr. Gathers seconded the motion, which carried by roll call. Mr. Molnar requested that when the Board receives a list of properties that are on the demolition list, that the reasoning for these properties being on the list for demolition is also noted. Ms. Maradik noted that this process is done through Code Enforcement and the properties meet the unsafe building law requirement to complete the demolition. Ms. Maradik asked Mr. Molnar to reach out to Code Enforcement if he would like to learn more about any properties on the list. AWARD BID AND APPROVE CONTRACT – MORRIS PERFORMING ARTS CENTER - MAIN LEVEL SLAB REPLACEMENT – PROJECT NO. 121-029A (PR-00011932) Ms. Rebecca Plantz, Engineering, advised the Board that on December 14, 2021, bids were received and opened for the above referenced project. After reviewing those bids, Ms. Plantz recommended that the Board award the contract to the lowest responsive and responsible bidder, Larson Danielson Construction Co., Inc., 302 Tyler St., LaPorte, IN 46350, in the amount of $876,374.83. Therefore, Mr. Molnar made a motion that the recommendation be accepted, and the bid be awarded, and the contract approved as outlined above. Mr. Gathers seconded the motion, which carried by roll call. AWARD BID AND APPROVE CONTRACT – RIVERSIDE DRIVE BANK STABILIZATION – PROJECT NO. 118-005B (PR-00011992) Ms. Sue Ellen Doudrick, Engineering, advised the Board that on November 23, 2021, bids were received and opened for the above referenced project. After reviewing those bids, Ms. Doudrick recommended that the Board award the contract to the lowest responsive and responsible bidder, Milestone Contractors North, Inc., 24358 State Road 23, South Bend, IN 46614, in the amount of $816,305. Therefore, Mr. Molnar made a motion that the recommendation be accepted, and the bid be awarded, and the contract approved as outlined above. Mr. Gathers seconded the motion, which carried by roll call. APPROVE CHANGE ORDER NO. 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT – COLFAX LIFT STATION REHABILITATION – PROJECT NO. 118-034C (PO-0003119) Ms. Maradik advised that Mr. Jacob Klosinski, Engineering, has submitted Change Order No. 1 (Final) on behalf of Selge Construction Co., Inc., 2833 S. 11th. St., Niles, MI 49120, indicating the contract amount be decreased by $10,038.50 for a new contract sum, including this Change Order, of $449,064.50. Also submitted was the Project Completion Affidavit indicating this new final cost of $449,064.50. Upon a motion made by Mr. Molnar, seconded by Mr. Gathers and carried by roll call, Change Order No. 1 (Final) and the Project Completion Affidavit were approved. APPROVE PROJECT COMPLETION AFFIDAVIT – EDISON ROAD LIFT STATION VALVE REPLACEMENTS – PROJECT NO. 121-068 (PO-0012468) Ms. Maradik advised that Mr. Jacob Klosinski, Engineering, has submitted the Project Completion Affidavit on behalf of HRP Construction, Inc., 5777 Cleveland Rd., South Bend, IN 46628, for the above referenced project, indicating a final cost of $52,350. Upon a motion made by Mr. Molnar, seconded by Mr. Gathers and carried by roll call, the Project Completion Affidavit was approved. APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA The following Agreements/Contracts/Proposals/Addenda were submitted to the Board for approval: Type Business Description Amount/ Funding Motion/ Second Professional Services Agreement Lawson-Fisher Associates P.C. Engineering Services for East Race Headgate Condition Assessment, Project No. 121-077 NTE $45,300 (PR-00013934) Molnar/Gathers REGULAR MEETING JANUARY 11, 2022 4 Amendment No. 1 to INDOT Local Public Agency Project Coordination Contract Indiana Department of Transportation Extend Term and Schedule for Coal Line Trail, Phase I (DES#1401810), July 1, 2022 to June 30, 2023 N/A Molnar/Gathers Amendment No. 1 to Professional Services Agreement Jones Petrie Rafinski Corporation Design Services for Studebaker Fountain Water Supply Modifications, Project No. 121-032 $4,000 (PO-0008428) Molnar/Gathers Professional Services Agreement WBK Engineering LLC Inspection, Reporting and Recommendations for 2022 Venues Parks & Arts Athletic Courts, Project No. 121-033A NTE $80,812 (Hourly) (PR-00014174) Molnar/Gathers Local Public Agency Consulting Contract Lawson-Fisher Associates P.C. Construction Inspection Services for Coal Line Trail, Phase II (DES#1401811) NTE $313,300 (Hourly) (PR-00014078) Molnar/Gathers APPROVAL OF PERMIT AND LICENSE APPLICATIONS The following permit and license applications were presented for approval: Applicant Description Date/Time Location Motion Carried Smart Park Inc. New Public Parking Facility License 6:00 p.m. to 3:00 a.m. Seven (7) Days per Week 133 N. Main St. *Molnar/Gathers *Approved subject to installing the required parking facility signage that is compliant with the municipal code requirements and the zoning ordinance. APPROVE/DENY TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Molnar, seconded by Mr. Gathers and carried by roll call, the following traffic control device request was approved: NEW INSTALLATION: Renewal of Reserved Handicapped Parking Space Sign Permit LOCATION: East Side of Lafayette, North of Jefferson #5 REMARKS: All Criteria Met RATIFY APPROVAL AND/OR RELEASE CONTRACTOR, EXCAVATION, AND OCCUPANCY BONDS The Division of Engineering Permit Department recommended that the following bonds be ratified pursuant to Resolution 100-2000 and/or released as follows: Business Bond Type Approved/ Released Effective Date Always Underground, Inc. Excavation Approved 01/03/2022 Navarre Services Occupancy Approved 12/29/2021 Always Underground, Inc. Occupancy Approved 01/03/2022 Mr. Molnar made a motion that the bond’s approval and/or release as outlined above be ratified. Mr. Gathers seconded the motion, which carried by roll call. RATIFY PREAPPROVED CLAIMS PAYMENTS Mr. Molnar stated the Board received notices of the following preapproved claim payments from the City’s Department of Administration and Finance: Name Date Amount of Claim City of South Bend Claims GBLN-28873, GBLN-12/22/2021 $4,285,137.04 REGULAR MEETING JANUARY 11, 2022 5 Name Date Amount of Claim 28973, GBLN-28987 City of South Bend Claims GBLN-29254, GBLN- 29262 12/30/2021 $1,362,208.48 City of South Bend Claims GBLN-29123, GBLN- 29125, GBLN-29225 12/30/2021 $2,670,842.21 City of South Bend Claims GBLN-29268, GBLN- 29269 01/05/2022 $1,203,142.17 Each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracy. Therefore, upon a motion by Mr. Molnar, seconded by Mr. Gathers, and carried by roll call, the Board ratified the preapproved claims payments. PRIVILEGE OF THE FLOOR ADJOURNMENT There being no further business to come before the Board, Ms. Maradik adjourned the meeting at 9:49 a.m. January 25, 2022