HomeMy WebLinkAbout11-19-2012 Minutes SOUTH BEND BOARD OF PARK COMMISSIONERS
REGULAR MEETING
NOVEMBER 19, 2012
The Board of Park Commissioners of the Park District of the City of South Bend, Indiana met on
Monday November 19, 2012 at the O'Brien Administration&Recreation Center, 321 E. Walter
St., South Bend, Indiana for its regular meeting. Notice of the date,time and place of the meeting
were duly given as required by law.
Park Board members present were as follows:
Mr. Robert Goodrich,President
Ms. Amy Hill,Vice President
Mr. Garrett Mullins
Mr. Bruce BonDurant
Park Board members absent were as follows:
Staff members present: Bill Carleton,Fiscal Officer; Paul McMinn,Assistant Recreation Director;
Sharon Smith,Zoo Food&Beverage Manager; Richard Payton,Development Director; Mike
Dyszkiewicz,Maintenance Superintendent; Mark Bradley,Marketing Director; Cheryl Greene,
Park Board Attorney
I. The meeting was called to order by Board President Robert Goodrich at 4:02 p.m.
IL The first order of business was the interviewing of interested citizens.
1. Sara Stewart gave a report on the Unity Gardens at the conservatory and requested they
be able to use the growing house. Currently,there are discussions as to what to do with
that structure. Given the state of disrepair and the safety concerns, it is possible that it
may be taken down. She has spoken with Director St. Clair regarding her request. An
MOU was presented by Unity Gardens,but Director St. Clair wanted more discussion
and detail in the agreement. Attorney Greene informed the Board that they were not at a
point where they could take formal action either way.
President Goodrich took her request under advisement and deferred any action until the
next meeting.
III. Report By Organizations
1. Potawatomi Zoological Society-No report
2. Botanical Society-Ms. Grey
Ms. Grey reported on events recently held and upcoming at the Conservatory. Board of
Director elections will be held soon.
3. South Bend Silver Hawks-No report
IV. The next order of business was unfinished business.
1.Nonalcoholic Beverage Agreement-Mark Bradley
Mr. Bradley reported that during the last month staff had met with representatives of Coca-
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Cola and Pepsi America. After discussing with staff,he recommended that the agreement be
awarded to Coca-Cola. Attorney Greene said that she felt the recommendation was consistent with
state law.
Mr. BonDurant made a motion to award the three year agreement to Coca-Cola. Ms. Hill
seconded the motion and it was passed.
V. The next order of business was new business.
1. Angel of Hope MOU
Ms. Greene explained that the MOU would formalize responsibilities at the memorial in
Pinhook Park. She recommended that if the Board was inclined to approve it,that they do
so with the understanding that additional language would be included in the MOU to be
consistent with current City agreements. She said she would update the MOU.
Ms. Hill made a motion to approve the memorandum of agreement subject additional
language to be inserted to be consistent with City policy. Mr. Mullins seconded the motion
and it was passed.
VL Approval of Minutes
Mr. Mullins made a motion to approve the minutes of the regular Board meeting held on
October 22, 2012 as mailed. The motion was seconded by Ms. Hill and approved.
VII. Approval of Maintenance Vouchers
A motion was made by Ms. Hill to approve maintenance vouchers for October 2012 totaling
$985,441.42.
It was seconded by Mr. Mullins. There being no further discussion,the motion was passed.
VIII. Comments Sharon Smith,Food and Beverage Manager at Potawatomi Zoo
1. Ms. Smith was giving a report for Ms. Arriaga. She informed the Board that attendance at
Zoo Boo was down due to the weather by 3,400.
2. Overall Zoo attendance is up for the year by 5,300.
3. The new snow leopard from Philadelphia Zoo has arrived.
4. One of our chimps was returned to the Los Angeles Zoo. A female chimp from Busch
Gardens will be arriving soon.
5. The education department will be getting a short tailed possum for use in programs.
6. A Diana Monkey was born last Monday. This is the second birth of this species of
monkey at our zoo which is hard to breed in captivity.
7. The new red panda has arrived and is in quarantine.
IX. Comments by the Maintenance Superintendent
1. Mr. Dyszkiewicz commented that he has quotes for the repair of the greenhouse
growing house that was mentioned earlier and they total about $7,000. Additionally,he
has quotes for sealing leaking windows in the main conservatory of$3,500.He said he
would be working with Ms. Stewart.
2. Leaf pick up is under way.
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3. The Ice Rink will not open as scheduled due to the warm weather.
4. The Tree Crew has trimmed 71 trees,removed 24, and 41 storm damage locations have
been cleaned up.
X. Presentation by Felicia Easel- City Cemetery
1. Ms. Easel gave a presentation to the Board concerning the project to digitize the records of
the City Cemetery as well as the history and challenges facing the facility.
Mr. Goodrich commended her on her presentation. He asked that the Park Board initiate
the process to get the cemetery on the National Landmark Registry. He said he would
speak with Director St. Clair regarding this.
XI. Comments by Development Director
1. Mr. Payton reported that the new Activity Guide was delivered for distribution.
2. A meeting was recently held concerning the Active Youth Initiative we are involved with.
Several consultants were in town to discuss this program.
3. The Park Foundation is initiating a holiday appeal through Downtown South Bend.
4. The Park Foundation is considering an event at the Greenhouse this winter.
XH. Comments by the Assistant Recreation Director
1. Mr. McMinn commented that the East Race will have its thirtieth anniversary next year.
He mentioned several media opportunities that will be used to promote the Race in the
upcoming year.
XIIL There being no more business to come before the Board the meeting adjourned at 5:02
p.m.
The next regular meeting will be held Monday December 17, 2012 at 4:00 p.m. in the Boardroom
of the O'Brien Administration Center.
Respectfully Submitted,
William Carleton
Executive Secretary