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Home My WebLink About06-18-2012 Minutes SOUTH BEND BOARD OF PARK CONMUSSIONERS REGULAR MEETING JUNE 18, 2012 The Board of Park Commissioners of the Park District of the City of South Bend, Indiana met on Monday June 18, 2012 at the O'Brien Administration&Recreation Center, 321 E. Walter St., South Bend, Indiana for its regular meeting. Notice of the date,time and place of the meeting were duly given as required by law. Park Board members present were as follows: Mr. Robert Goodrich,Vice President Ms. Amy Hill Mr. Garrett Mullins Park Board members absent were as follows: Mr. Robert Henry,President Staff members present: Phil St. Clair, Superintendent; Bill Carleton,Fiscal Officer; Susan O'Connor,Recreation Director; Randy Nowacki,Director of Golf Operations;Richard Payton, Development Director; Andrea Beachkofsky,Park Board Attorney I. The meeting was called to order by Board Vice President Robert Goodrich at 4:04 p.m. IL The first order of business was the interviewing of interested citizens. No citizens in attendance wished to address the Board. III. Potawatomi Zoological Society-Marcy Dean,Executive Director 1. The Family Walk was held last weekend and had over 100 walkers. 2. Ms Dean reported that the inspection of the butterfly exhibit by the USDA was done recently and the facility passed inspection. 3. Attendance is up due to the good weather. 4. Media coverage has been good. 5. Event planning is underway for summer events. The member's picnic will be held in July,the Gala in August and Zoo Brew in September. 6. The annual visitor's survey has been started. IV. Report by the Botanical Society 1. Botanical Society President Andrew Schnabel reported that irrigation and landscaping planning is moving forward. 2. Donations have been made toward the Martha Lewis Memorial Garden. 3. Director St. Clair added that specifications are being prepared for getting quotes for the irrigation around the outside of the Conservatory. 4. Windows will be whitewashed to cut down on the heat from direct sunlight. 5. A Trivia Night fund raiser will be held on June 22. 6. Hours will change for July and August. They will open in the morning and close during - - I - - the afternoon heat and open again in the evening. V. The next order of business was unfinished business. 1. Opening of Court Repair Quotes-Mike Dyszkiewicz Mr. Dyszkiewicz reported that quotes were opened last month,but the amounts were above budget. He narrowed the scope of the projects and solicited new quotes. The quotes were opened and read as follows: a. Arnt Asphalt- $39,745 b. Rieth-Riley- $44,650 Mr. Dyszkiewicz requested that the project be awarded Arnt Asphalt. Ms. Beachkofsky said that both claimed a local preference exemption,but Arm was based in Michigan, even though from an adjacent county, and she was not sure if that would qualify them for the preference. She said she would check with Attorney Greene. V1. Approval of Minutes Ms. Hill made a motion to approve the minutes of the regular Board meeting held on May 30, 2012 as mailed. The motion was seconded by Mr. Mullins and approved. VII. Approval of Maintenance Vouchers A motion was made by Mr. Mullins to approve maintenance vouchers for May 2012 totaling $1,023,547.16. It was seconded by Ms. Hill. There being no further discussion,the motion was passed. VIII. Business of Director St. Clair 1. Director St. Clair reported that the Park Police had completed their weapons qualification last week. 2. Estimates are being prepared for the Ice Rink deck replacement. It is hoped to have this in place by the regular opening date of Thanksgiving weekend. 2. A meeting with the Zoo Society was held this morning concerning the public/private partnership they are proposing. Discussions are still ongoing. 3. He distributed a report from the Department of Natural Resources concerning the ash tree problem in Indiana and South Bend. Mr. Goodrich asked about information he had requested from the Engineering Department at the last meeting. 4. The Blues Fest will be held next Saturday. Marketing has been ongoing. He felt things are going well. Ticket sales have increased in the last week. IX. Comments by the South Bend Silver Hawks 1. Mr. Robbie Lightfoot, Ticket Manager,reported that the attendance is 90%higher than at this time last year. Feedback has been positive to the changes made to the stadium. The splash pad is very popular. Bleachers are being removed and individual seating is being installed. Director St. Clair asked for an attendance report from the team and thanked them for their - - 2 - - help with preparations for the Blues Fest. Ms. Beachkofsky said she had not heard from Attorney Greene regarding the local preference exemption and recommended that the quote be awarded to Arnt subject to approval by Legal. Ms. Hill made a motion to award the quote to Arm Asphalt for the amount of$39,745, subject to approval by Legal. Mr. Mullins seconded the motion and it was passed. X. Comments by the Recreation Director 1. Ms. O'Connor introduced Amanda Yasko to the Board. She is replacing Katie Galloway. 2. The Night of Elegance dance for was held over Memorial Day weekend and 212 participants attended. This is the 14th year for this event. 3. Kid's World daycare, Camp Awareness,the pools,the East Race and Leeper Tennis Center began this week. 4. The Track program,Junior Baseball, Charles Black camp, and playground programs start this week. 5. The Blues Fest will be held Saturday at Coveleski Stadium. Opening Ceremony will start at noon and the bands will start shortly after. 6. The Senior Citizen Picnic was held at Potawatomi Park and 185 participated. 7. Rose Kaufman is currently on a Howard Park Center sponsored trip to Cape Cod. Fifty are participating. 8. The Fitness Center will be closing at 2 pm on Sundays due to slow attendance on this day. 9. The first Fun Run will be held at Rum Village Park next week end. 10. She distributed a fee schedule to the Board and asked that they look it over. She will ask for approval at the next meeting. X1. Comments by the Golf Operations Director 1. Mr.Nowacki reported that the "Yellow Book"business edition has incorrect phone numbers for the courses and phone calls have been going to the wrong departments, making things very hectic. The company has been contacted on numerous occasions. 2. The 35 year old pumps at Erskine need to be replaced. One pump has failed and the other is running,but could fail. They both need to be replaced as soon as possible. He asked the Board to move forward with the replacement. Mr. Goodrich agreed and told him to go ahead. 3. The new scorecards are in. 4. He met last week with a group concerning going ahead with a First Tee program at Studebaker. Mr. Goodrich asked that they look into the programs that are ongoing elsewhere in the state before proceeding. XII. Comments by the Maintenance Superintendent - - 3 - - 1. Mr. Dyszkiewicz reported that the graffiti program has removed graffiti at 400 sites this year. 2. Maintenance is preparing for the Blues Festival this weekend. 3. At the Conservatory, landscaping, irrigation and paving will be done soon. The windows will be whitewashed to allay the heat problem in the building. 4. All the splash pads are running except the LaSalle Park pad. Parts are on order to replace some vandalized parts. 5. Planning for the Potawatomi Park splash pad has hit a snag and some alternate ideas are being looked at. 6. He hoped to be soliciting bids for the Ice Rink soon. 7. Fencing for the softball field at King Center will be installed starting tomorrow. Mr. Goodrich asked what the estimate for the Ice Rink repairs would be. Mr. Dyszkiewicz thought it would be around $800,000. Director St. Clair said that there were many options to explore as to which components need fixing or replacement. X111. Comments by the Development Director 1. Mr. Payton distributed the sponsorship report and reported on the recent Park Foundation board meeting. 2. The CAPRA accreditation visit will take place in July. The members will be staying at the Oliver Bed and Breakfast thanks to the owners offering a discount for their stay. 3. For the Superintendent's Golf Outing, Jimmy Johns will be providing lunch and Texas Roadhouse will be providing dinner. He thanked them for this. 4. The Active Youth Initiative Committee meets tomorrow. XIV. There being no more business to come before the Board the meeting adjourned at 5:10 p.m.by Vice President Goodrich The next regular meeting will be held Monday July 18, 2012 at 4:00 p.m. in the Boardroom of the O'Brien Administration Center. Respectfully Submitted, William Carleton Executive Secretary