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Home My WebLink AboutAward Bid - Riverside Drive Bank Stabilization Proj No. 118-005B - Milestone Contractors North, Inc. ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR MURRAY L. MILLER 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS January 11, 2022 Mr. Dustin Hilary Milestone Contractors North, Inc. 24358 State Road 23 South Bend, IN 46614 akrueger@milestonelp.com RE: Award Bid – Riverside Drive Bank Stabilization – Project No. 118-005B Dear Mr. Hilary: At its January 11, 2022 meeting, the Board of Public Works awarded the above referenced bid to you in the amount of $816,305. Enclosed please find a signed Bid/Proposal form. Please forward the following documents in one submittal by January 26, 2022 to my attention for Board of Public Works approval at lhensley@southbendin.gov : 1) One (1) signed original of the Public Works Contract (enclosed) 2) Labor & Material Payment Bond 3) Performance Bond (125% of Bid Amount) 4) Certificate of Insurance naming the City of South Bend as an additional insured 5) Item #4 for all subcontractors that you use If you have any further questions regarding this matter, please call this office at (574) 235-9251. Sincerely, /s/ Laura Hensley/Acting Clerk Enclosures ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR MURRAY L. MILLER 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS January 11, 2022 Mr. Matthew D. Cain HRP Construction Inc. 5777 Cleveland Rd., PO Box 266 South Bend, IN 46624 mattc@hrpconstruction.com RE: Bid Award – Riverside Drive Bank Stabilization – Project No. 118-005B Dear Mr. Cain: At its January 11, 2022 meeting, the Board of Public Works awarded the above referenced bid to Milestone Contractors North, Inc. in the amount of $816,305. Thank you for bidding, and we hope you bid with us in the future. If you have any further questions regarding this matter, please call this office at (574) 235-9251. Sincerely, /s/ Laura Hensley/Acting Clerk Enclosures ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR MURRAY L. MILLER 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS January 11, 2022 Mr. Mark Osler Indiana Earth, Inc. 10343 McKinley Hwy. Osceola, IN 46561 jimmyindianaearth@yahoo.com RE: Bid Award – Riverside Drive Bank Stabilization – Project No. 118-005B Dear Mr. Osler: At its January 11, 2022 meeting, the Board of Public Works awarded the above referenced bid to Milestone Contractors North, Inc. in the amount of $816,305. Thank you for bidding, and we hope you bid with us in the future. If you have any further questions regarding this matter, please call this office at (574) 235-9251. Sincerely, /s/ Laura Hensley/Acting Clerk Enclosures S:\Public Works\Projects\Projects by Year\2018 Projects\118-005 St. Joseph Riverbank Stabilization\PROCUREMENT\BIDS AND AWARD\Riverside\20220104_Award Memo.doc INTER-OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING TO: Members of the Board of Public Works Clara McDaniels, Assistant City Attorney Public Works FROM: Sue Ellen Doudrick, P.E., Assistant City Engineer SUBJECT: Project No. 118-005B Riverside Drive Bank Stabilization DATE: January 4, 2022 On November 23, 2021, the Board of Public Works opened and read bids of the above project. A list of the bids received and amounts are listed below and detailed bid tabulation is attached: Bidder Base Bid Total 1. Milestone Contractors North, Inc $816,305.00 2. Indiana Earth, Inc. $847,490.00 3. HRP Construction Co. Inc $1,030,000.00 The Division of Engineering recommends the award of the contract for Project No. 118-005B Riverside Drive Bank Stabilization to the lowest, responsive, responsible, pre-qualified bidder, Milestone Contractors North, Inc. at the bid price of $816,305.00 contract by unit prices. The project will be funded using the Storm Sewer Fund (Fund 667). The City received a $200,000 grant from the Great Lakes Commission (GLNSRP) for the project and will be reimbursed following project completion. The Purchase Requisition is PR-00011992. For questions regarding the above recommendation or the subject project, contact Sue Ellen Doudrick (Ext. 5922) at the Division of Engineering. BID TABULATION Project Name: Riverside Drive Bank Stabilization Project No: 118-005B Riverside Drive Bank Stabilization Item No. Line Item Quantity Unit Unit Price Cost Unit Price Cost Unit Price Cost Unit Price Cost 1 MOBILIZATION AND DEMOBILIZATION 1 LS $24,000.00 $24,000.00 $100,000.00 $100,000.00 $42,350 $42,350.00 $40,000 $40,000.00 2 MAINTENANCE OF TRAFFIC 2 EACH $6,000.00 $12,000.00 $14,500.00 $29,000.00 $5,000.00 $10,000.00 $10,000.00 $20,000.00 3 CONSTRUCTION ENGINEERING 1 LS $3,000.00 $3,000.00 $10,000.00 $10,000.00 $16,000.00 $16,000.00 $5,500.00 $5,500.00 4 AS-BUILT DRAWING & REPORTING 1 LS $3,000.00 $3,000.00 $2,000.00 $2,000.00 $6,000.00 $6,000.00 $2,000.00 $2,000.00 5 CLEARING, GRUBBING & OBSTRUCTION REMOVAL 1 LS $9,000.00 $9,000.00 $119,150.00 $119,150.00 $162,900.00 $162,900.00 $140,000.00 $140,000.00 6 TREE REMOVAL, 4 to 8"1 EACH $240.00 $240.00 $400.00 $400.00 $1,600.00 $1,600.00 $400.00 $400.00 7 TREE REMOVAL, Over 8 to 12"10 EACH $360.00 $3,600.00 $500.00 $5,000.00 $1,400.00 $14,000.00 $500.00 $5,000.00 8 TREE REMOVAL, Over 12 to 24"13 EACH $600.00 $7,800.00 $800.00 $10,400.00 $2,000.00 $26,000.00 $800.00 $10,400.00 9 TREE REMOVAL, Over 24 to 36"1 EACH $1,200.00 $1,200.00 $3,000.00 $3,000.00 $6,000.00 $6,000.00 $3,000.00 $3,000.00 10 TREE REMOVAL, Over 36 to 60"1 EACH $1,500.00 $1,500.00 $5,000.00 $5,000.00 $8,000.00 $8,000.00 $5,000.00 $5,000.00 11 TREE REMOVAL, Over 60"- EACH $2,400.00 $0.00 $0.00 $0.00 $10,000.00 $0.00 $7,000.00 $0.00 12 EXCAVATION, UNCLASSIFIED 1,350 CYS $25.20 $34,020.00 $45.00 $60,750.00 $96.00 $129,600.00 $48.00 $64,800.00 13 INDOT CLASS I RIPRAP 2,100 TON $168.00 $352,800.00 $295.00 $619,500.00 $154.00 $323,400.00 $223.00 $468,300.00 14 COIR MAT (700 g)500 SYS $8.40 $4,200.00 $12.25 $6,125.00 $16.00 $8,000.00 $16.95 $8,475.00 15 NAG SC150BN EROSION CONTROL BLANKET OR EQUIVALENT 1,550 SYS $5.40 $8,370.00 $3.10 $4,805.00 $4.00 $6,200.00 $6.10 $9,455.00 16 PERMANENT SEEDING 1 AC $2,400.00 $2,400.00 $12,400.00 $12,400.00 $15,000.00 $15,000.00 $13,150.00 $13,150.00 17 1-GALLON STOCK SHRUBS 45 EACH $60.00 $2,700.00 $56.00 $2,520.00 $62.00 $2,790.00 $85.00 $3,825.00 18 TEMPORARY EROSION AND SEDIMENT CONTROL 1 LS $6,000.00 $6,000.00 $3,150.00 $3,150.00 $3,800.00 $3,800.00 $14,000.00 $14,000.00 19 BONDING & INSURANCE 1 LS $30,000.00 $30,000.00 $36,800.00 $36,800.00 $65,850.00 $65,850.00 $3,000.00 $3,000.00Total$505,830.00 $1,030,000.00 $847,490.00 $816,305.00 I hereby certify that the above truly and accurately represents bids received for this project on November 23, 2021 Ross St.Clair, Project Engineer, P.E. Name, Title Milestone Contractors North, Inc. X Engineer's Estimate HRP Construction Co. Non-Collusion Affadavit X Indiana Earth, Inc. X C:\Users\sdoudrick\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\S4WKL6AI\Riverside Dr Bank Stab _Bid Tabulation_11292021 January 11, 2022 BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA PUBLIC WORKS CONTRACT This Agreement is made and entered into this 11th Day of January, 2022, by and between Milestone Contractors North, Inc., 24358 State Road 23, South Bend, IN 46614, (the “Contractor”), and the Board of Public Works (the "Board”). The Contractor covenants and agrees to make the following improvement, as fully set out in the Request for Quotations, Standard Specifications, Special Provisions, Plans, and Bid Proposals, all of which are set forth as a part of this Contract, for: PROJECT NO. 118-005B DESCRIPTION: RIVERSIDE DRIVE BANK STABILIZATION COMPLETION DATE: SEE SPECIFICATIONS AMOUNT: $816,305 FUNDING: PR-118-005B The unit prices for this improvement were those prices as received and accepted by the Board on the 23rd Day of November, 2022. The Contractor further agrees to notify the assigned Engineer when this improvement is completed. This notification shall be in the form of a Project Completion Affidavit, signed by the Contractor. Upon final acceptance of the improvement by the Engineer, the Contractor’s final estimate will be presented to the Board for final Payment with one (1) copy of the Project Completion Affidavit and one (1) copy of a Waiver of Lien. Each of the Parties, by signing below, represents and warrants to the other Party that he/she/it has the authority to bind the named person or entity to this Agreement. BOARD OF PUBLIC WORKS MILESTONE CONTRACTORS NORTH, INC. President Member Printed Name Member Member Signature Member Attest: Clerk January 11, 2022 BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 11/16/2021 Name Sue Ellen Doudrick Department Engineering BPW Date 11/23/2021 Phone Extension 5903 Review and Approval Required Prior to Submittal to Board Diversity Compliance and Inclusion Officer Officer Name BPW Attorney Attorney Name Dept. Attorney Attorney Name Purchasing Check the Appropriate Item Type – Required for All Submissions Professional Services Agreement Contract Proposal Open Market Contract Amendment/Addendum Special Purchase, QPA Bid Opening Bid Award Req. to Advertise Title Sheet Quote Opening Quote Award Reject Bids/Quotes Proposal Opening C/O & PCA No. PCA Chg. Order, No. Traffic Control Resolution Other: Ease./Encroach Required Information Company or Vendor Name TBD New Vendor Yes If Yes, Approved by Purchasing No MBE/WBE Contractor MBE WBE Completed E-Verify Form Attached Yes No Project Name Riverside Drive Bank Stabilization Project Number 118-005B Funding Source Storm Sewer Fund Account No. 667-06-605-517-442002 (PR-00011992) Amount Terms of Contract Unit Prices Purpose/Description Bank stabilization project along west side of St. Joseph River along Riverside Drive near Yukon Street. Project partially funded thru grant funding from the Great Lakes Commission. For Change Orders Only Amount of Increase Decrease $ ($ ) Previous Amount $ Current Percent of Change: Increase Decrease % ( %) New Amount $ Total Percent of Change: Increase Decrease % ( %) Time Extension Amount: New Completion Date: BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 1/4/2022 Name Sue Ellen Doudrick Department Engineering BPW Date 1/1/2022 Phone Extension 5903 Review and Approval Required Prior to Submittal to Board Diversity Compliance and Inclusion Officer Officer Name BPW Attorney Attorney Name Dept. Attorney Attorney Name Purchasing Check the Appropriate Item Type – Required for All Submissions Professional Services Agreement Contract Proposal Open Market Contract Amendment/Addendum Special Purchase, QPA Bid Opening Bid Award Req. to Advertise Title Sheet Quote Opening Quote Award Reject Bids/Quotes Proposal Opening C/O & PCA No. PCA Chg. Order, No. Traffic Control Resolution Other: Ease./Encroach Required Information Company or Vendor Name Milestone Contractors North, Inc (V-00001789) New Vendor Yes If Yes, Approved by Purchasing No MBE/WBE Contractor MBE WBE Completed E-Verify Form Attached Yes No Project Name Riverside Drive Bank Stabilization Project Number 118-005B Funding Source Storm Sewer Fund Account No. 667-06-605-517-442002 (PR-00011992) Amount $816,305.00 Terms of Contract Unit Prices Purpose/Description Bank stabilization project along west side of St. Joseph River along Riverside Drive near Yukon Street. Project partially funded thru grant funding from the Great Lakes Commission to be reimbursed following project completion. For Change Orders Only Amount of Increase Decrease $ ($ ) Previous Amount $ Current Percent of Change: Increase Decrease % ( %) New Amount $ Total Percent of Change: Increase Decrease % ( %) Time Extension Amount: New Completion Date: