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HomeMy WebLinkAboutOpening of Quotes - Water Works Utility Service Line Repair Program Proj No. 122-022 - Bob Frame Plumbing Services, Inc.IN LICENSE NO. PC88700840 0 PLUMBING SERVICES 2442 JACLYN COURT, SOUTH BEND, INDIANA 46614-3700 Telephone (574) 291-7511 FAX (574) 299-1297 December 28, 2021 Board of Public Works County City Building, Room 1316 227 W. Jefferson Blvd. South Bend, IN 46601 pbwbids@southbendin.gov Re: Water Works Utility Service Line Repair Program To Whom It May Concern: Bob Frame Plumbing Services, Inc, is currently in your Water Works Utility Service Line Repair Program and have been for many years. We have read the 4 -page attached letter "Request For Applications" and meet the minimum specifications listed. Enclosed you will find the following: • Plumbing Corporation License #C081053737 • Plumbing Contractor Licenses for David P. Frame #PC88700840/Tyler M. Frame #PC11200080 • Copy of Performance Bond for $25,000 • Certificate of Insurance • Non -Collusion Affidavit, Non -Debarment Affidavit, Employment Eligibility Verification, and Non - Discrimination Commitment Form. Bob Frame Plumbing Services, Inc. Is interested in continuing the program and accepts the stated conditions/requirements. Thank you for your time and consideration. Sincerely, Tyler IV`I. Frame, President �'"• Indiana Professional Licensing Agency Indiana Plumbing Commission 402 W. Washington Street, W072 Indianapolis, IN 46204 1916 Plumbing Corporation License Number Expire Date 0081053737 12/31/2023 Bob Frame Plumbing Services, Inc Eric J. Holcomb Deborah J. Frye Governor Executive Director State of Indiana Indiana Professional Licensing Agency Indiana Professional Licensing Agency 402 W. Washington Street, W072 Indianapolis, IN 46204 Plumbing Corporation License Number Expire Date C061053737 1213112023 Bob Frame Plumbing Services, Inc cab's �°c Indiana Professional Licensing Agency Indiana Plumbing Commission 402 W. Washington Street, W072 Indianapolis, IN 46204 tme Plumber Contractor License Number Expire Date PC88700840 12/31/2023 DAVID P FRAME Eric J. Holcomb Deborah J. Frye Governor Executive Director State of Indiana Indiana Professional Licensing Agency _ Indiana Professional Licensing Agency 402 W. Washington Street, W072 Indianapolis, IN 46204 Plumber Contractor Li<arise Numder Expire Date P C 88700840 12/3112023 DAVID P FRAME Indiana Professional Licensing Agency 402 W. Washington Street, W072 Indianapolis, IN 46204 Plumber Contractor License Number Expire Dale PCI1200080 12131/2023 Tyler M. Frame Indiana Professional Licensing Agency Indiana Plumbing Commission 7 z 402 W. Washington Street, W072 tele , Indianapolis, IN 46204 Plumber Contractor License Number Expire Dale PC11200080 12/31/2023 Tyler M. Frame Eric J. Holcomb Deborah J. Frye Governor Executive Director State of Indiana Indiana Professional Licensing Agency Indiana Professional Licensing Agency 402 W. Washington Street, W072 Indianapolis, IN 46204 Plumber Contractor License Number Expire Dale PCI1200080 12131/2023 Tyler M. Frame Continuation Certificate PLUMBING CONTRACTOR INCONSIDERATION of the payment of a premium of $ 100.00 Federated Mutual insurance Company hereby continues in force to 07-12-2022 Its bond No. 6075769 effective 07/12/2018 in the sum of TWENTY-FIVE THOUSAND AND NO/100-- Dollars ($ 25,000.00 ), on behalf of BOB FRAME PLUMBING SERVICES INC represented by (if applicable) CITY OF SOUTH BEND BOARD OF PUBLIC WORKS Obligee subject to all its terms, conditions and limitations as set forth and expressed in said bond. Principal, in favor of This certificate is executed upon the express condition that the Company's liability under said bond and this and all continuation certificates issued in connection therewith shall not be cumulative, and shall not in any event exceed the amount set forth in said bond, or said amount as it may have been increased or decreased by any rider(s) or endorsement(s) properly issued by the Company. Dated this IST day of JUNE 2021 Federated Mutual Insurance Company JANICE FISHERAttorney-in-Fac 4l *If Renewal Not Desired, Please Return Original Continuation Certificate with Power of Attorney Upon Receivinu in Order to Return Premium. ,FEDERATED INSURANCE)'* PO Box 328 Owatonna, MN 55060 BF -22 Ed. 01-18 POWER OF ATTORNEY KNOW ALL MEN BY THESE PRESENTS: That FEDERATED MUTUAL INSURANCE COMPANY, a corporation duly organized and existing under the laws of the State of Minnesota, and having its principal office in the City of Owatonna, State of Minnesota, does hereby constitute and appoint: JANICE FISHER of the City of MINNESOTA OWATONNA true and lawful attomey for the following purposes: State To sign its name as surety to, and to execute, affix the seal, acknowledge and deliver any and all surety bonds and penalties not exceeding: ONE HUNDRED THOUSAND DOLLARS ($100,000) EACH BOB FRAME PLUMBING SERVICES INC SOUTH BEND. IN Tile execution of such bonds or undertakings in pursuance of these presents shall be binding upon the Company as if they had been executed and acknowledged by the regularly elected officers of the Company. This Power of Attorney granted by Federated Mutual Insurance Company shall terminate when the designee ceases to be: 1) Employed by Federated Mutual Insurance Company or 2) Employed by Federated Mutual Insurance Company in a job for which such Power of Attorney is required. IN WITNESS WHEREOF, the said FEDERATED MUTUAL INSURANCE COMPANY has caused this instrument to be signed and its corporate seal to be affixed by its Executive Vice President and Assistant Secretary this the 1ST day of FEBRUARY I 2020 (5'1AL) STATE. OF MINNESOTA COUNTY OFSTEELE FEDERATED MUTUAL INSURANCE COMPANY BY A , /�ev> / xecutive Vice President and BY As.' tart Secretary On this IST day of FEBRUARY, 2020 personally appeared before me, the undersigned notary public, James A. Thou and Jonathan R. Hanson to me personally known, who, each being duly swom by me, did say that they are respectively the Executive Vice President and Assistant Secretary of the FEDERATED MUTUAL INSURANCE COMPANY and that the'seal affixed to this instrument is the'corporate seal of said Corporation and that this instrument was signed and sealed of behalf of said Corporation by authority of its Board of Directors and said James A. Thon and Jonathan R. Hanson acknowledge said instrument to be the free act and deed of said corporation. ( ) KELLY J. HAGEN '/—d— NOTApYpllBIIC - N INNE80Tp SEAL ilrlka Fiy40t,gn.61, 2026 COPY OF RESOLUTION "BE IT RESOLVED that the President or any Vice President in conjunction with the Secretary is hereby authorized and empowered under the corporate seal of the Company, to appoint any person or persons as attorney or attorneys -in -fact, or agent or agents of the Company, in its name and as its act to execute and deliver, anywhere in the United States or Canada, any and all bonds and undertakings of suretyship and outer documents that the ordinary course of surety business may require." "BE IT FURTHER RESOLVED that the Power of Attorney or other document appointing such person or persons as attorney or attorneys -in -fact or agent or agents of the Company may either be personally signed by the President, any Vice President, the Secretary or may be executed by said officers by means of facsimile signatures. The said personal signatures or facsimile signatures shall not require the Company seal or any other seal and shall be valid and binding on the company if executed either by personal signature or facsimile signature and with or without the Company seal being affixed thereto." I, the undersigned, hereby certify that I am a Executive Vice President of the FEDERATED MUTUAL INSURANCE COMPANY, a Corporation duly organized and existing under the laws of the State of Minnesota and that the foregoing is a true and complete copy of the original Power of Attorney given by said Company to: JANICE FISHER of OWATONNA, MINNESOTA authorizing and empowering such person to sign bonds as therein set forth, which Power of Attorney tins never been revoked and is still in full force and effect. I further certify that said Power of Attorney was given in pursuance of a resolution adopted at a regular meeting of the Board of Directors of said Company duly called and held at the office of the Company in the City of Owatonna, Minnesota on the 20"' day of A iJI, 14 , Lat which meeting a quorum was present and that the foregoing is a true and correct copy of said resolution, and the whole thereof as recorded in the minutes of the said meeting. PURSUANT to the By -Laws of Federated Mutual Insurance Company, Article 8, Section 1; in the absence of or inability of the Secretary to act, his duties shalt be performed by the Assistant Secretaries in the order of their rank, IN TESTIMONY WHEREOF, 1 have hereunto set my hand and affixed the seal of the FEDERATED MUTUAL INSURANCE COMPANY this the 1ST day of JUNE 2021 (SEAL) FEDERATED MUTUAL INSURANCE COMPANY � ��2I1r • / y� �� xecutive Vice President A4CCW? 6r CERTIFICATE OF LIABILITY INSURANCE DAT02111/2021 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder In lieu of such entlorsement s . PRODUCER FEDERATED MUTUAL INSURANCE COMPANY HOME OFFICE: P.O. BOX 328 CONTACT E: CLIENT CONIACT CEN ER n/cnxo Ext : 888-333-4949 AIX No); 507A46-4664 ADDRIESS: CLIENTCONTACTCENTER FEDINS.COM OWATONNA, MN 55060 INSURER($) AFFORDING COVERAGE MAIC R 04/01/2021 INSURERA: FEDERATED MUTUAL INSURANCE COMPANY 13935 EACH OCCURRENCE $1,000,000 INSURED 264-429-2 INSURER B: BOB FRAME PLUMBING SERVICES INC 2442 JACLYN CT INSURER C: - - INSURER D: SOUTH BEND, IN 46614-3700 INSURER E: OENERAL AOOREOATE $2,000,000 INSURER F: COVERAGES CERTIFICATE NUMBER: 22 REVISION NUMBER:0 THIB IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR L TYPE OF INSURANCE ADDL Y SUBR - POLICY NUMBER POLICY EFF IOD POLICY EXP IDD LIMITS A X COMMERCIAL GENERAL LIABILITY CLAIMSMAOElxl OCCUR N 9403507 04/01/2021 04/01/2022 EACH OCCURRENCE $1,000,000 PREMISES TOEa ocwr0renoel $100,000 OEN'L 1t NPOLICY MED EXP (my one Parton) EXCLUDED PERSONAL &ADV INJURY $1,000,000 AGGREGATE LIMIT APPLIES PER: ❑JECT ❑LOC OTHER: OENERAL AOOREOATE $2,000,000 PRODUCTS - COMPIOP HOG $2,000,000 A AUTOMOBILE X LIABILITY ANY AUTO OWNED AUTOS ONLY AUTOSULED NON-OHIRED AUTOS ONLY AUTOS ONLY AUTOS ONLY N N 9403507 04/01/2021 04/01/2022 COMBINED SINGLE LIMIT $1,000,000 Ea ac<Ide BODILY INJURY (Per person) BODILY INJURY (Per eoddenq PROPERTY DAMAGE a ec<dent A X UMBRELLA LIARX EXCESS LIAB OCCUR CLAIMS -MADE N N 9403508 04/01/2021 04/01/2022 EACH OCCURRENCE $2,000,000 AGGREGATE $2,000,000 DED I I RETENTION A WORKERS COMPENSATION AND EMPLOYERS' LIABILITY YIN ANY PROPRIETOFIPARTNERIEXECUTIVE L OFFICER/MEMBER Exctuoeoy (Merelst.y in NH) II yes, describe under DESCRIPTION OF OPERATIONS below NIA N 9403509 04/01/2021 04/01/2022 OTH- X PER bTATUTE ER E.L. EACH ACCIDENT $500,000 E.L. DISEASE - EA EMPLOYEE $500,000 El DISEASE -POLICY LIMIT $500,000 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101, Addl0one1 RemeMs Schedule, may be alheheL it more space Is requlred) THE CERTIFICATE HOLDER IS AN ADDITIONAL INSURED SUBJECT TO THE CONDITIONS OF THE ADDITIONAL INSURED - OWNERS, LESSEES OR CONTRACTORS - AUTOMATIC STATUS WHEN REQUIRED IN CONSTRUCTION AGREEMENT WITH YOU ENDORSEMENT FOR GENERAL LIABILITY. CERTIFICATE HOLDER CANCELLATION 264-429-2 220 CITY OF SOUTH BEND SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE 227 W JEFFERSON BLVD THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN SOUTH BEND, IN 46601-1830 ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE O 1988-2016 ACORD CORPORATION. All rights reserved. ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD COMMERCIAL GENERAL LIABILITY CG 20 33 12 19 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - OWNERS, LESSEES OR CONTRACTORS - AUTOMATIC STATUS WHEN REQUIRED IN A WRITTEN CONSTRUCTION AGREEMENT WITH YOU This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART A. Section II - Who Is An Insured is amended to include as an additional insured any person or organization for whom you are performing operations when you and such person or organization have agreed in writing in a contract or agreement that such person or organization be added as an additional insured on your policy. Such person or organization is an additional insured only with respect to liability for "bodily injury", "property damage" or "personal and advertising injury" caused, in whole or in part, by: 1. Your acts or omissions; or 2. The acts or omissions of those acting on your behalf; in the performance of your ongoing operations for the additional insured. B. With respect to the insurance afforded to these additional insureds, the following additional exclusions apply: This insurance does not apply to: 1. "Bodily injury", "property damage" or "personal and advertising injury" arising out of the rendering of, or the failure to render, any professional architectural, engineering or surveying services, including: a. The preparing, approving, or failing to prepare or approve, maps, shop drawings, opinions, reports, surveys, field orders, change orders or drawings and specifications; or b. Supervisory, inspection, architectural or engineering activities. However, the insurance afforded to such This exclusion applies even if the claims additional insured: against any insured allege negligence or other 1. Only applies to the extent permitted by law; wrongdoing in the supervision, hiring, and employment, training or monitoring of others 2. Will not be broader than that which you are by that insured, if the "occurrence" which required by the contract or agreement to caused the "bodily injury" or "property provide for such additional insured. damage", or the offense which caused the A person's or organization's status as an "personal and advertising injury", involved the additional insured under this endorsement ends rendering of or the failure to render any when your operations for that additional insured professional architectural, engineering or are completed. surveying services. © Insurance Services Office, Inc., 2018 Page 1 of 2 CG 20 33 12 19 Policy Number: 9403507 Transaction Effective Date: 04-01-2021 2. 'Bodily injury" or "property damage" occurring after: a. All work, including materials, parts or equipment furnished in connection with such work, on the project (other than service, maintenance or repairs) to be performed by or on behalf of the additional insured(s) at the location of the covered operations has been completed; or b. That portion of "your work' out of which the injury or damage arises has been put to its intended use by any person or organization other than another contractor or subcontractor engaged in performing operations for a principal as a part of the same project. C. With respect to the insurance afforded to these additional insureds, the following is added to Section 111 - Limits Of Insurance: The most we will pay on behalf of the additional insured is the amount of insurance: 1. Required by the contract or agreement you have entered into with the additional insured; or 2. Available under the applicable limits of insurance; whichever is less. This endorsement shall not increase the applicable limits of insurance. Page 2 of 2 © Insurance Services Office, Inc., 2018 CG 20 33 12 19 Policy Number: 9403507 Transaction Effective Date: 04-01-2021 When the prospective Contractor is unable to certify to any of the statements below, it shall attach an explanation to this Affidavit. CONTRACTOR'S NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT, CERTIFICATION REGARDING INVESTMENT WITH IRAN, EMPLOYMENT ELIGIBILITY VERIFICATION, NON-DISCRIMINATION COMMITMENT AND CERTIFICATION OF USE OF UNITED STATES STEEL PRODUCTS OR FOUNDRY PRODUCTS (Must be completed for all quotes and bids. Please type or print) STATE OF 1+rtiili0 Yti. ) SS: S COUNTY ) The undersigned Contractor, being duly sworn upon his/her/its oath, affirms under the penalties of perjury that: 1. Contractor has not, nor has any other member, representative, or agent of the firm, company, corporation or partnership represented by him, entered into any combination, collusion or agreement with any person relative to the price to be bid by anyone at such letting nor to prevent any person from bidding nor to induce anyone to refrain from bidding, and that this bid is made without reference to any other bid and without any agreement, understanding or combination with any other person in reference to such bidding. Contractor further says that no person or persons, firms, or corporation has, have or will receive directly or indirectly, any rebate, fee, gift, commission or thing of value on account of such sale; and 2. Contractor certifies by submission of this proposal that neither contractor nor any of its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency; and 3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in investment activities in Iran. a. For purposes of this Certification, "Iran" means the government of Iran and any agency or instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5, as amended from time -to -time. b. As provided by Ind. Code § 5-22-16.5-8, as amended from time -to -time, a Contractor is engaged in investment activities in Iran if either: i. Contractor, its successor or its affiliate, provides goods or services of twenty million dollars ($20,000,000) or more in value in the energy sector of Ian; or ii. Contractor, its successor or its affiliate, is a financial institution that extends twenty million dollars ($20,000,000) or more in credit to another person for forty-five (45) days or more, if that person will (i) use the credit to provides goods and services in Non -Collusion Non -Debarment Affidavit Non lean Farm the energy sector in Iran; and (ii) at the time the financial institution extends credit, is a person identified on list published by the Indiana Department of Administration. 4. Contractor does not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the Contractor subsequently learns is an unauthorized alien. Contractor agrees that he/she/it shall enroll in and verify the work eligibility status of all of Contractor's newly hired employees through the E -Verify Program as defined by I.C. 22-5-1.7-3. Contractor's documentation of enrollment and participation in the E -Verify Program is included and attached as part of this bid/quote; and 5. Contractor shall require his/her/its subcontractors performing work under this public contract to certify that the subcontractors do not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the subcontractor subsequently learns is an unauthorized alien, and that the subcontractor has enrolled in and is participating in the E -Verify Program. The Contractor agrees to maintain this certification throughout the tetra of the contract with the City of South Bend, and understands that the City may terminate the contract for default if the Contractor fails to cure a breach of this provision no later than thirty (30) days after being notified by the City. 6. Persons, partnerships, corporations, associations, or joint venturers awarded a contract by the City of South Bend through its agencies, boards, or commissions shall not discriminate against any employee or applicant for employment in the performance of a City contract with respect to hire, tenure, terms, conditions, or privileges of employment, or any matter directly or indirectly related to employment because of race, sex, religion, color, national origin, ancestry, age, gender expression, gender identity, sexual orientation or disability that does not affect that person's ability to perform the work. In awarding contracts for the purchase of work, labor, services, supplies, equipment, materials, or any combination of the foregoing including, but not limited to, public works contracts awarded under public bidding laws or other contracts in which public bids are not required by law, the City, its agencies, boards, or commissions may consider the Contractor's good faith efforts to obtain participation by those Contractors certified by the State of Indiana as a Minority Business ("MBE") or as a Women's Business Enterprise ("WBE") as a factor in determining the lowest, responsible, responsive bidder. In no event shall persons or entities seeking the award of a City contract be required to award a subcontract to an MBE/WBE; however, it may not unlawfully discriminate against said WBE/MBE. A finding of a discriminatory practice by the City's MBE/WBE Utilization Board shall prohibit that person or entity from being awarded a City contract for a period of one (1) year from the date of such determination, and such determination may also be grounds for terminating the contact for which the discriminatory practice or noncompliance pertains. 7. The undersigned contractor agrees that the following nondiscrimination commitment shall be made a part of any contract which it may henceforth enter into with the City of South Bend, Indiana or any of its agencies, boards or commissions. Nan.Collusion Non.Dcbarment Affidavit Non Iran Form Contractor agrees not to discriminate against or intimidate any employee or applicant for employment in the performance of this contract with privileges of employment, or any matter directly or indirectly related to employment, because of race, religion, color, sex, gender expression, gender identity, sexual orientation, handicap, national origin or ancestry. Breach of this provision may be regarded as material breach of contract. I, the undersigned bidder or agent as contractor on a public works project, understand my statutory obligations to the use of steel products or foundry products made in the United States (I.C. 5-16-8-1). I hereby certify that I and all subcontractors employed by me for this project will use steel products or foundry products made in the United States on this project if awarded. I understand I have an affirmative duty to notify the City in my bid that my proposal does not include the use of steel products or foundry products made in the United States. I understand it is my sole obligation and responsibility to provide a justification to the City, subject to review and approval, why the cost of United States made steel or foundry products is unreasonable. Prior to award and upon submission of bid which does not use steel products or foundry products made in the United States, the City, through its director of public works, shall make a determination if the price of United States made steel or foundry is unreasonable. I understand that violations hereunder may result in forfeiture of contractual payments. I hereby affirm under the penalties of perjury that the facts and information contained in the foregoing bid for public works are true and correct. Dated this a B An day of r 20 Ji —A ti' Fcc,,� P'X"YV tura J rviw.' fie.. Contractor/Bidder (Firm) Signa re of Contractor/Bidder or Its Agent :T� I Q- r M• %(-a" P V -Q -Si den} Printed Name and Title Subscribed and sworn to before me this day of 200L My Commission Expires - LD County of Residence Non -Collusion Non.Debarment Aftidarit Non Iran Foma Notary Public CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS REQUEST FOR APPLICATIONS Notice is hereby given that the City of South Bend, Indiana, will receive electronic sealed applications at bUwbids(i�southbendin.Qov, until the hour of 9:00 a.m. Local Time, on, January 11, 2022 for the following: WATER WORKS UTILITY SERVICE LINE REPAIR PROGRAM The Title of the Application as described above must be included in the subject line of the email to which you have attached your application. The name of the company/vendor, address, contact email address and phone number must be included in the body of the email. Detailed instructions and information, including the link to the Reserved Mailbox for electronic bid submittals, is available at southbendin.,gov/bids. SUMMARY: The Board of Public Works of the City of South Bend ("City"), on behalf of the Water Works Utility is soliciting applications from qualified vendors to serve as preferred vendors for its Service Line Repair Program at the rates herein for one calendar year. The City is authorized by Sections 17-49 through 17-55 of the City's Municipal Code to offer this Service Line Repair Program to repair water service line leaks located between the house or building and the water main line which would otherwise be the sole responsibility of the property owner. It is the purpose of this request to establish a list of qualified vendors who will repair water service line leaks at the rates established herein. Complete application instructions are available for download by visiting the City of South Bend's web page at southbendin.gov: X Click on "I'm Looking For" X Click on "Doing Business in South Bend" X Click on "City Contracts — Invitations to Bid" X Click on "REQUIRED: Registration Form" to register your company. X Select and Print or Download the specifications You must register to receive addenda and updates to the specific bid/proposal you are interested in. Failure to do so could render your bid non-responsive to the specifications. There is no charge for the specifications. Questions should be directed by email to Jon Medich, at imedich(@,Southbendin.gov. The City reserves the right to review and audit all documents related to this application and to request additional information as determined necessary. Failure to comply with the City's request may be deemed grounds for dismissing the application. Applications must include the Non -Collusion Affidavit, Non -Debarment Affidavit, Employment Eligibility Verification, and Non -Discrimination Commitment Form. BOARD OF PUBLIC WORKS Laura Hensley, Interim Clerk Publish two (2) times: 12/24/21 and 12/31/21 Applications must meet the minimum specifications as provided herein. There is no scoring matrix as all qualified vendors whose applications meet the minimum specifications and who meet and accept the following required conditions will be accepted into the program: • Plumber Contractor License in Indiana; and • Worker's Compensation Insurance; and • Performance bond in the amount of $25,000 or cash bond in the amount of $25,000; and • Proof of Commercial General Liability Insurance per Person in the amount of $50,000; and • Proof of Commercial General Liability Insurance per Occurrence in the amount of $1,000,000 • Three (3) year warranty on all work performed through this program. • Must follow City of South Bend Department of Public Works Design & Construction Standards. • Availability for on-call emergency response scheduled on a weekly rotation which includes before/after normal business hours, weekends and holidays. Emergency repairs require completion within 24 hours. Regular repairs require completion within five working days. • Ability to work in year-round adverse weather conditions. • Must follow IUPPS 811 compliance prior to and throughout all excavation work performed. • Customer contact prior to repairs with account information provided by the Water Works Utility. • Responsible for the planning, set-up and removal or subcontracting of all necessary traffic control according to INDOT requirements found in the Indiana Manual on Uniform Traffic Control Devices and the ability to work safely on heavily trafficked streets. • Ability to pinpoint water leaks and trace water service lines. • Must be fully equipped to work safely in underground excavations five feet deep or greater in compliance with OSHA trenching and excavation safety requirements. Company safety manual must be followed and a minimum requirement of two qualified persons for all excavations. • Ability to temporarily freeze water service lines to replace inoperable and/or leaking curb valves. • Most have experience working on water lines in the City of South Bend including new service line installation using open trench excavation and trenchless ground piercing methods. New service line installation will be paid per foot for one -inch service line and only Type K copper tubing pipe is allowed. The water line shall have a minimum earth cover of five feet and a maximum of six feet. • Responsible for the preparing and pouring or subcontracting of all sidewalk, driveway and street cuts, according to City specifications. Four inches of depth for sidewalks, six inches of depth for driveway and driveway approaches. Street cuts must match existing depth, but not be less than eight inches minimum. • Responsible for repairing all grass/sod property damage caused by excavation work by spreading topsoil and grass seed within two calendar weeks of leak repair. A list of all repairs completed in grass during the winter season must be kept for returning to complete the topsoil and grass seed work at the start of the spring season. • A Plumber Inventory Tracking Form must be e-mailed to Water Works Utility management staff with details for each leak repair performed within one calendar week of repair date. • Invoices (two copies required) for work performed must be delivered to 915 S. Olive St. by the fifth day of the following month. All material provided by the Water Works Utility must be indicated on the invoices. City inspection and approval prior to payment being remitted within 45 days of receipt. A Plumber Material Request Sheet must be e-mailed to Water Works Utility management staff when requesting provided parts. All material requests must be picked up at 915 S. Olive St. the following business day between the hours of 7:30am and 3:OOpm unless otherwise specified by Water Works Utility management staff. Flat Rate for Stop Box Repairs: Applicants will unearth a single excavation up to five cubic feet in grass for a flat rate of $500. For stop box repairs that require the removal of a hard surface, such as asphalt or concrete, the flat rate is increased to $600. This flat rate will include all equipment, material and labor necessary to replace the stop box and rod. This flat rate will be used for all emergency repairs made during normal business hours. A curb valve found to be inoperable and/or leaking must be replaced, and the repair is billed as a basic service leak at the rates described herein. Flat Rate for Basic Service Leak Repairs: Applicants will unearth a single excavation up to five cubic feet in grass for a flat rate of $1,550. For basic leak repairs that require the removal of a hard surface, such as asphalt or concrete, the flat rate is increased to $1,650. This flat rate will include all equipment, material and labor necessary to replace the curb valve, stop box and rod or repair a single leak on a three -feet or less section of the service line. This flat rate will be used for all emergency repairs made during normal business hours. Repairs that require exceeding these specifications to complete must be reported to Water Works Utility management staff to determine if a leak repair is not considered basic repair due to special circumstances. Any special circumstance requires City approval and the repair is billed for equipment, material and labor at the rates described herein. Special Circumstance Plumber Rates for Equipment, Material and Labor: Equipment Ratesep r Sob: Pneumatic Ground Piercing Mole $150 Trench Shoring/Shield Box $130 Arrow Board $125 Air Compressor $110 Hammer/Rotary Drill $95 Partner Saw $90 Barricades $85 Freeze Kit $80 Plate Compactor $75 Trash Water Pump $50 Work Truck $40 Equipment Rates per Hour: Vactor $300 Backhoe $120 Dump Truck/Trailer $70 Special Circumstances include, but are not limited to: Material Rates per Job: #53 Recycled Concrete Backfill $90 Black Dirt & Seed $90 Labor Rates per Hour: Plumber $90 Laborer $70 • Any leak repair that requires subcontracting for heavy traffic control. • Any leak repair that requires more than a single excavation. • Any leak repair that requires excavating greater than a five feet square area. • Any leak repair that requires excavating greater than five feet of depth and must have trench shoring or a shield box installed for OSHA compliance. • Any leak repair that requires a portion of the street to be removed. • Any leak repair that requires extensive landscape removal. • Any leak repair involving the foundation of the structure. • Any service line repair that requires more than a single leak to be repaired. • Any leak repair that requires replacing any length of the service line greater than three -feet. • Emergency leak repair designated by the Water Works Utility to be completed before/after normal business hours, weekends and holidays. The successful applicants shall comply with the City's ordinance and all other federal, state and local laws and regulations governing nondiscrimination in employment. The City reserves the right to accept, negotiate scope, or reject any or all applications.