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Home My WebLink About01/17/13 Board of Public Works Agenda Review SessionCITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION January 17, 2013 -10:30 a.m. Location: 1308 County -City Building South Bend, Indiana 46601 1. PUBLIC HEARING — TRANSIENT MERCHANT LICENSE A. Company: Irish Fever 1. Location: 1131 East Ireland Road 2. Dates: Through January 30, 2013 3. Purpose: Sale of Notre Dame Apparel and Novelty Goods 4. Favorable Recommendations 2. REVIEW OF MINUTES A. Regular Meeting: January 8, 2013 B. Claims Review: January 15, 2013 3. OPENING OF BIDS A. Thirty (30), More or Less, 2013 or Newer Font Wheel Drive Police Patrol Vehicles 1. Funding: Capital Lease /Capital Lease Interest (406.0401.415.3 8.01/403.0401.415.3 8.02) B. Five (5), More or Less, 2013 or Newer 3/4 Ton Four -Wheel Drive Pick -Up Trucks 1. Funding: Code Enforcement (101.1201.415.43.02); Central Services (222.0605.419.43.02); Park Department (201.1101.452.43.02)(13K003 and 13K004); Traffic & Lighting (202.0607.431.37.11) (202.0607.431.37.12) C. One (1) or More), 2013 or Newer 3/4 Ton Two -Wheel Drive Pick -Up Truck 1. Funding: Park Department (201.1101.452.43.02) (13K005) 4. AWARD QUOTATION AND APPROVE CONTRACT A. 2013 -2015 HVAC Preventative Maintenance for Water Works Buildings — North Station, South, Pinhook, Edison and Olive GAC 1. Company: Havel, Inc. 2. Amount: $13,300 /year 3. Funding: Water Works Operating and Maintenance (620.0640.602.31.35) 5. CHANGE ORDER A. Northside Trail Extension — Project No. 110 -001 1. Company: Walsh & Kelly, Inc. 2. Change Order No.: 10 3. Decrease Amount: ($113,161.39) 4. Percent of Decrease: (7.344 %) 5. Revised Contract Amount: $1,511,838.22 6. Funding: CMAQ /FHWA GARY A. GILOT DONALD E. INKS KATHRYN E. Roos MICHAEL C. MECHAM MARK W. NEAL Page 1 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION January 17, 2013 -10:30 a.m. Location: 1308 County -City Building South Bend, Indiana 46601 6. CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT A. 2012 Manhole and Sewer Rehabilitation — Project No. 112 -002 1. Company: Insituform Technologies USA, Inc. 2. Change Order No.: 1 (Final) 3. Decrease Amount: ($7,426.50) 4. Percent of Decrease: (.83 %) 5. Total Percent of Change: (.83 %) 6. Final Contract Amount: $892,573.50 7. Funding: Sewer Capital (641.0621.415.42.02) 7. PROJECT COMPLETION AFFIDAVIT A. Morris Performing Arts Center Entry Doors, Windows, and Restroom Renovations — Project No. 111 -024 1. Company: Brown & Brown General Contractors, Inc. 2. Final Contract Amount: $626,564 3. Funding: CED /MPAC ( 420. 1050 .0460.42.02/416.0404.901.42.02) 8. REQUESTS TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET A. Trucking of Belt Pressed Biosolids 1. Funding: Organic Resources Operations & Management (641.0631.793.63.35) (13V001) B. Compressed Natural Gas Fueling Skid 1. Funding: Solid Waste (611.0610.415.43.09) (V6TPU) C. Ignition Park Phase 1B — Mass Grading — Project No. 112 -072 1. Title Sheet 2. Funding: AEDA TIF (324.1050.460.42.03) (11J017) D. East Bank Sewer Separation Phase 4 — Project No. 112 -041 1. Funding: 2012 Sewer Bond (661.0621.415.42.05) E. Diamond Avenue Phase 3 Sewer Separation — Project No. 109 -033B 1. Title Sheet 2. Funding: 2012 Sewer Bond (661.30621.415.42.05) 9. REQUEST TO ADVERTISE FOR THE RECEIPT OF PROPOSALS A. Management and Operation of the Century Center 1. Funding: Century Center Operations GARY A. GILOT DONALD E. INKS KATHRYN E. Roos MICHAEL C. MECHAM MARK W. NEAL Page 2 10. RESOLUTIONS A. No. 01 -2013 — A Resolution of the Board of Public Works of South Bend, Indiana, to Set the Wage Rates for the Year 2013 for Projects Costing Less than $250,000 B. No. 04 -2013 — A Resolution of the City of South Bend, Indiana Board of Public Works for the Disposal of Surplus Property 1. Description: Gun for Police Officer Retirement C. No. 05 -2013 — A Resolution of the Board of Public Works of the City of South Bend, Indiana, Authorizing the Transfer of Real Property to the South Bend Redevelopment Commission 1. Description: Ignition Park Tax Sale Properties 11. AGREEMENTS /CONTRACTS /PROPOSALS /ADDENDA A. Professional Services Agreement — Jonathon Geels 1. Description: Energy Project Specialist 2. Amount: $31 /hr.; NTE $50,000 3. Funding: (222.0616.419.31.06) B. Professional Services Proposal — The Troyer Group, Inc. 1. Description: Revise Bid Documents for the Leighton Parking Garage Re- Lighting Project No. 112 -058 2. Amount: $8,630 3. Funding: CED Parking Garage Engineering (601- 0462- 645 -42) (13J002) C. Professional Services Supplemental Agreement No. 1 — Ken Herceg & Associates, Inc. 1. Description: Change in Scope of Southwood Sewer Separation Project No. 112 -042 2. Amount: $30,355 3. Funding: 2011 Sewer Bond (659.0621.415.31.02) D. Joint Funding Agreement — US Department of the Interior 1. Description: US Geological Survey — Annual Measurement of Ground Water Levels in a Network of Observation Wells in Northeastern St. Joseph County 2. Amount: $2,400 3. Funding: Water Works Operating Revenue (620.0640.658.31.35) E. Professional Services Contract — DLZ Indiana, LLC 1. Description: Olive Street /Sample Street Overpass Design — Project No. 113- 002 2. Amount: $1,297,440 3. Funding: Engineering Professional Services (412.0401.415.42.03) (13E002) F. Agreement for Services — Downtown South Bend, Inc. 1. Description: Annual Agreement for Services for 2013 GARY A. GILOT DONALD E. INKS KATHRYN E. Roos MICHAEL C. MECHAM MARK W. NEAL Page 3 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION January 17, 2013 -10:30 a.m. Location: 1308 County -City Building South Bend, Indiana 46601 2. Amount: $250,000 3. Funding: (408 - 0401 -415- 39.03) (Y03) 12. LICENSES AND PERMITS A. Procession 1. Applicant: Pediatric Brain Tumor Foundation a) Event: Northern Indiana Ride for Kids b) Date /Time: July 14, 2013; 8:00 a.m. to 11:30 a.m. c) Favorable Recommendation B. License — Transient Merchant License Renewal 1. Applicant: Fay's Marina, Inc. a) Location: Century Center b) Date: February 1 through 3, 2013 c) Favorable Recommendations C. Encroachment /Revocable Permit 1. Applicant: Danch Harrier & Associates a) Location: Existing Fencing Located along a Portion of the St. Louis Street Frontage of the St. Joseph High School Campus; Part of the Southeast Quarter of Section 1 and the Northeast Quarter of Section 12 of St. Louis Boulevard from LaSalle Boulevard to the West Line of Notre Dame Avenue b) Description: Fencing for St. Joseph High School c) Favorable Recommendations 13. INDUSTRIAL WASTEWATER DISCHARGE PERMIT A. Company: Linde, LLC 1. Location: 3809 West Calvert Street 2. Type: Modification to Significant Industrial User 14. RATIFY BONDS A. Excavation Bond 1. Blood Hound, Inc. — Approved January 10, 2013 B. Occupancy Bond 1. Clean Air Environmental Services, Inc. — Approved January 15, 2013 15. CLAIMS 16. PRIVILEGE OF THE FLOOR 17. ADJOURNMENT GARY A. GILOT DONALD E. INKS KATHRYN E. Roos MICHAEL C. MECHAM MARK W. NEAL Page 4 NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible. GARY A. GILOT DONALD E. INKS KATHRYN E. RODS MICHAEL C. MECHAM MARK W. NEAL Page 5