HomeMy WebLinkAbout02-24-82 Personnel & Finance QIriritritlttrt Erpurt
on the Mammon Ulounril of Or (Ili of 0outl1 iipttd; PERSONNEL AND FINANCE COMMITTEE
The February 24, 1982 meeting of the Personnel and Finance Committee
was called to order at 2: 00 p .m. in the Council Meeting Room by its
Chairman Councilman Beverly Crone.
Persons in attendance included Councilmen McGann, Szymkowiak, Crone,
and Voorde; Sherrie Petz,and Kathleen Cekanski-Farrand.
Councilman Crone explained that the purpose of the meeting was to
review the budgetary procedure ordinance which was passed by the Council last
year. She noted that in November of 1981 she had written a letter to the
City Controller requesting him to review the ordinance and to suggest any
amendments which he believed may be warranted. Mrs . Crone met with Mr.
Kernan today and he had no suggestions .
Councilman Crone stated that she had met with the Council Attorney to
review the ordinance and recap possible changes . " More specifically on
multi-funded positions and to just require the inclusion of all other
funding sources and amounts . She further suggested deleting the designations
for full-time, part-time, hourly, or salary since they were not being
included anyway. It was also suggested that the "parking" be eliminated.
Mrs . Crone highlighted that the real problem area was the fact that
the actual expenditure amounts were not included although required by this
ordinance. Sherrie Petz indicated that she did not want to reprogram to
include this material, however she would provide it manually. The Council
Attorney suggested that the appropriate changes be made so that the
lanugage describing the prior year actual disbursements correspond with the
budget reports required by the State Board of Accounts .
Councilman Crone requested that a computer print-out listing all
expenditures through June 30 be provided. Sherrie Petz said that the
Controller' s office would provide one copy.
Councilman Crone suggested that five copies of the narrative cost-center
breakdowns be supplied pursuant to Sec . 2-88. She noted that the ordinance
only calls for one copy, and that unfortunately last year the City
Administration wasted a considerable amount of time and paper by providing
many more copies than required.
It was suggested that Form One be eliminated, and that the cost-savings
section of Form Two also be eliminated. The most serious concern appeared to
be the City Administration' s failure to comply with Section 2-91 which
requires all new positions to be approved by Resolution of the Common
Council, and that all reclassifications would be routinely reported to the
Council.
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Sherrie Petz was unaware of any reason for the non-compliance.
Councilman McGann suggested that a new section be included in
the ordinance setting forth salary procedures . He specifically
highlighted the situation where a position was included under one
cost-center but the person employed for that position would be in
another cost-center.
Sherrie Petz suggested that in lieu of the unexpended
appropriations category on Form Two 'that her office provide the
year-end cost-center report. Councilman Crone suggested that it
be supplied with each department or bureau narrative. Mrs . Petz
also suggested that total amounts of each vendor be considered
under these services contractual section.
Councilman Crone noted that the new bill would be drafted
so that the public hearing could take place at the March 22
Council meeting.
There being no further business to come before the Committee
the meeting was adjourned at 3: 05 .
Respectfully Submitted,
Beverly D. Crone