HomeMy WebLinkAbout08-16-82 Personnel & Finance (fnmmt2#rr ■rport
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The Personnel and Finance Committee of the South Bend Common Council
held meetings on the proposed 1983 Civil City Budget on Monday, August 16 ,
1982, Tuesday, Agust 17, 1982, and Wednesday, August 18, 1982 in the
Council meeting rooms. The following is a summary of those meetings .
AUGUST 16, 1982 PERSONNEL AND FINANCE COMMITTEE MEETING:
Persons in attendance included Councilmen: Szymkowiak, McGann, Voorde,
and Crone, Sherrie Petz, Mary Ellen Koeple, Marchmont , Kovas and Kathleen
Cekanski-Farrand. Councilman Crone called the meeting to order and stated that
the meetings for the next three days would be for the purpose of gathering
9 : 00 - 9 : 25 COMMUNICATIONS information.
Glen W. Zubler outlined the Communications budget (page 39-40) for a
proposed total of $125, 534.00 for an overall increase of 4%. Questions were
asked regarding the completion of the Central Dispatch Communications
System for the Fire and Police Departments . Mayor Parent stated that the
City Engineer is in charge of a task force, and- was hoping that it would be
completed this year. The Mayor did not know where the money for this project
would come from. Mr. Zubler highlighted that $45,000 for the project was
in the bond issue, that $5,000 was listed in other contracturals , line-item
.0399 , and that the remaining $150,000 needed for the project had not been
addressed.
Mayor Parent briefly attended the meeting and stated that if the
Committee required any further information that his department heads would
follow through. He also stated that the Committee should highlight
specific cuts and suggest how the money be allocated.
9: 25 - 10 :15 POLICE DEPARTMENT
Police Chief Dan Thompson and Thyra Overton, fiscal officer reviewed the
Police Department budget (pages 26-30) for a total of $6, 791, 035 , representing
a 8% increase over the present budget. Chief Thompson stated that as of
Wednesday there will be 232 people on the force, and that by the end of
September all over-time money will have been spent. He noted that the three
sub-stations were costing the City approximately $30,000 to operate.
Discussion of the noise meters then took place, with no line-item including
such a request for next year. The Chief stated that next spring he
anticipated buying 35 new cars with monies coming from the bond issue.
Councilman Voorde questioned the procedure •of unmarked vehicles and was
informed that the top three ranks had unmarked vehicles . Gasoline monies
were placed in Sean Watt 's budget for next year.
Councilman Harris joined the Committee meeting.
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Page 2.
Personnel and Finance Couuuittee
10: 20 - 11: 20 PARK DEPARTMENT AND CEMENTERIES
Mr. Robert Niezgodski reviewed the Bureau of Cementeries budget
(Pages 24-25) for a total of $85,529, representing a 10% increase over the
current budget . He noted that $56,000 was in a trust fund for Improvements
at the Bowman Cementery.
Park Superintendent James Seitz along with Bob Goodrich and Bob
Niezgodski reviewed the Park Department bub.get (pages 52-56) for a total
of $3,459 , 394, representing a 4% increase over the present budget. Several
questions were asked by the Committee. Mr. Seitz noted that the senior
citizen director and assistant director would be funded, that Mr . Hill
was not receiving any additional compensation from the Park Department for
his services and that the lights at the tennis court were still being looked
at in light of continuing problems as to their usage during inclement
weather. Mr. Seitz further noted that revenues were going up as well as
insurance refunds for damage to park property.
The Committee noted that the word forrester should be added to line-
item . 0110. 10 greenskeeper; that the director at the senior citizens center
(King) was a new position; that the fiscal officer should be footnoted for
the additional funds from the Bureau of Cementeries; and that the rink
manager position was not listed in the salary ordinance. The Committee also
noted that the insurance fund, line item .0342 was reduced to $35,000 from
last years amount of $100, 000.
11:'30 11:45 CITY CLERK
Irene Gammon reviewed the City Clerk' s budget (pages 6-7) for a total
of $54,487, representing a 8% increase over the current budget. It was
noted that the supplementation cost to update the Municipal Code was placed
in the Controller' s budget . Several Committee members felt that it should be
placed in the Clerk's budget in future years .
Councilman Voorde made a motion seconded by Councilman McGann to recess
until 1:15 .
1: 15 1:35 MAYOR
Joseph Kernan reviewed the Mayor's budget (page 1) , for a total of
$98,467, representing a 7% increase over the present budget. He noted that
the promotional expense was to be addressed in the reorganization bill.
It was noted by the Committee that the receptionist was being funded from
Waste Water. It was further noted that the Mayor was having problems with
his diesel car funded at $3,600 per year.
Page 3 .
Personnel and Finance Committee
Councilman Crone recommended to the Council that the Utility budgets
for 1983 be continued at the August 23rd meeting. She noted that since
they were not under the same legal time frames as the Civil City budget
that additional time could be used to review the budgets and the rates. .
Councilman Voorde made a motion seconded by Councilman Crone that they
Utility budgets be continued at the next Council meeting. The motion
passed 4-0 .
1: 35 - 2: 10 CITY ATTORNEY
Richard Hill reviewed the City Attorney' s budget (pages 9-11) for
a total of $118, 686, representing a 7% increase over the current year.
He noted that there is presently one vacancy in his department; that
Dave Chapleau has been hired to do collection work; and that Greg Loughridge
was handling real estate matters . Line-item 120 "Salaries and Wages
Temporary" was requested at $8, 000. Mr . Hill noted that last year only
$756.44 was used to fund the legal intern program with the rest of the
money coming from Water Works and Redevelopment .
2 : 10 - 2: 20 COMMON COUNCIL
The Committee then reviewed the Council budget (pages 12-13) , for a
total of $249, 077, representing a 121% increase. It was noted that the
only increases were those of the Councilmen's salaries, the legal' services
recomended at a 7% increase, and line-item . 0399 other contracturals of
$140,000 representing the first payment for next years City elections .
Councilman McGann noted that excepting salaries the budget was reduced
65% from 1981 to 1982 .
2 : 20 - 2:40 BOARD OF PUBLIC WORKS/BOARD OF PUBLIC SAFETY
Barbara Byers reviewed the Board of Public Works budget (pages 15-16)
for a total of $1, 646, 647, representing a 14% increase over the current
budget. She was assisted by John Leszczynski. Councilman McGann questioned
the study on telephone service and was informed that the City Administration
was still looking into it. Councilman Voorde questioned whether the
City would be joining in the fight against utility increases for
municipalities and was informed that that would have to be pursued through
the legal department. Line-item .0351 electrical current reflected an
increase of 15% on tariffs and a 30% increase on meters ; and that line-item
.0379 rents reflected a rental increase of 59% with the remainder being
hydrant rental . Mrs . Byers stated she would send a copy of the contract
for the County-City Building; and Mr. Leszczynski stated that he would
provide a listing of private rental income for hydrant and sprinklers .
Page 4.
Personnel and Finance Committee
The Committee then reviewed the budget for the Board of Public
Safety (page 17) for a total of $3, 600. It was noted that this amount
was to pay the board members . Last year the other contractural line-item
.0399 included travel expenses for Robert Potvin.
2 : 50 - 3: 00 HUMAN RIGHTS
Mr. Larry Johnson reviewed the Human Rights budget (page 63-64)
for a total of $61,905, representing a 87 increase over the current year.
He noted that except for salaries and fringe benefits , all other expenses
were being paid by EEO.
3: 00 - 3: 15 YOUTH SERVICES BUREAU
Bonnie Strycker reviewed the Youth Services budget (pages 42-43)
for a total of $74,000, representing a 7% increase. It was noted that
PERF was being figured at a 5 .25% and that social security was being
figured at a 6 . 7% increase. She noted that the staff was involved in
several fund raising events to meet their budget needs, but this procedure
was becoming increasingly difficult.
Following general discussion by the Committee, the meeting was
recessed at 3: 40 p.m.
AUGUST 17 PERSONNEL AND FINANCE COMMITTEE MEETING:
Councilman Crone reconvened the Committee at 9 : 00 a.m. to continue
the review of the 1983 proposed Civil City budget. She noted that the
Committee was gathering information from each of the bureau and department
heads and that no formal budget reductions would be made at this time.
9 : 00 - 10:15 SELF INSURANCE/CITY CONTROLLER
The August 17th meeting began with the following persons in
attendance: Councilmen Szymkowiak, McGann, Crone, Voorde and Harris ;
Joseph Kernan, Sherrie Petz, Marchmont Kovas and Kathleen Cekanski-Farrand.
Mr. Kernan introduced Mr. Jack Benchek the new Safety Officer for the
City. He then reviewed the Self Insurance Fund (71-72) for a total of
$598,422, representing a 1% increase over the current budget . Councilman
McGann along with several other Committee members voiced concern over
changing the course of the Self Insurance Fund. When initiated, the goal
was to achieve a balance of $5, 000,000. Mr. Kernan noted that with the
decreases proposed for next year a total of $547, 185 would be placed into
the fund next year. At the end of 1982 the projected balance would be
$1, 190, 000. He noted that the City can borrow internally from this fund.
It was further noted that line-item .02 should be amended to read legal
itern III which was funded at one intern for a full calendar year. It
was further noted that line=item .0110.05 should be amended to read
Chief Deputy Controller and that line-item .0110 . 06 should include
Controller.
Page 5 .
Personnel and Finance Conunittee
The other contractuals line-item .0399 requested at $10,000 included
the fees to the adjuster which is paid on an hourly basis .
Mr. Kernan then reviewed City Controller's budget (pages 2-5) for a
total of $1, 504, 721 representing a 37 decrease. It was noted that all monies
for refunds , awards, and indemnities were being included in the Self Insurance
Fund. It was further noted that line-item .0331 requested at $16, 000 was to
cover the cost of legal publication and supplementation of the Municipal Code.
It was suggested that Councilman Zielinski's committee on Codification review
the supplementation procedure.
10: 15 - 10: 20 DIVISION OF CODE ENFORCEMENT
Chuck Leone reviewed the Code Enforcement budget (page 44) for a total
of $26, 923, representing a 5% increase. He noted that the part-time
secretary position was currently satisfying the departments needs for clerical
services .
10: 20- 11: 05 NEIGHBORHOOD CODE ENFORCEMENT
Kathy Barnard, Director, reviewed her department' s budget (pages 49-51)
for a total cost of $403, 647, representing a 16% increase. She noted that
Community Development paid for six new cars; that there are presently
13 passenger cars , 2 trucks and 1 pick-up truck. She has a total of 27
employees with sixteen being paid by the Civil City budget and the rest from
Community Development. It was noted that "rent-a-truck program" through the
Neighborhood Organization was working out fairly well . The Committee then
briefly discussed the reorganization. It was further noted that the
Humane Society request of $130, 000 had not been formally negotiated.
The Committee then reviewed the Junk Vehicle fund (page 100) for a total
amount of $20, 000 representing a 33% increase. The City recently received
$16, 600 in the sale of junk vehicles . Presently the contract with Hurwich
Towing and Service had a provision of storage at a cost of $1. 00 per day or
a maximum of $4, 200.
11: 05 - 11:45 BUILDINGS AND PERMITS
James Markle reviewed the Bureau's budget which is requested at a total
of $197, 664, representing a 11% increase. It was noted that contractors
are requesting better enforcement of the City's laws in this area. Mr.
Markle was to contact Mr. Kernan with regards to increasing various line-items
which the Council could not address .
The Committee meeting was recessed until 1: 15 p.m.
Page 6 .
Personnel and Finance Committee
Councilman Crone reconvened the meeting at 1: 15 p .m.
1: 15 - 2: 00 CITY ENGINEER
John Leszczynski reviewed the department' s budget (pages 20-21)
at a total cost of $228,383, representing a 7% increase. The Committee
questioned the funding of his present car. He noted that it was paid for
and was not a rental. The Committee members questioned several specific
line-items .
The Committee then reviewed the CCIF budget (page 94) proposed at
$650,980, representing a 8% decrease. Mr. Leszczynski noted that this
fund was funded by State cigarette tax monies . The Committe questioned
line-item .0391 other contractuals which Mr. Leszczynski termed his
"mad money" .
2: 00 - 2: 15 TRAFFIC AND LIGHTING
Ralph Wadzinski reviewed this budget (page 37-38) for a total of
$396,436 representing a 13% increase. It was noted that there was money
in the bond issue for a new striper. The City presently has three stipers
in operation.
2: 15 - 2:30 BUILDING MAINTENANCE
Sean Watt reviewed this budget (page 47-48) for a total of $860,473
representing a 2% increase. He noted the "LP experiment" which was to
have a report done within thirty days . Several questions were asked of
various line-items and in particular his "cushion account", line-item
. 0352 "fuel oil" .
2 : 30 - 2:40 VEHICLE MAINTENANCE
Sean Watt and Phil St. Clair reviewed this budget (pages 45-46) for
a total of $554,228 representing a 15% increase . Several questions were
asked.
2:40 - 3: 15 STREET DEPARTMENT
Sean Watt reviewed the budgets, (page 41) for a total of $125, 618
and(page 57-59) for a total of $2,049,295 representing a 3% decrease.
He noted that he had ample man power but was concerned about material. He
was looking at CCIF, CD,and LRSA for such expenditures . John Leszczynski
stated he would send a statement on procedures for such funds . It was
further noted that a cost of $20, 000 was anticipated for the night game
at Notre Dame. It was further noted that no spring cleanup is anticipated
for next year.
Page 7.
Personnel and Finance Committee
3: 30 - 3:40 BARRETT LAW
The Council reviewed this budget (page 14) for a total cost of
$29 ,221 representing a 12% decrease with the Barrett Law Clerk and
Joseph Doran. A suggested change in the Clerk's position was noted.
3:40 - 4: 00 WEIGHTS AND MEASURES
Joseph Nagy reviewed this budget (page 34) for a total cost of
$30, 896 representing an 8% increase. He saw the Bureau' s role as a
watchdog in this area and pleaded his case to have the Inspector III
position made full time into increase the other equipment line-item to
$13, 000 so that a scale could be purchased.
Councilman McGann made a motion seconded by Councilman Voorde to
request that the position of Inspector III be funded at a full time rate
and that line-item .0429 be funded at $13,000. The motion passed 4-0.
4: 00 - 5: 55 ART ASSOCIATION/MORRIS CIVIC AUDITORIUM/DISCOVERY HALL/CENTURY
CENTER
Terry Miller, Gus Saros , Brian Hedman, and George Murray presented the
following budget .
The Committee reviewed the Art Association budget (page 98) for a total
cost of $36, 000 representing an increase of 810%.
The Committee then reviewed the Morris Auditorium budget (page 103-
104) for a total of $68, 244 representing a 24% decrease.The Committee was
informed that Mr. Floyd Jessup and the secretary would be leaving effective
August 27th. Terry Miller suggested deleting the $1, 000 listed under
line-item .0334. He stated that catering income was averaging $800 per
month and that they were anticipating a break-even budget for operating
expenditures next year. Councilman Szymkowiak suggested that the manager
position be deleted with Mr. Hedman taking over those responsibilities .
Gus Saros reviewed the Discovery Hall budget (pages 105-107) for a
total of $119 , 600 representing a 5% increase. Since many of the expenditures
proposed involved the Studebaker museum, it was suggested that he work up
a new budget specifically identifying those funds for the museum and
Discovery Hall, and report the new proposal to the Committee.
The Committee then reviewed the Century Center budget (pages 108-111)
for a total of $1, 342,958 representing an 8%increase. Mr. Hedman
noted that the centralized labor pool was working quite well with labor
being cut from 37 to 20 positions for 1982 . Events increased 5% and
attendance was up 15% over 1981. Several line-items were to be kept by the
City Controller' s office. The biggest expenditure was proposed at
$282, 000 for utilities . Terry Miller noted that there would be real problems
for financing next year.
Councilman McGann made a motion seconded by Councilman Szymkowiak to
recess until 4: 45 tomorrow.
Page 8.
Personnel and Finance Committee
AUGUST 18, 1982 PERSONNEL AND FINANCE COMMITTEE
Councilman Crone reconvened the meeting at 4:45 p.m. Persons in
attendance included: Councilmen Voorde, McGann, Crone, Szymkowiak, and
Harris ; Sherrie Petz and Kathleen Cekanski-Farran_d.
Councilman Crone reinterated that the purpose of this meeting was to
gather further information for a total and complete review of each individual
budget.
4:45 - 5 : 15 EMERGENCY MEDICAL SERVICES
Chief Tim Brassel and Rick Switalski reviewed the EMS budget (page 35-36)
requested at $417, 304 representing a 30% increase. It was noted that
there was $77, 340 left in the dedicated fund and $128, 000 left in the bond.
Two pumpers were paid by the bond. Approximately 1, 776 calls were
referred in 1981 for various reasons .
Councilman McGann stated that we should review the rates presently
being charged. Presently Midwest Collection Service, Inc. is doing the
collection working along with David Chapleau for EMS .
5: 15 - 6: 20 FIRE DEPARTMENT
The Committee then reviewed this budget (pages 31-33) for a total cost
of $5, 150, 039 representing an 8% increase. The department is authorized
to have 251 members, but is presently at 256 . The Chief noted that the
average age of a firefighter is 42 years . In light of this concern
the Chief was proposing a $40,000 expenditure for a physical fitness
program which would have a four-phase evaluation. The Committee spent
a considerable amount of time reviewing this proposal, and the Chief gave
a written breakdown of it . Many questions were asked of this and several
other line-items .
Upon a motion being made by John Voorde and being seconded by Lew
McGann the Committee meeting was adjourned at 6 : 20 p.m.
Respectfully Submitted,
Beverly D. Crone, Chairman
Personnel and Finance Cowittee
BDC :jj