HomeMy WebLinkAboutChange Orders Nos 9-11, 13 - Olive Street Reconstruction Phase I Proj No. 114-064 0 INDOT & Milestone Contractors North, Inc.
ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR MURRAY L. MILLER
1316 COUNTY-CITY BUILDING
227 W. JEFFERSON BOULEVARD
SOUTH BEND, INDIANA 46601-1830
PHONE 574/ 235-9251
FAX 574/ 235-9171
CITY OF SOUTH BEND JAMES MUELLER, MAYOR
BOARD OF PUBLIC WORKS
December 21, 2021
Mr. Dustin Hilary
Milestone Contractors North, Inc.
24358 State Road 23
South Bend, IN 46614
akrueger@milestonelp.com
RE: Change Order Nos. 9-11, 13 – Olive Street Reconstruction, Phase I
Project No. 114-064
Dear Mr. Hilary:
At its December 21, 2021 meeting, the Board of Public Works approved the following
Change Orders:
Change Order No. 9: Increase of $82,411.00; Total ($16,482.20 Local)
Change Order No. 10: Increase of $85,989.90; Total ($17,197.98 Local)
Change Order No. 11: Increase of $65,780.00; Total ($13,156.00 Local)
Change Order No. 13: Increase of an additional forty-eight (48) days with a new
completion date of December 31, 2021
The new contract total, including these Change Orders 9-11, 13: $234,180.90 (Local
Share of $46,836.18), bringing a new total for all change orders to the amount of $3,792,762.43.
Enclosed is a copy of the Change Orders for your records.
If you have any further questions regarding this matter, please call this office at (574) 235-9251.
Sincerely,
/s/ Laura Hensley/Acting
Clerk
Enclosures
INTER-OFFICE MEMORANDUM
DEPARTMENT OF PUBLIC WORKS
TO: Board of Public Works
FROM: Leslie Biek, P.E., Assistant City Engineer
SUBJECT: Change Order #9, 10, 11, and 13
Olive St Rehabilitation PH 1 (PN: 114-064) P0- 9357, PROJ 59
DATE: December 13, 2021
Attached are Change Orders 9, 10, 11, and 13 for the Olive St Rehabilitation project (PN 114-064).
Original Contract amount: $3,338,539.41
Previously approved change orders: $220,042.12
Percent Increase Including Requested: 13.61%
New Contract Amount: $3,792,762.43
Change order #9 is for the Traffic Control for the project.
Increase Amount: $82,411.00 Total ($16,482.20 Local)
Total Percent Increase: 9.06%
Revised Contract Amount $3,640,992.53
Change order #10 is for high early concrete to be used on high traffic drives to speed up concrete
curing so closure time of drive was reduced.
Increase Amount: $85,989.90 Total ($17,197.98 Local)
Total Percent Increase: 11.64%
Revised Contract Amount: $3,726,982.43
Change order #11 is for fittings for the storm sewer leads to avoid the water main conflict.
Increase Amount: $65,780.00 Total ($13,156.00 Local)
Total Percent Increase: 13.61%
Revised Contract Amount: $3,792,762.43
Change order #13 is for an additional 48 calendar days due to material delays and utility conflicts.
The water main was in conflict with the storm sewer leads and each lateral had to be adjusted
with additional fittings as a result. This change order brings the intermediate completion date to
12/17/21 and the final completion date to 12/31/21.
As this is a federal aid project, INDOT is responsible for the construction contract with Milestone.
INDOT will invoice the City the amount of the local share once approved.
It is requested the Board of Public Works approve Change Orders 9, 10, 11, and 13 for the
Olive St Rehabilitation project (PN 114-064) for a total increase of $234,180.90 (Local share of
$46,836.18) which is a total increase of 13.61% to the contract price bringing the new contract
price to $3,792,762.43.
Thank you for your consideration of this request.
December 21, 2021
December 21, 2021
December 21, 2021
December 21, 2021
BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
Date December 13, 2021
Name Leslie Biek, PE Department PW
BPW Date December 21, 2021 Phone Extension 9323
Review and Approval Required Prior to Submittal to Board
Diversity Compliance
and Inclusion Officer Officer Name
BPW Attorney Attorney Name
Dept. Attorney Attorney Name
Purchasing Ron O'Connor
Check the Appropriate Item Type – Required for All Submissions
Professional Services Agreement Contract Proposal
Open Market Contract Amendment/Addendum Special Purchase, QPA
Bid Opening Bid Award Req. to Advertise Title Sheet
Quote Opening Quote Award Reject Bids/Quotes
Proposal Opening C/O & PCA No. PCA
Chg. Order, No. 9-11, & 13 Traffic Control Resolution
Other: Ease./Encroach
Required Information
Company or Vendor Name INDOT (Contractor is Milestone)
New Vendor Yes If Yes, Approved by Purchasing
No
MBE/WBE Contractor MBE
WBE Completed E-Verify Form Attached Yes
No
Project Name Olive St Reconstruction Ph 1
Project Number 114-064, PROJ 59
Funding Source
Account No. P0-9357,
Amount $234,180.90Total (Local $46,836.18)
Terms of Contract
Purpose/Description See attached memo.
For Change Orders Only
Amount of Increase
Decrease
$234,180.90 Total (Local share is $46,836.18)
($ )
Previous Amount $ 3,503,578.49
Current Percent of Change:
Increase
Decrease
6.59%
( %)
New Amount $3,792,762.43
Total Percent of Change:
Increase
Decrease
13.61%
( %)
Time Extension Amount: 48 Days
New Completion Date: 12/31/2021