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Home My WebLink AboutAward Bid - Airport Annexation Area Water Main Extension Proj No. 120-026 - G.E. Marshall, Inc. ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR MURRAY L. MILLER 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS December 21, 2021 Mr. Frank A. Marshall G.E. Marshall, Inc. 1351 Joliet Rd. Valparaiso, IN 46385 frank.marshall@gemarshall.com RE: Award Bid – Airport Annexation Area Water Main Extension – Project No. 120-026 Dear Mr. Marshall: At its December 21, 2021 meeting, the Board of Public Works awarded the above referenced bid to you in the amount of $313,196.40. Enclosed please find a signed Bid/Proposal form. Please forward the following documents in one submittal by January 11, 2021 to my attention for Board of Public Works approval at lhensley@southbendin.gov : 1) One (1) signed original of the Public Works Contract (enclosed) 2) Labor & Material Payment Bond 3) Performance Bond (125% of Bid Amount) 4) Certificate of Insurance naming the City of South Bend as an additional insured 5) Item #4 for all subcontractors that you use If you have any further questions regarding this matter, please call this office at (574) 235-9251. Sincerely, /s/ Laura Hensley/Acting Clerk Enclosures ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR MURRAY L. MILLER 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS December 21, 2021 Mr. Mark Osler Indiana Earth, Inc. 10343 McKinley Hwy. Osceola, IN 46561 jimmyindianaearth@yahoo.com RE: Bid Award – Airport Annexation Area Water Main Extension Project No. 120-026 Dear Mr. Osler: At its December 21, 2021 meeting, the Board of Public Works awarded the above referenced bid to G.E. Marshall, Inc. in the amount of $313,196.40. Thank you for bidding, and we hope you bid with us in the future. If you have any further questions regarding this matter, please call this office at (574) 235-9251. Sincerely, /s/ Laura Hensley/Acting Clerk Enclosures ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR MURRAY L. MILLER 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS December 21, 2021 Mr. Matthew D. Cain HRP Construction Inc. 5777 Cleveland Rd., PO Box 266 South Bend, IN 46624 mattc@hrpconstruction.com RE: Bid Award – Airport Annexation Area Water Main Extension Project No. 120-026 Dear Mr. Cain: At its December 21, 2021 meeting, the Board of Public Works awarded the above referenced bid to G.E. Marshall, Inc. in the amount of $313,196.40. Thank you for bidding, and we hope you bid with us in the future. If you have any further questions regarding this matter, please call this office at (574) 235-9251. Sincerely, /s/ Laura Hensley/Acting Clerk Enclosures INTER-OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF ENVIRONMENTAL SERVICES TO: Members of the Board of Public Works Clara McDaniels, Assistant City Attorney Public Works Laura Hensley, Clerk FROM: Jacob M. Klosinski, P.E., Assistant City Engineer SUBJECT: 120-026 Airport Annexation Area Water Main Extension (PR-00012426) Agenda Request – Bid Award G.E. Marshall, Inc. DATE: December 13, 2021 On November 9, 2021, the Board of Public Works opened and read bids for the subject project. The Division of Engineering, Division of Utilities, and Office of Diversity and Inclusion, and Legal Department reviewed the documents and finds the information correct and complete. A detailed Bid Tabulation is attached with all unit prices and values. Below is the bid summary. BASE BIDS ranked as follows based on price: 120-026 AIRPORT ANNEXATION AREA WATER MAIN EXTENSION – BID SUMMARY CONTRACTOR BASE BID MBE GOAL 1.55% WBE GOAL 4.45% G.E. MARSHALL, INC. $313,196.40 2.97% $9,825.00 18.80% $58,901.30 INDIANA EARTH, INC. $392,814.00 1.40% $5,500.00 4.77% $18,745.70 HRP CONSTRUCTION, INC. $436,500.00 1.60% $7,000.00 4.81% $21,000.00 MBE-WBE Good Faith Efforts were reviewed for all bidders. It was determined that good faith efforts were met by all contractors that submitted bids. Award to the lowest, responsive, responsible bidder will meet or exceed MBE-WBE Goals. The lowest bid is within the budget for the project as well as the Engineer’s estimate of probable costs for construction. The Division of Engineering, in concert with other department who provided review, recommend the Bid Award of the contract for Project No. 120-026 Airport Annexation Area Water Main Extension to G.E. Marshall, Inc. for the Total Base Bid of $313,196.40. DFO Project: PROJ-00000012 DFO Purchase Requisition: PR-00012426 Account: 324-10-102-121-442002, River West TIF For questions regarding the subject agenda request, contact Jacob M. Klosinski (Ext. 9496) at the Division of Engineering. December 21, 2021 BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA PUBLIC WORKS CONTRACT This Agreement is made and entered into this 21st Day of December, 2021, by and between G.E. Marshall, Inc., 1351 Joliet Rd., Valparaiso, IN 46385 (the “Contractor”), and the Board of Public Works (the "Board”). The Contractor covenants and agrees to make the following improvement, as fully set out in the Request for Quotations, Standard Specifications, Special Provisions, Plans, and Bid Proposals, all of which are set forth as a part of this Contract, for: PROJECT NO. 120-026 DESCRIPTION: AIRPORT ANNEXATION AREA WATER MAIN EXTENSION COMPLETION DATE: SEE SPECIFICATIONS AMOUNT: $313,196.40 FUNDING: PR-00012426 The unit prices for this improvement were those prices as received and accepted by the Board on the 9th Day of November, 2021. The Contractor further agrees to notify the assigned Engineer when this improvement is completed. This notification shall be in the form of a Project Completion Affidavit, signed by the Contractor. Upon final acceptance of the improvement by the Engineer, the Contractor’s final estimate will be presented to the Board for final Payment with one (1) copy of the Project Completion Affidavit and one (1) copy of a Waiver of Lien. Each of the Parties, by signing below, represents and warrants to the other Party that he/she/it has the authority to bind the named person or entity to this Agreement. BOARD OF PUBLIC WORKS G.E. MARSHALL, INC. President Member Printed Name Member Member Signature Member Attest: Clerk December 21, 2021 1 HMA Type B, Surface 66 Tons $85.00 $5,610.00 $65.00 $4,290.00 $168.00 $11,088.00 $185.66 $12,253.56 2 HMA Type B, Intermediate 110 Tons $75.00 $8,250.00 $55.00 $6,050.00 $105.00 $11,550.00 $116.04 $12,764.40 3 HMA Type B, Base 312 Tons $70.00 $21,840.00 $50.00 $15,600.00 $84.00 $26,208.00 $128.96 $40,235.52 4 Asphalt Tack Coat 1590 Sys $6.00 $9,540.00 $0.01 $15.90 $0.11 $174.90 $0.12 $190.80 5 Compacted Aggregate, No. 53 402 Tons $30.00 $12,060.00 $29.00 $11,658.00 $49.50 $19,899.00 $56.05 $22,532.10 6 Special Backfill, No. B-Borrow 125 Cys $18.00 $2,250.00 $153.00 $19,125.00 $42.00 $5,250.00 $23.21 $2,901.25 7 Water Main 12 D.I. Pipe 1300 Lft $170.00 $221,000.00 $100.00 $130,000.00 $156.50 $203,450.00 $89.92 $116,896.00 8 12" D.I. 22.5 Degree Bend, Restrained Joint 3 Ea.$1,200.00 $3,600.00 $1,525.00 $4,575.00 $970.00 $2,910.00 $1,581.44 $4,744.32 9 16"X16"X12" Tapping Sleeve & Valve 1 Ea.$7,500.00 $7,500.00 $12,500.00 $12,500.00 $11,400.00 $11,400.00 $6,559.01 $6,559.01 10 12" Gate Valve & Valve Box 1 Ea.$3,900.00 $3,900.00 $4,500.00 $4,500.00 $5,700.00 $5,700.00 $2,996.23 $2,996.23 11 12", Plug 1 Ea.$700.00 $700.00 $600.00 $600.00 $1,100.00 $1,100.00 $375.35 $375.35 12 Fire Hydrant Assembly 3 Ea.$5,500.00 $16,500.00 $7,500.00 $22,500.00 $6,500.00 $19,500.00 $5,312.52 $15,937.56 13 Mulched Seeding, Type R 3,278 Sys $2.00 $6,556.00 $13.00 $42,614.00 $4.70 $15,406.60 $4.95 $16,226.10 14 Temporary Silt Fence 1,185 Lft $2.50 $2,962.50 $2.40 $2,844.00 $4.50 $5,332.50 $3.08 $3,649.80 15 Filter Sock 15 Lft $5.50 $82.50 $21.00 $315.00 $23.00 $345.00 $23.06 $345.90 16 Construction Engineering 1 LS $3,000.00 $3,000.00 $10,500.00 $10,500.00 $17,600.00 $17,600.00 $7,575.07 $7,575.07 17 Pothole for Utilities 2 Ea.$2,500.00 $5,000.00 $10,000.00 $20,000.00 $9,600.00 $19,200.00 $1,450.44 $2,900.88 18 Mobilization and Demobilization 1 LS $6,000.00 $6,000.00 $128,813.10 $128,813.10 $16,700.00 $16,700.00 $44,112.55 $44,112.55 Certified 11/10/2021 Nitin V. Timble PE, LS Date Engineer's Estimate HRP Construction Inc.Indiana Earth, Inc.G.E. Marshall, Inc. DESCRIPTION OF ITEM UNIT Extension Extension $336,351.00 Airport Annexation Area Water Main Extension/ SB # 120-026 Bid Tab Unit Price Unit PriceITEM TOTAL BID (Items 1 to 18)$313,196.40$392,814.00$436,500.00 Unit PriceESTIMATED QUANTITY Unit Price Extension Extension BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date: 10-27-2021 Name: Jacob M. Klosinski, P.E. Department of Public Works – Engineering Division BPW Date: 11-09-2021 Phone Extension: 9496 Required Prior to Submittal to Board BPW Attorney X Attorney Name Clara McDaniels Dept. Attorney Attorney Name Clara McDaniels Purchasing Michael Schmidt Check the Appropriate Item Type – Required for All Submissions Professional Services Agreement Contract Proposal Open Market Contract Amendment/Addendum Special Purchase, QPA Bid Opening Bid Award Req. to Advertise Title Sheet Quote Opening Quote Award Reject Bids/Quotes Proposal Opening C/O & PCA No. PCA Chg. Order, No. Traffic Control Resolution Other: Ease./Encroach Required Information Company or Vendor Name New Vendor Yes If Yes, Approved by Purchasing No MBE/WBE Contractor MBE WBE Completed E-Verify Form Attached Yes No Project Name Airport Annexation Area Water Main Extension Project Number 120-026 (Part of PROJ00000012: Chocolate Factory Sewer / Water Ext.) Funding Source River West – TIF Account No. PROJ00000012 Amount Terms of Contract Purpose/Description The Division of Engineering and Division of Utilities request the Board of Public Works receipt and open public bids for the subject project at its 11/09/2021 Meeting. For Change Orders Only Amount of Increase Decrease $ ($ ) Previous Amount $ Current Percent of Change: Increase Decrease % ( %) New Amount $ Total Percent of Change: Increase Decrease % ( %) Time Extension Amount: New Completion Date: BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date: 12-13-2021 Name: Jacob M. Klosinski, P.E.Department of Public Works – Engineering Division BPW Date: 12-21-2021 Phone Extension: 9496 Required Prior to Submittal to Board BPW Attorney X Attorney Name Clara McDaniels Dept. Attorney Attorney Name Clara McDaniels Purchasing Michael Schmidt Check the Appropriate Item Type –Required for All Submissions Professional Services Agreement Contract Proposal Open Market Contract Amendment/Addendum Special Purchase, QPA Bid Opening Bid Award Req. to Advertise Title Sheet Quote Opening Quote Award Reject Bids/Quotes Proposal Opening C/O & PCA No. PCA Chg. Order, No. Traffic Control Resolution Other: Ease./Encroach Required Information Company or Vendor Name G.E. Marshall, Inc. New Vendor Yes If Yes, Approved by Purchasing No MBE/WBE Contractor MBE WBE Completed E-Verify Form Attached Yes No Project Name Airport Annexation Area Water Main Extension Project Number 120-026 Funding Source 324-10-102-121-442002 Account No. PR-00012426 Amount $313,196.40 Terms of Contract Lump Sum with Unit Pricing Purpose/Description The Division of Engineering and Division of Utilities recommend award of a construction contract to G.E. Marshall, Inc. as the lowest, responsive, responsible bidder for Project No. 120-026 Airport Annexation Area Water Main Extension. Refer to Memorandum and Bid Tabulation, attached. For Change Orders Only Amount of Increase Decrease $ ($ ) Previous Amount $ Current Percent of Change: Increase Decrease % (%) New Amount $ Total Percent of Change: Increase Decrease % (%) Time Extension Amount: New Completion Date: