HomeMy WebLinkAbout12142021 Board of Public Works Meeting219
REGULAR MEETING DECEMBER 14, 2021 The Regular Meeting of the Board of Public Works was convened at 9:31 a.m. on Tuesday,
December 14, 2021, by Board Member Gary Gilot in the 13th Floor Conference Room of the
County-City Building, 227 W. Jefferson Blvd., South Bend, Indiana. The meeting was also streamed live to the public via Microsoft Teams. Acting Board Clerk Laura Hensley confirmed the presence of Board Members Gary Gilot, Joseph Molnar, Murray Miller, and Board Attorney Clara McDaniels (virtual), with a roll call. Board President, Elizabeth Maradik was not present.
Board Member Jordan Gathers was absent for the start of the meeting. Mr. Gilot reminded
virtual attendees to mute their microphones and turn off their cameras when not speaking, and to save their questions and comments for the Privilege of the Floor. APPROVE MINUTES OF PREVIOUS MEETING
Upon a motion made by Mr. Molnar, seconded by Mr. Miller and carried by roll call, the minutes
of the Regular Meeting of the Board held on November 23, 2021, were approved. OPENING OF BIDS – MORRIS PERFORMING ARTS CENTER - MAIN LEVEL SLAB REPLACEMENT – PROJECT NO. 121-029A (PR-00011932)
This was the date set for receiving and opening of sealed bids for the above referenced project.
The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found to be sufficient. The following bids were opened and publicly read: LARSON-DANIELSON CONSTRUCTION CO., INC.
302 Tyler St.
LaPorte, IN 46350 mcd@ldconstruction.com Bid was signed by Mr. Timothy F. Larson Non-Collusion, Non-Discrimination Affidavit Form was completed.
Five percent (5%) Bid Bond was submitted.
Three (3) Forms MWBE-1.0, 2.0, 2.1 were completed. One of One Addendum(s) Acknowledgement received. BASE BID TOTAL: 876,374.00
THE ROBERT HENRY CORPORATION 404 S. Frances St. South Bend, IN 46617 jcallan@roberthenrycorp.com
Bid was signed by Mr. Brian S. Henry
Non-Collusion, Non-Discrimination Affidavit Form was completed. Five percent (5%) Bid Bond was submitted. Three (3) Forms MWBE-1.0, 2.0, 2.1 were completed. One of One Addendum(s) Acknowledgement received.
BASE BID TOTAL: $1,372,188.00 Board Attorney Clara McDaniels requested confirmation whether the Robert Henry Corporation hand delivered bid was received prior to the official start of the meeting. Board member, Joseph
Molnar, stated it was received at 9:32 a.m. prior to the start of the meeting. Subsequently, it was determined that the bid specifications required that bids be received by 9:00 a.m., on the date of
opening and Board Member Gary Gilot indicated the bid must be rejected. Upon a motion made by Mr. Molnar, seconded by Mr. Miller and carried by roll call, the above bids were referred to
Engineering and Venues Parks & Arts for review and recommendation.
OPENING OF BIDS – ONE (1) OR MORE, 2021 OR NEWER, SIX (6) WHEELED MOTOR GRADER – SPEC F (PR-00012866) This was the date set for receiving and opening of sealed bids for the above referenced project.
The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found
to be sufficient. The following bids were opened and publicly read: MCCANN INDUSTRIES, INC. 543 S. Rohlwind Rd.
Addison, IL 60101
220
mgentry@mccannonline.com Bid was signed by: Mr. Steve Roggeman
Non-Collusion, Non-Discrimination Affidavit Form was completed
Ten percent (10%) Bid Bond was submitted Indiana Local Business Preference Claim Not completed. BID:
Description Year/Make/Model Unit Price Motor Grader 2022 – Case 836C $194,758.00
Year Make/Model – Trade In Unit Price
N/A
Alternate # Description Cost Total
1 All-wheel drive $11,939.00 $11,939.00
2 Dead engine steering – Standard
Equipment
$0 $0
3 Front mounted v-bar scarifier $2,732.00 $2,732.00
4 8’ front blade – 7’ 7” $3,271.00 $3,271.00
5 5-year traction drive and hydraulic system
warranty
$5,100.00 $5,100.00
6 Cold weather engine package– Standard Equipment $0 $0
**Additional Alternate #7 Optional RSAQ Ripper w/ Steeth $4,900.00 Estimated number of days for delivery from award date. 300 Days
Upon a motion made by Mr. Molnar, seconded by Mr. Miller and carried by roll call, the above
bids were referred to Public Works and Central Services for review and recommendation. OPENING OF BIDS – ONE (1) OR MORE, 2021 OR NEWER, TANDEM AXLE STAINLESS STEEL MULTI-USE DUMP TRUCKS – SPEC H (PR-00012871) This was the date set for receiving and opening of sealed bids for the above referenced project.
The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found to be sufficient. The following bids were opened and publicly read: TRUCK CENTERS, INC. 4145 Ameritech Dr.
South Bend, IN 46628 rstopczynski@truckcentersinc.com Bid was signed by Mr. Rich Stopczynski Non-Collusion, Non-Discrimination Affidavit Form was completed. Ten percent (10%) Bid Bond was submitted.
Indiana Local Business Preference Claim was completed. BID: Description Year/Make/Model Unit Price
Complete Unit 2023 Freightliner Model 114 SD $222,630.00
Alternate # Description Cost Total
1 Front Snow Plow $11,893.00 $11,893.00
2 CNG Fuel System $46,140.00 $46,140.00
3 Electric Plow Controls $4,982.00 $4,982.00
221
Estimated number of days for delivery from award date. 350-420 Days
SELKING INTERNATIONAL TRUCKS 4849 W. Western Ave.
South Bend, IN 46619
kenwaite@selkinginternational.com Bid was signed by Kenneth A. Waite Non-Collusion, Non-Discrimination Affidavit Form was completed. Ten percent (10%) Bid Bond was submitted. Indiana Local Business Preference Claim was completed.
BID:
Description Year/Make/Model Unit Price
2024 International HV607 $219,498.00
Alternate # Description Cost Total
1 Front Snow Plow $11,893.00 $11,893.00
2 CNG Fuel System No Bid No Bid
3 Electric Plow Controls $4,982.00 $4,982.00
Estimated number of days for delivery from award date. 1st. Quarter 2023
Upon a motion made by Mr. Molnar, seconded by Mr. Miller and carried by roll call, the above bids were referred to Central Services and Engineering for review and recommendation.
OPENING OF BIDS – 2021 OR NEWER, SINGLE AXLE STAINLESS STEEL MULTI-USE DUMP TRUCK – SPEC I (PR-00012904) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found
to be sufficient. The following bids were opened and publicly read: TRUCK CENTERS, INC. 4145 Ameritech Dr. South Bend, IN 46628
rstopczynski@truckcentersinc.com
Bid was signed by Mr. Rich Stopczynski Non-Collusion, Non-Discrimination Affidavit Form was completed. Ten percent (10%) Bid Bond was submitted. Indiana Local Business Preference Claim was completed.
BID:
Description Year/Make/Model Unit Price
Complete Unit 2023 Freightliner Model 114SD $208,614.00
Alternate # Description Cost Total
1 Front Snow Plow WA Jones $11,893.00 $11,893.00
2 CNG Fuel System $46,140.00 $46,140.00
3 Electric Plow Controls $4,982.00 $4,982.00
Estimated number of days for delivery from award date. 350-420 Days
SELKING INTERNATIONAL TRUCKS
4849 W. Western Ave.
222
South Bend, IN 46619 kenwaite@selkinginternational.com
Bid was signed by Mr. Kenneth A. Waite
Non-Collusion, Non-Discrimination Affidavit Form was completed. Ten percent (10%) Bid Bond was submitted. Indiana Local Business Preference Claim was completed.
BID:
Description Year/Make/Model Unit Price 2024 International HV607 *$201,455.00 Alternate # Description Cost Total
1 Front Snow Plow $11,893.00 $11,893.00
2 CNG Fuel System No Bid No Bid
3 Electric Plow Controls $4,982.00 $4,982.00
Estimated number of days for delivery from award date. 1st. Quarter 2023
*Discrepancy noted; Mr. Molnar read $201,435.00; Clerk Laura Hensley called Mr. Kenneth Waite to confirm Unit Price is $201,455.00. Board Member Jordan Gathers joined the meeting. Upon a motion made by Mr. Molnar, seconded by Mr. Miller and carried by roll call, the above bids were referred to Central Services
and Engineering for review and recommendation. OPENING OF BIDS – SEITZ PARK RECONSTRUCTION, PHASE II – PROJECT NO. 117-093B (PR-00011742) This was the date set for receiving and opening of sealed bids for the above referenced project.
The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found to be sufficient. The following bids were opened and publicly read: NO BIDS SUBMITTED
OPENING OF BIDS – WARD BAKERY EXTERIOR IMPROVEMENTS – PROJECT NO. 121-061R (PR-00013370) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found to be sufficient. The following bids were opened and publicly read:
R. YODER CONSTRUCTION, INC. 27453 County Road 150, PO Box 69 Nappanee, IN 46550 brian@ryoderconstruction.com
Bid was signed by Mr. Jason Yoder Non-Collusion, Non-Discrimination Affidavit Form was completed. Five percent (5%) Bid Bond was submitted. Three (3) Forms MWBE-1.0, 2.0, 2.1 were completed. One of One Addendum(s) Acknowledgement received.
BID:
Bid Package 1 – Base Bid Total N/A
BP-1, Bid Alternate 1-1 Total N/A
BP-1, Bid Alternate 1-2 Total N/A BP-1, Bid Alternate 1-3 Total N/A Bid Package 2 – Base Bid Total $149,700.00 BP-2, Bid Alternate 2-1 Total $81,500.00
BP-2, Bid Alternate 2-2 Total $111,000.00
J.W. WERNTZ & SON, INC. 1002 Kerr St.
223
South Bend, IN 46601 kirk@werntzsupply.com
Bid was signed by Mr. Patrick Werntz
Non-Collusion, Non-Discrimination Affidavit Form was completed. Ten percent (10%) Bid Bond was submitted. Three (3) Forms MWBE-1.0, 2.0, 2.1 were completed. One of One Addendum(s) Acknowledgement received.
BID:
Bid Package 1 – Base Bid Total N/A
BP-1, Bid Alternate 1-1 Total N/A BP-1, Bid Alternate 1-2 Total N/A BP-1, Bid Alternate 1-3 Total N/A Bid Package 2 – Base Bid Total $73,000.00 BP-2, Bid Alternate 2-1 Total $48,000.00
BP-2, Bid Alternate 2-2 Total $62,000.00
C & S MASONRY RESTORATION LLC 3725 N. Foundation Ct., Suite AB South Bend, IN 46628 stevecands@outlook.com Bid was signed by Mr. Steve Fields
Non-Collusion, Non-Discrimination Affidavit Form was completed.
Five percent (5%) Bid Bond was submitted. Three (3) Forms MWBE-1.0, 2.0, 2.1 were completed. One of One Addendum(s) Acknowledgement received.
BID:
Bid Package 1 – Base Bid Total $160,000.00
BP-1, Bid Alternate 1-1 Total $108,000.00 BP-1, Bid Alternate 1-2 Total $5,000.00 BP-1, Bid Alternate 1-3 Total $4,000.00 Bid Package 2 – Base Bid Total N/A
BP-2, Bid Alternate 2-1 Total N/A
BP-2, Bid Alternate 2-2 Total N/A
Board Member Joseph Molnar clarified that three (3) bids total were received and a bid bond was
sent as a separate document. Upon a motion made by Mr. Molnar, seconded by Mr. Miller and carried by roll call, the above bids were referred to Engineering and Community Investments for review and recommendation.
OPENING OF QUOTATIONS – SOLID WASTE PARKING LOT DRAINAGE
IMPROVEMENTS – PROJECT NO. 121-010 (PR-00013806) Mr. Gilot advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotations were opened and read:
MILESTONE CONTRACTORS NORTH, INC.
24358 State Road 23 South Bend, IN 46614 akrueger@milestonelp.com Quotation was submitted by Mr. Dustin P. Hilary
Non-Collusion, Non-Discrimination Affidavit Form was completed.
Three (3) Forms MWBE-1.0, 2.0, 2.1 were completed. QUOTATION: $191,400.00
HRP CONSTRUCTION INC.
5777 Cleveland Rd., PO Box 266 South Bend, IN 46624 mattc@hrpconstruction.com Quotation was submitted by Mr. Matthew D. Cain
Non-Collusion, Non-Discrimination Affidavit Form was completed.
Three (3) Forms MWBE-1.0, 2.0, 2.1 were completed.
224
QUOTATION: $194,659.42
RIETH-RILEY CONSTRUCTION CO., INC. 25200 State Road 23 South Bend, IN 46614 ralvarado@rieth-riley.com
Quotation was submitted by Mr. Ruben Alvarado
Non-Collusion, Non-Discrimination Affidavit Form was completed. Three (3) Forms MWBE-1.0, 2.0, 2.1 were completed. QUOTATION: $160,338.18
Upon a motion made by Mr. Molnar, seconded by Mr. Miller and carried by roll call, the above quotations were referred to the Division of Solid Waste and Engineering for review and recommendation.
AWARD BID AND APPROVE CONTRACT – TRAFFIC SIGNAL DETECTION IMPROVEMENTS – PROJECT NO. 120-046 (PR-00011593) Ms. Leslie Biek, Engineering, advised the Board that on October 26, 2021, bids were received and opened for the above referenced project. After reviewing those bids, Ms. Biek recommended
that the Board award the contract to the lowest responsive and responsible bidder, JBL Signals
and Lighting LLC, 4316 Technology Dr., South Bend, IN 46628, in the amount of $166,254. Therefore, Mr. Molnar made a motion that the recommendation be accepted, and the bid be awarded, and the contract approved as outlined above. Mr. Miller seconded the motion, which carried by roll call.
AWARD BID AND APPROVE CONTRACT – PRAIRIE AVENUE WATER MAIN LOOP – PROJECT NO. 117-068 (PR-00012245) Ms. Sue Ellen Doudrick, Engineering, advised the Board that on November 9, 2021, bids were received and opened for the above referenced project. After reviewing those bids, Ms. Doudrick
recommended that the Board award the contract to the lowest responsive and responsible bidder,
HRP Construction Inc., 5777 Cleveland Rod, PO Box 266, South Bend, IN 46624-0266, in the amount of $1,671,500. Therefore, Mr. Molnar made a motion that the recommendation be accepted, and the bid be awarded, and the contract approved as outlined above. Mr. Miller seconded the motion, which carried by roll call.
APPROVE CHANGE ORDER NO. 2 (FINAL) – SHERIDAN ST. AND SAMPLE ST. SIGNAL IMPROVEMENTS – PROJECT NO. 116-127 (PO-0006099) Mr. Gilot advised that Ms. Leslie Biek, Engineering, has submitted Change Order No. 2 (final) on behalf of Rieth-Riley Construction Co., Inc., 25200 State Road 23, South Bend, IN 46614,
indicating the contract amount be increased by $2,160.13 with an additional fourteen (14) days
for a new contract sum, including this Change Order, in the amount of $440,804.91 with a new completion date of July 14, 2021. Upon a motion made by Mr. Molnar, seconded by Mr. Miller and carried by roll call, the Change Order was approved.
APPROVE CHANGE ORDER NO. 1 – SOUTHEAST NEIGHBORHOOD CENTER (UNITED
WAY) – PROJECT NO. 119-093R (PO-0010837) Mr. Gilot advised that Mr. Zach Hurst, Engineering, has submitted Change Order No. 1 on behalf of The Robert Henry Corporation, 404 S. Frances St., South Bend, IN 46617, indicating the contract amount be increased by $6,985 for a new contract sum, including this Change Order,
in the amount of $1,174,990. Upon a motion made by Mr. Molnar, seconded by Mr. Miller and carried by roll call, the Change Order was approved. APPROVE CHANGE ORDER NO. 4 – O’BRIEN RECREATIONAL CENTER RENOVATIONS – PROJECT NO. 118-091 (PO-0005039)
Mr. Gilot advised that Ms. Charlotte Brach, Engineering, has submitted Change Order No. 4 on behalf of R. Yoder Construction, Inc., 27453 County Road 150, Nappanee, IN 46550, indicating the contract amount be decreased by $25,000 with an additional forty (40) days for a new contract sum, including this Change Order, in the amount of $471,163 with a new completion
225
date of July 28, 2021. Upon a motion made by Mr. Molnar, seconded by Mr. Miller and carried by roll call, the Change Order was approved.
APPROVE CHANGE ORDER NO. 1 – GUARDRAIL REPLACEMENT AND INSTALLATION – PROJECT NO. 118-084 (PO-0006554) Mr. Gilot advised that Mr. Finnian Cavanaugh, Engineering, has submitted Change Order No. 1 on behalf of Northern Indiana Construction Co., Inc., PO Box 1333, Mishawaka, IN 46546,
indicating the contract amount be increased by $45,061.58 with an additional two hundred
thirteen (213) days for a new contract sum, including this Change Order, in the amount of $349,306.78 with a new completion date of December 31, 2021. Upon a motion made by Mr. Molnar, seconded by Mr. Miller and carried by roll call, the Change Order was approved.
APPROVE PROJECT COMPLETION AFFIDAVIT – RIVER WALK FROM BEYER ST. TO
HOWARD PARK – PROJECT NO. 117-083A (PO-0001784-1, 0001785-1, 0001786-1) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of Milestone Contractors North, Inc., 24358 State Road 23, South Bend, IN 46614, for the above referenced project, indicating a final cost of $3,329,034.78. Upon a motion
made by Mr. Molnar, seconded by Mr. Miller and carried by roll call, the Project Completion
Affidavit was approved. APPROVE PROJECT COMPLETION AFFIDAVIT – 2021 BRICK PAVEMENT SPOT REPAIRS – PROJECT NO. 121-019 (PO-0010848)
Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion
Affidavit on behalf of Acorn Landscaping LLC, 3680 W. Sample St., South Bend, IN 46619, for the above referenced project, indicating a final cost of $161,321. Upon a motion made by Mr. Molnar, seconded by Mr. Miller and carried by roll call, the Project Completion Affidavit was approved.
APPROVE PROJECT COMPLETION AFFIDAVIT – EL CAMPITO FENCING – PROJECT NO. 121-043 (PR-00010211) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of Custom Fence Michiana, 2265 Reum Rd., Niles, MI, 49120, for the above
referenced project, indicating a final cost of $23,944. Upon a motion made by Mr. Molnar,
seconded by Mr. Miller and carried by roll call, the Project Completion Affidavit was approved. APPROVE PROJECT COMPLETION AFFIDAVIT – 2021 CRACK SEALING – PROJECT NO. 121-020 (PO-0010107)
Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion
Affidavit on behalf of Asphalt Restoration Services, LLC, PO Box 2484, South Bend, IN 46680, for the above referenced project, indicating a final cost of $103,500. Upon a motion made by Mr. Molnar, seconded by Mr. Miller and carried by roll call, the Project Completion Affidavit was approved.
APPROVE PROJECT COMPLETION AFFIDAVIT – 2021 MICROSURFACING – PROJECT NO. 121-035 (PO-0010112) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of Asphalt Restoration Services, LLC, PO Box 2484, South Bend, IN 46680,
for the above referenced project, indicating a final cost of $149,137.50. Upon a motion made by
Mr. Molnar, seconded by Mr. Miller and carried by roll call, the Project Completion Affidavit was approved. APPROVE PROJECT COMPLETION AFFIDAVIT – 2021 TREE & STRUMP REMOVAL –
PROJECT NO. 121-002 (PO-0010119) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of K & R Tree Service LLC, 1724 S. Grant St., South Bend, IN 46613, for the above referenced project, indicating a final cost of $29,276. Upon a motion made by Mr. Molnar, seconded by Mr. Miller and carried by roll call, the Project Completion Affidavit was
approved.
226
APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS – SIBLEY CENTER EXTERIOR RENOVATIONS – PROJECT NO. 121-021 (PR-00013644)
In a memorandum to the Board, Mr. Zach Hurst, Engineering, requested permission to advertise
for the receipt of bids for the above referenced project. Therefore, upon a motion made by Mr. Molnar, seconded by Mr. Miller and carried by roll call, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS – COVELESKI
STADIUM FIELD LIGHTING INSTALLATION (PR-00012574)
In a memorandum to the Board, Mr. Patrick Sherman, Venues, Parks & Arts, requested permission to advertise for the receipt of bids for the above referenced project. Therefore, upon a motion made by Mr. Molnar, seconded by Mr. Miller and carried by roll call, the above request was approved.
ADOPT RESOLUTION NO. 38-2021 – A RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS FOR THE DISPOSAL OF SURPLUS PROPERTY Upon a motion made by Mr. Molnar, seconded by Mr. Miller and carried by roll call, the following Resolution was adopted by the Board of Public Works:
RESOLUTION NO. 38-2021 A RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS FOR THE DISPOSAL OF SURPLUS PROPERTY
WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the
right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and WHEREAS, the Common Council of the City of South Bend passed as amended on January 11, 1988, Ordinance No. 7847-88 which mandates the Board of Public Works of the
City of South Bend to determine that the sidearm of a police officer who retires in good standing
is surplus property and no longer useful to the City of South Bend; and WHEREAS, PATROLMAN FIRST CLASS ERIK SCHLEGELMILCH retired effective November 29th, 2021, from the South Bend Police Department after twenty (20) years of service, and the Board of Public Safety of the City of South Bend has determined that he
retired in good standing; and
WHEREAS, I.C. 5-22-22-1 permits and establishes procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of
South Bend that handgun Serial No. NDT0957, a Smith and Wesson M&P Handgun, is no
longer needed by the City and is unfit for the purpose for which it was intended and has an estimated fair market value of less than Five Hundred Dollars ($500.00). BE IT FURTHER RESOLVED that said property be disposed of and removed from the City inventory.
ADOPTED this 14TH Day of DECEMBER, 2021.
CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot
s/ Jordan V. Gathers
s/ Joseph R. Molnar s/ Murray L. Miller ATTEST:
s/Laura Hensley, Acting Clerk APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA The following Agreements/Contracts/Proposals/Addenda were submitted to the Board for approval:
Type Business Description Amount/ Funding Motion/ Second Emergency Sewer Repair Selge Construction Co., Inc.
Emergency Repair of Brick Elliptical 48” x 54” Sewer at W. Washington
$98,386 (PO-0011161) Molnar/Miller
227
and Former Chapel Lane, Project No. 121-058
Emergency
Sewer Repair
Selge
Construction Co., Inc.
Emergency Repair of an
18” Sewer at Dubail Ave. under Bowman Creek, Project No. 121-060
$38,969.85
(PO-0011385)
Molnar/Miller
Amendment No. 2 to Owner-Engineer
Agreement
Black & Veatch Corporation Cover Modeling of Outages for Fellows Improvements, Project No. 119-033 for Water
Hydraulic Modeling Assistance
NTE $55,320 Hourly; New Total Amount: $127,493
(PO-0005255)
Molnar/Miller
Contract Indiana
Department of Transportation – Local Public Agency
Local Roads & Bridges
Matching Grant Agreement for 2021 Community Crossings Round II, Project No. 121-
052
Up to
$350,100; 50/50 Cost Share with INDOT
Molnar/Miller
Amendment and Restate
Agreement
Board of Public Works, Venues
Parks & Arts,
Redevelopment, and Commission Center for Civic
Innovation
Community Native Tree Nursery Collaboration for
Additional Lots
N/A Molnar/Miller
Professional
Services
Agreement
Brite Electric,
Inc.
City Electrical Services
Contract for Various
Departments
TBD; Two (2)
Years
(Department Maintenance Budgets)
Molnar/Miller
TABLED
Professional Services Agreement
Christopher B. Burke Engineering, LLC
Technical Assistance for 2022 DSSMR South Bend Dam, Project No. 122-019
NTE $8,500 (Hourly) (PR-00013646)
Molnar/Miller
Professional Services
Agreement
Jones Petrie Rafinski
Corporation
Design Services for LaSalle and Colfax
Streetscapes, Project No.
122-013
$426,480 (PR-00013587) Molnar/Miller
Agreements Northern
Indiana Commuter Transportation District (NICTD)
Action #1 - License
Agreement for Concrete Curb and Channelization Median at Grandview Ave. Action #2 - Permit and
Indemnification Agreement Concrete Curb and Channelization Median at Grandview
Ave.
N/A Molnar/Miller
Memorandum of
Understanding
Michiana Area Council of
Government
Traffic Data Collection, July 1, 2021 to June 30,
2022
$28,000 (PR-00013679) Molnar/Miller
Professional
Services
Agreement
Lochmueller
Group, Inc,
Develop 2022 Traffic
Calming Plan and Priority
List and Prepare Bid Documents for 2022 Neighborhood Traffic Calming, Project No. 122-
014
$116,565
(PR-00013576)
Molnar/Miller
Amendment No. 1 to Christopher B. Burke Provide As Needed, On Call Support to Implement NTE $23,010.76 Molnar/Miller RECALLED
228
Owner-Engineer Agreement
Engineering, LLC Impervious Cover-Based Stormwater Utility (Hourly) (PO-0000355) and TABLED
Professional Services Agreement
VS Engineering, Inc.
Design and Construction Inspection Services for Sewer & Manhole Repair & Rehab and Sewer
Cleaning, Project No. 122-
019
NTE $240,000 (Hourly) (PR-00013665)
Molnar/Miller
Professional
Services Agreement
HWC
Engineering, Inc
Design Services for
Preliminary Phase (10%) from Walnut St. to Taylor St., Project No. 121-009 Western Ave. Streetscape,
Phase IV
$139,765
(PR-00013636)
Molnar/Miller
Agreement for Goods and
Services
Recreation Insites LLC Special OMNIA Purchase for Shade Structures and
Playground Equipment for Southeast Neighborhood Center (United Way), Project No. 119-093
$101,246.60 Playground
Equipment; $81,119.55 Shades; Total $182,366.15 (PR-00013639)
Molnar/Miller
Professional Services Agreement
Lawson-Fisher Associates P.C. Preliminary Design Services Phase (10%) from Eddy St. Ramps
(Belmont) to Louise St.,
Mishawaka Ave. Streetscape, Project No. 121-072
$106,000 (PR-00013654) Molnar/Miller
Regarding the Professional Services Agreement with Brite Electric, Inc., the item was tabled so that the board could look further into whether this contract for a vendor to provide on-call
emergency electric repair services was competitively solicited. There was also a question about contract cost because the Agenda Request listed them as TBD. However, Director of Public Works,
Mr. Eric Horvath clarified the agreement would allow Brite Electric Inc. to be the company on
standby for when the city has buildings with electrical needs. Mr. Horvath stated that there was a non-emergency hourly rate of $98 per hour; an emergency hourly rate of $138 per hour 4 p.m. to Midnight Monday through Friday and all-day Saturday; $178 per hour Midnight to 7 a.m. Monday through Friday and all-day Sunday and holidays. It was also noted there was an addition
that material markup would not exceed 10%.
Mr. Molnar motioned to recall the approval of Amendment No.1 to Owner-Engineer Agreement – Christopher B. Burke Engineering LLC and Mr. Gilot motioned to null the award due to some unreadiness
APPROVAL OF PERMIT AND LICENSE APPLICATIONS The following permit and license applications were presented for approval: Applicant Description Date/Time Location Motion Carried
AEP Indiana
Michigan Transmission Co., Inc.
Long Term
Occupancy of City Right-of-Way
December 7,
2021 to January 31, 2022
400 E. LaSalle Ave. Molnar/Miller
Walk MS South Bend Street Closure for Special Event May 14, 2022; 8:00 a.m. to 3:00
p.m.
Northside Blvd. Between IUSB Campus and
Farmer’s Market
Molnar/Miller
Winter Walk St. Margaret’s
House
Street Closure for Special Event February 20, 2022; 2:00
p.m. to 4:00 p.m.
CCB-W. Jefferson Blvd. to Lafayette
Blvd. to LaSalle Ave. to Main St., Western Ave. to Lafayette
Molnar/Miller
229
Blvd., Wayne St. to N. Lafayette Blvd.
UNFAVORABLE RECOMMENDATION - PETITION TO VACATE THE N/W ALLEY BETWEEN RIVERSIDE AND CULVER PLACE FROM GOOD PLACE TO FIRST E/W ALLEY PART WAY THROUGH TO BLYLER PLACE Mr. Gilot indicated that Mr. Christopher Boardman, 1015 Good Place, South Bend, IN 46616,
has submitted a request to vacate the above referenced alley. Mr. Gilot advised the Board is in
receipt of unfavorable recommendations concerning this Vacation Petition from the Street Department, Fire Department, Police Department Community Investment, and Engineering. Community Investments and, Public Works states it violates two (2) of the I.C. 36-7-3-13 Criteria. Therefore, Mr. Molnar made a motion recommending approval of the request for
vacation to Common Council. Mr. Miller seconded the motion which carried by roll call. UNFAVORABLE RECOMMENDATION - PETITION TO VACATE THE FIRST N/S ALLEY WEST OF PLEASANT ST. FROM 27TH. ST. TO FIRST E/W ALLEY Mr. Gilot indicated that Katherine & Matthew Kent, 1222, 1217 & 1213 S. 27th St., South Bend,
IN 46615, has submitted a request to vacate the above referenced alley. Mr. Gilot advised the
Board is in receipt of unfavorable recommendations concerning this Vacation Petition from the Street Department, Fire Department, Police Department Community Investment, and Engineering. Community Investments and, Public Works states it violates two (2) of the I.C. 36-7-3-13 Criteria. Therefore, Mr. Molnar made a motion recommending approval of the request for
vacation to Common Council. Mr. Miller seconded the motion which carried by roll call.
Mr. Molnar asked if the Board ever hears back from the clerk or Common Council when recommendations are sent to them and if the vacation has gone through the whole process to become an Ordinance. Acting Clerk Laura Hensley informed Mr. Molnar that she follows up
with the recommendations herself to see if they become ordinances or not. Mr. Molnar asked that
an email be sent out to the Board with a follow up on what happened to recommendations that were sent to the Common Council. APPROVE/DENY TRAFFIC CONTROL DEVICES
Upon a motion made by Mr. Molnar, seconded by Mr. Miller and carried by roll call, the
following traffic control device request was approved: NEW INSTALLATION: Renewal of Reserved Handicapped Parking Space Sign Permit
LOCATION: East Side of Lafayette Blvd., North of Jefferson Blvd.
No. 1 REMARKS: All Criteria Met APPROVE CONSENTS TO ANNEXATION AND WAIVER OF RIGHTS TO
REMONSTRATE
Mr. Gilot stated that the Board is in receipt of the following Consents to Annexation and Waivers of Right to Remonstrate. The Consents indicate that in consideration for permission to tap into public water/sanitary sewer system of the City, to provide water/sanitary sewer service to the below referenced properties, the applicants waive and release any and all rights to
remonstrate against or oppose any pending or future annexations of the properties by the City of
South Bend: A. Mr. Steve Cooreman, 4404 Technology Dr., South Bend, IN 46628 1. 26590 Boulder Crest. Ct. – Sewer (Key No.71-02-23-300-046.000-029)
B. Mr. Steve Cooreman, 4404 Technology Dr., South Bend, IN 46628
1. 52520 Scent Trail – Water/Sewer (Key No. 71-02-24-301-062.000-029) C. Mr. Steve Cooreman, 4404 Technology Dr., South Bend, IN 46628 1. 25535 Scent Trail – Water/Sewer (Key No. 71-02-24-301-061.000.029)
Upon a motion by Mr. Molnar, seconded by Mr. Miller and carried by roll call, the Consents to
Annexation and Waivers of Right to Remonstrate were approved as submitted. APPROVE RENEWAL OF WASTEWATER DISCHARGE PERMIT(S)
230
In a Memorandum to the Board, Serena Lozano-Shane, Division of Wastewater, submitted the following Wastewater Discharge Permit(s) for renewal and recommended approval:
Tri-Pac, Inc., 3333 N. Kenmore St.
There being no further discussion, upon a motion made by Mr. Molnar, seconded by Mr. Miller and carried by roll call, the renewal of the permits was approved.
RATIFY APPROVAL AND/OR RELEASE CONTRACTOR, EXCAVATION, AND OCCUPANCY BONDS The Division of Engineering Permit Department recommended that the following bonds be ratified pursuant to Resolution 100-2000 and/or released as follows:
Business Bond Type Approved/ Released Effective Date
Beach House LLC Excavation Released 11/17/2021
Mr. Molnar made a motion that the bond’s approval and/or release as outlined above be ratified. Mr. Miller seconded the motion, which carried by roll call.
RATIFY PREAPPROVED CLAIMS PAYMENTS Mr. Molnar stated the Board received notices of the following preapproved claim payments from the City’s Department of Administration and Finance:
Name Date Amount of Claim
City of South Bend Claims GBLN-27156, GBLN-27236, GBLN-27246 11/22/2021 $1,818,728.51
City of South Bend Claims GBLN-27357, GBLN-27436 12/01/2021 $6,941,565.19
City of South Bend Claims GBLN-27322, GBLN-
27323
12/01/2021 $1,623,053.99
City of South Bend Claims GBLN-27782, GBLN-
27811, GBLN-27857
12/09/2021 $1,563,216.86
City of South Bend Claims GBLN-27671, GBLN-
27789, GBLN-27786
12/09/2021 $1,608,222.01
Each claim is fully supported by an invoice; the person receiving the goods or services has
approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracy. Therefore, upon a motion by Mr. Molnar, seconded by Mr. Miller, and carried by roll call, the Board ratified the preapproved claims payments.
PRIVILEGE OF THE FLOOR
ADJOURNMENT There being no further business to come before the Board, Mr. Gilot adjourned the meeting at
10:25 a.m.
December 21, 2021