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Home My WebLink About12212021 Board of Public Works MeetingCITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING AGENDA December 21, 2021 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2021BPWHybrid ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR MURRAY L. MILLER Page 1 1. REVIEW OF MINUTES A. Approve Regular Meeting Minutes of December 14, 2021 2. AWARD BIDS AND APPROVE CONTRACTS A. Airport Annexation Area Water Main Extension – Project No. 120-026 1. Company: G.E. Marshall, Inc. 2. Amount: $313,196.40 3. Funding: PR-00012426 3. AWARD QUOTATIONS AND APPROVE CONTRACTS A. Reinstallation of St. Joseph High School Flashing Crosswalk Sign Foundations – Project No. 121-080 1. Company: Martell Electric, LLC 2. Amount: $2,378 3. Funding: PR-00013870 4. CHANGE ORDERS A. Olive Street Reconstruction, Phase I – Project No. 114-064 1. Company: INDOT & Milestone Contractors North, Inc. a) Change Order No.: 9 (1) Increase Amount: $82,411.00; Total ($16,482.20 Local) (2) Percent of Increase: 9.06% (3) Revised Total Amount: $3,640,992.53 b) Change Order No.: 10 (1) Increase Amount: $85,989.90; Total ($17,197.98 Local) (2) Percent of Increase: 11.64% (3) Revised Total Amount: $3,726,982.43 c) Change Order No.: 11 (1) Increase Amount: $65,780.00; Total ($13,156.00 Local) (2) Percent of Increase: 13.61% (3) Revised Total Amount: $3,792,762.43 d) Change Order No.: 13 (1) Increase/Completion Date: Additional Forty-Eight (48) Days; December 31, 2021 2. Total Percent of Increase for All Change Orders: 13.61% 3. Revised Contract Amount for Change Orders 9-11, 13: $234,180.90 (Local Share of $46,836.18) 4. New Total of All Change Orders: $3,792,762.43 5. Funding: PO-0009357 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING AGENDA December 21, 2021 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2021BPWHybrid ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR MURRAY L. MILLER Page 2 B. Bendix Esports Arena – Project No. 119-106D 1. Company: Nelco Media, Inc. 2. Change Order No.: 3 3. Increase Amount: $10,891.40; Additional Twenty-One (21) Days 4. Percent of Increase: 2.67% 5. Total Percent of Change: 5.56% 6. Revised Contract Amount/Completion Date: $419,058.02; July 2, 2021 7. Funding: Hotel Motel Tax Fund C. 100 S. Michigan Tree Grates – Project No. 121-037 1. Company: The Robert Henry Corporation 2. Change Order No.: 1 3. Increase Amount: NTE $2,200 4. Percent of Increase: 2.91% 5. Revised Contract Amount: $77,924 6. Funding: PO-0013007 5. PROJECT COMPLETION AFFIDAVITS A. Kizer Mansion Window Repair – Project No. 119-024R 1. Company: J.W. Werntz & Son, Inc. 2. Final Contract Amount: $197,800 3. Funding: PO-0000204 B. Laurel Woods Maintenance Improvements – Project No. 121-007R 1. Company: Selge Construction Co., Inc. 2. Final Contract Amount: $125,142 3. Funding: PO-0011417 C. Liberty Tower Exterior Renovations, Phase II – Project No. 120-047 1. Company: Slatile Roofing & Sheet Metal Co., Inc. 2. Final Contract Amount: $121,100 3. Funding: PO-0005019 D. O’Brien Recreation Center Renovation – Project No. 118-091 1. Company: R. Yoder Construction, Inc. 2. Final Contract Amount: $471,163 3. Funding: PO-0005039 E. Sheridan and Sample St. Signal Improvements – Project No. 116-127 1. Company: Rieth-Riley Construction Co., Inc. 2. Final Contract Amount: $440,804.91 3. Funding: PO-0006099 6. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. Water Works Utility Service Line Repair Program – Project No. 122-022 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING AGENDA December 21, 2021 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2021BPWHybrid ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR MURRAY L. MILLER Page 3 B. Ductile Iron Pipes, Valves and Hydrants – Project No. 122-023 1. Funding: PR-00013912 C. 2021 Community Crossings Paving, Round II – Project No. 121-052 1. Funding: PR-00013986 7. RESOLUTIONS A. Resolution No. 39-2021 A Resolution of the City of South Bend, Indiana Board of Public Works Accepting the Transfer of a Certificate of Delinquent Real Estate Tax Sale Lien from The Board of Commissions of St. Joseph County, IN 1. Description: Property Located at 1408 Elwood (Drewry’s Brewery Site) 8. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Amendment No. 2 to Owner-Engineer Agreement – Black and Veatch Corporation 1. Description: Additional and Out of Scope Engineering, Construction, Administrative Services for Wastewater Treatment Plant Electrical Improvements, Project No. 117-132 2. Amount: Increased $6,895; New Total $665,599 3. Funding: PO-0000128 B. Professional Services Agreement – Pinnacle Engineering, Inc. 1. Description: Provide Engineering Services for RIN Generation Third Party Engineering Review 40 CFR 80.1450(b)(2) for CNG Fuel Station at Wastewater Treatment Plant 2. Amount: NTE $4,700 3. Funding: PR-00013782 C. LPA Consulting Contract – HWC Engineering 1. Description: Inspection Contract for Olive Reconstruction, Phase II, Project No. 114-064; Federally Funded and Inspection will be Reimbursed at 80% 2. Amount: $122,364.10 3. Funding: PR-00013568 D. Amendment No. 1 to Owner-Engineer Agreement – Christopher B. Burke Engineering, LLC 1. Description: Provide As Needed, On Call Support to Implement Impervious Cover-Based Stormwater Utility 2. Amount: NTE $23,010.76 (Hourly) 3. Funding: PO-0000355 E. Professional Services Agreement – RATIO Architects, LLC 1. Description: Preliminary Design Services at Morris Performing Arts Center Expansion CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING AGENDA December 21, 2021 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2021BPWHybrid ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR MURRAY L. MILLER Page 4 2. Amount: $670,000 3. Funding: PR-00013839 F. Professional Services Agreement – Brite Electric, Inc. 1. Description: City Electrical Services Contract for Various Departments 2. Amount: $98/hr. Non-Emergency; $138/hr. Emergency Hourly Rate 4 p.m. to 12:00 a.m. Monday-Friday, All-Day Saturday; $172/hr. Sunday & Holidays 12:00 a.m. to 7:00 a.m. Monday-Friday, All-Day; Two (2) Years 3. Funding: Department Maintenance Budgets G. Professional Services Agreement – Jones Petrie Rafinski Corporation 1. Description: Design Services for Player Facilities Improvements Mandated by MLB at Coveleski Stadium 2. Amount: $81,750 3. Funding: PR-00013879 H. License Agreement – University of Notre Dame du Lac 1. Description: Long Term Use of Right-of-Way Through, Under and Adjacent to Niles Ave. between Vacated Sorin St. and Corby Ave. for Installation and Maintenance of Electricity Lines Related to Hydroelectric Facility I. Professional Services Agreement – McCormick Engineering 1. Description: 2022 On-Call Design Services for Miscellaneous Stormwater Infrastructure Improvements, Project No. 122-016 2. Amount: NTE $119,660 (Hourly) 3. Funding: PR-00013820 J. Amendment No. 1 to Contract – Lawson-Fisher Associates 1. Description: Additional Work Manhour Justification Due to Construction Delays for Bendix Drive Lathrop Indiana Toll Road, (DES#1400634) 2. Amount: Increase $16,526; New Total $511,026 3. Funding: PO-0000401 K. Professional Services Agreement – United Consulting 1. Description: Design Services for Northwest Elevated Storage Tank Rehabilitation, Project No. 122-018 2. Amount: NTE $98,400 (Hourly) 3. Funding: PR-00013849 L. Agreement – Teamsters Local Union No. 364 1. Description: Collective Bargaining Agreement Covering 2022-2024 M. Amendment No. 3 to Beck’s Lake Project Consulting Agreement – Richard T. Brown, Independent Contractor, Veritas LLC 1. Description: Extension of Engagement through December of 2022 2. Amount: $160,000 3. Funding: Professional Services EPA CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING AGENDA December 21, 2021 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2021BPWHybrid ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR MURRAY L. MILLER Page 5 9. TRAFFIC CONTROL DEVICES A. New Installation - Handicapped Accessible Parking Space Sign 1. Locations: a) 1122 N. Brookfield St. b) 1637 N. Brookfield St. c) All Criteria Met B. Removal - Handicapped Accessible Parking Space Sign 1. Location: a) 1114 E. Washington Ave. b) All Criteria Met 10. RATIFY BONDS A. Contractor Bonds 1. Windstream KDL, LLC, Approved effective December 15, 2021 B. Excavation Bonds 1. Windstream KDL, LLC, Approved effective December 15, 2021 C. Occupancy Bonds 1. Concrete Ideas, Released effective January 27, 2022 2. Peerless-Midwest, Inc., Approved effective December 13, 2021 11. CLAIMS A. Ratification of Preapproved City of South Bend Claims Payments 1. Claim Nos.: GBLN-28067, GBLN-28068 a) Date: 12/14/2021 b) Amount: $895,579.16 2. Claim Nos.: GBLN-28310, GBLN-28408, GBLN-28635 c) Date: 12/16/2021 d) Amount: $3,175,307.55 12. PRIVILEGE OF THE FLOOR 13. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.