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HomeMy WebLinkAboutOpening of Bids - Ward Bakery Exterior Improvements Proj No. 121-061R - R. Yoder Construction Version 09/29/2021 Contractor’s Bid for Public Works - 1 CITY OF SOUTH BEND, INDIANA CONTRACTOR’S BID FOR PUBLIC WORK CHECKLIST FOR BIDDERS From time to time the South Bend Board of Public Works finds it necessary to reject a bid because it does not comply with statutory requirements. In preparing your bid, please use the following checklist in order to make sure that your bid is done in the proper manner. Proper bid security included. The bidder has the option of providing either a Certified Check or Bid Bond. Bid prepared on the City of South Bend Contractor’s Bid for Public Work Form, completely executed. Contractor’s Non-Collusion and Non-Debarment Affidavit, Certification Regarding Investments with Iran, Employment Eligibility Verification, Non-Discrimination Commitment, and Certification of use of United States Steel Products or Foundry Products. Proof of M/WBE Utilization Plans [MBE-1.0 and WBE-1.0]. Also provide Evidence of Good Faith Efforts Forms [MBE-2.0 and WBE-2.0] and M/WBE Contacted Forms [MBE-2.1 and WBE-2.1]. Acknowledge Receipt of _____ Addendum(s) included with the bid. All required additional information is included with the bid. Proposal statements and other affidavits all signed by the proper party with name either printed or typed underneath signature. This checklist submitted with the Bid. This checklist is provided for bidder’s use in assuring compliance with required documentation; however, it does not include all specifications requirements and does not relieve the bidder of the need to read and comply with the specifications. Bidder: Date: By Authorized Representative: Signature: Print Name & Title: Project Name Ward Bakery Exterior Improvements Project No. 121-061R For Bids Due December 14, 2021 R. Yoder Construction, Inc.12/14/2021 Jason Yoder, President 1 Version 09/29/2021 Contractor’s Bid for Public Works - 2 CITY OF SOUTH BEND, INDIANA CONTRACTOR’S BID FOR PUBLIC WORK Project Name Ward Bakery Exterior Improvements Project No. 121-061R For Bids Due December 14, 2021 PART I (Must be completed for all bids. Please type or print) Date: Bidder (Firm): Address: City/State/Zip: Telephone Number: ( ) Agent of Bidder (if Applicable): Pursuant to notices given, the undersigned offers to furnish labor and/or material necessary to complete the public works project of: the City of South Bend, Indiana, in accordance with plans and specifications prepared by: and dated for the sum of (enter the Total Bid as shown on the Proposal) ($ ) (Enter sum of Total Base Bid plus Alternates shown on Proposal) (Numerical) The undersigned further agrees to furnish a bond or certified check with this bid for an amount specified in the notice of the letting. If alternative bids apply, the undersigned submits a proposal for each in accordance with the notice. Any addendums attached will be specifically referenced at the applicable page. If additional units of material included in the contract are needed, the cost of units must be the same as that shown in the original contract if accepted by the City of South Bend. If the bid is to be awarded on a unit basis, the itemization of the units shall be shown on a separate attachment. ACCEPTANCE The above bid is accepted this day of 20 Subject to the following conditions: BOARD OF PUBLIC WORKS Elizabeth A. Maradik, President Joseph R. Molnar, Member Gary A. Gilot, Member Jordan V. Gathers, Member Murray L. Miller, Member Attest: Anne Fuchs, Clerk By (Signature) (Printed Name of Person Signing) 12/14/2021 R. Yoder Construction, Inc. PO Box 69 Nappanee, IN 46550 574 773-3502 Jason Yoder N/A KIL Architecture/Planning December 14, 2021 One Hundred Forty Nine Thousand Seven Hundred Dollars 149,700.00 Version 09/29/2021 Contractor’s Bid for Public Works - 3 PART II (For projects of $100,000 or more – IC 36-1-12-4) These statements to be submitted under oath by each bidder with and as part of his/her/its bid. Attach additional pages for each section as needed. SECTION I EXPERIENCE QUESTIONNAIRE 1. Attach information regarding projects your organization has completed for the period of one (1) year prior to the date of the current bid. 2. Attach a listing of public works projects currently in process of construction by your organization. 3. Attach information regarding any failure to complete any work awarded to you and the location thereof. 4. Attach references from private firms for which you have performed work. SECTION II PLAN AND EQUIPMENT QUESTIONNAIRE 1. Attach an explanation of your plan or layout for performing proposed work. (Examples could include a narrative of when you could begin work, complete the project, number of workers, etc. and any other information which you believe would enable the City of South Bend to consider your bid.) 2. Attach a listing of the names and addresses of all subcontractors (i.e. persons or firms outside your own firm who have performed part of the work) that you have used on public works projects during the past five (5) years along with a brief description of the work done by each subcontractor. 3. If you intend to sublet any portion of the work, attach the name and address of each subcontractor, equipment to be used by the subcontractor, and whether you will require a bond. However, if you are unable to currently provide a listing, please understand a listing must be provided prior to contract approval. Until the completion of the proposed project, you are under a continuing obligation to immediately notify the City of South Bend in the event that you subsequently determine that you will use a subcontractor on the proposed project. 4. Attach a listing of equipment you have available to use for the proposed project. 5. Have you entered into contracts or received offers for all materials which substantiate the prices used in preparing your proposal? If not, attach an explanation for the rationale used which would corroborate the prices listed. SECTION III CONTRACTOR’S FINANCIAL STATEMENT Attachment of bidder’s financial statement is mandatory. Any bid submitted without said financial statement as required by statute shall thereby be rendered invalid. The financial statement provided hereunder to the City of South Bend awarding the contract must be specific enough in detail so that said City of South Bend can make a proper determination of the bidder’s capability for completing the project if awarded. December 144,700 Version 09/29/2021 Contractor’s Bid for Public Works - 4 When the prospective Contractor is unable to certify to any of the statements below, it shall attach an explanation to this Affidavit. CONTRACTOR’S NON-COLLUSION AND NON-DEBARMENT AFFIDAVIT, CERTIFICATION REGARDING INVESTMENT WITH IRAN, EMPLOYMENT ELIGIBILITY VERIFICATION, NON- DISCRIMINATION COMMITMENT AND CERTIFICATION OF USE OF UNITED STATES STEEL PRODUCTS OR FOUNDRY PRODUCTS (Must be completed for all quotes and bids. Please type or print) STATE OF ___________ ) ) SS: COUNTY ) The undersigned Contractor, being duly sworn upon his/her/its oath, affirms under the penalties of perjury that: 1. Contractor has not, nor has any other member, representative, or agent of the firm, company, corporation or partnership represented by him, entered into any combination, collusion or agreement with any person relative to the price to be bid by anyone at such letting nor to prevent any person from bidding nor to induce anyone to refrain from bidding, and that this bid is made without reference to any other bid and without any agreement, understanding or combination with any other person in reference to such bidding. Contractor further says that no person or persons, firms, or corporation has, have or will receive directly or indirectly, any rebate, fee, gift, commission or thing of value on account of such sale; and 2. Contractor certifies by submission of this proposal that neither contractor nor any of its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency; and 3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in investment activities in Iran. a. For purposes of this Certification, “Iran” means the government of Iran and any agency or instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5, as amended from time-to-time. b. As provided by Ind. Code § 5-22-16.5-8, as amended from time-to-time, a Contractor is engaged in investment activities in Iran if either: i. Contractor, its successor or its affiliate, provides goods or services of twenty million dollars ($20,000,000) or more in value in the energy sector of Iran; or ii. Contractor, its successor or its affiliate, is a financial institution that extends twenty million dollars ($20,000,000) or more in credit to another person for forty-five (45) days or more, if that person will (i) use the credit to provides goods and services in the energy sector in Iran; and (ii) at the time the financial institution extends credit, is a person identified on list published by the Indiana Department of Administration. 4. Contractor does not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the Contractor subsequently learns is an unauthorized alien. Indiana Elkhart 14th 21 Version 09/29/2021 Contractor’s Bid for Public Works - 5 Contractor agrees that he/she/it shall enroll in and verify the work eligibility status of all of Contractor’s newly hired employees through the E-Verify Program as defined by I.C. 22-5-1.7-3. Contractor’s documentation of enrollment and participation in the E-Verify Program is included and attached as part of this bid/quote; and 5. Contractor shall require his/her/its subcontractors performing work under this public contract to certify that the subcontractors do not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the subcontractor subsequently learns is an unauthorized alien, and that the subcontractor has enrolled in and is participating in the E-Verify Program. The Contractor agrees to maintain this certification throughout the term of the contract with the City of South Bend, and understands that the City may terminate the contract for default if the Contractor fails to cure a breach of this provision no later than thirty (30) days after being notified by the City. 6. Persons, firms, partnerships, corporations, associations, or joint venturers awarded a contract by the City of South Bend through its agencies, boards, or commissions shall not discriminate against any employee or applicant for employment in the performance of a City contract with respect to hire, tenure, terms, conditions, or privileges of contract or employment, or any matter directly or indirectly related to contracting or employment because of race, sex, religion, color, national origin, ancestry, gender expression, gender identity, sexual orientation, or due to age or disability that does not affect that person's ability to perform the work. In awarding contracts for the purchase of work, labor, services, supplies, equipment, materials, or any combination of the foregoing including, but not limited to, public works contracts awarded under public bidding laws or other contracts in which public bids are not required by law, the City, its agencies, boards, or commissions will consider the Contractor’s good faith efforts to obtain participation by those subcontractors certified by the State of Indiana as a Minority Business (“MBE”) or as a Women’s Business Enterprise (“WBE”) as a factor in determining the lowest, responsible, responsive bidder. Contractors seeking the award of a City contract cannot be required to award a subcontract to an MWBE; however, they may not unlawfully discriminate against said MBE/WBE. On goal-eligible contracts, Contractors are required to either meet both MBE and WBE utilization goals or demonstrate that the Contractor has made good faith efforts to obtain participation from MBE and WBE subcontractors. A finding of noncompliance or a discriminatory practice shall prohibit that Contractor from being awarded a City contract for a period of one (1) year from the date of such determination, and such determination may also be grounds for terminating the contact to which the discriminatory practice or noncompliance pertains. 7. The undersigned Contractor agrees that the following nondiscrimination commitment shall be made a part of any contract which it may henceforth enter into with the City of South Bend, Indiana or any of its agencies, boards or commissions. Contractor agrees not to discriminate against or intimidate any employee or applicant for employment in the performance of this contract with privileges of employment, or any matter directly or indirectly related to employment, because of race, religion, color, sex, gender expression, gender identity, sexual orientation, handicap, national origin or ancestry. Breach of this provision may be regarded as material breach of contract. I, the undersigned bidder or agent as contractor on a public works project, understand my statutory obligations to the use of steel products or foundry products made in the United States (I.C. 5-16-8-1). I hereby certify that I and all subcontractors employed by me for this project will use steel products or foundry products made in the United States on this project if awarded. I understand I have an affirmative duty to notify the City in my bid that my proposal does not include the use of steel products or foundry products made in the United States. I understand it is my sole obligation and responsibility to provide a justification to the City, subject to review and approval, why the cost of United States made steel or foundry products is unreasonable. Prior to award and upon submission of bid which does not use steel products or foundry products made in the United States, the City, through its director of public works, shall make a determination if the price of United States made steel or foundry is unreasonable. I understand that violations hereunder Version 09/29/2021 Contractor’s Bid for Public Works - 6 may result in forfeiture of contractual payments. *** I hereby affirm under the penalties of perjury that the facts and information contained in the foregoing bid for public works are true and correct. Dated this day of , 20__ Contractor/Bidder (Firm) Signature of Contractor/Bidder or Its Agent Printed Name and Title Subscribed and sworn to before me this day of , 20 My Commission Expires Notary Public County of Residence December14th 21 R. Yoder Construction, Inc. Jason Yoder, President 14th December 21 March 30, 2024 Shelly J. Brigham Kosciusko BID/PROPOSAL CITY OF SOUTH BEND Project Name: Ward Bakery Exterior Improvements Project Number: 121-061 For Bids Due: December 14, 2021 Contractor Name: Version 09/29/2021 Contractor’s Bid for Public Works - 7 BID PACKAGE 1 – BASE BID Item No. Description Quantity Unit Unit Price Total Amount 1 Southeast portion of Portage Ave 2-Story Section (Main Floor and Upper- Level Facade (AREA A): Masonry Repair & Rehabilitation 1 LS 2 Construction Contingency Allowance Bid Package 1 1 1 each $5,000.00 BID PACKAGE 1 – BASE BID TOTAL BP-1, BID ALTERNATE 1-1 Item No. Description Quantity Unit Unit Price Total Amount 1 Northwest portion of Portage Avenue Façade and a small section along North California Avenue Facade (AREA B): Masonry Repair & Rehabilitation 1 LS BP-1, BID ALTERNATE 1-1 TOTAL BP-1, BID ALTERNATE 1-2 Item No. Description Quantity Unit Unit Price Total Amount 1 Southeast Portion of Portage Avenue Ground Floor (AREA A -Ground Floor): Cosmetic Masonry Repair 1 LS BP-1, BID ALTERNATE 1-2 TOTAL BP-1, BID ALTERNATE 1-3 Item No. Description Quantity Unit Unit Price Total Amount 1 Northwest Portion of Portage Avenue Façade and North California Avenue Facade (AREA B): Cosmetic Masonry Repair 1 LS BID ALTERNATE 1-3 TOTAL R. Yoder Construction, Inc. N/A N/A N/A N/A 3.4% BID/PROPOSAL CITY OF SOUTH BEND Project Name: Ward Bakery Exterior Improvements Project Number: 121-061 For Bids Due: December 14, 2021 Contractor Name: Version 09/29/2021 Contractor’s Bid for Public Works - 8 BID PACKAGE 2 – BASE BID Item No. Description Quantity Unit Unit Price Total Amount 1 Southeast Portion of Portage Avenue Ground Floor (AREA A – Ground Floor): Windows-Doors-Storefront 1 LS 2 Construction Contingency Allowance Bid Package 2 1 1 each $5,000.00 BID PACKAGE 2 - BASE BID TOTAL BP-2, BID ALTERNATE 2-1 Item No. Description Quantity Unit Unit Price Total Amount 1 Southeast Portion of Portage Avenue Upper-Level Facade (AREA A – Upper Level Facade): Windows 1 LS BP-2, BID ALTERNATE 2-1 TOTAL BP-2, BID ALTERNATE 2-2 Item No. Description Quantity Unit Unit Price Total Amount 1 Northwest Portion of Portage Avenue Façade and a small section along North California Avenue Façade (AREA B): Windows-Doors-Storefront 1 LS BP-2, BID ALTERNATE 2-2 TOTAL Bidder (Firm): Address: City/State/Zip: Telephone Number: ( ) By (Signature) (Printed Name of Person Signing) R. Yoder Construction, Inc. R. Yoder Construction, Inc. PO Box 69 Nappanee, IN 46550 574 773-3502 Jason Yoder, PresidentN/A144,700.00 144,700.00 149,700.00 81,500.00 81,500.00 81,500.00 111,000.00 111,000.00 CITY OF SOUTH BEND MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN FORM MBE-1.0 MBE UTILIZATION PLAN This completed form should be supplied with Bids that pertain to City of South Bend Public Works Projects involving MBE participation. It is the bidder’s sole responsibility to verify whether any listed minority-owned business meets the MBE qualifications. BP1-Base Bid MBE Goal: 0.3% BP1-Alternate 1-1 MBE Goal: 0.3% Version 10/18/21 Contractor’s Bid for Public Works – 9.1 Project Number: 121-061R Project Name:Ward Bakery Exterior Improvements–Bid Package I (Masonry)Bidder: Total Bid Amount:MBE Goal: 0.3%Page_______of_______Name & Address of MBE Primary Contact Person (Name/Telephone) Scope of Work to be Performed (Attach scope/schedule if you need additional space) Dollar Amount of MBE Component Percentage of Total Bid/Proposal Base Bid MBE Totals Name & Address of MBE Primary Contact Person (Name/Telephone) Scope of Work to be Performed (Attach scope/schedule if you need additional space) Dollar Amount of MBE Component Percentage of Total Bid/Proposal Alternate 1-1 MBE Totals Type text hereR. Yoder Construction, Inc.N/AN/A CITY OF SOUTH BEND MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN FORM MBE-1.0 MBE UTILIZATION PLAN BP1-Alternate 1-2 MBE Goal: 0.3% BP1-Alternate 1-3 MBE Goal: 0.3% Version 10/18/21 Contractor’s Bid for Public Works – 9.2 Name & Address of MBE Primary Contact Person (Name/Telephone) Scope of Work to be Performed (Attach scope/schedule if you need additional space) Dollar Amount of MBE Component Percentage of Total Bid/Proposal Alternate 1-2 MBE Totals Name & Address of MBE Primary Contact Person (Name/Telephone) Scope of Work to be Performed (Attach scope/schedule if you need additional space) Dollar Amount of MBE Component Percentage of Total Bid/Proposal Alternate 1-3 MBE Totals Submitted by: Print Name Signature Date N/AN/AJason Yoder12/14/2021 CITY OF SOUTH BEND MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN FORM WBE-1.0 WBE UTILIZATION PLAN This completed form should be supplied with Bids that pertain to City of South Bend Public Works Projects involving WBE participation. It is the bidder’s sole responsibility to verify whether any listed woman-owned business meets the WBE qualifications. BP1-Base Bid WBE Goal: 3.6% BP1-Alternate 1-1 WBE Goal: 3.6% Version 10/18/21 Contractor’s Bid for Public Works – 9.3 Project Number: 121-061R Project Name:Ward Bakery Exterior Improvements–Bid Package I (Masonry)Bidder: Total Bid Amount:WBE Goal: 3.6%Page_______of_______Name & Address of WBE Primary Contact Person (Name/Telephone) Scope of Work to be Performed (Attach scope/schedule if you need additional space) Dollar Amount of WBE Component Percentage of Total Bid/Proposal Base Bid WBE Totals Name & Address of WBE Primary Contact Person (Name/Telephone) Scope of Work to be Performed (Attach scope/schedule if you need additional space) Dollar Amount of WBE Component Percentage of Total Bid/Proposal Alternate 1-1 WBE Totals R. Yoder Construction, Inc.N/AN/A CITY OF SOUTH BEND MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN FORM WBE-1.0 WBE UTILIZATION PLAN BP1-Alternate 1-2 WBE Goal: 3.6% BP1-Alternate 1-3 WBE Goal: 3.6% Version 10/18/21 Contractor’s Bid for Public Works – 9.4 Name & Address of WBE Primary Contact Person (Name/Telephone) Scope of Work to be Performed (Attach scope/schedule if you need additional space) Dollar Amount of WBE Component Percentage of Total Bid/Proposal Alternate 1-2 WBE Totals Name & Address of WBE Primary Contact Person (Name/Telephone) Scope of Work to be Performed (Attach scope/schedule if you need additional space) Dollar Amount of WBE Component Percentage of Total Bid/Proposal Alternate 1-3 WBE Totals Submitted by: Print Name Signature Date N/AN/AJason Yoder12/14/2021JY text here 14 CITY OF SOUTH BEND MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN FORM MBE-1.0 MBE UTILIZATION PLAN This completed form should be supplied with Bids that pertain to City of South Bend Public Works Projects involving MBE participation. It is the bidder’s sole responsibility to verify whether any listed minority-owned business meets the MBE qualifications. BP2-Base Bid MBE Goal: 3.4% BP2-Alternate 2-1 MBE Goal: 3.4% Version 10/18/21 Contractor’s Bid for Public Works – 10.1 Project Number: 121-061R Project Name:Ward Bakery Exterior Improvements–Bid Package 2 (Windows-Doors-Storefront)Bidder: Total Bid Amount:MBE Goal: 3.4%Page_______of_______Name & Address of MBE Primary Contact Person (Name/Telephone) Scope of Work to be Performed (Attach scope/schedule if you need additional space) Dollar Amount of MBE Component Percentage of Total Bid/Proposal Base Bid MBE Totals Name & Address of MBE Primary Contact Person (Name/Telephone) Scope of Work to be Performed (Attach scope/schedule if you need additional space) Dollar Amount of MBE Component Percentage of Total Bid/Proposal Alternate 2-1 MBE Totals R. Yoder Construction, Inc.12I 860-268-7572N/AN/AN/AN/A CITY OF SOUTH BEND MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN FORM MBE-1.0 MBE UTILIZATION PLAN BP2-Alternate 2-2 MBE Goal: 3.4% Version 10/18/21 Contractor’s Bid for Public Works – 10.2 Name & Address of MBE Primary Contact Person (Name/Telephone) Scope of Work to be Performed (Attach scope/schedule if you need additional space) Dollar Amount of MBE Component Percentage of Total Bid/Proposal Alternate 2-2 MBE Totals Submitted by: Print Name Signature Date Jason Yoder12/14/2021N/AN/A CITY OF SOUTH BEND MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN FORM WBE-1.0 WBE UTILIZATION PLAN This completed form should be supplied with Bids that pertain to City of South Bend Public Works Projects involving WBE participation. It is the bidder’s sole responsibility to verify whether any listed woman-owned business meets the WBE qualifications. BP2-Base Bid WBE Goal: 4.5% BP2-Alternate 2-1 WBE Goal: 4.5% Version 10/18/21 Contractor’s Bid for Public Works – 10.3 Project Number: 121-061R Project Name:Ward Bakery Exterior Improvements–Bid Package 2(Windows-Doors-Storefront)Bidder: Total Bid Amount:WBE Goal: 4.5%Page_______of_______Name & Address of WBE Primary Contact Person (Name/Telephone) Scope of Work to be Performed (Attach scope/schedule if you need additional space) Dollar Amount of WBE Component Percentage of Total Bid/Proposal Base Bid WBE Totals Name & Address of WBE Primary Contact Person (Name/Telephone) Scope of Work to be Performed (Attach scope/schedule if you need additional space) Dollar Amount of WBE Component Percentage of Total Bid/Proposal Alternate 2-1 WBE Totals R. Yoder Construction, Inc.12N/AN/AN/ANA3.4% CITY OF SOUTH BEND MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN FORM WBE-1.0 WBE UTILIZATION PLAN BP2-Alternate 2-2 WBE Goal: 4.5% Version 10/18/21 Contractor’s Bid for Public Works – 10.4 Name & Address of WBE Primary Contact Person (Name/Telephone) Scope of Work to be Performed (Attach scope/schedule if you need additional space) Dollar Amount of WBE Component Percentage of Total Bid/Proposal Alternate 2-2 WBE Totals Submitted by: Print Name Signature Date Jason Yoder12/14/2021N/AN/A CITY OF SOUTH BEND MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN FORM MBE-2.0 EVIDENCE OF GOOD FAITH EFFORTS Version 09/29/2021 Contractor’s Bid for Public Works - 11 This completed form should be included as part of the Bids documents related to City of South Bend Public Works Projects requiring Good Faith Efforts to obtain MBE participation. Project Number: 121-061R Date: Project Name: Ward Bakery Exterior Improvements Bidder: Contact Person: Telephone: Address: City: State: Zip: Email: To determine whether a bidder has demonstrated good faith efforts to reach the MBE utilization goals set forth in the City of South Bend Public Works Project Specifications, the City and its agencies, boards, or commissions, REQUIRE ALL of the following Good Faith Efforts as listed in the table below*: EVIDENCE OF GOOD FAITH EFFORTS MBE LIST(S): The bidder reviewed 1) the City of South Bend’s Minority and Women Business Enterprise Inclusion Program Plan; 2) the list of certified MWBEs provided by the City; and 3) the Indiana Department of Administration list of Minority and Women Owned Businesses (both certified and non-certified) found at: http://www.in.gov/idoa/. GOOD FAITH EFFORTS TO OBTAIN MBE PARTICIPATION The bidder shall initial each item below, as evidence of its good faith efforts to obtain MBE participation in the awarded contract. I affirm that I reviewed the City of South Bend’s Minority and Women Business Enterprise Inclusion Program Plan and the Indiana Department of Administration’s certified list of Indiana Minority and Women Business Enterprises, found on their website (http://www.in.gov/idoa). I affirm that I have made good faith efforts to select portions of the contract work to be performed by MWBEs, including, where appropriate, breaking out contract work items into economically feasible units to facilitate MBE participation. I affirm that I have made good faith efforts to solicit through all reasonable and available means the interest of all MBEs in the scopes of work of the contract. I affirm that I attended all pre-bid meetings scheduled by the City of South Bend to inform MBEs of contracting and subcontracting opportunities. I affirm that I advertised in general circulation and/or trade association publications concerning subcontract opportunities and allowed MBEs reasonable time to respond to such advertisements. I affirm that I performed any and all necessary steps to provide written notices in a manner reasonably calculated to inform MBEs of subcontracting opportunities and allowed sufficient time for MBEs to participate effectively. I affirm that I followed up on initial solicitations with interested MBEs. I affirm that I negotiated with interested MBEs in good faith, including providing such MBEs with adequate information about the plans, specifications and other requirements of the subcontract. I affirm that I have made good faith efforts to assist interested MBEs in obtaining bonding, lines of credit, or insurance as required by the City or the bidder, where appropriate. 12/14/2021 R. Yoder Construction, Inc. Brian Hollowell 574-773-3502 PO Box 69 Nappanee IN 46550 Brian@Ryoderconstruction.com JY JY JY JY JY JY JY JY JY CITY OF SOUTH BEND MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN FORM MBE-2.0 EVIDENCE OF GOOD FAITH EFFORTS Version 09/29/2021 Contractor’s Bid for Public Works - 12 I affirm that I have made good faith efforts to assist interested MBEs in obtaining necessary equipment, supplies, materials, or related assistances or services, where appropriate. I affirm that I did not reject any MBEs as unqualified without sound business reasons based on a thorough investigation of their capabilities. CONTRACT RECORDS: The bidder has maintained the following records for each MBE that has bid on the subcontracting opportunity: 1. Name, address, and telephone number; 2. A description of information provided by the bidder or subcontractor; and 3. A statement of whether an agreement was reached, and if not, why not, including any reasons for concluding that the MBE was unqualified to perform the job. *Proper demonstration of Good Faith Efforts requires your initials next to all of the above boxes. Any omissions shall be considered grounds for rejection of the bid by the Board of Public Works. The City of South Bend reserves the right to request additional information. JY JY CITY OF SOUTH BEND MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN FORM WBE-2.0 EVIDENCE OF GOOD FAITH EFFORTS Version 09/29/2021 Contractor’s Bid for Public Works - 13 This completed form should be included as part of the Bids documents related to City of South Bend Public Works Projects requiring Good Faith Efforts to obtain MWBE participation. Project Number: 121-061R Date: Project Name: Ward Bakery Exterior Improvements Bidder: Contact Person: Telephone: Address: City: State: Zip: Email: To determine whether a bidder has demonstrated good faith efforts to reach the WBE utilization goals set forth in the City of South Bend Public Works Project Specifications, the City and its agencies, boards, or commissions, REQUIRE ALL of the following Good Faith Efforts as listed in the table below*: EVIDENCE OF GOOD FAITH EFFORTS WBE LIST(S): The bidder reviewed 1) the City of South Bend’s Minority and Women Business Enterprise Inclusion Program Plan; 2) the list of certified MWBEs provided by the City; and 3) the Indiana Department of Administration list of Minority and Women Owned Businesses (both certified and non-certified) found at: http://www.in.gov/idoa/. GOOD FAITH EFFORTS TO OBTAIN WBE PARTICIPATION The bidder shall initial each item below, as evidence of its good faith efforts to obtain WBE participation in the awarded contract. I affirm that I reviewed the City of South Bend’s Minority and Women Business Enterprise Inclusion Program Plan and the Indiana Department of Administration’s certified list of Indiana Minority and Women Business Enterprises, found on their website (http://www.in.gov/idoa). I affirm that I have made good faith efforts to select portions of the contract work to be performed by WBEs, including, where appropriate, breaking out contract work items into economically feasible units to facilitate WBE participation. I affirm that I have made good faith efforts to solicit through all reasonable and available means the interest of all WBEs in the scopes of work of the contract. I affirm that I attended all pre-bid meetings scheduled by the City of South Bend to inform WBEs of contracting and subcontracting opportunities. I affirm that I advertised in general circulation and/or trade association publications concerning subcontract opportunities and allowed WBEs reasonable time to respond to such advertisements. I affirm that I performed any and all necessary steps to provide written notices in a manner reasonably calculated to inform WBEs of subcontracting opportunities and allowed sufficient time for WBEs to participate effectively. I affirm that I followed up on initial solicitations with interested WBEs. I affirm that I negotiated with interested WBEs in good faith, including providing such WBEs with adequate information about the plans, specifications and other requirements of the subcontract. I affirm that I have made good faith efforts to assist interested WBEs in obtaining bonding, lines of credit, or insurance as required by the City or the bidder, where appropriate. 12/14/2021 R. Yoder Construction, Inc. Brian Hollowell 574-773-3502 PO Box 69 Nappanee IN 46550 Brian@Ryoderconstruction.com JY JY JY JY JY JY JY JY JY JY CITY OF SOUTH BEND MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN FORM WBE-2.0 EVIDENCE OF GOOD FAITH EFFORTS Version 09/29/2021 Contractor’s Bid for Public Works - 14 I affirm that I have made good faith efforts to assist interested WBEs in obtaining necessary equipment, supplies, materials, or related assistances or services, where appropriate. I affirm that I did not reject any WBEs as unqualified without sound business reasons based on a thorough investigation of their capabilities. CONTRACT RECORDS: The bidder has maintained the following records for each WBE that has bid on the subcontracting opportunity: 1. Name, address, and telephone number; 2. A description of information provided by the bidder or subcontractor; and 3. A statement of whether an agreement was reached, and if not, why not, including any reasons for concluding that the MWBE was unqualified to perform the job. *Proper demonstration of Good Faith Efforts requires your initials next to all of the above boxes. Any omissions shall be considered grounds for rejection of the bid by the Board of Public Works. The City of South Bend reserves the right to request additional information. JY JY CITY OF SOUTH BEND MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN FORM MBE-2.1 MBE CONTACTED Version 09/29/2021 Contractor’s Bid for Public Works - 15 This completed form should be supplied with Bids that pertain to City of South Bend Public Works Projects requiring Good Faith Efforts to contact MBEs. It is the bidder’s sole responsibility to verify whether any listed minority-owned business meets the MBE qualifications. Attach additional pages if necessary. PAGE_______OF________ Project Number: 121-061R MBE Participation Goal Project Name: Ward Bakery Exterior Improvements Bidder: By: (Signature) (Title) (Date) MBE Firm Owner or Contact at MBE Firm Telephone: Fax: Email: TYPE OF WORK SOLICITED FOR THIS PROJECT: RESULTS OF CONTACT WITH THE MBE FIRM: MBE Firm Owner or Contact at MBE Firm Telephone: Fax: Email: TYPE OF WORK SOLICITED FOR THIS PROJECT: RESULTS OF CONTACT WITH THE MBE FIRM: MET Construction Mario Thomas 860-268-7572 R. Yoder Construction, Inc. President 12/14/2021 1 1 mario.thomas@metconstructionllc.com Storefront, Window, Doors ,LLC Reliable Roofing & Construction abrahamg@reliableroofing.com 3.4% Abraham Gordillo 574-302-7977 Storefront, Window, Doors Per email, too busy to bid Nothing in their scope of work CITY OF SOUTH BEND MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN FORM MBE-2.1 WBE CONTACTED Version 09/29/2021 Contractor’s Bid for Public Works - 16 This completed form should be supplied with Bids that pertain to City of South Bend Public Works Projects requiring Good Faith Efforts to contact WBEs. It is the bidder’s sole responsibility to verify whether any listed woman-owned business meets the WBE qualifications. Attach additional pages if necessary. PAGE_______OF________ Project Number: 121-061R WBE Participation Goal Project Name: Ward Bakery Exterior Improvements Bidder: By: (Signature) (Title) (Date) WBE Firm Owner or Contact at WBE Firm Telephone: Fax: Email: TYPE OF WORK SOLICITED FOR THIS PROJECT: RESULTS OF CONTACT WITH THE WBE FIRM: WBE Firm Owner or Contact at WBE Firm Telephone: Fax: Email: TYPE OF WORK SOLICITED FOR THIS PROJECT: RESULTS OF CONTACT WITH THE WBE FIRM: R. Yoder Construction, Inc. R. Yoder Construction, Inc. Jason Yoder 12/14/2021 1 1 3.4% CITY OF SOUTH BEND JAMES MUELLER, MAYOR DEPARTMENT OF PUBLIC WORKS ERIC HORVATH, DIRECTOR August 24, 2020 Patty Kaylor R. Yoder Construction patty@ryoderconstruction.com RE: Pre-Qualification Verification Dear Ms. Kaylor: This letter serves as verification of Pre-Qualification status of your company for bidding with the City of South Bend. This Pre-Qualification status is effective for twelve (12) months from the date of this letter. Thereafter you are required to re-submit a complete application for continuation of pre-qualification status prior to December 31 for the upcoming calendar year. A copy of this Verification Letter must be included with every bid exceeding $150,000 submitted to the City of South Bend Board of Public Works, along with your Pre-Qualified Bidder Checklist and attachments. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, Liz Horvath, Permit Manager 27453 CR 150 | Nappanee, IN | 46550 | Tel: 574.773.3502 | Fax: 574.773.4941 www.ryoderconstruction.com 27453 CR 150 | Nappanee, IN | 46550 | Tel: 574.773.3502 | Fax: 574.773.494 1 www.ryoderconstruction.com Memorandum of Understanding 10/1/2021 Please accept this as verification that R. Yoder Construction has been a member in good standing of Associated Builders & Contractors of Indiana/Kentucky, Inc. ABC’s Program is certified by the Federal Department of Labor, Office of Apprenticeship and Training and by the National Center for Constructions Education and Research (NCCER). ABC of Indiana uses the NCCER curriculum. R. Yoder Construction currently has 2 (two) students enrolled in the apprenticeship training program Feel free to call me with any questions regarding our apprenticeship program. Regards, Brianne Feeks Brianne Feeks Elkhart Apprenticeship Coordinator 2701 Industrial Dr. Ste. 190—Elkhart, Indiana 46516— 574-218-0340 brianne@abcindianakentucky.org BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date December 6, 2021 Department Public Works Name Kyle Silveus Division/Bureau Engineering BPW Date December 14, 2021 Phone Extension 9083 Required Prior to Submittal to Board Legal Attorney Name: Clara McDaniels Controller Controller review is required for all Contracts $5,000.00 or more and greater than one year in length per the City Purchasing Policy Purchasing Michael Schmidt Check the Appropriate Item Type –Required for All Submissions Agreement Contract Proposal Addendum Professional Services Resolution Bid Opening Bid Award Req. to Advertise Title Sheet Quote Opening Quote Award Change Order No. C/O & PCA No. PCA Ease/Encroach. Traffic Control: Other: Required Information Company or Vendor Name N/A New Vendor Yes No If Yes, Approved by Purchasing MBE/WBE Contractor MBE WBE MBE/WBE Contractor Requested No Yes Name of Company Project Name Ward Bakery Exterior Renovations Project Number 121-061R, PROJ00000293 Funding Source River West TIF Account No. 324-443001 Amount N/A Terms of Contract Purpose/Description N/A Exterior Improvements to the Ward Bakery building. Improvements to the façade include masonry, doors, and windows. Required Contractor’s Certification Forms Attached (Non- Collusion, Non-Discrimination, Non-Debarment, E-Verify, Iran, etc.) Required For Change Orders Only Amount of Increase Decrease $ $ Previous Amount $ Current Percent of Change: % New Amount $ Total Percent of Change: % Dispersal After Approval Copy Original Kyle Silveus