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Home My WebLink About12142021 Board of Public Works MeeingCITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING AGENDA December 14, 2021 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2021BPWHybrid ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR MURRAY L. MILLER Page 1 1. REVIEW OF MINUTES A. Approve Regular Meeting Minutes of November 23, 2021 2. OPENING OF BIDS A. Morris Performing Arts Center - Main Level Slab Replacement – Project No. 121-029A 1. Funding: PR-00011932 B. One (1) or More, 2021 or Newer, Six (6) Wheeled Motor Grader – Spec F 1. Funding: PR-00012866 C. One (1) or More, 2021 or Newer, Tandem Axle Stainless Steel Multi-Use Dump Trucks – Spec H 1. Funding: PR-00012871 D. 2021 or Newer, Single Axle Stainless Steel Multi-Use Dump Truck – Spec I 1. Funding: PR-00012904 E. Seitz Park Reconstruction, Phase II – Project No. 117-093B 1. Funding: PR-00011742 F. Ward Bakery Exterior Improvements – Project No. 121-061R 1. Funding: PR-00013370 3. OPENING OF QUOTATIONS A. Solid Waste Parking Lot Drainage Improvements – Project No. 121-010 1. Funding: PR-00013806 4. AWARD BIDS AND APPROVE CONTRACTS A. Traffic Signal Detection Improvements – Project No. 120-046 1. Company: JBL Signals and Lighting LLC 2. Amount: $166,254 3. Funding: PR-00011593 B. Prairie Avenue Water Main Loop – Project No. 117-068 1. Company: HRP Construction Inc. 2. Amount: $1,671,500; Subject to Water Capital 4th. Quarter Appropriation by Council 3. Funding: PR-00012245 5. CHANGE ORDERS A. Sheridan St. and Sample St. Signal Improvements – Project No. 116-127 1. Company: Rieth-Riley Construction Co., Inc. 2. Change Order No.: 2 (Final) 3. Increase Amount: $2,160.13; Fourteen (14) Days 4. Percent of Increase: 0.49% CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING AGENDA December 14, 2021 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2021BPWHybrid ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR MURRAY L. MILLER Page 2 5. Total Percent of Change: 3.61% 6. Revised Contract Amount/Completion Date: $440,804.91; July 14, 2021 7. Funding: PO-0006099 B. Southeast Neighborhood Center (United Way) – Project No. 119-093R 1. Company: The Robert Henry Corporation 2. Change Order No.: 1 3. Increase Amount: $6,985 4. Percent of Increase: 0.60% 5. Revised Contract Amount: $1,174,990 6. Funding: PO-0010837 C. O’Brien Recreational Center Renovations – Project No. 118-091 1. Company: R. Yoder Construction, Inc. 2. Change Order No.: 4 3. Decrease Amount: ($25,000); Additional Forty (40) Days 4. Percent of Increase: (5.04%) 5. Total Percent of Change: 8.54% 6. Revised Contract Amount/Completion Date: $471,163; July 28, 2021 7. Funding: PO-0005039 D. Guardrail Replacement and Installation – Project No. 118-084 1. Company: Northern Indiana Construction Co., Inc. 2. Change Order No.: 1 3. Increase Amount: $45,061.58; Additional Two Hundred Thirteen (213) Days 4. Percent of Increase: 14.81% 5. Revised Contract Amount/Completion Date: $349,306.78; December 31, 2021 6. Funding: PO-0006554 6. PROJECT COMPLETION AFFIDAVITS A. River Walk from Beyer St. to Howard Park – Project No. 117-083A 1. Company: Milestone Contractors North, Inc. 2. Final Contract Amount: $3,329,034.78 3. Funding: PO-0001784-1, 0001785-1, 0001786-1 B. 2021 Brick Pavement Spot Repairs – Project No. 121-019 1. Company: Acorn Landscaping LLC 2. Final Contract Amount: $161,321 3. Funding: PO-0010848 C. El Campito Fencing – Project No. 121-043 1. Company: Custom Fence Michiana 2. Final Contract Amount: $23,944 3. Funding: PR-00010211 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING AGENDA December 14, 2021 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2021BPWHybrid ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR MURRAY L. MILLER Page 3 D. 2021 Crack Sealing – Project No. 121-020 1. Company: Asphalt Restoration Services, LLC 2. Final Contract Amount: $103,500 3. Funding: PO-0010107 E. 2021 Microsurfacing – Project No. 121-035 1. Company: Asphalt Restoration Services, LLC 2. Final Contract Amount: $149,137.50 3. Funding: PO-0010112 F. 2021 Tree & Stump Removal – Project No. 121-002 1. Company: K & R Tree Service LLC 2. Final Contract Amount: $29,276 3. Funding: PO-0010119 7. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. Sibley Center Exterior Renovations – Project No. 121-021 1. Funding: PR-00013644 B. Coveleski Stadium Field Lighting Installation 1. Funding: PR-00012574 8. RESOLUTIONS A. Resolution No. 38-2021 A Resolution of the City of South Bend, Indiana Board of Public Works for the Disposal of Surplus Property 1. Description: Retirement of Patrolman First Class Erik Schlegelmilch’s Firearm 9. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Emergency Sewer Repair – Selge Construction Co., Inc. 1. Description: Emergency Repair of Brick Elliptical 48” x 54” Sewer at W. Washington and Former Chapel Lane, Project No. 121-058 2. Amount: $98,386 3. Funding: PO-0011161 B. Emergency Sewer Repair – Selge Construction Co., Inc. 1. Description: Emergency Repair of an 18” Sewer at Dubail Ave. under Bowman Creek, Project No. 121-060 2. Amount: $38,969.85 3. Funding: PO-0011385 C. Amendment No. 2 to Owner-Engineer Agreement – Black & Veatch Corporation 1. Description: Cover Modeling of Outages for Fellows Improvements, Project No. 119-033 for Water Hydraulic Modeling Assistance 2. Amount: NTE $55,320 Hourly; New Total Amount: $127,493 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING AGENDA December 14, 2021 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2021BPWHybrid ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR MURRAY L. MILLER Page 4 3. Funding: PO-0005255 D. Contract – Indiana Department of Transportation – Local Public Agency 1. Description: Local Roads & Bridges Matching Grant Agreement for 2021 Community Crossings Round II, Project No. 121-052 2. Amount: Up to $350,100; 50/50 Cost Share with INDOT E. Amendment and Restate Agreement – Board of Public Works, Venues Parks & Arts, Redevelopment, and Commission Center for Civic Innovation 1. Description: Community Native Tree Nursery Collaboration for Additional Lots F. Professional Services Agreement – Brite Electric, Inc. 1. Description: City Electrical Services Contract for Various Departments 2. Amount: TBD; Two (2) Years 3. Funding: Department Maintenance Budgets G. Professional Services Agreement – Christopher B. Burke Engineering, LLC 1. Description: Technical Assistance for 2022 DSSMR South Bend Dam, Project No. 122-019 2. Amount: NTE $8,500 (Hourly) 3. Funding: PR-00013646 H. Professional Services Agreement – Jones Petrie Rafinski Corporation 1. Description: Design Services for LaSalle and Colfax Streetscapes, Project No. 122-013 2. Amount: $426,480 3. Funding: PR-00013587 I. Agreements – Northern Indiana Commuter Transportation District (NICTD) 1. License Agreement for Concrete Curb and Channelization Median at Grandview Ave. 2. Permit and Indemnification Agreement Concrete Curb and Channelization Median at Grandview Ave. 3. Description: Two (2) Agreements to Act On J. Memorandum of Understanding – Michiana Area Council of Government 1. Description: Traffic Data Collection, July 1, 2021 to June 30, 2022 2. Amount: $28,000 3. Funding: PR-00013679 K. Professional Services Agreement – Lochmueller Group, Inc. 1. Description: Develop 2022 Traffic Calming Plan and Priority List and Prepare Bid Documents for 2022 Neighborhood Traffic Calming, Project No. 122-014 2. Amount: $116,565 3. Funding: PR-00013576 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING AGENDA December 14, 2021 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2021BPWHybrid ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR MURRAY L. MILLER Page 5 L. Amendment No. 1 to Owner-Engineer Agreement – Christopher B. Burke Engineering, LLC 1. Description: Provide As Needed, On Call Support to Implement Impervious Cover-Based Stormwater Utility 2. Amount: NTE $23,010.76 (Hourly) 3. Funding: PO-0000355 M. Professional Services Agreement – VS Engineering, Inc. 1. Description: Design and Construction Inspection Services for Sewer & Manhole Repair & Rehab and Sewer Cleaning, Project No. 122-019 2. Amount: NTE $240,000 (Hourly) 3. Funding: PR-00013665 N. Professional Services Agreement – HWC Engineering, Inc. 1. Description: Design Services for Preliminary Phase (10%) from Walnut St. to Taylor St., Project No. 121-009 Western Ave. Streetscape, Phase IV 2. Amount: $139,765 3. Funding: PR-00013636 O. Agreement for Goods and Services – Recreation Insites LLC 1. Description: Special OMNIA Purchase for Shade Structures and Playground Equipment for Southeast Neighborhood Center (United Way), Project No. 119-093 2. Amount: $101,246.60 Playground Equipment; $81,119.55 Shades; Total $182,366.15 3. Two (2) Agreements to Act On 4. Funding: PR-00013639 P. Professional Services Agreement – Lawson-Fisher Associates P.C. 1. Description: Preliminary Design Services Phase (10%) from Eddy St. Ramps (Belmont) to Louise St., Mishawaka Ave. Streetscape, Project No. 121-072 2. Amount: $106,000 3. Funding: PR-00013654 10. LICENSES AND PERMITS A. Licenses/Permits 1. Type: Long Term Occupancy of City Right-of-Way a) Applicant: AEP Indiana Michigan Transmission Co., Inc. b) Date/Time: December 7, 2021 to January 31, 2022 c) Location: 400 E. LaSalle Ave. B. Street Closures for Special Events 1. Event: Walk MS South Bend a) Date/Times: May 14, 2022; 8:00 a.m. to 3:00 p.m. b) Location: Northside Blvd. Between IUSB Campus and Farmer’s Market CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING AGENDA December 14, 2021 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2021BPWHybrid ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR MURRAY L. MILLER Page 6 2. Event: Winter Walk St. Margaret’s House a) Date/Times: February 20, 2022; 2:00 p.m. to 4:00 p.m. b) Location: CCB-W. Jefferson Blvd. to Lafayette Blvd. to LaSalle Ave. to Main St., Western Ave. to Lafayette Blvd., Wayne St. to N. Lafayette Blvd. 11. STREET/ALLEY VACATIONS A. Applicant: Christopher Boardman 1. Location: 1015 Good Place 2. Purpose: Landscaping Purposes 3. Unfavorable Recommendations from Community Investments, Public Works as it Violates Two (2) of the I.C. 36-7-3-13 Criteria B. Applicant: Katherine & Matthew Kent 1. Location: 1222, 1217 & 1213 S. 27th St. 2. Purpose: Utilize All Four (4) Lots as One (1) Cohesive Property 3. Unfavorable Recommendations from Community Investments, Public Works as it Violates Two (2) of the I.C. 36-7-3-13 Criteria 12. TRAFFIC CONTROL DEVICES A. Renewal of Reserved Handicapped Parking Space Sign Permit 1. Applicant: Barbara Savely 2. Location: East Side of Lafayette Blvd., North of Jefferson Blvd., No. 1 a) All Criteria Met 13. CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE A. 26590 Boulder Crest. Ct. – Sewer B. 52520 Scent Trail – Water/Sewer C. 25535 Scent Trail – Water/Sewer 14. INDUSTRIAL WASTEWATER DISCHARGE PERMITS A. Company: Tri-Pac, Inc. 1. Location: 3333 N. Kenmore St. 15. RATIFY BONDS A. Excavation Bonds 1. Beach House LLC, Released effective November 17, 2021 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING AGENDA December 14, 2021 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2021BPWHybrid ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR MURRAY L. MILLER Page 7 16. CLAIMS A. Ratification of Preapproved City of South Bend Claims Payments 1. Claim Nos.: GBLN-27156, GBLN-27236, GBLN-27246 a) Date: 11/22/2021 b) Amount: $1,818,728.51 2. Claim Nos.: GBLN-27357, GBLN-27436 a) Date: 12/01/2021 b) Amount: $6,941,565.19 3. Claim Nos.: GBLN-27322, GBLN-27323 a) Date: 12/01/2021 b) Amount: $1,623,053.99 4. Claim Nos.: GBLN-27782, GBLN-27811, GBLN-27857 a) Date: 12/09/2021 b) Amount: $1,563,216.86 5. Claim Nos.: GBLN-27671, GBLN-27789, GBLN-27786 a) Date: 12/09/2021 b) Amount: $1,608,222.01 17. PRIVILEGE OF THE FLOOR 18. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.