HomeMy WebLinkAbout06-18-81 Personnel & Finance Qitimmtttrr love PERSONNEL AND I NANCE COMMITTEE
•
Ma the Cumin Tamil of tilt f11tj of 0ou tt, Erna:
The June 18,1981, Personnel and Finance Committee was called to order .
by its Chairman, Councilman Beverly D. Crone, . at 1'0:45 a.m. in the Council
meeting room.
Persons in attendance included Councilmen: McGann, Voorde, Crone, Szy-
mkowiak, and Beck; Sherrie Petz, On Hunt, Joseph Kernan, and Kathleen Cek-
anski-Farrand.
Councilman Crone announced that the purpose of the meeting was to dis-
cuss funds needed for capitol repairs and purchases.
The City Controller passed out a memo dated June 15, 1981, 'and entitled
"Funds Needed for Capitol Repairs and Purchases" , a copy of which is attached.
Mr. Kernan noted that Fire Chief Brassel has also requested approximately
$7,500. 00 for a boat, motor and trailer for his department in light of the
frequency of water rescues in which the Fire Department has been involved.
Mr. Kernan then reviewed the handout. He highlighted that the City
Administration had .revje ed three methods of financing the $310, 000 needed
by August 15, 1981, to purchase patrol vehicles for the Police Department.
These included: . (1) lease-purchase plan for a 2 or 3 year period at a rate
of 15-16%; (2) financing through a third party and the car dealer at a rated
approximately 12%; or (3) borrowing the funds needed on a short-term six
month note and hoping that the General Obligation Bond issue would be resolved
in the interium.
Councilman Crone requested the City Administration to check whether
the police car expenditure would qualify in. the City' s tax appeal.
Fire Department
Mr. Kernan reviewed the Fire Department schedule namely:
- Station Repairs at $42,500 needed by August 15
- Engine Repairs at $40,200 needed by August 15
- One Pumper at $125, 000 needed by 2-15-82
- Other equipment at $35, 000 needed by August 31
He suggested that the "EMS" funds be used to purchase the pumper at
$125, 000.
Street Department
Mr. Kernan noted that five trucks at a total of $235, 000 would be needed
by 2-15-82; and that a "Unit 211" truck for $7,500.iwould be needed by August
15th. He suggested the possibility of using lease-purchase for this area.
Traffic and Lighting
Replacement vehicles of three 1/2 ton pickups for $21,000 by August 15,
and one modified pickup at $15, 000 by September 30th would be ne "rad._
General Discussion
Councilman Crone requested a breakdown of the revenue received from
the hand]capped -parking :which results'_in a, $20. 00: ticket per Tiol .ti n..
Councilman McGann recommended that the contract between the City Admin-
.
',nee mess .fei7_' c PUBLISHING CO.
v
._w
istration at John Stancoti recording the "vehicle Fleet" look into : (1)
coordinated purchasing for parts and vehicles; (2) standardization of vehicles;
(3) eliminating the five city-garages and use one central garage; and (4)
coordinating services with the County and City.
The Committee also suggested that Mr. Stancoti should work closely with
the Council' s Public Works Committee as well the City Administration.
Councilman Crone and McGann emphasized the need for regular and routine
license fee and permit fee reviews. Councilman Crone noted that her Commit-
tee was continudn:g to `studY this area and would have a meeting in the next
few weeks.
Fall arriving more discussion; the Committee appeared to be in general
agreement on the following points:
(1) that $100, 000 be allocated from Revenue Sharing.
(2), that the City Administration continue to look into the possibilty
of lease-purchasing the Police Department vehicles and the Street
Department vehicles; and
(3) that the possibilty of using "EMS" funds for the Fire Department
pumper be purchased.
An additional $61, 000 to 68, 000 remains to be addressed either through ad-
ditional cuts in the present City budget and/or fee increased.
Councilman Crone requested the Committee members to continue to review
this matter. She noted that perhaps an additional meeting would be held
to address further recommendations.
There being no further business to come before the Committee the meeting
was adjourned at 12 : 30 p.m.
Respectfully submitted,
Beverly D. Crone
Chairman
Department of Administration & Finance
South Bend, Indiana
INTER-OFFICE MEMO
Date June 15, 1981
TO: JOSEPH E. KERNAN, CONTROLLER
FROM: SHERRIE L. PETZ, DEPUTY CONTROLLER 6. 4
SUBJECT: FUNDS NEEDED FOR CAPITAL REPAIRS AND PURCHASES
As was indicated in your memo to Mayor Roger Parent on June 1, the
following capital items are needed in the near future. I have further
analyzed these items and assigned time frames for when the funds will
be required. These items are based on department heads' estimates
assuming they begin at once.
Possible Method
Amount Date of Funding
Police Department
Patrol Vehicles $310, 000 August 15
Fire Department
Station Repairs 42, 500 August 15
Engine Repairs 40, 200 August 15
Purchase or New Equipment
One Pumper 125, 000 February 15
Other Equipment 35, 000 August 31
Street Department
Trucks (3 Single Axle 235, 000 • February 15
and 2 Tandems)
Truck (Unit 211) 7, 500 August 15
Traffic & Lighting •
1/2 Ton Pickups (3) 21, 000 August 15
Modified Pickup 15,000 September 30
TOTAL $831, 200
Summary by Date
August 15 $421, 200
August 31 35, 000
September 30 15, 000
February 15 360,000