HomeMy WebLinkAbout11092021 Board of Public Works Meeting202
REGULAR MEETING NOVEMBER 9, 2021 The Regular Meeting of the Board of Public Works was convened at 9:36 a.m. on Tuesday,
November 9, 2021, by Board President Elizabeth A. Maradik in the 13th Floor Conference Room
of the County-City Building, 227 W. Jefferson Blvd., South Bend, Indiana. The meeting was also streamed live to the public via Microsoft Teams. Acting Board Clerk Laura Hensley confirmed the presence of Board Members Elizabeth A. Maradik, Gary Gilot, Jordan Gathers (virtual), Joseph Molnar, Murray Miller, and Board Attorney Clara McDaniels (virtual), with a roll call.
Ms. Maradik reminded virtual attendees to mute their microphones and turn off their cameras
when not speaking, and to save their questions and comments for the Privilege of the Floor. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Molnar, seconded by Mr. Miller and carried by roll call, the minutes
of the Regular Meeting of the Board held on October 26, 2021, were approved. APPROVE 2022 BOARD OF WORKS MEETING SCHEDULE Ms. Maradik notes the return of the Agenda Review meetings and will start with one (1) each prior to the regular meeting but given additional information provided and will evaluate the
frequency moving forward. Upon a motion made by Mr. Molnar, seconded by Mr. Miller and
carried by roll call, the Board approved the meeting schedule for the 2022 Agenda Review, and Regular Meetings of the Board of Works. OPENING OF BIDS – PRAIRIE AVENUE WATER MAIN LOOP – PROJECT NO. 117-068
(PR-00012245)
This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found to be sufficient. The following bids were opened and publicly read:
HRP CONSTRUCTION INC.
5777 Cleveland Rd., PO Box 266 South Bend, IN 46624 mattc@hrpconstruction.com Bid was signed by Mr. Matthew D. Cain
Non-Collusion, Non-Discrimination Affidavit Form was completed.
Five percent (5%) Bid Bond was submitted. Form MWBE-2.0 Evidence of Good Faith Efforts was completed. Two (2) Addendum Acknowledgements received.
BID:
Base Bid Total $1,714,000.00 Mandatory Alternate Bid ($31,000.00) WOODRUFF & SONS, INC. 2151 E. US Highway 12
Michigan City, IN 46360
nicoles@woodruffandsons.com; brucew@woodruffandsons.com Bid was signed by Mr. Bruce R. Woodruff Non-Collusion, Non-Discrimination Affidavit Form was completed. Five percent (5%) Bid Bond was submitted.
Form MWBE-2.0 Evidence of Good Faith Efforts was completed.
Two (2) Addendum Acknowledgements received. BID: Base Bid Total $2,117,158.48 Mandatory Alternate Bid ($172,950.18)
SELGE CONSTRUCTION CO., INC. 2833 South 11TH St. Niles, MI 49120 aswinehart@selgeconstruction.com
Bid was signed by Mr. Justin Butler
Non-Collusion, Non-Discrimination Affidavit Form was completed. Five percent (5%) Bid Bond was submitted.
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Form MWBE-2.0 Evidence of Good Faith Efforts was completed. Two (2) Addendum Acknowledgements received.
BID:
Base Bid Total $1,699,481.01
Mandatory Alternate Bid ($10,200.00) Upon a motion made by Mr. Molnar, seconded by Mr. Miller and carried by roll call, the above
bids were referred to Engineering for review and recommendation.
OPENING OF BIDS – POTAWATOMI ZOO PARKING LOT – PROJECT NO. 120-014 (PR-00012218) This was the date set for receiving and opening of sealed bids for the above referenced project.
The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found
to be sufficient. The following bids were opened and publicly read: HRP CONSTRUCTION INC. 5777 Cleveland Rd., PO Box 266
South Bend, IN 46624
mattc@hrpconstruction.com Bid was signed by Mr. Matthew D. Cain Non-Collusion, Non-Discrimination Affidavit Form was completed. Five percent (5%) Bid Bond was submitted.
Form MWBE-2.0 Evidence of Good Faith Efforts was completed.
Two (2) Addendum Acknowledgements received. BID: Base Bid Total $499,579.25 Alternate #1 $51,346.90
Alternate #2 $44,224.38
MILESTONE CONTRACTORS NORTH, INC.
24358 State Road 23 South Bend, IN 46614 akrueger@milestonelp.com Bid was signed by Mr. Dustin P. Hilary
Non-Collusion, Non-Discrimination Affidavit Form was completed.
Five percent (5%) Bid Bond was submitted. Form MWBE-2.0 Evidence of Good Faith Efforts was completed. Two (2) Addendum Acknowledgements received.
BID:
Base Bid Total $438,265.82
Alternate #1 $43,947.70 Alternate #2 $40,478.00 RIETH-RILEY CONSTRUCTION CO., INC. 25200 State Road 23 South Bend, IN 46614
ralvarado@rieth-riley.com Bid was signed by Mr. Ruben Alvarado Non-Collusion, Non-Discrimination Affidavit Form was completed. Five percent (5%) Bid Bond was submitted. Form MWBE-2.0 Evidence of Good Faith Efforts was completed.
Two (2) Addendum Acknowledgements received. BID: Base Bid Total $602,632.12 Alternate #1 $69,194.50
Alternate #2 $32,746.46
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Upon a motion made by Mr. Molnar, seconded by Mr. Miller and carried by roll call, the above bids were referred to Engineering and to Venues Parks & Arts for review and recommendation. OPENING OF BIDS – AIRPORT ANNEXATION AREA WATER MAIN EXTENSION –
PROJECT NO. 120-026 (RWDA TIF)
This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found to be sufficient. Ms. Maradik noted for the record that Indiana Earth Inc. submitted a hardcopy of their bid to be opened. This exception to electronic submissions at this meeting was given due to
the Comcast outage that occurred that morning which impacted the ability for some to
send/receive emails. The following bids were opened and publicly read: INDIANA EARTH, INC. 10343 McKinley Hwy.
Osceola, IN 46561
jimmyindianaearth@yahoo.com Bid was signed by Mr. Mark Osler Non-Collusion, Non-Discrimination Affidavit Form was completed. Five percent (5%) Bid Bond was submitted.
Form MWBE-2.0 Evidence of Good Faith Efforts was completed.
One (1) Addendum Acknowledgement received. BASE BID TOTAL: $392,814.00
HRP CONSTRUCTION INC.
5777 Cleveland Rd., PO Box 266 South Bend, IN 46624 mattc@hrpconstruction.com Bid was signed by Mr. Matthew D. Cain
Non-Collusion, Non-Discrimination Affidavit Form was completed.
Five percent (5%) Bid Bond was submitted. Form MWBE-2.0 Evidence of Good Faith Efforts was completed. One (1) Addendum Acknowledgement received.
BASE BID TOTAL: 436,500.00
G.E. MARSHALL, INC. 1351 Joliet Rd. Valparaiso, IN 46385
Bid was signed by Mr. Frank A. Marshall
frank.marshall@gemarshall.com Non-Collusion, Non-Discrimination Affidavit Form was completed. Five percent (5%) Bid Bond was submitted. Form MWBE-2.0 Evidence of Good Faith Efforts was completed.
One (1) Addendum Acknowledgement received.
BASE BID TOTAL: $313,196.40 Upon a motion made by Mr. Molnar, seconded by Mr. Miller and carried by roll call, the above
bids were referred to Engineering for review and recommendation. OPENING OF BIDS – SALE OF CITY-OWNED PROPERTY – 205 S. ILLINOIS ST. This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found
to be sufficient. The following bids were opened and publicly read: NO BIDS SUBMITTED
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OPENING OF BIDS – SALE OF CITY-OWNED PROPERTY – 411 COTTAGE GROVE AVE.
This was the date set for receiving and opening of sealed bids for the above referenced project.
The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found to be sufficient. The following bids were opened and publicly read: VIP FLIP LLC / MR. WALTER COSTA
906 Fuerbringer St.
South Bend, IN 46616 waltcorp1@gmail.com Bid was submitted by Mr. Walter Costa
BID: $960.00
Upon a motion made by Mr. Molnar, seconded by Mr. Miller and carried by roll call, the above bids were referred to Department of Community Investment for review and recommendation.
OPENING OF BIDS – SALE OF CITY-OWNED PROPERTY – 442 S. BROOKFIELD ST.
This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found to be sufficient. The following bids were opened and publicly read:
MS. MARCIA MOROCHO
441 S. Brookfield St. South Bend, IN 46619 norma0719@aol.com Bid was submitted by Ms. Marcia Morocho
BID: $1,310.00 Upon a motion made by Mr. Molnar, seconded by Mr. Miller and carried by roll call, the above bids were referred to Department of Community Investment for review and recommendation.
AWARD QUOTATION AND APPROVE CONTRACT – 100 S. MICHIGAN TREE GRATES – PROJECT NO. 121-037 (PR-00012634) Mr. Finnian Cavanaugh, Engineering, advised the Board that on October 26, 2021, quotations were received and opened for the above referenced project. After reviewing those quotations,
Mr. Cavanaugh recommended that the Board award the contract to the lowest responsive and
responsible quoter, The Robert Henry Corporation, 404 S. Frances St., South Bend, IN 46617, in an amount not to exceed $75,724.23. Therefore, Mr. Molnar made a motion that the recommendation be accepted, and the quotation be awarded, and the contract approved as outlined above. Mr. Miller seconded the motion, which carried by roll call.
AWARD QUOTATION AND APPROVE CONTRACT – REPLACEMENT WINDOWS FOR FIRE STATION NO. 6 (PR-00012802) Mr. Todd Skwarcan, Fire Department, advised the Board that on November 2, 2021, quotations were received and opened for the above referenced project. After reviewing those quotations,
Mr. Skwarcan recommended that the Board award the contract to the lowest responsive and
responsible quoter, Pella Windows & Doors of Northern Indiana, 5832 Grape Rd., Suite 110, Mishawaka, IN 46545, in the amount of $10,994.63. Therefore, Mr. Molnar made a motion that the recommendation be accepted, and the quotation be awarded, and the contract approved as outlined above. Mr. Miller seconded the motion, which carried by roll call.
APPROVAL OF REQUEST TO REJECT QUOTATIONS – 2021 CONCRETE SPEED HUMP INSTALLATIONS – PROJECT NO. 121-076 (PR-00012623) In a memorandum to the Board, Ms. Charlotte Brach, Engineering, requested permission to reject all quotes for the above referenced project due to the quotes being over budget. Therefore,
upon a motion made by Mr. Molnar, seconded by Mr. Miller and carried, the above request was approved.
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APPROVAL OF REQUEST TO REJECT BIDS – WARD BAKERY EXTERIOR IMPROVEMENTS – PROJECT NO. 121-061 (PR-00012092)
In a memorandum to the Board, Mr. Kyle Silveus, Engineering, requested permission to reject all
bids for the above referenced project due to the bids being over budget and will be re-advertised at a later date. Therefore, upon a motion made by Mr. Molnar, seconded by Mr. Miller and carried, the above request was approved.
APPROVE CHANGE ORDER NO. 4 – SEITZ PARK RECONSTRUCTION, PHASE I –
PROJECT NO. 117-093A (PO-0006342) Ms. Maradik advised that Sue Ellen Doudrick, Engineering, has submitted Change Order No. 4 on behalf of Ziolkowski Construction, Inc., 4050 Ralph Jones Dr., South Bend, IN 46628, indicating the contract amount be increased by $20,817 for a new contract sum, including this
Change Order, in the amount of $7,413,524.78. Upon a motion made by Mr. Molnar, seconded
by Mr. Miller and carried by roll call, the Change Order was approved. APPROVE CHANGE ORDER NO. 4 – RIVER WALK FROM BEYER STREET TO HOWARD PARK – PROJECT NO. 117-083A (PO-0006604)
Ms. Maradik advised that Mr. Scott Kreeger, Engineering, has submitted Change Order No. 4 on
behalf of Milestone Contractors North, Inc., 24358 State Road 23, South Bend, IN 46614, indicating the contract amount be increased by $6,268.50 with an additional ninety-eight (98) days for a new contract sum, including this Change Order, in the amount of $3,329,034.78 with a completion date of September 24, 2021. Upon a motion made by Mr. Molnar, seconded by Mr.
Miller and carried by roll call, the Change Order was approved.
APPROVE PROJECT COMPLETION AFFIDAVIT – CITY OF SOUTH BEND WAYFINDING SIGNAGE PROGRAM - PHASE II – PROJECT NO. 120-020 (PO-0007174) Ms. Maradik advised that Mr. Toy Villa, Engineering, has submitted the Project Completion
Affidavit on behalf of Geograph Industries, Inc., 475 Industrial Dr., Harrison, OH 45030, for the
above referenced project, indicating a final cost of $146,411. Upon a motion made by Mr. Molnar, seconded by Mr. Miller and carried by roll call, the Project Completion Affidavit was approved.
APPROVE PROJECT COMPLETION AFFIDAVIT – ROOF RESTORATION AND
REPLACEMENT AT 506 & 510 SOUTH MAIN ST. – PROJECT NO. 119-084B (PO-00008097) Ms. Maradik advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of Midland Engineering Company, Inc., 52369 State Road 933 North, South
Bend, IN 46637, for the above referenced project, indicating a final cost of $440,100. Upon a
motion made by Mr. Molnar, seconded by Mr. Miller and carried by roll call, the Project Completion Affidavit was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE
SHEET – MORRIS PERFORMING ARTS CENTER - MAIN LEVEL SLAB REPLACEMENT
– PROJECT NO. 121-029A (PR-00011932) In a memorandum to the Board, Ms. Rebecca Plantz, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Also presented at this time for approval and execution was the Title Sheet. Upon a motion made by Mr. Molnar, seconded by
Mr. Miller and carried by roll call, the above request to advertise was approved, and the Title
Sheet was approved and signed. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS – ONE (1) OR MORE, 2021 OR NEWER, SIX (6) WHEELED MOTOR GRADER – SPEC F (PR-00012866)
In a memorandum to the Board, Mr. Jeff Hudak, Central Services, requested permission to advertise for the receipt of bids for the above referenced project. Therefore, upon a motion made by Mr. Molnar, seconded by Mr. Miller and carried by roll call, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS – ONE (1) OR
MORE, 2021 OR NEWER, TANDEM AXLE STAINLESS STEEL MULTI-USE DUMP TRUCKS – SPEC H (PR-00012871) In a memorandum to the Board, Mr. Jeff Hudak, Central Services, requested permission to advertise for the receipt of bids for the above referenced project. Therefore, upon a motion made by Mr. Molnar, seconded by Mr. Miller and carried by roll call, the above request was approved.
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APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS – 2021 OR
NEWER, SINGLE AXLE STAINLESS STEEL MULTI-USE DUMP TRUCK – SPEC I (PR-
00012904) In a memorandum to the Board, Mr. Jeff Hudak, Central Services, requested permission to advertise for the receipt of bids for the above referenced project. Therefore, upon a motion made by Mr. Molnar, seconded by Mr. Miller and carried by roll call, the above request was approved.
ADOPT RESOLUTION NO. 37-2021 – A RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS ESTABLISHING THE 2022 PRIME BORROWING RATE FOR CALCULATING INSTALLMENT PAYMENT AMOUNT FOR WATER/SEWER INSTALLATION CHARGE
Upon a motion made by Mr. Molnar, seconded by Mr. Miller and carried by roll call, the
following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 37-2021
A RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS ESTABLISHING THE 2022 PRIME BORROWING RATE FOR CALCULATING INSTALLMENT PAYMENT AMOUNT FOR WATER/SEWER INSTALLATION CHARGE
WHEREAS, Section 17-85 of the City of South Bend Municipal Code (the “Municipal
Code”) authorizes the Board of Public Works to establish the City’s prime borrowing rate (“Prime Borrowing Rate”) for purposes of determining the interest rate of installment payments of water/sewer installation charges; and
WHEREAS, pursuant to Section 17-85 of the Municipal Code, the Board of Public
Works is to establish the Prime Borrowing Rate each year for the following calendar year; and WHEREAS, Section 17-85 of the Municipal Code permits a single family residential real property owner to pay water/sewer installation charges by making sixty (60) monthly installment
payments with an interest rate two (2) percent below the City’s prime borrowing rate; and
WHEREAS, the interest rate at the commencement of a residential owner’s sixty-month payment plan shall remain constant throughout the sixty-month term.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF
THE CITY OF SOUTH BEND AS FOLLOWS: 1. The Board establishes the Prime Borrowing Rate for calendar year 2022 at a two (2) percent interest rate.
2. The effective date of this Resolution is December 1, 2021. ADOPTED at a meeting of the Board of Public Works of the City of South Bend, Indiana
held on November 9, 2021.
CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Elizabeth A. Maradik
s/ Gary A. Gilot s/ Jordan V. Gathers s/ Joseph R. Molnar s/ Murray L. Miller
ATTEST: s/Laura Hensley, Acting Clerk
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APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA The following Agreements/Contracts/Proposals/Addenda were submitted to the Board for
approval:
Type Business Description Amount/ Funding Motion/ Second
Professional Services
Agreement
Meticulous Design
Architecture,
LLC
Pre-Design Services, Programming and
Community Engagement
for South Bend Martin Luther King Jr. Community Dream Center Project No. 121-066
$178,200 (PR-00013048) Molnar/Miller
Prior to the motion Mr. Molnar commented that he is excited to get this project started and hopes a lot of good comes from it and hopes it will go through.
APPROVAL OF PERMIT AND LICENSE APPLICATIONS The following permit and license applications were presented for approval:
Applicant Description Date/Time Location Motion Carried
Justice for
Asaiah
Street Closure for
Special Event
November 12,
2021; 4:00 p.m. to 7:00 p.m.
No Street Closure;
Walk on E. Colfax Ave. to Michigan St., E. Jefferson Blvd. to Lafayette Blvd., LaSalle Ave. back to
Colfax Ave.
Molnar/
Miller
March for Life Street Closure for
Special Event
January 21,
2022: 11:30
a.m. to 1:00 p.m.
E. Colfax Ave. to S.
Main St.
Molnar/
Miller
DTSB Tree Lighting Ceremony
Street Closure for Special Event December 3, 2021; 3:00 p.m. to 9:30 p.m.
E. Washington St. between Michigan St. & Dr. Martin Luther King Jr. Blvd.
Molnar/ Miller
DTSB Holiday Light Parade Street Closure for Special Event December 10, 2021; 6:00 p.m. to 7:30
p.m.
E. Jefferson Blvd. between Eddy St. & Dr. Martin Luther
King Jr. Blvd. E.
Jefferson Blvd. & Colfax Ave., S. Notre Dame Ave. between Washington St. &
Wayne St.
Molnar/ Miller
Selge
Construction
Co., Inc.
Long Term
Occupancy of City
Right-of-Way (Extension) Permit
November 15,
2021 to May
31, 2022
Wilber, Van Buren,
Vassar, Lawndale &
Woodward Ave.
Molnar/
Miller
APPROVAL OF REVOCABLE PERMIT FOR ENCROACHMENT – WEST ELEVATION SIGN OVER SIDEWALK Ms. Maradik stated an application for an Encroachment and Revocable Permit has been received from The Cellar for the purpose of allowing a West Elevation Sign over the sidewalk to be
placed in the right-of-way at 702 E. Jefferson Blvd. The encroachment shall remain in the right
of way until the time as the Board of Public Works of the City of South Bend shall determine that such encroachment is in any way impairing or interfering with the highway or with the free and same flow of traffic. Upon a motion made by Mr. Molnar, seconded by Mr. Miller and carried by roll call, the Revocable Permit was approved.
APPROVAL OF REVOCABLE PERMIT FOR ENCROACHMENT – SCULPTURE BENCH SEATING AND BIKE RACK Ms. Maradik stated an application for an Encroachment and Revocable Permit has been received from Near Northwest Neighborhood, Inc. for the purpose of allowing a Sculpture Bench Seating
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and Bike Rack to be placed in the right-of-way at 1013 Portage Ave. The encroachment shall remain in the right of way until the time as the Board of Public Works of the City of South Bend
shall determine that such encroachment is in any way impairing or interfering with the highway
or with the free and same flow of traffic. Ms. Maradik noted there were staff comments to verify bike maneuverability and parking with respect to proposed bike racks, the proposed seating, ADA clearance, and trip hazards based on its location. Upon a motion made by Mr. Molnar, seconded by Mr. Miller and carried by roll call, the Revocable Permit was approved.
FAVORABLE RECOMMENDATION - PETITION TO VACATE THE FIRST EAST/WEST ALLEY, SOUTH OF PRAIRIE AVE. BETWEEN GLEN ST. AND NORTH/SOUTH ALLEY Ms. Maradik indicated that Mr. Robert Gundeck, 1986 Prairie Ave., South Bend, IN 46613, has submitted a request to vacate the above referenced alley. Ms. Maradik advised the Board is in
receipt of favorable recommendations concerning this Vacation Petition from the Street
Department, Fire Department, Police Department Community Investment, and Engineering who all state the request meets the criteria of I.C. 36-7-3-13. Therefore, Mr. Molnar made a motion to send to Common Council recommending approval of the request for vacation. Mr. Miller seconded the motion which carried by roll call.
UNFAVORABLE RECOMMENDATION - PETITION TO VACATE THE NORTH/SOUTH ALLEY, NORTH OF W. LINDEN AVE. AND W. SMITH ST., WEST OF N. HUEY ST. Ms. Maradik indicated that Ms. Kassandra Garcia, 2217 Linden Ave., South Bend, IN 46628, has submitted a request to vacate the above referenced alley. Ms. Maradik advised the Board is
in receipt of unfavorable recommendations concerning this Vacation Petition from the Street
Department, Fire Department, Police Department Community Investment, and Engineering who all state the request violates two (2) of the criteria of I.C. 36-7-3-13. Ms. Maradik noted there is a garage that faces the alley just north of the east/west alley that is overgrown and not in use so this would create a dead-end alley condition and would hinder access to the properties that use it.
It was also noted that if the alley were vacated, the applicant would not be able to use the space
for parking since they would not own enough width to technically park or use it as a driveway. Board Member Gary Gilot asked the Acting Clerk to send out a letter to Mr. Gundeck of how to do a curb-cut for a proper driveway and Ms Maradik advised that based on City zoning ordinance that would not be approved due to alley access. She also stated that if the vacation
would go through, they would have to remove the approach and they could use the alley for on-
site parking. Mr. Molnar noted they could use the rear or the side for parking. Therefore, Mr. Molnar made a motion to send to Common Council with an unfavorable recommendation. Mr. Miller seconded the motion which carried by roll call.
APPROVE/DENY TRAFFIC CONTROL DEVICES
Upon a motion made by Mr. Molnar, seconded by Mr. Miller and carried by roll call, the following traffic control device request was approved: REMOVAL: Handicapped Accessible Parking Space Sign
LOCATION: 416 S. 29th St.
433 S. Grant St. 1029 Roosevelt St. 1218 Ford St. (2) REMARKS: All Criteria Met
NEW INSTALLATION: One (1) No Parking Here to Corner Sign, One (1) No Parking Right Arrow Sign LOCATION: Queen St. and Portage Ave. REMARKS: All Criteria Met
APPROVE CONSENTS TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE Ms. Maradik stated that the Board is in receipt of the following Consents to Annexation and Waivers of Right to Remonstrate. The Consents indicate that in consideration for permission to
tap into public water/sanitary sewer system of the City, to provide water/sanitary sewer service to the below referenced properties, the applicants waive and release any and all rights to remonstrate against or oppose any pending or future annexations of the properties by the City of South Bend:
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A.Mr. Peter T. Taddeo, 2537 Grape Rd., Mishawaka, IN 465451. 168 Weber St. – Water (Key No.003-1134-0276)
Upon a motion by Mr. Molnar, seconded by Mr. Miller and carried by roll call, the Consents to Annexation and Waivers of Right to Remonstrate were approved as submitted.
RATIFY APPROVAL AND/OR RELEASE CONTRACTOR, EXCAVATION, AND
OCCUPANCY BONDS
The Division of Engineering Permit Department recommended that the following bonds be ratified pursuant to Resolution 100-2000 and/or released as follows:
Business Bond Type Approved/ Released Effective Date
Corner Cable, Inc. Excavation Released 12/06/2021
Bedolla’s Concrete Occupancy Approved 9/13/2021
DMTM, Inc. Occupancy Released 10/29/2021 DMTM, Inc. Occupancy Released 10/29/2021
Hill Excavation, Inc. Occupancy Approved 10/15/2021
Mr. Molnar made a motion that the bond’s approval and/or release as outlined above be ratified.
Mr. Miller seconded the motion, which carried by roll call.
RATIFY PREAPPROVED CLAIMS PAYMENTS Mr. Molnar stated the Board received notices of the following preapproved claim payments from
the City’s Department of Administration and Finance:
Name Date Amount of Claim
City of South Bend Claims GLBN-25414 10/26/2021 $1,038,074.72 City of South Bend Claims GBLN-25535, GBLN-25436, GBLN-25437, GBLN-25493 10/29/2021 $467,729.35
City of South Bend Claims GBLN-25562, GBLN-25563 11/03/2021 $620,577.86
City of South Bend Claims GBLN-25645, GBLN-25783, GBLN-25758 11/03/2021 $1,557,912.01
Each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracy. Therefore, upon a motion by Mr. Molnar, seconded by Mr. Miller, and carried by roll call, the Board ratified the preapproved claims payments.
PRIVILEGE OF THE FLOOR Christian Baybutt of Selge Construction Co. Inc. asked the Board to consider alternate ways to submit bids as email is not always efficient for submitting large bid packets by deadlines. He suggested an electronic drop box or upload link. Ms. Maradik said she would refer the matter
back to staff to investigate alternative options.
ADJOURNMENT There being no further business to come before the Board, Ms. Maradik adjourned the meeting at 10:12 a.m.
November 23, 2021