HomeMy WebLinkAboutEmergency Sewer Repair - Repair of 15 Ft. Sewer on Darden Rd. East of Lily – HRP Construction Inc.
ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR MURRAY L. MILLER
1316 COUNTY-CITY BUILDING
227 W. JEFFERSON BOULEVARD
SOUTH BEND, INDIANA 46601-1830
PHONE 574/ 235-9251
FAX 574/ 235-9171
CITY OF SOUTH BEND JAMES MUELLER, MAYOR
BOARD OF PUBLIC WORKS
November 23, 2021
Mr. Matthew D. Cain
HRP Construction Inc.
5777 Cleveland Rd., PO Box 266
South Bend, IN 46624-0266
cindyv@hrpconstruction.com; mattc@hrpconstruction.com
RE: Emergency Sewer Repair
Dear Mr. Cain:
At its November 23, 2021 meeting, the Board of Public Works approved the above
referenced memo for the emergency repair of a fifteen (15) inch sewer on Darden Rd. East of
Lily Rd., Project No. 121-053 in the amount of $140,507.50.
Enclosed please find a copy of the memo for your records.
If you have any further questions regarding this matter, please call this office at (574) 235-9251.
Sincerely,
/s/ Laura Hensley/Acting
Clerk
Enclosures
S:\Public Works\Projects\Projects by Year\2021 Projects\121-053 Darden and Lily Emergency Sewer Repair\1 - Admin\1 - BPW
Documents\20211102_121-053 Emergency Sewer Repair Darden and Lily_Memo to BPW.doc Page 1
INTER-OFFICE MEMORANDUM
DEPARTMENT OF PUBLIC WORKS
DIVISION OF ENGINEERING
TO: Board of Public Works
FROM: Sue Ellen Doudrick, PE
SUBJECT: 121-053 Emergency Sewer Repair Darden and Lily (in St. Joseph
County)
DATE: November 2, 2021
On 7/12/2021 following a large rain event, Sewer Dept was notified of a sewer backup into a
home on Darden Road east of Lily Road in St. Joseph County. The Sewer Department indicated
they arrived onsite to inspect the City’s sewer in Darden Road. They discovered the 15” sewer
and structures to be full of water/sewage. They setup pumps to bypass and could not keep up.
Sewers enlisted the help of the Wastewater team who provided a pump and lines to assist with
lowering the sewer level in the manholes and bypassing around Darden Road and Lily to
Myrtle/Darden. If pumps didn’t work, we provided a list of contractors with bypass equipment
that may be able to assist.
On 7/13/2021, the water level in the sewer was lowered as of that afternoon, and Sewer
Department video inspected the line from Myrtle/Darden manhole going east to determine the
full extent of the sewer damage. Due to the impact to upstream lift stations, groundwater level,
and backups to a resident due to the pipe failure, we needed to act quickly to get this line
repaired. Upon receipt of preliminary information, the work scope was anticipated to include
sewer repair and cleaning with potential lining. The repair started roughly 10’ west from a
manhole structure at Lily and Darden and we needed to find out if the structure would be
required to be replaced due to the vicinity of the damage. The sewer is located in the tree lawn
likely under mailboxes, sidewalk, and adjacent to trees and may require their
removal/replacement.
A contractor was needed to perform the emergency repair. The work was beyond what our
crews are capable of doing in that the sewer is 15’ deep with condition unknown.
We reached out to two contractors, Ritschard Brothers and HRP Construction. Both contractors
met onsite on 7/13/2021. Both contractors expressed interest in performing the work, but only
HRP provided an estimate and availability to mobilize starting on Monday, 7/19/21 and bypass
being installed on 7/16/2021. HRP provided an estimate given the unknown nature of the failure
and could not give exact prices. Their costs were based on best case scenario gave daily crew
rates plus materials costs and subcontractor costs. The estimate was $95,950.
Description of work:
HRP mobilized fully on 7/19. The work included excavation and installation of a new doghouse
manhole, sewer bypass, sewer cleaning, and determining limits of sewer repair, followed by
backfill and pavement and surface restoration with seeding. Work was completed by 7/28. The
November 23, 2021
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Sewer Department coordinated and provided traffic control to save on costs. Wastewater
Department provided temporary bypass pump and hoses to assist Sewer Department.
Pictures of the project:
1.7/13/2021: City’s bypass
equipment and MOT setup
2.Sand in 15” RCP sewer; 1/3 full
3.Completed work; approximately
70’ of 15” sewer replaced with
PVC
Contractor estimated the work to be $95,950, which was based on hourly rates. The final cost of
the work was $140,507.50 out of the following account 641-06-602-509-439001. The estimate
was exceeded due:
a.The sewer repair taking longer than anticipated to complete,
b.Repaving of the roadway exceeding the area estimated,
c.Seeding & blanketing was not included in the original estimate and was a new line item.
BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
Date 11/2/2021
Name Sue Ellen Doudrick Department DPW
BPW Date 11/23/2021 Phone Extension 5922
Review and Approval Required Prior to Submittal to Board
Diversity Compliance
and Inclusion Officer Officer Name
BPW Attorney Attorney Name
Dept. Attorney Attorney Name
Purchasing
Check the Appropriate Item Type – Required for All Submissions
Professional Services Agreement Contract Proposal
Open Market Contract Amendment/Addendum Special Purchase, QPA
Bid Opening Bid Award Req. to Advertise Title
Sheet
Quote Opening Quote Award Reject Bids/Quotes
Proposal Opening C/O & PCA No. __ PCA
Chg. Order, No. 3 Traffic Control Resolution
Other: Emergency Repair
Memo
Ease./Encroach
Required Information
Company or Vendor Name HRP
New Vendor Yes If Yes, Approved by Purchasing
No
MBE/WBE Contractor MBE
WBE Completed E-Verify Form Attached Yes
No
Project Name Darden and Lily – Emergency Sewer Repair
Project Number 121-053
Funding Source Sewer Utilities
Account No. 641-06-602-509-439001
Amount $140,507.50
Terms of Contract Time and Materials
Purpose/Description Emergency Repair of 15” sewer in Darden at Lily (a city sewer in Clay
Township, St. Joseph County)
For Change Orders Only
Amount of Increase
Decrease ($)
Previous Amount
Current Percent of Change:
Increase
Decrease
%
(%)
New Amount
Total Percent of Change:
Increase
Decrease
%
(%)
Time Extension Amount: 0
New Completion Date: -