HomeMy WebLinkAboutChange Order Nos 1-3 - Coal Line Trail, Phase I (DES#1401810) Proj No. 115-06 - INDOT
ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR MURRAY L. MILLER
1316 COUNTY-CITY BUILDING
227 W. JEFFERSON BOULEVARD
SOUTH BEND, INDIANA 46601-1830
PHONE 574/ 235-9251
FAX 574/ 235-9171
CITY OF SOUTH BEND JAMES MUELLER, MAYOR
BOARD OF PUBLIC WORKS
November 23, 2021
Mr. Robert Kuhns
Selge Construction Co., Inc.
2833 South 11TH St.
Niles, MI 49120
aswinehart@selgeconstruction.com
RE: Change Order Nos. 1-3 – Coal Line Trail, Phase I – (DES#1401810)
Project No. 115-063
Dear Mr. Kuhns:
At its November 23, 2021 meeting, the Board of Public Works approved the following
Change Orders:
Change Order No. 1: Increase of $156,161.50
Change Order No. 2: Increase of $4,511.05
Change Order No. 3: Increase of $18,222.96
The new contract total, including these Change Orders, is $178,895.51, bringing a new
total for all change orders to an amount not to exceed $1,802,596.85.
Enclosed is a copy of the Change Orders for your records.
If you have any further questions regarding this matter, please call this office at (574) 235-9251.
Sincerely,
/s/ Laura Hensley/Acting
Clerk
Enclosure
November 23, 2021
November 23, 2021
November 23, 2021
Project with HMA - Inputs
Path Area (SYS):5,573
Path Capital Cost ($):75,185$
Project with Concrete - Inputs
Path Area (SYS):5,573
Path Capital Cost ($):222,920$ *Selge provided value
General Inputs
Year of Proposed Construction (Year X):2021 <ENTER 4-digit year>
Study Period (years): 50
Construction Inflation (5-year ENCR): 2.92%
Yearly Labor Cost Increase: 2.17%
Discount Rate Used (5-year CPI): 1.51%
Notes:
Item 2018 Present Worth FYEAR X/P2018
Factor
Year X Value at
Time of
Construction
Construction Costs 75,185$ 1.09 81,965$
Maintenance Costs 247,000$ 1.07 263,431$
$ 345,000
Item 2018 Present Worth FYEAR X/P2018
Factor
Year X Value at
Time of
Construction
Construction Costs 222,920$ 1.09 243,024$
Maintenance Costs 8,000$ 1.07 8,532$
$ 252,000 TOTAL YEAR X CONCRETE PRESENT WORTH
*Based on Selge Calculation that
Cnc adds $147,735 to the project
50-Year Life Cycle Cost Summary Worksheet
Note: Cost converted from 2018 to Year X using the yearly increase rates for construction, and labor for
construction, respectively. Positive values indicate costs.
TOTAL YEAR X HMA PRESENT WORTH
HMA LIFE CYCLE COST
1. Construction inflation based on Published "ENR Cost Indexing" 2013-2018
2. Yearly labor cost increase based on BLS: Employment Cost Index: " Total Compensation, Private Industry,
Construction" 2013-2018.
3. Discount rate based on BLS: Consumer Price Index: "All Urban Consumers - (CPI-U) U.S. City average; All Items"
2013-2018
Instructions: Fill In Yellow Cells
CONCRETE LIFE CYCLE COST
Page 1 of 3
2021
2.17%
1.51%
Qty.Units Unit Cost 2018 Item Cost
5,573 SYS 2.00$ 1,110$
5,573 SYS 2.00$ 11,146$
5,573 SYS 9.08$ 50,575$ *$110/Ton, 165 lbs/syd
Note:
Years After
Construction Application F/P2018 Factor P2018/F Factor 2018 Present Worth
3 Crack/Seal 1.07 0.96 1,132$
6 Crack/Seal 1.14 0.91 1,154$
9 Crack/Seal 1.21 0.87 1,177$
12 Crack/Seal 1.29 0.84 1,200$
15 Crack/Seal 1.38 0.80 1,223$
18 Crack/Seal 1.47 0.76 1,247$
20 Mill/Overlay 1.54 0.74 70,263$
23 Crack/Seal 1.64 0.71 1,288$
26 Crack/Seal 1.75 0.68 1,314$
29 Crack/Seal 1.86 0.65 1,340$
32 Crack/Seal 1.99 0.62 1,366$
35 Mill/Overlay 2.12 0.59 77,436$
38 Crack/Seal 2.26 0.57 1,420$
41 Crack/Seal 2.41 0.54 1,448$
44 Mill/Overlay 2.57 0.52 82,087$
47 Crack/Seal 2.74 0.49 1,505$
247,000$
Notes:
2. 2018 Present Worth was calculated assuming the discount rate is applied to future costs
already "inflated" to reflect increases in labor costs.
Maintenance Schedule
Crack/Seal
Trail is approx. 4,180' long, our asset management plan has the estimate for
crackseal to be $1,400 per lane mile and would extend the life for 3 years.
1. Crack/Sealing and Mill/Resurface schedule is based on United Consulting schedule: Crack/seal every 3 years, with
Mill/resurface at Yr. 20, 35, and 44.
HMA O&M Worksheet
Year of Construction (Year X):
Instructions: No data entry required.
Item
1,532$
1,634$
130,843$
2,510$
Yearly Labor Increase:
Discount Rate:
Maintenance Costs
Future Cost
1,184$
1,263$
1,347$
1,436$
Milling
Resurface
2,677$
158,731$
3,045$
Total 2018 Present Worth of HMA O&M
94,820$
1,819$
1,940$
2,069$
2,206$
Page 2 of 3
2021
2.17%
1.51%
Qty.Units Unit Cost 2018 Item Cost
4,200 LFT 1.00$ 1,110$
Note:
Years After
Construction Application F/P2018Factor P2018/F Factor 2018 Present Worth
8 Transverse Joint Seal 1.19 0.89 1,169$
16 Transverse Joint Seal 1.41 0.79 1,231$
24 Transverse Joint Seal 1.67 0.70 1,297$
32 Transverse Joint Seal 1.99 0.62 1,366$
40 Transverse Joint Seal 2.36 0.55 1,438$
48 Transverse Joint Seal 2.80 0.49 1,515$
8,000$
Notes:
1. Transverse joint seal schedule is based on United Consulting schedule: Transverse Joint Seal every 8 years
Discount Rate:
Trail is approx. 4,180' long, assume seal every 12' for length of project, 12' wide
Concrete O&M Worksheet
Instructions: No data entry required.
Year of Construction (Year X):
Yearly Labor Increase:
Maintenance Schedule
Future Cost
1,318$
Maintenance Costs
Item
Transverse Joint Seal
Total 2018 Present Worth of CNC O&M
2. 2018 Present Worth was calculated assuming the discount rate is applied to future costs already
"inflated" to reflect increases in labor costs.
1,565$
1,858$
2,206$
2,620$
3,111$
Page 3 of 3
BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
Date November 15, 2021 Department Public Works
Name Kyle Silveus Division/Bureau Engineering
BPW Date November 23, 2021 Phone Extension 9083
Required Prior to Submittal to Board Legal Attorney Name: Clara McDaniels
Controller Controller review is required for all Contracts $5,000.00 or more and
greater than one year in length per the City Purchasing Policy
Purchasing Michael Schmidt
Check the Appropriate Item Type – Required for All Submissions
Agreement Contract Proposal Addendum
Professional Services Resolution
Bid Opening Bid Award Req. to Advertise Title Sheet
Quote Opening Quote Award
Change Order No. 1-3 C/O & PCA No. PCA
Ease/Encroach. Traffic Control:
Other: C
Required Information
Company or Vendor Name INDOT
New Vendor Yes No If Yes, Approved by Purchasing
MBE/WBE Contractor MBE WBE
MBE/WBE Contractor Requested No Yes Name of Company
Project Name Coal Line Trail Phase 1
Project Number ENG: 115-063 DES No: 1401810
Funding Source Riverwest TIF
Account No. 324-444000
Amount $178,895.51
Terms of Contract
Purpose/Description
Total fee not to exceed
Path change from Asphalt to Concrete, Light pole temperature
change, Tesco Cabinet
Required Contractor’s Certification Forms Attached (Non-
Collusion, Non-Discrimination, Non-Debarment, E-Verify, Iran, etc.)
Required For Change Orders Only
Amount of
Increase
Decrease
$ 178,895.51
$
Previous Amount $ $1,623,701.34
Current Percent of Change: 11.02%
New Amount $ 1,802,596.85
Total Percent of Change: 11.02%
Dispersal After Approval
Copy Original
Kyle Silveus
Chris Dressel