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Home My WebLink AboutAward Bid - Potawatomi Zoo Parking Lot Expansion Proj No. 120-014 - Milestone Contractors North, Inc. ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR MURRAY L. MILLER 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS November 23, 2021 Mr. Dustin Hilary Milestone Contractors North, Inc. 24358 State Road 23 South Bend, IN 46614 akrueger@milestonelp.com RE: Award Bid – Potawatomi Zoo Parking Lot Expansion – Project No. 120-014 Dear Mr. Hilary: At its November 23, 2021 meeting, the Board of Public Works awarded the above referenced bid to you in the amount of $438,265.82 for the Division #1 Base Bid. Enclosed please find a signed Bid/Proposal form. Please forward the following documents in one submittal by December 14, 2021 to my attention for Board of Public Works approval at lhensley@southbendin.gov : 1) One (1) signed original of the Public Works Contract (enclosed) 2) Labor & Material Payment Bond 3) Performance Bond (125% of Bid Amount) 4) Certificate of Insurance naming the City of South Bend as an additional insured 5) Item #4 for all subcontractors that you use If you have any further questions regarding this matter, please call this office at (574) 235-9251. Sincerely, /s/ Laura Hensley/Acting Clerk Enclosures ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR MURRAY L. MILLER 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS November 23, 2021 Mr. Matthew D. Cain HRP Construction Inc. 5777 Cleveland Rd., PO Box 266 South Bend, IN 46624-0266 cindyv@hrpconstruction.com; mattc@hrpconstruction.com RE: Bid Award – Potawatomi Zoo Parking Lot Expansion – Project No. 120-014 Dear Mr. Cain: At its November 23, 2021 meeting, the Board of Public Works awarded the above referenced bid to Milestone Contractors North, Inc. in the amount of $438,265.82 for the Division #1 Base Bid. Thank you for bidding, and we hope you bid with us in the future. If you have any further questions regarding this matter, please call this office at (574) 235-9251. Sincerely, /s/ Laura Hensley/Acting Clerk Enclosures ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR MURRAY L. MILLER 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS November 23, 2021 Mr. Ruben Alvarado Rieth-Riley Construction Co., Inc. 25200 State Road 23 South Bend, IN 46614 ralvarado@rieth-riley.com RE: Bid Award – Potawatomi Zoo Parking Lot Expansion – Project No. 120-014 Dear Mr. Alvarado: At its November 23, 2021 meeting, the Board of Public Works awarded the above referenced bid to Milestone Contractors North, Inc. in the amount of $438,265.82 for the Division #1 Base Bid. Thank you for bidding, and we hope you bid with us in the future. If you have any further questions regarding this matter, please call this office at (574) 235-9251. Sincerely, /s/ Laura Hensley/Acting Clerk Enclosures BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA PUBLIC WORKS CONTRACT This Agreement is made and entered into this 23rd Day of November, 2021, by and between Milestone Contractors North, Inc., 24358 State Road 23, South Bend, IN 46614 (the “Contractor”), and the Board of Public Works (the "Board”). The Contractor covenants and agrees to make the following improvement, as fully set out in the Request for Quotations, Standard Specifications, Special Provisions, Plans, and Bid Proposals, all of which are set forth as a part of this Contract, for: PROJECT NO. 120-014 DESCRIPTION: POTAWATOMI ZOO PARKING LOT EXPANSION COMPLETION DATE: SEE SPECIFICATIONS AMOUNT: $438,265.82; DIVISION 1 BASE BID FUNDING: PR-00012218 The unit prices for this improvement were those prices as received and accepted by the Board on the 9th Day of November, 2021. The Contractor further agrees to notify the assigned Engineer when this improvement is completed. This notification shall be in the form of a Project Completion Affidavit, signed by the Contractor. Upon final acceptance of the improvement by the Engineer, the Contractor’s final estimate will be presented to the Board for final Payment with one (1) copy of the Project Completion Affidavit and one (1) copy of a Waiver of Lien. Each of the Parties, by signing below, represents and warrants to the other Party that he/she/it has the authority to bind the named person or entity to this Agreement. BOARD OF PUBLIC WORKS MILESTONE CONTRACTORS NORTH, INC. President Member Printed Name Member Member Signature Member Attest: Clerk November 23, 2021 November 23, 2021 BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 10/27/2021 Name Becca Plantz Department Public Works BPW Date 11/09/2021 Phone Extension 5998 Review and Approval Required Prior to Submittal to Board Diversity Compliance and Inclusion Officer Officer Name Michael Patton BPW Attorney Attorney Name Clara McDaniels Dept. Attorney Attorney Name Purchasing Check the Appropriate Item Type – Required for All Submissions Professional Services Agreement Contract Proposal Open Market Contract Amendment/Addendum Special Purchase, QPA Bid Opening Bid Award Req. to Advertise Title Sheet Quote Opening Quote Award Reject Bids/Quotes Proposal Opening C/O & PCA No. PCA Chg. Order, No. Traffic Control Resolution Other: Ease./Encroach Required Information Company or Vendor Name New Vendor Yes If Yes, Approved by Purchasing No MBE/WBE Contractor MBE WBE Completed E-Verify Form Attached Yes No Project Name Potawatomi Zoo Parking Lot Expansion Project Number 120-014 Funding Source River East TIF Account No. PROJ-304 Amount TBD Terms of Contract Unit Prices Purpose/Description Parking lot expansion at Potawatomi Zoo with new stormwater sewer, sidewalk, seal coating, striping, and curb islands. For Change Orders Only Amount of Increase Decrease $ ($ ) Previous Amount $ Current Percent of Change: Increase Decrease % ( %) New Amount $ Total Percent of Change: Increase Decrease % ( %) Time Extension Amount: New Completion Date: