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HomeMy WebLinkAboutTransferring monies Various accounts ORDINANCE No. 7711-86 Passed by the Common Council of the City of South Bend, Indiana December 8, Iq 86 Attest: 1 . City Clerk IRENE K. GAMMON Attest: -President of Common Council Presented by me to the Mayor of the City of South Bend, Indiana _ December 9, I 86 ,..74.4_ , ic-e" Ar_._.....,„.„) City Clerk IRENE K. GAMMON Approved and sired me itevytim. 6 7,,,, ,--- () _ gn by � Ig� Mayor • BILL NO . 124-86 ORDINANCE NO . AN ORDINANCE TRANSFERRING MONIES BETWEEN VARIOUS ACCOUNTS IN VARIOUS DEPARTMENTS WITHIN VARIOUS FUNDS IN THE CITY OF SOUTH BEND , INDIANA STATEMENT OF PURPOSE AND INTENT : Unforseen conditions have developed since the adoption of the existing operating budget which necessitate the transfer of funds to certain accounts of various departments within the City budget from adequate surpluses which are available and presently not needed in various departments within the same fund . NOW, THEREFORE , BE IT ORDAINED by the Common Council of the City of South Bend , Indiana , as follows : SECTION I . That the following accounts be adjusted as described below: GENERAL FUND Increase the following accounts : COMMON COUNCIL 311 . 1 Legal Service $1 , 224 . 00 322 . 0 Travel 3 , 300 . 00 379 . 0 Rents 100 . 00 396 . 0 Instruction 2045 . 00 428 . 0 Office Equipment 656 . 00 TOTAL 7 , 325 . 00 POLICE 399 . 0 Other Contractuals 27 , 738 . 00 TOTAL 27 , 738 . 00 HUMAN RIGHTS 120 . 0 Salaries & Wages , Temp 2 , 628 . 00 TOTAL 2 , 628 . 00 TOTAL INCREASES 37 , 691 . 00 Decrease the following aeennnts . CITY CLERK 210 . 2 Other Office Supplies 98 . 00 214 . 0 Law Books 300 . 00 363 . 0 Equipment Repair 1 , 000 . 00 TOTAL 1 , 398 . 00 BARRETT LAW 210 . 0 Stationary , Printing 82 . 00 340 . 0 Premium , Official Bonds 55 . 00 TOTAL 137 . 00 BOARD OF WORKS 323 . 0 Telephone & Telegraph 1 , 443 . 00 TOTAL 1 , 443 . 00 FIRE DEPARTMENT 399 . 0 Other Contractuals 30 , 000 . 00 TOTAL 30 , 000 . 00 YOUTH SERVICES BUREAU 145 . 0 PERF 3 , 762 . 00 147 . 0 Group Insurance 488 . 00 148 . 0 Social Security 5 , 205 . 00 155 . 0 Unemployment Compensation 1 , 306 . 00 TOTAL 10 , 761 . 00 CODE ENFORCEMENT - HEARING OFFICER 110 . 0 Salaries & Wages , Reg $636 . 00 210 . 0 Office Supplies 200 . 00 321 . 0 Postage 200 . 00 330 . 0 Print & Office Supp , Other 200 . 00 399 . 0 Other Contractuals 100 . 00 TOTAL 1 , 336 . 00 TOTAL DECREASES 47 , 304 . 00 TOTAL GENERAL FUND $ ( 9 , 613 . 00 ) WATER WORKS OPERATING AND MAINTENANCE FUND Decrease the following accounts : 110 . 0 Salaries & Wages . $4B _ 25n _ nn MORRIS CIVIC AUDITORIUM FUND Decrease the following accounts : 379 . 0 Rents $9 , 158 . 00 TOTAL MORRIS CIVIC AUDITORIUM FUND $9 , 158 . 00 CENTURY CENTER BOARD OF MANAGERS OPERATING FUND Increase the following accounts : CENTURY CENTER 4323 . 0 Telephone & Telegraph $2 , 325 . 00 TOTAL CENTURY CENTER 2 , 325 . 00 Decrease the following accounts : MORRIS CIVIC AUDITORIUM 351 . 0 Electric Current $2 , 325 . 00 TOTAL MORRIS CIVIC AUD . $2 , 325 . 00 SECTION II . This ordinance shall be in full force and effect from and after its passage by the Common Council and approval by the Mayor . .e Member of the C;r'mon Council • 4 Mpg!!.st4 ►►► I L° ��''; �g'0 CITY of SOUTH BEND If'N4:max '1 ROGER O. PARENT, Mayor v..`\\PEACE � • ►►�' , � � COUNTY-CITY BUILDING SOUTH BEND, INDIANA 48601 ■,'\`865 `..• Michael L. Vance 219/284-9483 Director,Administration and Finance Carol M.Sanders Chief Deputy Controller November 21 , 1986 Mrs . Beverlie Beck , President South Bend Common Council 4th Floor Council Chambers South Bend , Indiana 46601 Dear President Beck : Enclosed you will find seven ordinances making year-end transfers and additional appropriations for the many departments and operations of the City of South Bend . I am filing these ordinances for 1st reading the 24th of November and public hearing and 2nd reading on December 8th . Through the passage of these ordinances , the City will be transferring and appropriating funds involved so that budgets actually reflect the expenditures that have been necessary to operate during 1986 . Please note several of the larger items involved as follows : 1 . An ordinance transferring funds within departments of various funds . This ordinance transfers money from line item to line item within a given department . Some of the larger items are listed as follows : a. Controllers Office 1 ) . Salaries & Wages , Temporary are over budget this year because temporary services were used when positions were unfilled and also because our computer conversion required extra help . Beverlie Beck November 21 , 1986 Page 2 2 ) . The transfer to Maxicare Insurance is a transfer from the regular Group Insurance account . This line item was not budgeted in the 1986 budget . 3 ) . The requested increase in Other Contractuals reflects unforeseen expenditures for Professional Consultants ( i . e . , Crowe , Chizek & Co) mostly related to the Office Automation Project and the computer conversion . b . Board of Public Works 1 ) . The increase in Electric Current is to cover the cost of street lighting . c . Police Department 1 ) . The increase in Extra & Overtime is due to overtime and recall used by SWAT call-ups for tracking homocide suspects , the FTO program for new recruits , a heavy case load in court , and to cover the projected cost of the sick buy-out plan for 1986 . 2 ) . The requested increase to Other Garage and Motor Supplies is to cover costs billed by the new Division of Equipment Services . 3) . This requested transfer for Radio Equipment is necessary to cover the purchase of portable radios for recruits , a special radio for S .O . S . and a bird dog tracking transmitter for S .O . S . d . Fire Department and Emergency Medical Svcs . 1 ) . The increase in Extra and Overtime is necessary to cover FLSA required overtime and to cover the vacation and overtime requirements which occur during the holiday season. 2 ) . Medical expenses for injuries incurred on- the-job have exceeded the original 1986 projections . 3 ) . The cost of Maintenance Supplies has exceeded original projections . 4 ) . The increase in Motor Equipment is to cover the cost of vehicles purchased this past Spring. Beverlie Beck November 21 , 1986 Page 3 e . Youth Services Bureau 1 ) . This department became a not-for-profit organization in 1986 . We disbursed the remaining budgeted amount to them through account 399 . 0 . f . Equipment Services 1 ) . Equipment Services began a centralized vehicle maintenance program in 1986 . The initial set-up costs were not anticipated in the 1986 budget . g. Park Maintenance 1 ) . The requested increases for Salaries & Wages , Temporary is necessary because actual expenditures exceeded expectations . 2 ) . The necessary increase in Extra & Overtime is because of the recently enacted FLSA required ovetime . 3 ) . Electric Current has exceeded budget because the cost of lighting the Raceway and the Walkway was not put in the 1986 budget . 4) . Other Contractuals must be increased because of the necessary re-design of the Hydro- Electric generating plant on the East Raceway. h . Water Works 1 ) . The requested increase in Temporary Wages is because Summer and Temporary help exceeded expectations to keep current with the paving program . 2 . The use of miscellaneous supplies by the Distribution , Meter and Construction Departments exceeded expectations because of meter updating and new main installation . 3) . Computer charges is over budget because computer modifications were required curing the Main Street office reorganization. Beverlie Beck November 21 , 1986 Page 4 i . Water Works Depreciation 1 ) . The requested increase in Equipment Repair is to allow for major repairs and updating of equipment . j . Wastewater 1 ) . Anticipated expenditures for Chemicals and Repairs exceeded expectations . 2 ) . The requested increase in Electric Current is due to increased oxygen requirements in the Treatment Plant . You will see a request for an additional appropriation in addition to this line- item transfer to cover the full cost . 3 ) . The original request for Fuel used to run the deisel engines in the plant did not cover their actual use due to the increased demand for treatment . k . Sanitation 1 ) . Salaries & Wages , Regular must be increased because a full-time office position was added in 1986 . 2 ) . The increase in Tires & Tubes is due to the load range change on Solid Waste fleet tires . 3) . The requested increase in Other Materials is for concrete used by the Street and Sewer Departments . 1 . Sewers Depreciation Fund 1 ) . The requested increase in Other Contractuals is due to various jobs such as relocating the City sewer line on Willims Street , construction of a new lift station at the Sludge farm , patching after manholes were removed for scarifying on U . S . 20 (McKinley Highway) . m . Discovery Hall Fund 1 ) . Discovery Hall became a not-for-profit organization in 1986 . A contractual amount has been disbursed to them to cover their 1986 budget from the Other Contractuals line item . Beverlie Beck November 21 , 1986 Page 5 n. Century Center 1 ) . The requested increase in Extra & Overtime is to cover the cost of temporary services which were not anticipated in the budget . 2 ) . Utilities expenses exceeded the original budgeted projections . 3) . The requested increase in Rents is to cover Audio-Visual equipment rental for clients . This expense exceeded expectations , but is recovered through charges to users . 2 . An ordinance transferring funds between departments within a fund . This ordinance transfers funds from those departments having an excess to those departments with deficits within a fund. Please note the the General Fund shows an overall decrease in the 1986 expenditures in the amount of $14 , 613 . Some of the larger transfers are detailed below: a . Police Department The Police Department incurred expenses in their Other Contractuals account because of the need to hire consultants to advise them in various legal matters and in the design and purchase of their new computer system . b . Youth Services Bureau This transfer is to reimburse the General Fund for employee benefit costs owed when it spun off from the City and began as a not-for-profit organization . 3 . An ordinance requesting additional appropriations within the General Fund . Extraordinary expenses that were not anticipated when the 1986 budget was approved have necessitated the request for additional appropriations . The requests are detailed below: a . Controller 1 ) . Group Insurance for employees was not adequately budgeted in 1986 . Therefore, it is necessary to appropriate additional funds at this time . Beverlie Beck November 21 , 1986 Page 6 2 ) . PERF expenses for Police and Fire personnel were not adequately budgeted in 1986 . The addition of new recruits was not taken into account when the budget was prepared . 3) . An additional appropriation in Other Contractuals is necessary to cover the costs of various consultants used during the year such as the Bargaining Negotiatior used in the recent wage negotiations . 4 ) . An additional appropriation is necessary for the purchase of Office Equipment . It was necessary to purchase Data Processing Equipment for various departments (Mayor , Clerk , Controller, and Deputy Controller . ) b . Common Council 1 . ) Legal services were required by the council during the year for which an additional appropriation is necessary . c . Board of Public Works 1 ) . The cost of maintenance for the City-owned portion of the County-City Building have exceeded expectations for the past two years . The increase cost resulted in the need for an additional appropriation . d . Police Department 1 ) . The need for consultants in 1986 by the Police Department with regard to the selection of the new CAD system requires an additional appropriation . e . Division of Equipment Services 1 ) . The Division of Equipment Services has centralized City vehicle maintenance . The initial cost for setting up requires an additional appropriation . f . Code Enforcement 1 ) . The Department of Code Enforcement is in the process of networking their microcomputers for efficient use of data. This has required additional equipment and costs for cabeling. The entire cost is approximately $25 , 000 . We are asking for an additional appropriation of $15 , 833 to cover part of this cost . Beverlie Beck November 21 , 1986 Page 7 4 . An ordinance requesting additional appropriations from the Sewage Works Operation & Maintenance Fund . An additional appropriation is necessary in this fund to cover the cost of Electricity . As was mentioned above , increased oxygen requirements in the Treatment plan have resulted in increased electrical consumptions for the equipment that produce the oxygen . The request for funds is in the amount of $115 , 000 . 00 . Also an additional request in Other Contractuals is to cover the cost of renovations to the Waste Water Treatment Plant . This request is in the amount of $85 , 000 . 00 . 5 . An ordinance requesting additional appropriations in the Liability Insurance Premium & Reserve Fund . It is requested that $187 , 000 be appropriated to Insurance Premiums . This is necessary due to the large increase in premiums we saw during the 1986 renewal . Additionally, we are requesting that $150 , 000 be appropriated to Refunds , Awards and Indemnities . This is due to an increased level of level of claims settled during 1986 . 6 . An ordinance requesting an additional appropriation in the amount of $227 , 000 to the Parking Garage Fund . The lease payments for the Parking Garage Fund were reduced by the State Board of Tax Commissioners when the 1986 budget was approved. It is necessary to appropriate the funds to cover these lease payments for the year 1986 . 7 . An ordinance requesting an additional appropriation in the amount of $60 , 733 from the Solid Waste Operating and Maintenance Fund . An additional appropriation in Salaries and Employee Benefits is necessary because of the addition of a ninth route . An additional appropriation in Other Contractuals is necessary because an Advertising campaign was launched for Solid Waste to increase the customer base . Beverlie Beck November 21 , 1986 Page 8 As you are aware , when the City passes a budget for any particular year , there is no way of knowing, until getting into that year ' s operations , what items will change due to circumstances that could not be foreseen. If you have any additional questions , please feel free to contact me . Sincerely , (214Azo-077(AL.4,44,,t-- Carol M. Sanders Chief Deputy Controller Enclosures flnmmtttrr Sport 010 the Mammon Ulounrtt of tip eittg of$outl, Ernd: Your Committee of the Whole to whom was referred BILL NO. 124-86 A BILL TRANSFERRING MONIES BETWEEN VARIOUS ACCOUNTS IN VARIOUS DEPARTMENTS WITHIN VARIOUS FUNDS IN THE CITY OF SOUTH BEND, INDIANA. Respectfully report that they have examined the matter and that in their opinion This bill should be recommended to the Council favorable, 013 Ann B. Puzzello Chairman FREE PRESS 0463r5a, PUBLISHING CO.