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HomeMy WebLinkAboutPolice Stat Q3 2021SBStat | Police 2021 Quarter 3, Monday September 27th City of South Bend SBStat 2021 Ground rules for SB Stat Meetings 1. No stupid questionsUse this space to ask and address difficult questions safely 2. Data-driven decision making Strive to make decisions based on whatever most recent data is available 3. Relentless follow-up Identify clear action items and owners after each meeting 4. A bias towards actionContinuously seek to improve: our data, our ways of working, etc. Good questions to be asking… •What are the next steps on this project? Who’s going to own it? •Do we have the data we need to make a good decision? If not, how can we get that data? •Is there a strategy or hypothesis on this issue we want to test during the next quarter? SBStat 2021 Today’s Agenda I. Project updates from previous Stat meeting II. Deep Dive Analysis & Discussion -Gun Violence III. Quarterly Stats IV. Taking action -Identifying clear action items and owners V. Celebrating our values SBStat 2021 Highlights from this past quarter Project updates from previous Stat meetings SBStat 2021 Police Portfolio SummaryStatus of SBStat projects in the queue for 2021 21 CP Project Portfolio List SBStat 2021 Project Update 1 -Post-incident Reporting •Process improvement roadmap •Process improvements •Idea implementation SBStat 2021 Post -incident Reporting Recommendation “SBPD should explore mechanisms for clarifying, streamlining, and introducing efficiencies into post-incident reporting, including in use of force reporting.” Goals •Reduce redundancies and collapse requirements •Allow officers to spend less time reporting and more time policing Define value1 SBStat 2021 Process Improvement Roadmap Define value Measure and evaluate Design solution Identify wastes Map processes 1 2 3 4 5 SBStat 2021 Department-Wide Reporting Inventory Audit Choose centralized location Convert forms Integrate automation Design Solution4 We are hereOmniForm Sunset SBStat 2021 OmniForm Sunset Project Phases 1.Inventory •Take inventory of what documentation is in OmniForms still •Take inventory of decentralized documents 2.Audit •Work with process leaders to determine what can be deleted or converted 3.Choose centralized location •Shared drive: •Accessible and easily linked to •Security and permissions capable •Software agnostic Design Solution4 SBStat 2021 OmniForm Sunset Project Phases Cont. 4.Convert forms •ADSi native form where possible •PDF for documents that do not relate to case reporting •Microsoft forms for documents used for internal communication loops (linked in centralized location) 5.Integrate automation •Work with Applications team to reverse engineer traffic documents with automation already •Create automated cover sheet and process Design Solution4 SBStat 2021 Process Specific Reporting High priority processes •Evidence processing (Crime Scene Tech) •Focal point with Homicide absorption •DUIs (Traffic) •Aggravated assaults (Detective Bureau) Design Solution4 SBStat 2021 What Can we Change?Evidence processing Design Solution4 Legend Requirement (law/policy)Non-value add Value add Decision point SBStat 2021 How can we Change it?Evidence processing Design Solution4 8 3 2 1 ADSi: Property Tab ADSi: Narrative Tab Document: Photographic Report Document:Evidence & Property Record No. of Improvement s Proposed SBStat 2021 What are we Solving?Evidence processing Design Solution4 Waste Effect Defects Less processing means fewer entry mistakes Overproduction Reduce duplicative entries Transportation Eliminate the need to physically walk documents to Records Inventory Reduce physical papers Motion Reduce points of contact for different software-Email-ADSi-OmniForms Extra-processing Reducing the number of times that documents need to be touched SBStat 2021 Discussion questions before closing out the topic 1.What are we hoping to gain from time savings in processes? SBStat 2021 Project Update 2 -Police Public Surveys •SBPD Rapid Survey SBStat 2021 SBPD Rapid Survey Recommendation “SBPD should implement a comprehensive community and problem-solving policing model –one that is created in true collaboration with the community and that makes community engagement and addressing community problems the shift-to-shift and minute-to-minute way the at SBPD does business.” Goals •Increase community engagement and collaboration •Reduce barriers to participation •Measure sentiment over time •Provide awareness on channels for expanded commentary •Community complaints and commendations SBStat 2021 Rapid Feedback SurveyCard front SBStat 2021 Rapid Feedback SurveyCard back SBStat 2021 Rapid Feedback SurveyImplementation Card locations •With shift leaders and Sergeants •Front desk in the Police Department •Police community events •Libraries and other public spaces Announcements •Twitter and Facebook •Websites SBStat 2021 Discussion questions before closing out the topic 1.Should we keep dissemination to analogue formats? •Keep in the spirit of the original intention SBStat 2021 Project Update 3 -Zencity Analysis •School Resource Officers Zencity: School Resource Officers Context News reports covering a panel of BLM activists calling to remove SRO from schools attracted considerable attention; most comments strongly support SRO presence in schools By the numbers Conversations about School Resource Officers elicited. Making up 10% of total discourse over the period. Interactions2,280 Remaining discourse stemming from posts by BLM social media accounts In response to7% News reports covering a panel held by local BLM activists which called to remove SRO from schools In response to93% While posts calling to remove SRO from schools received limited support many commenters were in favor of keeping officers in schools Likes & Loves250 Most commenters were in favor of keeping SRO in schools. Many claimed they are needed more than ever before and asserted that those calling to remove them are not familiar with the state in schools these days. Interactions50%Only a small part of comments called to remove SRO from schools and stated that they tend to target kids from marginalized communities and instill fear. Interactions3%* *Remaining 47% were neutral interactions SBStat 2021 Deep-dive analysis & discussion •Gun Violence mini-Stat Gun Violence Report •Background / Context •Available data & analysis •Options to improve performance SBStat 2021 Background + Context Purpose To perform a data sprint on a bi-weekly basis to track and report gun violence to the community. Context •Mirror the community value from COVID Stat for Gun Violence •Gun violence is a present and visible interest to both the city and the public •Identifying trends and location in an easily understandable way •Setting perspectives with benchmarking SBStat 2021 Gun Violence Stat Storyboard SBStat 2021 Gun Violence Snapshot Live Dashboard 20202019 Trend Gun Violence Incidents Criminally Assaulted Shooting Victims Guns Removed *Counts do not include accidental or intentional suicides**Year to Date change reflects previous year counts through September SBStat 2021 Gun Violence Breakdown •Criminally assaulted shooting victims have trended up since 2014 •Non-fatal and Group Member Involved shootings are the highest proportion of shootings over this period •District 2 has the overall highest count of fatal and Group Member Involved shootings since 2018 *Counts do not include accidentals or suicides 2 2 Live Dashboard SBStat 2021 Regional Gun Death Comparisons •St. Joseph has a lower death rate than neighboring counties since it started recording consistently in 2014 •Elkhart county only has one recorded year in the last 10-year period for comparison *Data does not include unintentional deaths or suicides **Data compiled by the CDC Live Dashboard SBStat 2021 Discussion questions before closing out the topic 1.Will we present this to the Board of Public Safety? •COVID Stat style (public live meeting) •As council presentation 2.What goals should we mark as a metric? 3.When will we start? SBStat 2021 Quarterly Statisitics Review Summarizing data points and statistics related to core operations since the last Stat meeting Quarterly Statistics-Police Stat •Group Violence Intervention •Crime & Community •Recruitment & Training SBStat 2021 Group Violence Intervention SBStat 2021 GVI Insights 1.CAS victims trending upward but, GMI related victims fluctuate 2.Percentage of suspects remained steady, but victims increased from 8% to 10% 3.Certainty has been going up overall •Since 2021 is not yet complete, this proportion is not yet representative 4.Lower victims after heavy customs the following year SBStat 2021 Crime + Community SBStat 2021 Crime + Community Q2:Q3: SBStat 2021 Crime + Community Insights 1.Less serious crime calls from Q2 to Q3 2.District 2 has the largest volume of serious crime calls 3.Highest concentration areas: •Lincoln Way W •North of the Century Center •Near Lasalle Park SBStat 2021 Recruitment + Training SBStat 2021 Recruitment + Training Insights 1.Proportion of officers eligible for retirement has decreased from ⁄1 3 of the force to ¼, however, this is due mostly to retirements taken not increased recruits 2.11% of all trainings in the last 3 years are towards topics of interest SBStat 2021 Discussion questions before closing out the topic 1.What is the relationship between Enforcement Actions and Victims?2.How is dispatch marking the response time? •Is it as soon as the officer radios in? •Is the officer marking themselves as arrived? •What about for detectives? SBStat 2021 Taking action Offering policy alternatives, data-based frameworks, and decision points to take action in improving the lives of South Bend residents SBStat 2021 Taking ActionPost-incident reporting Next steps •Create centralized folder, establish organization, and set permission roles •Reverse engineer traffic document which already contains an automation script with Applications team •Schedule time with ADSi to discuss implementation of ideas for evidence processing Decision points for the Mayor •Satisfaction with approach so far SBStat 2021 Taking ActionPolice public surveys Next steps •Receive printed cards •Begin pilots Decision points for the Mayor •Final decision on announcement approach SBStat 2021 Taking ActionGun Violence Report Next steps •Collect remaining content and feedback •Make necessary changes and improvements •Finalize slides Decision points for the Mayor •Thoughts on layout of mini-Stat •Presentation style and public participation •Timeline for start date SBStat 2021 Taking ActionQuarterly statistics Next steps •Marry Gun Violence and GVI insights •Interim internal evaluation of GVI program •Continue to gather and improve Recruitment and Training metrics and KPIs Decision points for the Mayor •Thoughts and adjustments to proposed quarterly stats SBStat 2021 Celebrating our values This section highlights exemplary work happening in the City to improve performance that may otherwise go unnoticed SBStat | Police 2021 Quarter 3, Monday September 27th City of South Bend SBStat 2021 Appendix SBStat 2021 Project Update -Citizen Review Board Partnership •Process map and data storage •Technology options for administrative support and transparency Process map | Filing a complaint to CPRB Resident files a complaint Complaint recorded in City’s Office 365 platform (Microsoft Forms) All complaint data is automated to the CPRB SharePoint Site. This site has restricted access for city users. Administrative and data storage steps Record of complaint filed to City’s Open Data Portal, excluding personally identifiable information Potential transparency steps Email notifications sent to Council and CPRB Members SBStat 2021 Discussion questions before closing out the topic 1.Are there other strategies or processes that should be developed for transparency goals? 2.Are there opportunities for this process to be refined? Or is anything missing?