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Home My WebLink AboutSBStat 2021 - Q3 Neighborhoods-1SBStat | Neighborhood Stat 2 0 2 1 Q u a r t e r 3 O c t o b e r 7 t h , 2 0 2 1 C i t y o f S o u t h B e n d SBStat 2021 Ground rules for SB Stat Meetings 1. No stupid questions Use this space to ask and address difficult questions safely 2. Data-driven decision making Strive to make decisions based on whatever most recent data is available 3. Relentless follow-up Identify clear action items and owners after each meeting 4. A bias towards action Continuously seek to improve: our data, our ways of working, etc. SBStat 2021 Today’s Agenda I. Project updates from previous Stat meeting II. Deep-dive analysis & discussion -Neighborhood Maps -Sidewalk Condition Data-Tax Abatement III. Taking action -Identifying clear action items and owners IV. Celebrating our values SBStat 2021 Highlights from this past quarter Project updates from previous Stat meetings SBStat 2021 Project Brief Description Status 2021 Infrastructure Planning & Management An overview of 2021 infrastructure projects and goals Rebuilding our Streets Plan – Strategic Communications Communicating progress towards goals established in the City’s Rebuilding Our Streets plan Neighborhood Map A map that breaks the city down by neighborhood for internal data analysis and operations planning Tax Abatement Analysis Measure and understand the impact of historical, commercial tax abatements in South Bend Neighborhood Stat Portfolio Summary Status of SBStat projects in the queue for 2021 Legend Project on schedule Project delayed Project cancelled Project under consideration SBStat 2021 CITY OF SOUTH BEND, IN Rebuilding Our Streets –2021 •Street Paving •46.81 lane miles completed •17 streets scheduled for milling/paving next week •Cracksealing •47.02 lane miles completed •Microsurfacing –completed •31st, 32nd, Bertrand, Clover, Roger, Ryer and Springbrook streets •Brick Spot Repair •Jefferson Boulevard, Laurel, Maple, Pine and Wayne streets •Total lane miles completed: 95.4 71% of Planned Work is Complete CITY OF SOUTH BEND, IN Rebuilding Our Streets –2022 •Total lane miles of streets to be addressed in 2022: 120 •Includes: Paving, Brick street repair, crack sealing, microsurfacing, reconstruction, etc. •2022 Budget •MVH: $1.9 Million •LRS: $1.6 Million •Major Moves: $800,000 •Community Crossings: $1,000,000 •Federal Aid: $500,000 •Strategic Capital: $3,000,000 •Total: $8.8 Million CITY OF SOUTH BEND, IN Curb & Sidewalk Council Allocation Program •Reconstruction of residential curbs and sidewalks selected by council members •138 Properties addressed in 2021 •2022 Budget: $700,000 CITY OF SOUTH BEND, IN Curb & Sidewalk Reimbursement Program •Annual program for property owners to receive partial reimbursement for curb and sidewalk reconstruction. •2021 application opened mid-April. Program was full by end of June. •40 properties participated in 2021. •2022 Budget: $150,000 CITY OF SOUTH BEND, IN Safe Routes to School (SRTS) •Replaces sidewalks and curb ramps along walking routes to schools. •Design Phase –2022 •Muessel Elementary & Holy Cross School •Construction planned for 2024 •Our Lady of Hungary •Construction planned for 2025 •Federal Aid Project (80/20) CITY OF SOUTH BEND, IN School Zone Flashing Beacons •Installation of 100 school zone flashing beacons at 30 school properties within city limits. •Includes the removal of existing school signage and installation of new flashing beacons with the capability of remote programming •Construction Phase –Spring 2022 •Federal Aid Project (80/20) CITY OF SOUTH BEND, IN Light Up South Bend •Two components to Light Up SB Program: •Neighborhood Streetlight addition (by AEP) •Lamppost lighting cost share program •Neighborhood Street lights •65 Streetlights to be added in Districts 2, 4, 5 in 2021 •Lamppost Lighting Program •88 lampposts installed for 2021 program •2022 Budget: $260,000 CITY OF SOUTH BEND, IN Traffic Calming •Permanent Speed Humps –Summer 2022 Installation •College Street •Johnson Street •Lindsey Avenue •Speed Radar Feedback Signs •Indiana Ave. between Main & Olive streets •Ewing Ave. between Main & Olive streets •McKinley Ave. between Manchester & Ironwood drives •Spring 2022 Installation CITY OF SOUTH BEND, IN Traffic Calming •Rubber Speed Humps •Cost of rubber versus concrete is significantly less. •Piloting lower cost rubber speed humps/speed cushions in 2021. •2022 Budget Request: $300,000 CITY OF SOUTH BEND, IN Other Neighborhood Infrastructure •American Rescue Plan (ARP): $2.5 Million •Curbs and Sidewalks •$750K for 1.5x current allocation •$1.5M to double current allocation •Traffic Calming •$15K per permanent speed hump •150 current requests •Assuming 2 speed humps per request -$4.5M •Lighting CITY OF SOUTH BEND, IN Stormwater Projects •Various Professional Services •Study and design efforts for stormwater drainage issues •Survey, land and easements acquisition services •DSSMR -Federal Energy Regulatory Commission yearly requirements •Miscellaneous Drainage Repairs •Catch basin repairs, basin investigations, storm sewer/culvert cleaning •2022 Budget: $1 Million SBStat 2021 Deep-dive analysis & discussion •Neighborhood Maps •Sidewalk data overview and next steps •Tax Abatement SBStat 2021 Neighborhood Maps BACKGROUND / CONTEXT AVAILABLE DATA & ANALYSIS OPTIONS TO IMPROVE PERFORMANCE SBStat 2021 Background and Context •A dynamic internal data tool for staff that can create reports •Improve targeting for local programs and policies, ensuring wereach the residents we target •An open data tool for neighborhoods to monitor and stay informed on changes happening at a street level SBStat 2021 Interactive ArcGIS Tool SBStat 2021 Improvements and Use Cases Improvements •Automated updates that are linked to Cityworks data (i.e. sidewalk and curb improvement data and infrastructure projects) •Neighborhood boundaries labeled for tailored reporting Future Use Cases •Measuring areas with less walkability and their effect on food and transportation access •Street level data of underserved areas SBStat 2021 How it could work EEE and I&T would team up: •EEE works with neighborhood associations to pick boundaries + metrics/issues they care about most. I&T works with EEE to make a tailored template. •I&T runs 2 static reports run in Spring and Fall for that geography and publishes them. •EEE can leverage the live map for events/meetings outside of the 2 static reports •Ex: Show the neighborhood association when they are picking metrics, bring up the map during planning sessions •I&T will train EEE and give them access to the maps, work to maintain and add to them SBStat 2021 Proposed Roles & Responsibilities City Team Responsibilities Applications Team (I&T) Maintaining the system of record, ensuring data integrity and adequate system performance. Work to add data. Business Analytics Team (I&T) Designing neighborhood-level reports and analysis for DCI staff. Work to add data. Engagement & Economic Empowerment Team (DCI) Using reports to share information with residents and co-create future reports based on neighborhood goals, interests. Proposed Process Map Neighborhood Maps Reporting Neighborhood MapDisparate Data Sources (CRM, GIS) Neighborhood Reports (Descriptive Statistics & Analytics) Resident Engagement & Co-creation Applications Team (I&T)Business Analytics Team Engagement & Economic Empowerment Team SBStat 2021 Static Report-Lasalle Park Click to add text SBStat 2021 Sidewalk Data •Historical Data •Current State •Options for Next Steps SBStat 2021 Past sidewalk condition assessmentsBackground •In 2015, interns walked the streets of South Bend and rated the quality of existing sidewalks around the city •Districts 2, 3, and 6 had the highest concentration of sidewalks rated as “poor” or “bad” •Rating System •Good -nothing wrong with sidewalk •Fair -aesthetic problem (deterioration, small cracks, etc.) •Poor -not ADA compliant (vertical faults, fixed by grinding down) •Bad -needs to be replaced (big cracks or gaps) 2015 Sidewalk Assessment SBStat 2021 2015 Sidewalk Assessment Background •Stored in ArcGIS, geolocated •Assessed at block level •Percent good, fair, poor, bad •Types of deficiencies captured •Vertical/horizontal fault, ponding, etc. SBStat 2021 Sidewalk Data Current state and potential improvements Current State •Address-level location of improvements made •Ability to overlay with past historical sidewalk condition •Broken down by funding source, internal vs. contractor, etc. Potential Improvements •Consider adding data fields on: •condition assessment •Street type (residential v. non-residential) •Connectivity score (connection to pedestrian networks, proximity to transportation, food) SBStat 2021 Discussion questions before closing out the topic 1.What type of sidewalk data would you like to see on the neighborhood map? 2.How often should the City conduct comprehensive assessments of sidewalk condition? Is there support/interest in doing this next year? 3.Are there any policy changes re: sidewalks that we want to consider or discuss going into an assessment? 4.Are there any research questions you have on sidewalks in South Bend? SBStat 2021 Tax Abatement Impact •Background / Methodology •Available data & analysis •Options to improve performance SBStat 2021 Tax Abatement-Project Review Background •Property tax abatement is a tool used by local governments to attract and retain businesses in a defined economic zone •The analysis looks to measure and understand the impact of historical, commercial tax abatements in South Bend Methodology •The analysis compared changes in Assessed Value of Completed Commercial Abatements from 2012-2020. 52 abatements were completed during this period. SBStat 2021 SBStat 2021 Results of Analysis •Tax abatements completed between 2012-2020 generated $75M+ in improved value and $2.25M+ in new tax revenue •TIF Zone-SB German-009showed the greatest increase in improved value of $22,284,900.00. While TIF Zone-SB Portage 026decreased in improved valueby ($1,119,500.00) •Tax Abatements when used as a tool for attracting new business, show greater increases in Assessed Value over time based on changes in improved value of vacant lots. Property Type Change in Improved Value End Taxable Revenue Count Percent of Revenue All $ 75,658,200 $ 2,269,746 52 - Vacant Lots $ 50,087,800 $ 1,502,634 19 66% Non-vacant Lots $ 25,570,400 $767,112 33 33% TIF $ 67,793,700 $ 2,033,811 43 90% Non-TIF $7,865,300 $235,929 9 10% Vacant in TIF $ 43,835,200 $ 1,315,056 16 58% SBStat 2021 Discussion Questions •Any follow-up questions? Would it be worth time/effort to do a more robust analysis? •Has Council seen this? Any issue/questions? Are there other effective ways we should communicate this data to council? •How often should we assess tax abatement performance? How often should we update this analysis? SBStat 2021 Celebrating our values This section highlights exemplary work happening in the City to improve performance that may otherwise go unnoticed SBStat 2021 Celebrating our Values SBStat | Neighborhood Stat 2 0 2 1 Q u a r t e r 3 O c t o b e r 7 t h , 2 0 2 1 C i t y o f S o u t h B e n d SBStat 2021 Appendix 2015 Sidewalk Assessment In 2015, interns walked the streets of South Bend and rated the quality of existing sidewalks around the city. •Districts 2, 3, and 6 have the highest concentration of sidewalks rated as “poor” or “bad” ‒Results from the 2018 Community Survey indicate that residents in these districts are most dissatisfied with the condition of their sidewalks •If the City of South Bend wanted to repair all sidewalks (not including curbs) that are below a “good” rating, it would cost over $100M ‒1.8M linear feet * $60 = ~$108M Miles % of City Good 357 51.1% Fair 220 31.5% Poor 90 13% Bad 31 4.5% Total 698 District Total Miles Miles Poor % Poor Miles Bad % Bad Total Poor / Bad 1 107 11 10%7 6%16% 2 138 19 14%10 7%21% 3 125 22 17%15 12%29% 4 129 12 9%3 2%11% 5 103 12 11%6 6%17% 6 96 15 16%11 11%27% Rating System ⚫Good = nothing wrong with sidewalk ⚫Fair = aesthetic problem (deterioration, small cracks, etc.) ⚫Poor = not ADA compliant (vertical faults, fixed by grinding down) ⚫Bad = needs to be replaced (big cracks or gaps) Rating System -Bad CRITERIA EXAMPLE RATING Horizontal Fault horizontal gaps or openings of 2” or greater Bad Cross-Slope greater than a 1 in 12 cross-slope on sidewalk Bad Cracking not traversable by a wheelchair Bad Rating System –Poor CRITERIA EXAMPLE RATING Vertical Fault Vertical offsets in the sidewalk Poor Rating System -Fair CRITERIA EXAMPLE RATING Spalling surface deterioration of ¼” or greater Fair Obstructions any obstructions restricting operating width to less than 36”, enough space for a wheelchair to pass Fair Cracking four or more surface cracks in a sidewalk panel Fair Ponding standing water, or evidence of standing water on sidewalk Fair Cleanliness excessive debris or poor cleanliness on sidewalk Fair Length (Miles)Percent of City Good 357 51.1% Fair 220 31.5% Poor 90 13% Bad 31 4.5% Total 698 Assessment Data