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Home My WebLink About11232021 Board of Public Works MeetingCITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING AGENDA November 23, 2021 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2021BPWHybrid ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR MURRAY L. MILLER Page 1 1. REVIEW OF MINUTES A. Approve Regular Meeting Minutes of November 9, 2021 2. OPENING OF BIDS A. City of South Bend North Water Treatment Plant Improvements – Project No. 119-011 1. Funding: PR-00012417 B. Riverside Drive Bank Stabilization – Project No. 118-005B 1. Funding: PR-00011992 C. 2021 Demolitions – Project No. 121-036 1. Funding: PR-00012665 3. AWARD BIDS AND APPROVE CONTRACTS A. Potawatomi Zoo Parking Lot Expansion – Project No. 120-014 1. Company: Milestone Contractors North, Inc. 2. Amount: $438,265.82; Division #1 Base Bid 3. Funding: PR-00012218 B. Sale of City-Owned Property & Purchase Agreement - 411 Cottage Grove Ave. 1. Buyer: VIP FLIP, LLC. 2. Amount: $910; Total with Fees: $1,074.80 (Certified Check Required) C. Sale of City-Owned Property & Purchase Agreement – 442 S. Brookfield St. 1. Buyer: Ms. Marcia Morocho 2. Amount: $1,310; Total with Fees: $1,424.80 (Certified Check Required) 4. RESCIND AWARD QUOTATION A. Coveleski Stadium Field Lighting Installation 1. Description: Award Conditions Were Not Met 2. Company: All Purpose Erectors, Inc. 3. Amount: $149,900 4. Funding: PR-00012574 5. CHANGE ORDERS A. Coal Line Trail, Phase I – (DES#1401810) Project No. 115-063 1. Company: Indiana Department of Transportation a) Change Order No.: 1 (1) Increase Amount: $345,000 for Asphalt and $252,000 for Concrete; Total $156,161.50 (2) Percent of Increase: 9.6% b) Change Order No.: 2 (1) Increase Amount: $4,511.05 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING AGENDA November 23, 2021 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2021BPWHybrid ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR MURRAY L. MILLER Page 2 (2) Percent of Increase: 0.28% c) Change Order No.: 3 (1) Increase Amount: $18,222.96 (2) Percent of Increase: 1.12% (3) Total Percent of Increase for All Change Orders: 11.02% (4) Revised Increase Amount for All Change Orders: $178,895.51; New Total Contract Amount: NTE $1,802,596.85 2. Funding: PR-00013335 6. PROJECT COMPLETION AFFIDAVITS A. Howard Park Redevelopment and St. Louis Blvd. Improvements – Project No. 117-047B 1. Company: Larson-Danielson Construction Co., Inc. 2. Final Contract Amount: $18,967,837.73 3. Funding: PO-0006607 B. Curb and Sidewalk Repairs – Project No. 120-001A 4. Company: TX Concrete, LLC 5. Final Contract Amount: $81,805 6. Funding: PO-006102 7. TITLE SHEETS A. Olive Street Pavement Reconstruction - Phase II – (DES#1902178) Project No. 114-064 8. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. Ward Bakery Exterior Improvements – Project No. 121-061R 1. Title Sheet 2. Funding: Pending PR Transfer 9. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Emergency Sewer Repair – HRP Construction Inc. 1. Description: Emergency Repair of Fifteen (15) Inch Sewer on Darden Rd. East of Lily Rd. Project No. 121-053 2. Amount: $140,507.50 3. Funding: PO-0010575 B. Amendment No. 1 to INDOT Local Public Agency Project Coordination Contract – Indiana Department of Transportation 1. Description: Extend Term and Schedule for Coal Line Trail, Phase II (DES#1401811), July 1, 2022 to June 30, 2023 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING AGENDA November 23, 2021 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2021BPWHybrid ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR MURRAY L. MILLER Page 3 C. Professional Services Agreement – American Structurepoint, Inc. 1. Description: Study and Design Services for Seitz Park Retaining Wall Project No. 121-079 2. Amount: NTE $33,400 3. Funding: PR-00013166 D. Addendum to Agreement – Industrial Door of Northern Indiana, Inc. 1. Description: Two (2) Year Extension through December 31, 2023 for Proposal Award to Standardize and Streamline City-Wide Overhead Door Services 2. Amount: Hourly Rates per Service E. Amendment and Restate Agreement – Venues Parks & Arts, Park Commissioners, Center for Civic Innovation, Redevelopment Commission and Board of Public Works 1. Description: Add and Utilize Properties for Community Tree Nursery Collaboration F. Natural Gas Purchase Contract – Interstate Gas Supply, Inc. 1. Rescind Previously Approved Contract Due to the Turbulent Global Energy Industry 2. Approve One (1) Year Extension, April 2023 - March 2024; One (1) Year Automatic Extension Every April with Maximum Total Term of Five (5) Years G. Professional Services Agreement – Norfolk Southern Railway Company 1. Description: Railroad Improvements for Olive St. Reconstruction, Phase II, Project No. 114-064 2. Amount: $768,195; Eligible for 80% Reimbursed from Federal Funds 3. Funding: PR-00013182 H. Agreements – Northern Indiana Commuter Transportation District (NICTD) 1. License Agreement for Concrete Curb and Channelization Median at Grandview Ave. 2. Permit and Indemnification Agreement Concrete Curb and Channelization Median at Grandview Ave. 3. Description: Two (2) Agreements to Act On 10. LICENSES AND PERMITS A. Licenses/Permits 1. Type: Long Term Occupancy of City Right-of-Way a) Applicant: Horizon Construction Group b) Date/Time: December 7, 2021 to May 1, 2022 c) Location: 1010 Corby Blvd. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING AGENDA November 23, 2021 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2021BPWHybrid ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR MURRAY L. MILLER Page 4 B. Encroachments/Revocable Permits 1. Applicant: Cressy Commercial Real Estate a) Location: 315 W. Jefferson Blvd. b) Description: Awnings above Doors c) Favorable Recommendations 11. TRAFFIC CONTROL DEVICES A. Temporary Reserved Handicapped Accessible Parking Space Sign 1. Location: North Side of Jefferson Blvd. East of Lafayette Blvd., #3 a) All Criteria Met B. New Installation - One (1) 15-Minute Loading Zone Sign 1. Locations: a) 3505 W. Washington St. b) 626 Portage Ave. c) All Criteria Met C. Denial of Residential Parking Zone 1. Location: 500 Block W. Jefferson Blvd. a) Criteria Not Met 12. CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE A. 52080 Cloverleaf Dr. – Water/Sewer 13. RATIFY BONDS A. Contractor Bonds 1. K&R Tree Service, LLC, Approved effective November 3, 2021 2. Linear Construction & Management, LLC, Approved effective November 10, 2021 B. Excavation Bonds 1. Fiber Optic Management LLC, Released effective December 10, 2021 C. Occupancy Bonds 1. JMS Capital Group Development Co., Approved effective November 2, 2021 2. Linear Construction & Management, LLC, Approved effective November 10, 2021 3. Holladay Property Services Midwest, Inc., Approved effective November 4, 2021 4. Burns Rent-Alls Inc., Released effective November 10, 2021 5. Fiber Optic Management LLC, Released effective December 10, 2021 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING AGENDA November 23, 2021 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2021BPWHybrid ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR MURRAY L. MILLER Page 5 14. CLAIMS A. Ratification of Preapproved City of South Bend Claims Payments 1. Claim Nos.: GBLN-26065, GBLN-26242 a) Date: 11/09/2021 b) Amount: $1,244,350.69 2. Claim Nos.: GBLN-25469, GBLN-25470, GBLN-25901 a) Date: 11/09/2021 b) Amount: $1,301,956.71 3. Claim Nos.: GBLN-26284, GBLN-26709, GBLN-26710 a) Date: 11/15/2021 b) Amount: $784,660.22 4. Claim Nos.: GBLN-26970, GBLN-27060 a) Date: 11/16/2021 b) Amount: $2,332,242.28 15. PRIVILEGE OF THE FLOOR 16. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.