HomeMy WebLinkAboutAward Quote - Replacement Windows for Fire Station No. 6 - Pella Windows & Doors
ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR MURRAY L. MILLER
1316 COUNTY-CITY BUILDING
227 W. JEFFERSON BOULEVARD
SOUTH BEND, INDIANA 46601-1830
PHONE 574/ 235-9251
FAX 574/ 235-9171
CITY OF SOUTH BEND JAMES MUELLER, MAYOR
BOARD OF PUBLIC WORKS
November 9, 2021
Mr. Seth Freed
Pella Windows & Doors of Northern Indiana
5832 Grape Road, Suite 110
Mishawaka, IN 46545
sfreed@pellani.com
RE: Quotation Award – Replacement Windows for Fire Station No. 6
Dear Mr. Freed:
At its November 9, 2021 meeting, the Board of Public Works awarded the above
referenced quotation to you in the amount of $10,994.63.
Please forward the following documents in one submittal by November 23, 2021 to my
attention for Board of Public Works approval at lhensley@southbendin.gov :
1) One (1) signed original of the Contract (enclosed); and
2) Certificate of Insurance naming the City of South Bend as an additional insured.
If you have any further questions regarding this matter, please call this office at (574) 235-
9251.
Sincerely,
/s/ Laura Hensley/Acting
Clerk
Enclosures
November 9, 2021
BOARD OF PUBLIC WORKS
CITY OF SOUTH BEND, INDIANA
PUBLIC WORKS CONTRACT
This Agreement is made and entered into this 9th Day of November, 2021, by and between Pella
Windows & Doors of Northern Indiana, 5832 Grape Road, Suite 110, Mishawaka, IN 46545 (the
“Contractor”), and the Board of Public Works (the "Board").
The Contractor covenants and agrees to make the following improvement, as fully set out in the
Request for Quotations, Standard Specifications, Special Provisions, Plans, and Bid Proposals, all
of which are set forth as a part of this Contract, for:
DESCRIPTION: REPLACEMENT WINDOWS FOR FIRE STATION NO. 6
COMPLETION DATE: SEE SPECIFICATIONS
AMOUNT: $10,994.63
FUNDING: PR-00012802
The unit prices for this improvement were those prices as received and accepted by the Board on
the 2nd Day of November, 2021.
The Contractor further agrees to notify the assigned Engineer when this improvement is
completed. This notification shall be in the form of a Project Completion Affidavit, signed by the
Contractor. Upon final acceptance of the improvement by the Engineer, the Contractor’s final
estimate will be presented to the Board for final Payment with one (1) copy of the Project
Completion Affidavit and one (1) copy of a Waiver of Lien.
Each of the Parties, by signing below, represents and warrants to the other Party that he/she/it has
the authority to bind the named person or entity to this Agreement.
BOARD OF PUBLIC WORKS PELLA WINDOWS & DOORS OF
NORTHERN INDIANA
President Member Printed Name
Member Member Signature
Member Attest: Clerk
BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
Date 11/2/21 Department Fire
BPW Date 11/9/21 Phone 9257
Name
Todd Skwarcan, Asst
Chief/Services
Required Prior to Submittal to Board Legal Attorney Name Christiana Shakour
Controller
Controller review is required for all Contracts $5,000.00 or more
and greater than one year in length per the City Purchasing
Policy
Purchasing Michael Schmidt
Check the Appropriate Item Type – Required for All Submissions
Agreement Contract Proposal Addendum
Claim
Bid Opening Bid Award Req. to Advertise Title Sheet
Quote Opening Quote Award
Chg Order No. C/O & PCA No. PCA
Ease./Encroach. Traffic Control Resolution
Other:
Required Information
Company or Vendor Name Pella Windows
New Vendor Yes No If Yes, Approved by Purchasing
MBE/WBE Contractor MBE WBE
Project Name Windows Replacement/Station 6
Project Number
Funding Source Repairs & Maintenance-Buildings
Account No. 101-09-090-090-436001
Amount $ 10,994.63
Terms of Contract
Purpose/Description Replacement windows in upstairs dormitory at Fire Station 6, for
existing windows that are obsolete, inoperable hardware, and
leak in heavy weather.
For Change Orders Only
Amount of
Increase
Decrease
$
$
Previous Amount $
Current Percent of Change: %
New Amount $
Total Percent of Change: %
PO No.
Dispersal After Approval
Copy Original