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SPECIAL EVENTS COMMITTEE MEETING MINUTES
October 19, 2021, 10:00 AM
731 S. Lafayette Blvd, South Bend, IN 46601
Members present: Brad Rohrscheib, Toy Villa, Jonathan Jones, Clara McDaniels (Teams).
1. Call to Order
The meeting was called to order at 10:03 AM by President Rohrscheib.
2. Approval of minutes
Upon a motion by Rohrscheib and seconded by Villa the minutes from the previous meeting
held on September 7th, 2021, were approved unanimously.
3. Approval of Special Event Permits
a. Oakwood Village Trunk-or-Treat-10/23/21
Oakwood Village HOA will be hosting a Trunk-or-Treat for families in the immediate
neighborhood. The car line will start at the corner of Corpus Christi Drive and Oakbrook
Drive, with trunks facing the street. Participants are encouraged to decorate their cars
and wear costumes. The application was in order and included signatures from potentially
effected residents. The Committee noted the location of the closure and had no further
questions.
Upon a motion by Rohrscheib and seconded by Jones the permit was approved unanimously.
b. Trick-or-Treat-10/26/21
Teagan Lawson, Property Manager at Eddy St Commons joined the meeting virtually to
describe this year's Halloween event and answer any questions. Fold out tables will be set
out in front of businesses on Eddy St between Angela and Napoleon Blvd. Tenants will be
provided candy to be passed out to kids and people in the neighborhood. Expected
attendance for this year's event is 600-800. Face painting and a band will be featured at
this year's event. Villa confirmed the location to avoid conflict with an ongoing project on
Howard Street. Eddy Street Commons will utilize their own barricades. Two entrances,
one on Burns and one on Napoleon will remain open for access to the Ice Rink.
Rohrscheib noted the expedited application fee and encouraged the organizer to submit
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future applications sooner to avoid possible conflicts.
Upon a motion by Rohrscheib and seconded by Jones the permit was approved unanimously.
4. Other Business –The Committee briefly commented on the departure of Anne Fuchs as she
pursues a new employment opportunity and the status of changes made by her to the online
Event Applications.
5. Privilege of the Floor – None
6. Adjournment
With no additional business, Rohrscheib motioned for adjournment and Villa seconded. The
meeting ended at 10:16 AM.