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Home My WebLink About11092021 Board of Public Works MeetingCITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING AGENDA November 9, 2021 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2021BPWHybrid ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR MURRAY L. MILLER Page 1 1. REVIEW OF MINUTES A. Approve Regular Meeting Minutes of October 26, 2021 2. APPROVE 2022 BOARD OF PUBLIC WORKS MEETING SCHEDULE 3. OPENING OF BIDS A. Prairie Avenue Water Main Loop – Project No. 117-068 1. Funding: PR-00012245 B. Potawatomi Zoo Parking Lot – Project No. 120-014 1. Funding: PR-00012218 C. Airport Annexation Area Water Main Extension – Project No. 120-026 1. Funding: RWDA TIF D. Sale of City-Owned Property 1. Location: 205 S. Illinois St. E. Sale of City-Owned Property 1. Location: 411 Cottage Grove Ave. F. Sale of City-Owned Property 1. Location: 442 S. Brookfield St. 4. AWARD QUOTATIONS AND APPROVE CONTRACTS A. 100 S. Michigan Tree Grates – Project No. 121-037 1. Company: The Robert Henry Corporation 2. Amount: NTE $75,724.23 3. Funding: PR-00012634 B. Replacement Windows for Fire Station No. 6 1. Company: Pella Windows & Doors of Northern Indiana 2. Amount: $10,994.63 3. Funding: PR-00012802 5. REJECT BIDS AND QUOTATIONS A. 2021 Concrete Speed Hump Installations – Project No. 121-076 1. Description: Quotes Rejected Due to Being Over Budget 2. Funding: PR-00012623 B. Ward Bakery Exterior Improvements – Project No. 121-061 1. Description: Bids Rejected Due to Being Over Budget 2. Re-Advertise Later Date 3. Funding: PR-00012092 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING AGENDA November 9, 2021 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2021BPWHybrid ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR MURRAY L. MILLER Page 2 6. CHANGE ORDERS A. Seitz Park Reconstruction, Phase I – Project No. 117-093A 1. Company: Ziolkowski Construction, Inc. 2. Change Order No.: 4 3. Increase Amount: $20,817 4. Percent of Increase: 0.2816% 5. Total Percent of Change: 3.7110% 6. Revised Contract Amount: $7,413,524.78 7. Funding: PO-0006342 B. River Walk from Beyer Street to Howard Park – Project No. 117-083A 1. Company: Milestone Contractors North, Inc. 2. Change Order No.: 4 3. Increase Amount: $6,268.50; Ninety-Eight (98) Days 4. Percent of Increase: 0.19% 5. Total Percent of Increase: 4.06% 6. Revised Contract Amount/Completion Date: $3,329,034.78; September 24, 2021 7. Funding: PO-0006604 7. PROJECT COMPLETION AFFIDAVITS A. City of South Bend Wayfinding Signage Program - Phase II – Project No. 120- 020 1. Company: Geograph Industries, Inc. 2. Final Contract Amount: $146,411 3. Funding: PO-0007174 B. Roof Restoration and Replacement at 506 & 510 South Main St. – Project No. 119-084B 4. Company: Midland Engineering Company, Inc. 5. Final Contract Amount: $440,100 6. Funding: PO-00008097 8. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. Morris Performing Arts Center - Main Level Slab Replacement – Project No. 121-029A 1. Title Sheet 2. Funding: PR-00011932 B. One (1) or More, 2021 or Newer, Six (6) Wheeled Motor Grader – Spec F 1. Funding: PR-00012866 C. One (1) or More, 2021 or Newer, Tandem Axle Stainless Steel Multi-Use Dump Trucks – Spec H CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING AGENDA November 9, 2021 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2021BPWHybrid ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR MURRAY L. MILLER Page 3 1. Funding: PR-00012871 D. 2021 or Newer, Single Axle Stainless Steel Multi-Use Dump Truck – Spec I 1. Funding: PR-00012904 9. RESOLUTIONS A. Resolution No. 37-2021 A Resolution of the City of South Bend, Indiana Board of Public Works Establishing the 2022 Prime Borrowing Rate for Calculating Installment Payment Amount for Water/Sewer Installation Charge 1. Description: Establish 2022 Prime Borrowing Rate at 2% 10. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Professional Services Agreement – Meticulous Design Architecture, LLC 1. Description: Pre-Design Services, Programming and Community Engagement for South Bend Martin Luther King Jr. Community Dream Center Project No. 121-066 2. Amount: $178,200 3. Funding: PR-00013048 11. LICENSES AND PERMITS A. Street Closures for Special Events 1. Event: Justice for Asaiah a) Date/Times: November 12, 2021; 4:00 p.m. to 7:00 p.m. b) Location: No Street Closure; Walk on E. Colfax Ave. to Michigan St., E. Jefferson Blvd. to Lafayette Blvd., LaSalle Ave. back to Colfax Ave. 2. Event: March for Life a) Date/Times: January 21, 2022: 11:30 a.m. to 1:00 p.m. b) Location: E. Colfax Ave. to S. Main St. 3. Event: DTSB Tree Lighting Ceremony a) Date/Times: December 3, 2021; 3:00 p.m. to 9:30 p.m. b) Location: E. Washington St. between Michigan St. & Dr. Martin Luther King Jr. Blvd. 4. Event: DTSB Holiday Light Parade a) Date/Times: December 10, 2021; 6:00 p.m. to 7:30 p.m. b) Location: E. Jefferson Blvd. between Eddy St. & Dr. Martin Luther King Jr. Blvd. E. Jefferson Blvd. & Colfax Ave., S. Notre Dame Ave. between Washington St. & Wayne St. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING AGENDA November 9, 2021 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2021BPWHybrid ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR MURRAY L. MILLER Page 4 B. Licenses/Permits 1. Type: Long Term Occupancy of City Right-of-Way (Extension) a) Applicant: Selge Construction Co., Inc. b) Date/Time: November 15, 2021 to May 31, 2022 c) Location: Wilber, Van Buren, Vassar, Lawndale & Woodward Ave. C. Encroachments/Revocable Permits 1. Applicant: The Cellar a) Location: 702 E. Jefferson Blvd. b) Description: West Elevation Sign Over Sidewalk c) Favorable Recommendations 2. Applicant: Near Northwest Neighborhood, Inc. a) Location: Sidewalk Area in Front of 1013 Portage Ave. b) Description: Sculpture Bench Seating and Bike Rack c) Favorable Recommendations/See Comments 12. STREET/ALLEY VACATIONS A. Applicant: Mr. Robert Gundeck 1. Location: 1986 Prairie Ave.; First East/West Alley, South of Prairie Ave. between Glen St., and North/South Alley 2. Purpose: Extend Back Yard 3. Favorable Recommendations and Meets All I.C. 36-7-3-13 Criteria B. Applicant: Ms. Kassandra Garcia 1. Location: 2217 Linden Ave.; North/South Alley, North of W. Linden Ave. and W. Smith St., West of N. Huey St. 2. Purpose: Reduce Criminal Activity and Elder Resident Use 3. Unfavorable Recommendations from Community Investments, Public Works & Police Departments as it Violates Two (2) of the I.C. 36-7-3-13 Criteria 13. TRAFFIC CONTROL DEVICES A. Removal - Handicapped Accessible Parking Space Sign 1. Locations: a) 416 S. 29th St. b) 433 S. Grant St. c) 1029 Roosevelt St. d) 1218 Ford St. (2) e) All Criteria Met B. New Installation – One (1) No Parking Here to Corner Sign, One (1) No Parking Right Arrow Sign 1. Locations: Queen St. and Portage Ave. a) All Criteria Met CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING AGENDA November 9, 2021 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2021BPWHybrid ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR MURRAY L. MILLER Page 5 14. CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE A. 168 Weber St. – Water 15. RATIFY BONDS A. Excavation Bonds 1. Corner Cable, Inc., Released effective December 6, 2021 B. Occupancy Bonds 1. Bedolla’s Concrete, Approved effective September 13, 2021 2. DMTM, Inc., Released effective October 29, 2021 3. DMTM, Inc., Released effective October 29, 2021 4. Hill Excavation, Inc., Approved effective October 15, 2021 16. CLAIMS A. Ratification of Preapproved City of South Bend Claims Payments 1. Claim No.: GBLN-25414 a) Date: 10/26/2021 b) Amount: $1,038,074.72 2. Claim Nos.: GBLN-25535, GBLN-25436, GBLN-25437, GBLN-25493 a) Date: 10/29/2021 b) Amount: $467,729.35 3. Claim Nos.: GBLN-25562, GBLN-25563 a) Date: 11/03/2021 b) Amount: $620,577.86 4. Claim Nos.: GBLN-25645, GBLN-25783, GBLN-25758 a) Date: 11/03/2021 b) Amount: $1,557,912.01 17. PRIVILEGE OF THE FLOOR 18. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.