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Home My WebLink About10-05-2021 IPBC MinutesMeeting Agenda Templates | © 2019 by Vertex42.com | https://www.vertex42.com/WordTemplates/meeting-agenda.html Inclusive Procurement and Contracting Board Meeting Agenda Date: October 5th, 2021 Time: 4:30 pm Location: Microsoft Teams (Virtual) Virtual Meeting Link: https://tinyurl.com/z9vhn2kw I. Call to Order- The IPC Board is now called to order on October 5th, 2021 @ 4:30 pm II. Roll Call, Breanna Allen o KEANNA BAYLISS o KARA BOYLES o LARRY KING o MURRAY MILLER o BREANNA ALLEN o BILIJAH WILLIAMS III. Approval of the Minutes o Approved 6-0 o KARA, MOTIONED TO APPROVAL o 2ND MURRAY WITH AN EXCEPTION THAT THE APPROVAL OF THE VOTE REGARDING THE PRIVELEGE OF THE FLOOR TO BE ADDED TO THE SEPTEMBER 2021 MINUTES IV. Diversity Officer- Michael Patton (15 min) • Vendor Certification Training (Larry) o • Contract Compliance Workshop & Vendor Registration- Howard Park, Oct. 6, 2021 (1-3pm) o BG2, MICHAEL SCHIMDT, ANN – BPW TO JOIN WITH REGISTRATION TRAINING o 10-13-21 COMMUNITY FORUM AT HOWARD PARK @ 6PM TO DISCUSS ODI RESPONSIBILITIES AND FUTURE OUTLOOK, IN PERSON OR VIRTUAL Meeting Agenda Templates | © 2019 by Vertex42.com | https://www.vertex42.com/WordTemplates/meeting-agenda.html • Vendor Opportunity Fair- Century Center, Oct. 21st, 2021 (10-1pm) in collaboration with Indiana Toll Road & South Bend Schools • Testimonial o GREGORY WILLIAMS-  GRADTITUDE TO THE ODI OFFICE IN ASSISTING WITH COACHING WITH BUSINESS ADMINISTRATION o PATRICIA BURDETTE- CERTIFIED VIA COSB, IDOT  SMALL BUSINESS ASSISTANCE SUITE -ASSITANCE WITH PROJECTIONS, LEGAL, ACCOUNTING, FUNDING • LARRY o FOLLOW UP ON EMAIL RE: CERTIFICATION, o REQUEST LIST OF INDIANA SUB-CONTRACTORS PROVIDED o INFORMATION RE: CERTIFICATION PROCESS FOR VARIOUS VENDORS, 60- 90 DAY APPROVAL PROCESS o CONFIRMED THAT MURRAY RECEIVED LIST OF CONTRACTORS AND VENDORS THAT DO CERTIFICTAION (9)  NO NEW VENDORS o BREANNA  DO BUSINESSES HAVE TO GO THROUGH ALL CERTIFYING AGENCIES  COSB ACCEPTS CERTIFICATION THROUGH THE APPROVED AGENCIES V. Board of Public Works- Kara Boyles (5 min) Update on MWBE contracts awarded by BPW o Rejected Bids o o 15 CONTRACTS AWARDED THAT HAVE MET MWBE GOALS o 1 CONTRACT CLOSED o 2 CONTRACTS IN PROCESS o 12 PROJECTS IN THE BIDDING/ QUOTING PHASE TO BE COMPLETED BY END OF FISCAL YR o 1ST LOW BIDDER DID NOT MEET GOAL o CONTRACT AWARDED TO 2ND LOW BIDDER, (5-6 SIMILAR EVENTS OCCURRED DURING THE YEAR VI. Procurement- Michael Schmidt (5 min) • Update on MWBE Goods and Services contracts awarded by Procurement o MONTH OF AUGUST Meeting Agenda Templates | © 2019 by Vertex42.com | https://www.vertex42.com/WordTemplates/meeting-agenda.html o MWBE SPENDING: $317K- WOMEN OWNED SPENDING, 28 COMPANIES o SLEIGH TILE ROOFING LEADING IN AWARDS o YTD $3.5 MILLION WOMEN OWNED BUSINESS  SLEIGH TILE, PREMIUM CONCRETE, LEADERS IN AWARD • EX. HEAVY EQUIPMENT & VEHICLES • MINORITY OWNED- $675K YTD, 63K AUGUST • BS ENGINEERING, DAS DOD, DLZ LEADERS DRIVEN BY PUBLIC BOARD PROJECTS • MICHAEL WILL ADDRESS ANY FURTHER QUESTIONS OR CONCERNS FROM THE BOARD VII. Old Business- (TBD) VIII. New Business (5 min) IX. Announcements: o Open Door Policy Reminder- Bilijah o WHEN COMMUNICATING BY EMAIL TO THE BOARD TO BE CAREFUL OF RESPONSES o RESPONSES SHOULD NOT GIVE APPEARANCE OF AN ACTION ITEM o ACTION ITEMS SHOULD ONLY BE DISCUSSED DURING BOARD MEETINGS o Attorney Jenna i. When the City sends out information on an event, recommend that feedback be addressed during public meetings X. Floor open to the Public XI. Adjournment- Vote o Motion to adjourn o 2nd o Vote to adjourn Notes and Action Items Meeting Agenda Templates | © 2019 by Vertex42.com | https://www.vertex42.com/WordTemplates/meeting-agenda.html