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HomeMy WebLinkAbout2004 Annual Report - Information & Technology 2004 ANNUAL REPORT OF THE INFORMATION AND TECHNOLOGY COMMITTEE OF THE SOUTH BEND COMMON COUNCIL Pursuant to § 2-10 of the South Bend Municipal Code, the following 2004 Annual Report of the Information and Technology Committee is filed which highlights activities of this calendar year. Duties: The Information and Technology Committee is charged with "overseeing the various activities of the City's information technologies so that all computer systems, websites, and related technologies are maintained and upgraded so as to remain competitive and up-to-date with current industry standards"pursuant to § 2- 10 (i) 6) of the South Bend Municipal Code (Emphasis added). Members: There are four (4) Council Members on this Committee, namely: Council Member Pfeifer who served as Vice-Chairperson, Council Member Dieter, Council Member Kelly, and myself as Chairperson. Meetings: This year the Information and Technology Committee held six (6) Committee meetings which were held on: February 23,2004 April 26, 2004 July 12,2004 April 12, 2004 June 28,2004 October 20, 2004 Highlighted Activities: One of the primary activities of the Information and Technology Committee was to review with the City Administration the staffing status; hardware upgrades; priority and target timeliness;the software upgrades; and the website redevelopment project. A multi-page handout discussing each of these items is on file in the Office of the City Clerk. The Committee received a power-point presentation from City Controller Frederick B. 011ett, III; the Director of Information Technologies Bob Allen; and PC Specialist Brent Cummins in the Fall which focused on recommendation received from Crowe Chizek and Company, LLC. Their recommendation addressed the proposed site map for the Common Council website and the material related to the overall upgrade to the City of South Bend's official website. Again, all of this information is available for public inspection in the Office of the City Clerk. The Information and Technology Committee is awaiting a further update on the Council's website and the City's website, which had been projected by the Administration to be available by the end of the 2004 calendar year. Like some of the other Standing Committees, an ongoing challenge of the Information and Technology Committee is to attract citizen members who have the interest and the time to serve on this Committee. 2004 Information and Technologies Committee Annual Report Page 2 Although the Information and Technology Committee did not formally receive information on the proposed Metro Net project, with that presentation being made at a December Informal Meeting of the Council, due to the very nature of that proposed project, meeting may be schedule under this Committee in 2005 so that the Council is aware of its overall operations and has the opportunity to have input. Respectful .- itted, Co • "ember David Varner, Chairperson Information and Technology Committee January 7, 2005 cc: Mayor Stephen J. Luecke The South Bend Common Council The Office of the City Clerk Filed In Clerk's Office JAN 102005 JOHN VOORDE CM CLERK,SO.BEND,IN.