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Home My WebLink AboutChange Order No 2 - City of SB Wayfinding Signage Program - Phase II Proj No. 120-020 - Geograph Industries, Inc. ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR MURRAY L. MILLER 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS October 26, 2021 Mr. Greg Freudiger Geograph Industries, Inc. 475 Industrial Dr. Harrison, OH 45030 gregfreudiger@geograph-ind.com RE: Change Order No. 2 – City of South Bend Wayfinding Signage Program - Phase II Project No. 120-020 Dear Mr. Freudiger: At its October 26, 2021 meeting, the Board of Public Works approved the above referenced Change Order for a decrease of $2,900, bringing the revised contract amount to $146,411. Enclosed is a copy of the Change Order for your records. If you have any further questions regarding this matter, please call this office at (574) 235-9251. Sincerely, /s/ Anne Fuchs Anne Fuchs, Clerk Enclosures AF/lh INTER-OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF ENVIRONMENTAL SERVICES TO: Board of Public Works Anne Fuchs, Clerk FROM: Leslie Biek, P.E., Assistant City Engineer SUBJECT: Change Order #2 (Final) City of South Bend Wayfinding Signage Program- Phase 2 (120-020) DATE: October 1, 2021 Attached is Change Order #2 & Final for the above-mentioned project. This change order includes final adjustments to quantities. The cost for this change order is for a decrease of $2,900.00 to the contract bringing the final contract price to $146,411.00 which is a 0.11% decrease from the original contract price. It is requested the Board of Public Works approved change order #2 and Final for the City of South Bend Wayfinding Signage Program – Phase 2 (PN 120-020) for a decrease of $2,900 bringing the final contract price to $146,411.00 Thank you for your consideration of this request. October 26, 2021 DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING Project Number: _______________ Project Name: __________________________ Change Order #: ____ DATE INITIATED:BPW DATE: Brief Summary of Change Order; (Construction Change, Alternative, Substitution, Differing Instructions, Out of Scope, Etc.). Attachments: (List documents support change –required) Amount of ܆Increase / ܆Decrease: $____________________Categories (Pick One): ܆ Scope of Work ܆ Differing Site Conditions, Changed Conditions ܆ Conflicted Specifications and Drawings ܆ Failed Materials ܆ Error ܆ Omission ܆ Final Quantity Adjustment ܆ _______________________ Previously approved Change Order(s): $___________________ Current Percent of Change: ____________________ % New Total Amount: $____________________ Total Percent of Change: ____________________ % Funding Secured From: __________________________ (filled out by PM) RECOMMENDED BY: Project Inspector (Print Name)(Signature)(Date) REVIEWED BY: Construction Manager (Print Name)(Signature)(Date) APPROVED BY: Engineering Project Manager (Print Name)(Signature)(Date) +PTI&INFS "EKVTUNFOUUP'JOBM2VBOUJUJFT re)e 10/1/2021Leslie Biek, PE Leslie Biek 120-020 COSB Wayfinding Signage Program, Phase 2 2 9/22/2021 2,900.00 2,745.00 -1.94 $146,411.00 -.11 Toy Villa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ity of South Bend Department of Administration & Finance Change Order Request Form Multiple PO lines: Project POs: PO Number 7174 Line Number 7 Original Dollar Amount $0.00 New Dollar Amount (For liquidation request, enter $0)$32,379.17 Reason Code (if changed) Financial Dimensions (fund-dept- division-subdivision-main account) Project Code (if applicable)PROJ00000184 Description of change (include budget impact) Liquidate lines 3, 4 and 6. Add remaining balance, minus decrease of $2900, as line 7 for change order #2 & final. APPROVED BY PROJECT ACCOUNTING TEAM (if applicable) $30,000 project category 429-442001, $2,379.17 project category 422-442001. A.Pietsch 10/4 PO Number Line Number Original Dollar Amount New Dollar Amount (For liquidation request, enter $0) Reason Code (if changed) Financial Dimensions (fund-dept- division-subdivision-main account) Project Code (if applicable) Description of change (include budget impact) APPROVED BY PROJECT ACCOUNTING TEAM (if applicable) PO Number Line Number Original Dollar Amount Changing the line amount: You can only change a line amount if it has NOT been invoiced against. • If the line has NOT been invoiced – reduce the line amount to equal what it should be. • If the line has been invoiced – cancel the delivery remainder and finalize the individual line, then add a new line for the amount that should be remaining. If you have changes to more than two lines on the same PO, fill out a separate section for each line affected by the change order. For change orders on project-related POs, this form must be approved by the Project Accounting Team as described in Supplement 508. PO 7174 Change Order Request Form 1 of 3 BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 10/1/2021 Name Leslie Biek, PE Department PW BPW Date 10/12/2021 Phone Extension 9323 Review and Approval Required Prior to Submittal to Board Diversity Compliance and Inclusion Officer Officer Name BPW Attorney Attorney Name Dept. Attorney Attorney Name Purchasing Amanda Pietsch Check the Appropriate Item Type – Required for All Submissions Professional Services Agreement Contract Proposal Open Market Contract Amendment/Addendum Special Purchase, QPA Bid Opening Bid Award Req. to Advertise Title Sheet Quote Opening Quote Award Reject Bids/Quotes Proposal Opening C/O & PCA No. PCA Chg. Order, No. 2 (Final) Traffic Control Resolution Other: Ease./Encroach Required Information Company or Vendor Name Geograph Industries, Inc. New Vendor Yes If Yes, Approved by Purchasing No MBE/WBE Contractor MBE WBE Completed E-Verify Form Attached Yes No Project Name City of South Bend Wayfinding Signage Program- Phase 2 Project Number 120-020; PROJ 184 Funding Source Account No. PO 7174 Amount $2,900 deduct Terms of Contract Purpose/Description Final adjustment to quantities. For Change Orders Only Amount of Increase Decrease $ ($ 2,900.00) Previous Amount $ 149,311.00 Current Percent of Change: Increase Decrease 1.87% ( %) New Amount $ 146,411.00 Total Percent of Change: Increase Decrease % (-0.11%) Time Extension Amount: New Completion Date: