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HomeMy WebLinkAboutOpening of Proposals - Coal Line Trail Phase II Proj No. 115-064 - Lawson-Fisher Associates P.C.LAWSON-FISHER ASSOCIATES P.C. CREATIVE. COLLABORATIVE. EFFECTIVE. Authorized Negotiator Paul A. Hummel, PE President / Construction Director (574) 234-3167 | phummel@lawson-fisher.com Lawson-Fisher Associates P.C. 525 West Washington Avenue South Bend, IN 46601LAWSON-FISHER ASSOCIATES LAWSON-FISHER ASSOCIATES P.C.P.C. City of South Bend | Coal Line Trail (Phase II) from Riverside Drive to SR 933(Des. No. 1401811) October 26, 2021 City of South Bend, Board of Public Works County-City Building, 227 West Jefferson Boulevard South Bend, Indiana 46601 Dear Members of the Board of Public Works: Lawson-Fisher Associates P.C. (LFA) is pleased to submit this Letter of Interest (LOI) to provide construction inspection services on the Coal Line Trail — (Phase II) Project. Utilizing over 35 years of LPA/INDOT construction inspection experience and our recent/ongoing experience with the City of South Bend on the Phase I of Coal Line Trail, the LFA team stands behind its proven project approach that focuses on client satisfaction, proactive inspection, and outward communication. LFA is ready to lead this project with the City of South Bend to successfully realize its vision for this project. Our locally-owned firm, in the heart of South Bend, is just 5 minutes from the project site. Not only are we managing Phase 1 of Coal Line Trail; we also have the proven track record, capacity, and flexibility to provide successful management and project continuity to this Rails-to-Trails project. We look forward to reinforcing these demonstrated attributes to the City and are confident you will be satisfied with your choice of the LFA Team. Very truly yours, LAWSON-FISHER ASSOCIATES P.C. Paul A. Hummel, PE Jared M. Huss, PE President / Construction Director Business Development Director 94% Repeat Client Service Record Construction Manager Ric Reimke is managing Phase 1 of Coal Line Trail and has successfully managed many LPA and INDOT Projects across northern Indiana including multi-use path and bridge projects in the LaPorte District over his 31 years of experience. Ric will lead an LFA inspection team that is INDOT and SiteManager certified and will be assisted by Don Dietz who is familiar with what the City of South Bend expects from their construction managers and construction project deliverables. (See page 3 for Ric’s resume.) Capacity to Perform Work With an anticipated January 2022 Letting Date and an August 26, 2022, Contract Completion Date, LFA will focus its fullest attention on the project aspects to ensure meeting contract goals. The LFA management staff will focus on pushing schedules and addressing potential schedule impacts like long lead procurement items and permitting time restrictions. The identified LFA team has the depth and breadth of experiences in bridge, trails, permitting, ADA requirements and hard-scape features to ensure this project’s success. (See pages 2 through 4 for the Project Organizational Chart and supporting resumes.) Project Approach The second phase of this multi-use path project will require close coordination with the impacted residents and the traveling public to ensure that schedule and proper communication is maintained. This includes maintaining pedestrian and vehicular traffic as well as ensuring all ADA and access requirements are achieved both during construction and for the completed project. Proactive construction management, timely/consistent documentation and technical proficiency will be primary factors to ensure a successful project. (See pages 5 through 8 for our Project Understanding and Project Approach.) City of South Bend | Coal Line Trail (Phase II) from Riverside Drive to SR 933 (Des. No. 1401811) | Page 2LAWSON-FISHER ASSOCIATES LAWSON-FISHER ASSOCIATES P.C.P.C. ORGANIZATION Don Dietz | Jared Huss, PE QC/QA and Client Liaison Jon "Ric" Riemke, PE Project Supervisor/Engineer INDOT Patrick Patterson, PE Area Engineer City of South Bend Kyle Silveus, PE Assistant City Engineer Why the LFA Team Ric Riemke will be leading the LFA Team as the project engineer/supervisor throughout the entirety of the project and will be supplemented by Don Dietz, who will serve as a client liaison. The combination of Don’s experience with the City of South Bend and Ric’s specific project experience on multi-use paths, ADA requirements and bridge reconstruction projects, will be critical to this project’s success. Recent specific examples of LFA’s success with the City of South Bend or multi-use path projects include the on-going Coal Line Trail — (Phase 1) Project, Olive & Sample Reconstruction Project, the Bendix Drive Road Reconstruction, and LaSalle Trail. Having the Team Capacity, Work Type Experience and Team Availability makes the LFA Team the right choice for this project. LFA Staff Yrs. Exp. Randy Kilbase 33 Mike Wuszke 2 Project Partners Yrs. Exp. Tracy McCormick (ME)26 Percentage of Work 13.1 Construction Inspection LFA 97% ME* 3%  Solicited Services  Prime  Support * DBE *Disadvantaged Business Enterprise (DBE) Team Capacity With a Contract Completion Date of August 26th, this project will require specific attention to Utility Coordination, permitting restrictions and project elements having direct schedule impacts. Having an experienced team available provides Ric the opportunity to focus on driving critical schedule items, thus resulting in a project that is completed on schedule and in accordance with contract documents. The addition of Don Dietz also provides additional resources to ensure the City’s needs are addressed as the project progresses. Work Type Experience In addition to managing the Coal Line Trail, (Phase 1) Project, please notice how Ric and the LFA Team possess additional experience in each of its major project elements. This experience will ultimately provide the required insight to supervise and inspect each major element while identifying potential time and cost savings measures as the project progresses. Specific experience in bridge reconstruction, waterway permitting, utility relocation, drainage, ADA requirements and architectural features will be critical. Team Availability Ric and the Team have no project commitments for the 2022 construction season. Although Ric and many of the LFA staff typically run multiple jobs during any given year; we will ensure that the LFA Team will be fully dedicated to the project upon selection. Ensuring Ric's availability also provides consistency of staff involved for project continuity across Phases 1 and 2. This consistency will be critical to maintaining the project schedule and opening prior to Notre Dame Football season. Don and Jared’s Involvements: • Resolution Assistance • As Needed Progress Meeting Attendance • Schedule Oversight City of South Bend | Coal Line Trail (Phase II) from Riverside Drive to SR 933 (Des. No. 1401811) | Page 3LAWSON-FISHER ASSOCIATES LAWSON-FISHER ASSOCIATES P.C.P.C. PROJECT SUPERVISOR Jon "Ric" Riemke, PE will be the Senior Construction Engineer for this Construction Inspection project. With over 31 years’ experience in the engineering construction industry, Ric has been involved in numerous multi-use paths, road rehabilitation projects involving turn lanes with traffic signals, and various roadway construction projects requiring extensive utility relocations. Ric has supervised projects of various sizes and types and is certified in all INDOT testing requirements. He has managed multiple local and state funded projects. Ric’s experience in various multi-use path projects, will be critical to the success of the Coal Line Trail (Phase I) project. Certifications ▶Bituminous Paving ▶Bridge Construction/Deck Repair ▶Concrete Paving ▶Traffic, Miscellaneous Concrete, and Miscellaneous Construction Items ▶Construction Layout/Measurement and Pipe Structures ▶Construction Earthwork ▶INDOT PE/PS Training ▶Competent Trenching & Excavation ▶INDOT Storm Water Certification Construction Project Types ▶Roadway Construction/Reconstruction/ Resurfacing/Roundabouts ▶Concrete Pavement Restoration ▶Sanitary/Storm Sewers/Watermain ▶Traffic Signals ▶Utility Relocations ▶Intersection Improvements ▶ADA and Curb Ramp Reconstruction Past Project Experience ▶Coal Line Trail (Phase I) — South Bend ▶Shared Use Path — CR 8 — Elkhart County ▶North Oakland Avenue, Nappanee ▶Boston/Larson Street, LaPorte ▶SR 23 over Koontz Lake Dam, Road and Bridge Reconstruction, INDOT and DNR ▶Old Darden Road Bridge over St. Joseph River — St. Joseph County ▶Edison and Ash Road Roundabout — St. Joseph County ▶County Bridge 12 over Geyer Ditch — St. Joseph County ▶LaSalle Trail (Phase I) — St. Joseph County ▶Hospice Site Infrastructure, Mishawaka ▶US 30 over Hunsley Ditch — INDOT Ric’s Focus for the Success of This Project: • Monitoring construction sequencing and utility coordination progress. • Ensuring compliance to ADA requirements. • Intentional and consistent communication with project partners and impacted residents. Jon "Ric" Riemke, PE Senior Construction Engineer Relevant Trail Experience: • Coal Line Trail (Phase I) — South Bend • LaSalle Trail (Phase I) from Cleveland Road to Darden Road — St. Joseph County, Indiana • CR 8 Shared Use Path — Elkhart,Indiana • North Oakland Avenue — Nappanee, Indiana Ric’s areas of experience and knowledge include: LAWSON-FISHER ASSOCIATES LAWSON-FISHER ASSOCIATES P.C.P.C. Coal Line Trail (Phase I)LaSalle Trail LFA and Ric Riemke have significant knowledge coordinating work with LPA Projects involving trails and will apply this experience to the success of the City of South Bend's project. CR 8 Shared Use Path North Oakland Avenue City of South Bend | Coal Line Trail (Phase II) from Riverside Drive to SR 933 (Des. No. 1401811) | Page 4LAWSON-FISHER ASSOCIATES LAWSON-FISHER ASSOCIATES P.C.P.C. KEY STAFF Certifications ▶Bituminous Paving ▶Bridge Construction/Deck Repair ▶Concrete Paving ▶Traffic, Miscellaneous Concrete, and Miscellaneous Construction Items ▶Construction Layout/Measurement Pipe Structures ▶Construction Earthwork ▶INDOT PE/PS Training ▶Certified Technician Program ▶Confined Space Entry ▶Competent Trenching and Excavation ▶PCCP/HMA Field Supervisor ▶Radiation Safety and Safety Officer Training Construction Project Types ▶Roadway Construction/Reconstruction/ Resurfacing Roundabouts ▶Bridge Construction/Reconstruction ▶Sanitary/Storm Sewers/Watermain ▶Conspan/Box Culvert Installation ▶Jack and Bore ▶Traffic Signal Past Project Experience ▶Goshen Bike Trail ▶Olive Street and Sample Street Overpass Intersection Reconstruction ▶Miami Road from Jackson to Kern ▶Diamond Avenue ▶South Main Street to Lafayette Boulevard ▶SR 49 ▶US 6 Added Travel Lanes ▶Bendix Drive Reconstruction ▶CR 4 over Christiana Creek ▶County Road 40 over Stony Creek Donald R. Dietz QA/QC Liaison Certifications ▶Professional Engineer — Indiana 19800331 ▶INDOT SiteManager Certificate of Proficiency ▶INDOT Certified Technician ▶INDOT Construction Storm Water Certification Construction Project Types ▶Hydrologic & Hydraulic Calculations ▶Grading Plans ▶Earthwork Calculations ▶Site Development ▶Storm Sewer Design ▶Concrete Testing ▶Construction Observation for INDOT & LPA Projects ▶Field Testing Tracy McCormick Construction Inspector LAWSON-FISHER ASSOCIATES LAWSON-FISHER ASSOCIATES P.C.P.C. Certifications ▶BSCE Valparaiso University (CTP Exempt) Construction Project Types ▶Watermain Installation ▶HMA Paving ▶Storm Sewer Installation ▶Concrete Testing and Observation ▶Concrete Curb/Sidewalks/Approaches ▶Water Main ▶Lighting Past Project Experience ▶Ada Street and Filbert Street Reconstruction — New Carlisle ▶Helen Delorenzo Road Reconstruction — Mishawaka ▶Cedar Street Reconstruction — Mishawaka Mike Wuszke, E.I. Construction Inspector LAWSON-FISHER ASSOCIATES LAWSON-FISHER ASSOCIATES P.C.P.C. Randy has significant experience in reconstruction and rehabilitation projects on US and State Routes with significant traffic volumes. He will use this experience to help manage MOT components and quality control of paving operations. Certifications: ▶INDOT PE/PS Training ▶INDOT Certified Technician Program ▶INDOT SiteManager Certified ▶Confined Space Entry ▶IDEM/NIRPC Stormwater Technical Training – Construction and Erosion Sediment Control ▶NASSCO Cured-In-Place Pipe Inspector Training and Certification Construction Project Types: ▶Roadway Construction/Reconstruction/ Resurfacing ▶Bridge Construction/Rehabilitation/Overlays ▶HMA Pavement and Resurfacing ▶Concrete Pavement Restoration Past Project Experience ▶SR 933 Over St. Joseph River — Bridge Deck Overlay (B-36679) ▶SR 23 Over St. Joseph River — Bridge Replacement and Beam Painting (B-36679) ▶St. Joseph County Resurfacing, Various Locations Through County, HMA (SR-32453) ▶US 31 Tie-In South Bend — New Roadway and Bridges (IR-30132) ▶US 31 over Yellow River & Elmer Seltenright Ditch —Testing for Bridge Replacements (IR-30143) ▶US 31 from I-80 (Toll Road) to Michigan State Line/Brick Road over US 31 — Road Replacement (R-41975) Randy Kilbase Senior Construction Inspector LAWSON-FISHER ASSOCIATES LAWSON-FISHER ASSOCIATES P.C.P.C. City of South Bend | Coal Line Trail (Phase II) from Riverside Drive to SR 933 (Des. No. 1401811) | Page 5LAWSON-FISHER ASSOCIATES LAWSON-FISHER ASSOCIATES P.C.P.C. Utilities & Property Impacts Reducing impacts to private property is the intent of the retaining wall that adjoins the Holy Cross College Campus/Athletic Fields on the east end of the project. LFA will focus on maintaining construction limits and reducing impact during construction. AEP continues completion of their 69kv upgrades that traverse through the project. Most of the line has been buried throughout the trail project limits. LFA will focus on coordinating areas of excavation and storm sewer crossings to ensure the contract is built to plan and no impacts are made to the critical power infrastructure. Trail Nodes and Access The project will serve to connect the Coal Line Trail with Riverside Trail, East Bank Trail, and SR 933 Trail. Additionally, there will be connections at Northshore Drive, Angela Blvd./N. Lafayette Blvd., and Iroquois Street. Each one of these nodes/connections will improve ADA Curb Ramps, street crossings, signage and pavement markings. These access points will also include features (bollards) to ensure proper use. Additional ADA Curb Ramp improvements are occurring at Hillcrest Road/ Angela Blvd and Otsego Street/W. Pokagon Street to improve trail access. Architectural Features Similarly to Phase 1, this Phase has various features to enhance the users experience. Several of these items have been procured in advance, during Phase 1. This is important as the construction industry continues to see material shortages and backorder delays. The remaining features such as the bike repair station, drinking fountain and lighting will need to be ordered as soon as the contractor is provided Notice to Proceed. LFA will also focus on coordination regarding bolt patterns, foundation locations, water service connections and site preparation work to ensure proper installation of these features. Bridge Rehabilitation A major component of the project is the rehabilitation and transition of the existing bridge from a rail bridge to a pedestrian facility. To accomplish the improvements the contract calls for superstructure and substructure repairs as well as scour protection at the piers and end bents. These work items include rehabilitating the existing steel and concrete, improving concrete beam seats and concrete approaches, installation of new bearings and installation of a 14' Concrete deck with decorative rails and recessed lighting. LFA will also focus on permitting requirements during the cleaning, painting and scour protection activities. PROJECT UNDERSTANDING Coal Line Trail — (Phase II) This is the final section of a two-phase trail project that connects the west side with multiple neighborhoods and trails throughout the City and provides greater connectivity for the residents of South Bend. The project is scheduled to let in January 2022 and has a project completion date of August 26, 2022, which has been set to complete construction in advance of Notre Dame Football season. Through a meeting with Assistant City Engineer Kyle Silveus, P.E., October 7, and a subsequent site visit, the following items below are areas of focus to deliver a successful project on behalf of the City of South Bend. City of South Bend | Coal Line Trail (Phase II) from Riverside Drive to SR 933 (Des. No. 1401811) | Page 6LAWSON-FISHER ASSOCIATES LAWSON-FISHER ASSOCIATES P.C.P.C. Abutment, End Bent and Pier Beam Seat Restoration: ▶Coordinate Review of Beam Jacking and Supports ▶Inspect remaining concrete post removals for required repairs (pneumatically placed mortar) ▶Prep and Install new beam seats — Ensure Final Plan Elevations for Bearing Installation Structural Steel Clean, Repair and Paint: ▶Review Permitting/Containment Requirements and Coordinate Review of Plan ▶Inspect Cleaned Surface and Identify/Execute Required Repairs (Pack Rust and Web Section Loss) ▶Test Paint Thickness and Regularly Inspect Containment System for Permits Framing and Concrete Deck with Bridge Railing: ▶Coordinate Review of Construction Plan for Live Loading Limits ▶Check Screed and Clearance for Concrete Finishing Machine ▶Review conduit riser locations for Lighting Base Plates against proposed rail spacing for proper alignment. PROJECT UNDERSTANDING Bridge Rehabilitation and Scour Protection Architectural Features Architectural features on the project are shown in the diagram below. While some items are already procured; the remaining items have recently incurred long lead times, making early shop drawing review imperative to the project schedule. Also critical is ensuring bolt patterns for the foundations of these various features procured so that the contractor can proceed with construction while waiting for the manufacturing and delivery process. Both items will be emphasized during the Pre-Construction Meeting and will remain focal points on progress meetings until completion. Work on the bridge includes both superstructure and substructure repairs as well as the addition of new bearings on reconstructed seats, improved abutments, 14-foot concrete deck, decorative railings, and rail-recessed lighting. Additional improvements include sandblasting and painting the existing steel bridge members as well as placement of rip-rap at each pier for scour protection. Bridge Scour protection will be placed at each pier. Outside piers will require cofferdams as excavation will be required to achieve proper depth of Rip-Rap placement. LFA will coordinate with the contractor on work plan and adherence to permitting requirements related to working within the River. Debris removal is anticipated in advance of the work. Pre-Cast Pavilion Benches and Trash Receptacles Decorative Concrete All features with the exception of the Bike Repair Station/Rack, Drinking Fountain, Limestone Seatwall, Bridge/Path Lighting and Decorative Concrete are previously procured materials being stored at Rum Village. We will focus efforts on Shop Drawing review on the listed items for procurement. Limestone Seatwall Bridge/Path Lighting Bike Rack & Repair Station Bollard and Swing Gate Drinking Fountain and Dry Well Wayfinding Signage City of South Bend | Coal Line Trail (Phase II) from Riverside Drive to SR 933 (Des. No. 1401811) | Page 7LAWSON-FISHER ASSOCIATES LAWSON-FISHER ASSOCIATES P.C.P.C. As the trail heads east the alignment adjoins Angela Blvd. and Holy Cross College Athletic Fields. The proposed retaining wall reduces construction limits and more specifically eliminates impacts to the Softball Field Fence. Excavation limits for construction of the wall come within 5 feet of the fence. Therefore, construction staking for proper placement of the wall in advance of excavation will be important. Additionally, during construction, LFA will work with the Contractor to ensure excavation for the wall is protected to reduce potential for undermining the fence. AEP — 69kv Relocation AEP is completing the subsurface installation of a 69kv line adjacent to and crossing project limits of Phase 1 and Phase 2 of the Trail Project. The line has mostly been installed within the Trail Project Limits. In the approximate station range from 35+50 to 37+00, the trail profile is cutting approximately 3-feet below the existing ground. In this same area, the AEP line crosses the path. During line installation, the City worked with AEP and the Designer to coordinate the depth of power line to be approximately 42" below the finished grade of the trail profile. LFA will coordinate with the contractor and AEP during excavation to ensure there are no conflicts. Storm Sewer A proposed storm sewer system is included in the contract for a future drainage ditch north of the trail. The series of manholes and 24" storm pipe stretch from station 26+00, at the upstream end, to the discharge at an existing ditch at station 21+00. The upstream end shall be permanently marked to facilitate future locating activities. LFA will also coordinate with the contractor on the AEP power line to ensure the location does not conflict with the proposed storm line. PROJECT UNDERSTANDING Trail Nodes and Access Retention Wall Northshore Trail Crossing At the bridge's east end, a speed table and curb line adjustment will be installed as traffic calming measures to increase safety at the crossing. LFA will focus on proper grading and reinforcement of the speed table and pavement markings placement. Proper speed table approach grades and reinforcement are important to reduce longterm maintenance issues from winter snow plowing. Additionally, an adjacent 10' path and updated ADA Curb Ramp will be installed at the intersection of Angela Blvd., improving public trail access.Northshore Iroquois and Lafayette Trail Nodes Trail connections at these streets will include benches, bollards, decorative concrete and improve/create access from Angela Blvd. to the trail. The new connection across from Lafayette will require coordination with the Costello property to adjust fence locations and accomplish grading. Ensuring proper grading for ADA compliance and proper installation of features will be additional focus areas.Iroquois Lafayette Softball Field and Retaining Wall Location Riverside Trail Node This node serves to connect the Riverside Trail and Phase 1 of Coal Line Trail to this second phase. Here, LFA will focus on inspecting decorative concrete patterns, placement of foundations for the pre-cast pavilion, wayfinding sign foundations, water service connection for the drinking fountain, and bolt patterns/foundations for lighting, benches, trash receptacles and bollards. Pedestrian MOT is critical at this node as Riverside Drive and Angela Boulevard are busy corridors. Ensuring clear signage for safe pedestrian crossings will be paramount. Riverside Riverside Trail Node East Bank and SR 933 Trail Nodes The connection at these trail nodes constitutes the east project limits. At the East Bank Trail, LFA will ensure new pavement markings are properly laid out and executed. Additionally, the Rapid Flashing Beacon Sign shall be installed concurrently with removal of the existing crossing signage so a safe crossing is maintained. The final installation of bollards and Wayfinding signage will mark the entrance to the Coal Line Trail. East Bank Trail Node City of South Bend | Coal Line Trail (Phase II) from Riverside Drive to SR 933 (Des. No. 1401811) | Page 8LAWSON-FISHER ASSOCIATES LAWSON-FISHER ASSOCIATES P.C.P.C. Communication LFA’s goal is to keep City of South Bend Public Works staff well-informed of project progress through bi- weekly Progress Meetings. An example of the items to be covered at the progress meeting can be seen adjacent to this paragraph. However, communication is not limited to the owner or the bi-weekly timeframe. LFA has found creating a Log of Resident Concerns serves to not only keep a timeline of issues and concerns but also to allow for timely responses, resulting in more satisfied residents and businesses. Kyle Silveus, City of South Bend’s project contact, will be updated regularly as to the status of all construction activities. Communication also includes maintaining a level of project awareness with the public and appropriate entities prior to closures or other construction activities that may result in disturbance of the normal traffic operations in the area. When appropriate, LFA’s project supervisor will reach out to local residents and impacted property owners to explain pending construction events and allow for ample time to alter schedules or operations as the situation might dictate. This specifically will be employed with the Costellos and Holy Cross College as work is proceeding adjacent to their properties. The LFA inspection team is committed to ensuring that sufficient and safe access is always provided. Proactive Project Inspection We challenge our staff to be problem solvers, to look forward anticipating and identifying potential issues. Individual members of LFA’s construction inspection team can draw upon the collective experience of our entire inspection team should issues arise requiring specialized attention. Our experience allows us to identify issues early, enabling multiple possible solutions to be explored with the most fitting being presented to City staff for consideration and evaluation. This cross-sharing of experience provides a proactive approach to resolving construction issues resulting in savings of both time and expense. $$Cost Savings And Containment As mentioned previously, being diligent regarding utility relocations will be critical to the project’s success and maintaining schedule. Utility delays can have a major impact on schedule and budget; cost incurred as a result of delays is not reimbursed by INDOT. LFA has significant experience in working through utility relocation plans and schedules and will apply that knowledge to successfully manage the relocation of the overhead utilities. As demonstrated above, this project will rely heavily on previous experience in the areas of ADA requirements, utility relocation, strong project management, and excellent communication skills. LFA exemplifies these attributes. This approach to construction inspection has often resulted in cost savings to the client on the constructed project and the inspection budget. Additionally, this allows City of South Bend staff to engage only when critical items or decisions need to be addressed. Even in this interaction it is our approach to provide options for addressing these issues and not just drop the problem at the feet of your staff. An example of this approach resulting in a successful project is the Olive Street & Sample Street Overpass Project that resulted in a savings of $400,000 in construction costs while utilizing approximately 85% of the construction inspection fee. PROJECT APPROACH Bi-Weekly Progress Meeting Agenda ▶Appropriate Attendees — Contractor, Subcontractors, City of South Bend, INDOT, LFA, Utilities, and Designer (if needed) ▶Review of Construction Progress-to-Date ▶Scheduled Work for Upcoming Period ▶Overall Schedule Review ▶Seeding, Sodding Dates, Tree Removal Dates ▶Delays ▶Utility Relocation Progress ▶Signal Work Coordination ▶Change Orders ▶City of South Bend Concerns ▶Material Certifications/Testing ▶Submittals/Shop Drawings ▶Benches, Ballards, Lighting, Shelter, etc. ▶Failed Materials ▶Maintenance of Traffic/Access ▶Safety ▶Security ▶Public Relations (Municipal Concerns, Resident Issues, Public Communication) ▶Contractor Issues ▶Inspection Team Issues Ongoing Communication ▶Active Utility Coordination Updates ▶Schools, Resident and Business Concerns Log ▶Discuss Changes to (MOT) and Notifications — Provide Proper Notifications ▶Muessel Intermediate and Holy Cross ▶Upcoming Work/Progress to Date/ Outstanding Issues ▶Erosion Control and Environmental/Permit Requirements Status City of South Bend | Coal Line Trail (Phase II) from Riverside Drive to SR 933 (Des. No. 1401811) | Page 9LAWSON-FISHER ASSOCIATES LAWSON-FISHER ASSOCIATES P.C.P.C. RELEVANT EXPERIENCE This project was for the rehabilitation of twin structures on US 30. The work was completed in two phases with two-way traffic on either structure via crossovers while work was completed on the structures. At the beginning of Phase I, Construction Memorandums 15-07 and 15-09 where issued. These Memorandums pertained to the temporary concrete barrier, Type 2, Anchored needed to meet NCHRP 350 or MASH crash testing. Since the temporary concrete barrier was to be placed in existing earth median, it did not meet this requirement. LFA coordinated with INDOT, the contractor and the designer to implement the use of temporary guardrail to replace the temporary concrete barrier, thus meeting the crash test requirement and provide the same level of protection to the work site. The original contract called for a large quantity of existing guardrail to be reset. After consulting with the designer, LFA determined that the majority of the guardrail did not need to be reset resulting in a savings to the contract of $26,000. The plans did not show an existing Indiana Department of Transportation bench mark that was located on the existing westbound structure. LFA coordinated with INDOT survey crew to have a new bench mark placed on the new eastbound structure and establish new elevation. Construction began in May of 2015 and traffic was returned to their normal lanes by the intermediate completion date in October of 2015. The final cost of the project was approximately 0.7 percent under the original contract amount. US 30 Bridges over Hunsley Ditch (B-33440) Client: INDOT — LaPorte District Cost: $1.83 million Key Staff: Jon "Ric" Reimke, Paul Hummel Project Manager: Jon Kruger Coal Line Trail Phase I | from Lincoln Way West to Riverside Drive (R-38064) City of South Bend Client: City of South Bend Cost: $1.825 Million Key Staff: Paul Hummel, Jon "Ric" Riemke Project Manager: Kyle Silveus, PE LFA provided construction inspection services for the Coal Line Trail Project Phase I. This shared-use path connects the Lincolnway West corridor and surrounding neighborhoods to the established Riverside Trail, with improved pedestrian safety and connectivity to community assets such as schools and parks. Phase I construction included approximately 4,000 linear feet of separated, shared-use path requiring roadway work, intersection improvements, and significant grading near Portage Avenue. The entire trail, Including curb ramps, at each intersection were constructed to ADA standards. Wilber Street was reduced in overall pavement width to accommodate the trail necessitating adjustments to the storm sewer network, overhead utilities, and intersection improvements at Lincolnway West and VanBuren Street in advance of the old railroad right-of-way. LFA’s construction team worked with Monarch Laundry, a laundering business with facilities on both sides of Wilber Street, to maintain easy access for hand carts to move freely across Wilber Street during the construction of curb, walk and drives. Construction required closure of the intersection at Vassar and Lawndale for required radius improvements, installation of curb ramps, storm sewer adjustments, and additional concrete work for trail amenities. This intersection closure impacted Holy Cross School (NE corner of Wilber/Vassar) with LFA’s Construction team coordinating construction activities with the school including identification of the best detour routes to minimize disruption to student drop-off and pick-up. City of South Bend | Coal Line Trail (Phase II) from Riverside Drive to SR 933 (Des. No. 1401811) | Page 10LAWSON-FISHER ASSOCIATES LAWSON-FISHER ASSOCIATES P.C.P.C. RELEVANT EXPERIENCE Leading a team of LFA, Lochmueller, and McCormick Engineering staff, Don Dietz served as the Project Supervisor and provided Construction Observation and Inspection services for the Olive Street & Sample Street Overpass Intersection Reconstruction Project. The project was a combined effort between St. Joseph County and the City of South Bend. This multi-jurisdictional and multi-construction season project included bridge rehabilitation on both Olive Street and Sample Street bridges over the Norfolk Southern and Grand Trunk Western Railroad (Canadian National), requiring significant coordination. Additional work included reconstruction of 3,660 ft of Olive Street and 2,750 ft of Sample Street to improve drainage, install lighting, and improve pedestrian movement. A roundabout was also constructed at the intersection of Olive Street and Sample Street. Significant effort was required to coordinate utility relocations for MetroNet, AEP, NIPSCO, and Comcast. Additionally, LFA coordinated water utility work with the City of South Bend during the street reconstruction and roundabout construction process. Beyond the coordination challenges on the project, Don worked with the County to determine a better temporary barrier rail system on the bridge that resulted in less long term maintenance concerns on the bridge deck. One of the most critical items of this project was Maintenance of Traffic and impacts on local residents, businesses, and industry. Don proactively addressed these concerns through direct contact with the impacted parties. By actively engaging the contractor on work flow and anticipated upcoming work, Don Dietz successfully managed the Olive Street & Sample Street Overpass Intersection Reconstruction project which resulted in a savings of $400,000 in construction costs while only utilizing 85% of the construction inspection budget. Olive Street & Sample Street Overpass Intersection Reconstruction (R-35727) South Bend, Indiana Client: St. Joseph County, Indiana Cost: $10.6 million Key Staff: Paul Hummel, Don Dietz, Darrell Baker Project Manager: Andrew Hayes Key Relevant Project Aspects • Road Reconstruction • Significant Utility Relocations • Significant Public Communication and Coordination Efforts • Pedestrian MOT City of South Bend | Coal Line Trail (Phase II) from Riverside Drive to SR 933 (Des. No. 1401811) | Page 11LAWSON-FISHER ASSOCIATES LAWSON-FISHER ASSOCIATES P.C.P.C. RELEVANT EXPERIENCE The Diamond Avenue Reconstruction Project, Phase I consisted of a full reconstruction of the Riverside Drive/Angela Boulevard Intersection. This project included full-depth pavement replacement, new storm drainage, roundabout installation, Conspan structure, retention basin and green outfall treatments, manufactured stone retaining walls and installation of a pedestrian/bike path near the Notre Dame Campus. The pedestrian/bike path included features such as handrails, architectural brick and pillar treatments, and access ramps with specific signage. Field adjustments to the drainage and path features enhanced the final product and client satisfaction. A challenging feature of the project included a highly active adjacent neighborhood which, during Notre Dame home games, experiences elevated levels of traffic. The use of Google Documents software and public daily blogs allowed the project supervisor to provide real-time project updates to the public including access and maintenance of traffic issues. Additionally, it allowed the City of South Bend to track quantities, change orders, budget and overall project status in real time. LFA was heavily involved in coordinating the Maintenance of Traffic set-up for the construction area for home game weekends. This coordination included interaction and planning with the South Bend Police Department, Engineering, and the general public. Utilizing the Internet-based application allowed LFA to effectively communicate with the general public during these high-traffic time periods. Diamond Avenue City of South Bend, Indiana Client: City of South Bend Cost: $3.1 million Key Staff: Paul Hummel, Don Dietz Project Manager: Toy Villa Lawson-Fisher Associates P.C. was selected by St. Joseph County to perform construction inspection services for an extension of the LaSalle Trail multi-use path between Cleveland Road and Darden Road. This section of trail is approximately 1/2 mile in length, along a straight and generally level section of an old railroad right-of-way and includes crossings of both Cleveland Road and Juday Creek. The high volume of traffic along Cleveland Road made an uncontrolled pedestrian and bicycle crossing hazardous. The plans included a High intensity Activated CrosswalK (HAWK) pedestrian crossing at this location. The HAWK signal is pedestrian activated and coordinated with the nearby traffic signal located at the intersection of SR 933 and Cleveland Road. The curve on Cleveland road west of the crossing made visibility of the HAWK signal difficult. During construction, LFA coordinated with St. Joseph County and INDOT to add a flashing beacon at the beginning of the curve to warn motorists of the upcoming activated HAWK signal. LFA performed inspection of the construction activities that included testing of subgrade, portland cement concrete pavement and modular block retaining wall. The existing railroad bridge over Juday Creek was utilized by rehabilitating the structure with new wooden decking and handrails. LFA prepared and submitted the Final Construction Record at the end of construction. LaSalle Trail St. Joseph County, Indiana Client: St. Joseph County Cost: $441,000 Key Staff: Paul Hummel, Jon "Ric" Riemke Project Manager: Jessica Clark, PE Key Relevant Project Aspects • Multi-Use Path Construction • Significant Utility Relocations • Significant Client and Public Communication and Coordination Efforts • Road Reconstruction City of South Bend | Coal Line Trail (Phase II) from Riverside Drive to SR 933 (Des. No. 1401811) | Page 12LAWSON-FISHER ASSOCIATES LAWSON-FISHER ASSOCIATES P.C.P.C. RELEVANT EXPERIENCE This project was for the construction of approximately 1/2 mile of a new shared path along CR 17 and CR 10/8. LFA provided construction services and worked closely with the Elkhart County Engineering Department who provided onsite inspection. The path was built over an existing tributary to the St. Joseph River. In the area of the tributary, approximately 675 ft of peat needed to be excavated along the path. After the peat was removed the contractor placed and compacted into the soft soil (marl) No. 2 stone. This operation continued until the stone could no longer be pushed into the soil. Prior to, during and after the placement of the stone a Geotechnical Engineer from INDOT’s list of approved firms visited the site to provide guidance and recommendations. LFA coordinated with the Geotechnical Engineer and implemented the recommendations. At the end of the operations the Geotechnical Engineer approved the subgrade and the remaining pavement section was constructed which consisted of geotextile over the stone, approximately 1/2 ft of "B" Borrow and 1 ft of No. 53 stone for the base of the asphalt path. The contract quantity of the No. 2 stone was not needed to obtain the approved subgrade to begin construction, this resulted in a savings to the contract of approximately $21,000. In this area LFA also ensured the contractor placed and maintained appropriate erosion control measures to prevent sediment from entering the waterway. The project was completed on time and was approximately 11 percent under the original contract amount. CR 8 Shared Use Path (R-34337) Elkhart, Indiana Client: Elkhart County, Indiana Cost: $315,750 Key Staff: Jared Huss, Jon "Ric" Riemke Project Manager: Tom Rushlow, PE LFA provided construction inspection services for the Boston Street/Larson Street and SR 2 Intersection reconstruction project in LaPorte. This intersection improvement project included HMA pavement replacement, significant utility relocations (NIPSCO, Verizon, Comcast), multiple Maintenance of Traffic Phases, new storm sewer construction, water main relocation, modular block wall construction, installation and maintenance of erosion control measures. and traffic signal installation. Project improvements required the demolition of two houses and one business. LFA ensured the contractor secured the proper IDEM permits and disposed of abandoned underground storage tanks in accordance with State and Federal regulations. LFA also ensured the contractor coordinated with the Norfolk Southern Railroad during the jack and bore of a 60-inch steel casing pipe under their tracks for the proposed 36-inch storm sewer. LFA coordinated with the City, local residents and businesses to ensure that access was provided to their properties during construction. LFA was able to coordinate with the City and one business, which was impacted the most by the construction, to revise the maintenance of traffic plan to accommodate their delivery trucks which cut approximately one month off the completion date for the project. LFA provided complete construction inspection services in accordance with INDOT criteria and played a key role in all on-going construction engineering decisions. Construction documentation was completed using INDOT’s SiteManager software. . Boston/Larson Street Reconstruction and SR 2 Intersection LaPorte, Indiana | (R-29578) Client: City of LaPorte, Indiana Cost: $1.1 million Key Staff: Paul Hummel, Jon "Ric" Riemke, Darrell Baker Project Manager: Nick Minich, PE Key Relevant Project Aspects • Significant Utility Coordination Efforts • Multi-Lane Road Reconstruction with Multi-Use Path • Pedestrian and Vehicular MOT Page 1 of 1 Request for Proposals Bulletin: City of South Bend, Indiana Coal Line Trail (Phase II) from Riverside Drive to S.R. 933 (Des. No. 1401811) LaPorte District AFFIRMATIVE ACTION CERTIFICATION I do hereby certify that my company intends to affirmatively seek out and consider Disadvantaged Business Enterprises (DBEs) certified in the State of Indiana to participate as part of this proposal. I acknowledge that this certifications to be made an integral part of this proposal. I understand and agree that the submission of a blank certification may cause the proposal to be rejected. I certify that I have consulted the following DBE website to confirm that the firms listed below are currently certified DBEs: https://financial.gmis.in.gov/psc/guest/EMPLOYEE/ERP/c/SOL_APPS_MWBE.SOI_DBE-CERT.GLD?& I certified that I have contacted the certified DBEs listed below, and if my company becomes the CONSULTANT, these DBEs have tentatively agreed to perform the services as indicated. I understand that neither my company nor I will be penalized for DBE utilization that exceeds the goal. After contract award, any change to the firms listed in this Affirmative Action Certification to be applied toward the DBE goal must have prior approval by INDOT’s Economic Opportunity Division. SUBCONSULTANTS DBE SUBCONSULTANTS TO BE APPLIED TOWARD GOAL Certified DBE Name Service Planned Estimated Percentage to be Paid to DBE* McCormick Engineering, LLC 13.1 3% DBE SUBCONSULTANTS TO BE USED BEYOND GOAL Certified DBE Name Service Planned Estimated Percentage to be Paid to DBE* Total Percentage Credited toward DBE Goal: 3 % DBE Total Percentage of Voluntary DBE Work Anticipated over DBE Goal: 0 % Name of Company: Lawson-Fisher Associates P.C. By: Date: October 26, 2021 Paul A. Hummel, P.E., President/Senior Civil Engineer *It is understood that these individual firm percentages and dollar amounts are estimates only and that amounts paid may be greater or less as a result of negotiation of the contract scope of work. My firm will use good fa ith efforts to meet the overall DBE goal through the use of these or other certified and approved DBE firms.