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HomeMy WebLinkAboutOpening of Proposals - Coal Line Trail Phase II Proj No. 115-064 - DLZ Indiana, LLCCITY OF SOUTH BENDCoal Line Trail (Phase II) Construction Inspection Services October 26, 2021 City of South Bend | Coal Line Trail (Phase II) | Construction Engineering Services | 1 LOCAL EXPERIENCE, RESPONSIVENESS, COMMUNICATION, COMMITMENT, AND SAFETY – These are key ingredients of a successful project/team. The new trail will provide a vital link in our community’s trail network. We have assembled a Construction Inspection Team that epitomizes these ingredients for success. As your partner, we will work on your behalf to meet your budget and schedule, to minimize issues, and to take this project to completion. A PROJECT APPROACH THAT WORKS – A successful project requires skilled construction observation staff and a thorough understanding of the plans, site conditions and local and INDOT requirements. A proven project approach is detailed on pages 6 through 9 of this proposal. A well-managed project can be completed efficiently, on-time, safely, without accidents, incidents, or excessive disruption to traffic, with quality construction and regular communication to the local community. DLZ’s relevant experience, communication practices, and local presence will support a project that will make you and your community proud. LOCAL PROJECT FAMILIARITY – Working behind residential homes and in close proximity to Notre Dame can present challenges. Our project team is locally based, ready to respond at a moments notice, 24/7, to help meet your goals. DLZ Field Services personnel and our subconsultant live and work in the South Bend area. A FIRM WITH SEASONED CONSTRUCTION INSPECTION EXPERIENCE – DLZ is a recognized leader in the construction field with one of the largest INDOT approved construction inspection teams in the State. Brad Dailey, Project Manager, and Steve Menis, our proposed Project Engineer, have a combined 45 years of construction experience delivering similar projects like the Coal Line Trail project. Providing a highly experienced project team for the City is our highest priority and is critical to producing quality and long lasting transportation projects. COMMUNICATION AND COORDINATION – Effective communication and coordination are essential to the success of any project. Under direction of the City, we will coordinate with all stakeholders on this project to keep you informed of the work schedule and critical deadlines. A successful project relies on prioritizing these key elements. As local officials, you must be informed and aware as issues are identified and resolved. COMMITMENT TO SAFETY – As one of our core values, safety is a fundamental part of the DLZ culture. It is of utmost importance that project personnel arrive home safely to their families at the end of each day. A complete understanding of the contractor’s planned work and safety plan is a cornerstone of the DLZ philosophy. All of DLZ’s field services team is a minimum of 10-hour OSHA Construction Safety trained. The City of South Bend can place its trust in DLZ as your partner. It is our goal to bring to you the key ingredients to contribute to the successful completion of this very important project while meeting and exceeding your expectations for Quality, Schedule and Performance and staying within the project budget. Thank you for this opportunity and your consideration of our firm for this project. Respectfully submitted, DLZ INDIANA, LLC Andrew C. Lemberis, PE | Vice President Coal Line Trail (Phase II) CITY OF SOUTH BEND DLZ Indiana, LLC 2211 East Jefferson Boulevard South Bend, IN 46615 574.236.4400 | www.dlz.com Authorized Negotiator Andrew C. Lemberis, PE Vice President 574.514.3713 | alemberis@dlz.com DLZ Indiana, LLC | 97% McCormick Engineering, LLC (DBE) | 3% TEAM PARTICIPATION City of South Bend | Coal Line Trail (Phase II) | Construction Engineering Services | 2 Our #1 priority is maintaining the highest possible quality of construction work through the DLZ Team’s extensive inspection of the work. Responsiveness We believe in the adage that “time is money”. We will develop a thorough understanding of your project before construction begins, so that we may respond to contractor questions and site situations quickly without delaying the project. Schedule and facilitate meetings for all stakeholders, including progress meetings. Establish and confirm expectations and goals for all stakeholders. Clearly communicate through meeting minutes/summaries and time-critical action items. Return phone calls and emails the same business day or within 24 hours. WORKFLOW MANAGEMENT Project Understanding & Approach • Through local knowledge, site visits, and listening to the City’s concerns, we developed an approach for a successful project. • We have chosen a team of highly qualified and experienced DLZ and McCormick Engineering, LLC personnel to work alongside our Project Engineer, Steve Menis and Project Manager, Brad Dailey, PE. • Steve and Brad are effective communicators that take pride in building trusting relationships with the client team, which contributes to successful project delivery. Project Management Team • Brad has 23 years of experience and has been working on INDOT projects since 1998. • Steve has over 21 years of experience and has recently been working on the Stellar Trail project in North Liberty, Indiana. Team’s Demonstrated Qualifications • Brad and Steve have previous experience successfully working with INDOT Area Engineers. • DLZ has worked on INDOT and LPA projects throughout the state serving as extension of staff from INDOT and LPA’s. • We have experience and the understanding of working on trail projects. Capacity of Team To Do Work • Brad and Steve and the entire DLZ Team listed will be dedicated and available as requested. They will be committed to the project for the duration required. City of South Bend | Coal Line Trail (Phase II) | Construction Engineering Services | 3 WHY SELECT OUR TEAM? We believe that it’s not just what we do, it’s how we do it. That’s why we proactively manage our relationships with clients. As a rule, clients don’t simply want to be notified when the job is done—they want to be kept up to speed. So we listen, we communicate, and we deliver. For us, the ultimate reward is a happy client. We believe every job is different, and that we owe it to you to never make assumptions. Sure, we have plenty of experience, but we realize your needs are unique—so we won’t take anything for granted. We believe working hard for our clients is its own reward. That’s why we’re proud to stand behind the projects we work on. Besides, the majority of our business is from repeat customers. That’s a testament not only to the quality of our work, but also to the quality of our client service. Identification DLZ Indiana, LLC We focus on meeting and exceeding our clients’ expectations and are known for our expertise, integrity, and contributions to the people and communities we serve. A family-and minority-owned, full-service firm, DLZ’s multidisciplinary, collaborative approach to professional services allows us to build and lead successful project teams that provide solutions that save money, improve operations, and solve problems. OUR VISION IS SIMPLE: Create successful partnerships with our clients that facilitate trust, commitment, and communication. Construction Services DLZ is a recognized leader in the construction inspection field with one of the largest INDOT prequalified construction inspection (13.1) teams in the State. Through our work experience over the years with local governments and INDOT, our DLZ team has developed excellent relationships and a great understanding of the needs of each type of organization and specifically INDOT- LPA projects. We have developed strong professional partnerships with the INDOT Area Engineers and many of the INDOT Project Managers. These overall capabilities, our established working relationships, and our ability to work efficiently, demonstrates our high level of commitment and qualifications to perform the required services on this contract. McCormick Engineering, LLC McCormick Engineering, LLC (McCormick) is a local consulting firm providing professional services for both the public and private sector for more than 35 years. McCormick is an Indiana Certified DBE/WBE firm. McCormick has provided engineering services to the public sector since 2008. CIty of South Bend | Coal Line Trail (Phase II) | Construction Engineering Services | 4 Inspection Team Michael Cunningham (DLZ) Tracy McCormick, PE (McCormick) Project Manager Brad A. Dailey, PE Principal in Charge Andrew C. Lemberis, PE City of South Bend INDOT PROJECT ENGINEER Steve Menis PROJECT TEAM Project Engineer Steve Menis Steve has 21 years of experience performing construction supervision, administration, inspection, testing and final records documentation for various construction projects. He has performed construction inspection and testing services on four of INDOT’s largest projects. Steve has been the project engineer for a variety of INDOT projects, which include road resurfacing, road reconstruction, bridge rehabilitation and bridge replacement. He also has design experience in both highway and public works projects. Steve has performed topographical surveys as well as material testing on several private developer projects. He is proficient in all the construction administration, inspection and testing procedures of INDOT. Relevant Experience • INDOT Contract R-39089 Stellar Trail, North Liberty, Indiana • INDOT Contract R-37347 Tamarack Trail, North Liberty, Indiana • INDOT Contract R-37346 Wrenwood Multi- use Trail, North Liberty, Indiana • INDOT Contract R-37503, 12th Street Re- construction (Campbell Street to Downey Avenue), Mishawaka, Indiana • Douglas Road and Grape Road Eastbound Right Turn Lane, PCCP Patching, Road Reconstruction and Widening, Mishawaka, Indiana INDOT LaPorte District Construction-Area Engineer Steven Hauersperger, PE Stellar Trail - North Liberty • QUALITY. It’s critical on a project, that standard processes and procedures be followed by all team members to ensure the integrity of the information. Maintaining quality construction is job #1 for the DLZ Team. • COMMUNICATION. Good communication must be specific to the designated audience to be effective. DLZ understands this dynamic and can ensure that good communication will start on day one. There are various audiences and types of communications on a project. The highest priority communications are those related to the safety of the public and workforce on site. A detailed communication plan for the project will be developed for both inter and intra project communications. • SCHEDULE. DLZ will work tirelessly with utilities and all contractors to keep the project on schedule, but we will not sacrifice the quality of construction to maintain schedule. • TEAMWORK. The DLZ Team will function seamlessly as a single unit regardless of company affiliation. The staffing plan was developed based purely upon expertise while also including our DBE/WBE partner, McCormick Engineering, LLC. We will function as an extension of the City’s staff all working toward the common goal of a successful project. • COST CONTROL. The DLZ Team will be constantly vigilant for cost saving opportunities on the project. This can be accomplished through various avenues including value added opportunities, change order management, identifying potential prior to causing a delay, and managing inspection staffing levels. City of South Bend | Coal Line Trail (Phase II) | Construction Engineering Services | 5 TRACY MCCORMICK, PE | Inspector Tracy is experienced in the planning, design and construction observation of civil engineering projects. She is Co-founder of McCormick Engineering, LLC, a firm recognized by the State of Indiana as a Women’s Business Enterprise (WBE) and Disadvantaged Business Enterprise (DBE). • Cleveland Road and Ash Road Roundabout, St. Joseph County, Indiana • Gumwood Road Reconstruction, Phase I and II, St. Joseph County, Indiana • Landscaping and Beautification of Michigan Street, New Carlisle, Indiana • Olive and Sample Roadway Reconstruction, South Bend, Indiana • Edison Road Auxiliary Lane, South Bend, Indiana • Michigan Boulevard Reconstruction, Michigan City, Indiana • 169th Street Reconstruction, Hammond, Indiana • 45th Avenue Reconstruction, Lake County, Indiana • Old US 30 Improvement and Streetscape, Kosciusko County, Indiana MICHAEL CUNNINGHAM | Inspector Mr. Cunningham has three years of construction inspection experience. His responsibilities as a construction inspector is overseeing the day to day operations, collecting material tickets, log daily material quantities, pay for designated work items, and log daily tasks completed. • INDOT Contract R-39089 Stellar Trail, North Liberty, Indiana • INDOT On-Call (RFP 191007b), Indiana Department of Transportation District, LaPorte, Indiana • INDOT Contract R-37503, 12th Street Reconstruction (Campbell Street to Downey Avenue), Mishawaka, Indiana • 2019 Community Crossing Project, Mishawaka, Indiana • Douglas Road and Grape Road Eastbound Right Turn Lane, PCCP Patching, Road Reconstruction and Widening, Mishawaka, Indiana • 2017 Community Crossing Project, Mishawaka, Indiana • S.R. 23 Widening - Grape Road to Main Street, Road Reconstruction and Widening on S.R., Mishawaka, Indiana A TEAM BUILT FOR PROJECT SUCCESS! PROJECT MANAGER Brad A. Dailey, PE Brad has 23 years experience in the construction industry. He is currently involved in numerous construction projects including all types of road, bridge, traffic and building projects. As the Division Manager for DLZ’s Construction operations, Brad is a hands-on leader and is responsible for quality control, scheduling, and financial management of field services professional services contracts. His responsibilities also include administrative management of the division and project coordination of its professional staff, as well as a project technical resource for negotiating with contractors and resolving project issues during construction. Relevant Experience • INDOT Contract R-39089 Stellar Trail, North Liberty, Indiana • INDOT Contract R-34602 Pennsy Greenway Trail Phases II and III, Schererville, Indiana • INDOT Contract R-38061 LaSalle Trail Phase III, St. Joseph County, Indiana • INDOT Contract R-37347 Tamarack Trail, North Liberty, Indiana • INDOT Contract R-37346 Wrenwood Multi-use Trail, North Liberty, Indiana • INDOT Contract R-38150 US 30 Multi-use Trail Phase 2A, Valparaiso, Indiana • INDOT Contract R-37372 Calumet Avenue Multi-use Trail, Valparaiso, Indiana City of South Bend | Coal Line Trail (Phase II) | Construction Engineering Services | 6 PROJECT UNDERSTANDING Constructing this important link in our Community’s trail network will require listening to homeowners, an understanding of Notre Dame traffic patterns/ events, and the experience needed to efficiently rehabilitate a railroad bridge over the St. Joseph River. We kept these factos at the forefront as we developed our project understanding. This trail is Phase II of a multi-phase project that connects Lincolnway West at the intersection of Wilbur Street and Lincolnway, to the existing East Bank Trail near the intersection of Angela Boulevard and North Michigan Street. The Phase I portion of the trail is currently under construction and is expected to be completed yet this year. The Phase II portion is located between Riverside Drive and the East Bank Trail. Most of the proposed trail will be a 10- to 12-foot-wide asphalt multi-use path with lighting and benches along the project’s entire length. Approximately 500-feet of 24-inch pipe will be installed and conveyed to an existing ditch that will be used to fix a flooding issue at the east end of the trail in a future project. The project also includes the rehabilitation of the abandoned 337-foot Norfolk Southern Railroad Bridge over the St. Joseph River. A rest area plaza will be constructed on the west side of the bridge. The plaza will include a pavilion, limestone seatwall, bike repair station, and drinking fountain. A proposed rest node area will also be constructed at Iroquois Street. The overall project is scheduled to be completed in August 2022, before the first Notre Dame home football game. Proposed Plaza Location Proposed Iroquois Node End of Coal Line Trail near East Bank Trail 1 2 3 1 2 3 City of South Bend | Coal Line Trail (Phase II) | Construction Engineering Services | 7 SITE CONSIDERATIONS Proposed Raised Crossing at North Shore Drive Challenge Phase II includes the construction of a raised crosswalk at North Shore Drive that will impact residents that live within the North Shore Club Condominiums. The proposed path of the trail just east of North Shore Drive is also located near several properties that currently park vehicles nearby. DLZ expects there to be questions and concerns from the residents of the North Shore Club, as well as the property owners whose houses are directly south along the path. Solution DLZ knows that the City of South Bend is our most important stakeholder on this project, and we will coordinate with you and other stakeholders based on a plan that includes and is approved by the City. However, our overall goal is to be your least concern and work directly with the contractor and stakeholders to communicate the important messages seamlessly. Steve Menis has excellent communication skills as demonstrated on previous difficult projects. He will use these skills to build a solid line of communication between the contractor, inspection team and the City. Steve will hold regular progress meetings with you, as your schedule allows, and will keep you up to date and informed as the project progresses. COMMUNICATION WITH STAKEHOLDERS Proposed Trail Path Benching of existing slope may be necessary CUT AREAS Challenge According to the plans, a significant cut in the existing ground is required at the east end of the project. The cut area has a steep slope, as shown in the picture below. Constructing the proposed trail in this area can be unsafe for the contractor due to the possibility of the sides collapsing. Solution A benched excavation may be necessary to prevent the sides of the excavation from collapsing and possibly injuring workers. Approximate Location of Proposed Gravity Modular-Block-Wall City of South Bend | Coal Line Trail (Phase II) | Construction Engineering Services | 8 Challenge AEP recently installed a new underground 69kV power line within the project limits. Per the plans, cut areas in the existing grade are required when the proposed trail breaks off the old Norfolk Southern Railroad Corridor. Solution During design of the proposed trail, the City of South Bend worked closely with AEP. It is our understanding that AEP lowered the new line in anticipation of the trail project. Although the new power line is not live yet, coordination with AEP will be necessary during construction to avoid any potential conflicts or damage to the line. Given the proximity to this line, and potential danger in working around it, AEP will need to be notified prior to any work around the line. CONSTRUCTION LIMIT AND TREE CLEARING CONSTRAINTS Challenge Thanks to the recent construction of AEP’s new underground 69kV power line, most of the tree clearing needed for the project has already been completed. However, there are still several trees, specifically near the east end of the project, that need to be removed. All tree removal must be completed by March 31st to comply with the Indiana Bat Restrictions. Solution DLZ will work with the contractor so that clearing limits are staked and all trees for removal are identified before the start of land disturbing activities, including the installation of erosion control. Often the installation of silt fence along the construction limits impacts trees adjacent to the construction limits. New 69 kV AEP Line AEP COORDINATION Shrub/Tree Clearing Near East End of the Project City of South Bend | Coal Line Trail (Phase II) | Construction Engineering Services | 9 Challenge The project includes the rehabilitation of the existing Norfolk Southern Railroad Bridge. Although the overall bridge is structurally sound and the piers are in good shape, unforeseen items can quickly derail a project schedule and/or budget if not caught early. Solution Knowing what to look for and where to look is critical in bridge rehabilitation. Prior to any bridge work beginning, Steve will work with the contractor to safely begin looking at the piers, abutments, and structural steel to identify any items that may have been overlooked. Identifying poor concrete for patching or cracks that may need epoxy injection are some of the items that can be identified early for repair and coordinated with other bridge work, preventing delays to the overall project schedule. BRIDGE REHABILITATION Existing Railroad Bridge Looking WestExisting Bridge Bearings City of South Bend | Coal Line Trail (Phase II) | Construction Engineering Services | 10 PROJECT EXPERIENCE DLZ professionals strive to provide unmatched client service while meeting all of a project’s objectives. The firm’s engineers, architects, planners, and technical support staff are innovative and understand that every project is different. The professionals at DLZ have the experience and expertise to realize that each client’s needs and wants are unique. We approach each project with this in mind and we stand behind the work that we do. STELLAR TRAIL North Liberty, Indiana Construction engineering services were provided for the construction of a new 4,600-foot asphalt trail that connects Tamarack Trail to School Trail. A 400-foot boardwalk was constructed along an existing wetland area just east of North Liberty School. The boardwalk consisted of helical piles, concrete end bents, and treated lumber. Construction of the project also included subgrade treatment, compacted aggregate, and seeding. Coordination for the project included maintenance of traffic, staging of construction, construction schedule, and material testing. City of South Bend | Coal Line Trail (Phase II) | Construction Engineering Services | 11 PENNSY GREENWAY TRAIL PHASES II AND III Schererville, Indiana DLZ was retained by the Town of Schererville Parks and Recreation Department to provide the design and construction engineering services for the second and third phases of the Pennsy Greenway Trail. This 3.5-mile section of the trail received Transportation Enhancement funding and lay within a high priority corridor. The project extended from Schererville Town Hall northwesterly along the abandoned Penn Central railroad corridor to Main Street. This phase connects to existing trails at both termini. The project completes a nine-mile continuous section of the trail in Indiana. Also included with the trail is a trailhead, Hawk pedestrian traffic signal, retaining wall, decorative fencing, two parking lots, trail signage, and wetland mitigation. DLZ performed construction engineering, materials testing, and record keeping in conformance with INDOT and FHWA guidelines. LASALLE TRAIL, PHASE III St. Joseph County, Indiana DLZ provided construction engineering services for the extension of the LaSalle Trail shared use path from Auten Road to the Indiana/Michigan State Line. Work included construction of ADA compliant infrastructure with trail being 10 feet wide and hard-surfaced concrete pavement with 2-foot shoulders. The length of the path is 5,700 feet. The path follows the alignment on the existing former railroad bed and aligns with the trail from the previous phase, LaSalle Trail Phase II. Coordination was required to align the path from the south side of State Line Road to the north side with the existing IN-MI River Valley Trail. TAMARACK TRAIL North Liberty, Indiana Construction engineering services were provided for the construction of a new 4,600-foot asphalt trail from Quinn Road to Wabash Avenue. The trail connects the North Liberty Community Center to the North Liberty Youth League Ballpark along the abandoned railroad corridor (formerly Indiana, Illinois, and Iowa Railroad). Approximately 2,200 feet of woods were cleared as part of the project. Construction of the project also included subgrade treatment, compacted aggregate, and seeding. Coordination for the project included maintenance of traffic, staging of construction, construction schedule, and material testing. City of South Bend | Coal Line Trail (Phase II) | Construction Engineering Services | 12 WRENWOOD TRAIL North Liberty, Indiana DLZ provided construction engineering services for the construction of a new asphalt trail from North Liberty School to the Potato Creek Crossing Subdivision. A new 70’-2” Pre-Engineered Steel Truss Bridge was constructed over Potato Creek. The bridge consisted of steel piling, concrete end bents and reinforced concrete bridge approaches. Construction of the project also included subgrade treatment, compacted aggregate, curb ramp, and landscaping. Coordination for the project included maintenance of traffic, staging of construction, construction schedule, and material testing. OAK SAVANNAH TRAIL Gary, Indiana DLZ provided construction engineering services for the Oak Savannah Trail Project in Gary, Indiana. The project consisted of the installation of a three-sided box culvert under Broadway (SR 53) in order to reroute the trail directly beneath the roadway. The grade separation crossing was constructed rather than utilizing city sidewalks to a signalized intersection used previously to improve the safety of the roadway/trail crossing. Project elements included stormwater management, new sidewalks, landscaping, and tunnel lighting. DLZ provided continuous resident construction management and observation, review of shop drawing submittals, preparation of change order requests, and preparation of the construction record. US 30 SHARED USE PATH Valparaiso, Indiana DLZ was retained to provide construction observation and management services for a shared use path along US 30 in Valparaiso from Hayes Street to Washington Street. The project included approximately one mile of 10-foot-wide asphalt/concrete path with lighting. A new pedestrian bridge, retaining walls, storm sewer, and pedestrian upgrades to four existing signals was also included. The project was federally funded through the City of Valparaiso along the INDOT owned roadway. DLZ was a subconsultant during the preliminary engineering phase but became the lead firm for construction observation at the request of the City. Standard RFP Form Ver. 8-22-18 6 (Rev. 06/27/18) Des. #: Click here to enter text. Affirmative Action Certification (AAC) for Disadvantaged Business Enterprises (DBE) I hereby certify that my company intends to affirmatively seek out and consider Disadvantaged Business Enterprises (DBEs) certified by the State of Indiana’s DBE Program and the Kentucky Transportation Cabinet (KYTC) DBE Program to participate as part of this proposal. An Agreement between INDOT and KYTC established reciprocal acceptance of certification of DBE firms in their respective states under the Unified Certification Program (UCP) pursuant to 49 CFR §26.81(e) and (f). I acknowledge that this certification is to be made an integral part of this proposal. I understand and agree that the submission of a blank certification may cause the proposal to be rejected. I certify that I have consulted the following DBE websites to confirm that the firms listed below are currently certified DBEs: INDOT: https://entapps.indot.in.gov/DBELocator/ KYTC: https://transportation.ky.gov/Civil-Rights-and-Small-Business-Development/Pages/Certified-DBE-Directory.aspx I certify that I have contacted the certified DBE’s listed below, and if my company becomes the CONSULTANT, these DBEs have tentatively agreed to perform the services as indicated. I understand that neither my company nor I will be penalized for DBE utilization that exceeds the goal. After contract award, any change to the firms listed in this Affirmative Action Certification to be applied toward the DBE goal must have prior approval by INDOT’s Economic Opportunity Division. I. DBE Subconsultants to be applied toward DBE goal for the RFP item: Certified DBE Name Service Planned Estimated Percentage to be Paid* % % % % II. DBE Subconsultants to be utilized beyond the advertised DBE goal for the RFP item: Certified DBE Name Service Planned Estimated Percentage to be Paid* % % % % Estimated Total Percentage Credited toward DBE Goal:___________ Estimated Percentage of Voluntary DBE Work Anticipated over DBE Goal:__________ Company Name: ____________________________________________________________________ Signature: ___________________________________________ Date: ________________________ ∗ It is understood that these individual firm percentages are estimates only and that percentages paid may be greater or less as a result of negotiation of contract scope of work. My firm will use good faith efforts to meet the overall DBE goal through the use of these or other certified and approved DBE firms.