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Home My WebLink About10262021 Board of Public Works MeetingCITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING AGENDA October 26, 2021 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2021BPWHybrid ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR MURRAY L. MILLER Page 1 1. REVIEW OF MINUTES A. Approve Regular Meeting Minutes of October 12, 2021 2. OPENING OF BIDS A. Ward Bakery Exterior Improvements – Project No. 121-061 1. Funding: PR-00012092 B. Traffic Signal Detection Improvements – Project No. 120-046 1. Funding: PR-00011593 3. OPENING OF QUOTATIONS A. 2021 Concrete Speed Hump Installations – Project No. 121-076 1. Funding: PR-00012623 B. Coveleski Stadium Field Lighting Installation 1. Award 2. Funding: PR-00012574 C. 100 S. Michigan Tree Grates – Project No. 121-037 1. Funding: PR-00012634 4. OPENING OF PROPOSALS A. Coal Line Trail Phase II – Project No. 115-064 1. Funding: RWDA TIF 5. AWARD BIDS AND APPROVE CONTRACTS A. One (1) or More, 2021 or Newer, Track Driven Trommel Screen – Spec E 1. Company: Modern Tech Equipment, LLC 2. Amount: $387,822 3. Funding: PR-00011389 B. Police Department Headquarters Roof Rehabilitation & Replacement – Project No. 119-080 1. Company: Midland Engineering Company, Inc. 2. Amount: $1,268,400 3. Funding: PR-00010330 6. AWARD QUOTATIONS AND APPROVE CONTRACTS A. O’Brien Lobby Electrical Work 1. Company: Martell Electric, LLC 2. Amount: $6,950 3. Funding: PR-00012560 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING AGENDA October 26, 2021 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2021BPWHybrid ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR MURRAY L. MILLER Page 2 7. CHANGE ORDERS A. City of South Bend Wayfinding Signage Program - Phase II – Project No. 120- 020 1. Company: Geograph Industries, Inc. 2. Change Order No.: 2 3. Decrease Amount: ($2,900) 4. Percent of Decrease: (1.94%) 5. Total Percent of Change: (0.11%) 6. Revised Contract Amount: $146,411 7. Funding: PO-0007174 B. Brick Pavement Spot Repair – Project No. 121-019 1. Company: Acorn Landscaping LLC 2. Change Order No.: 1 3. Increase Amount: $26,627 4. Percent of Increase: 19.77% 5. Revised Contract Amount: $161,321 6. Funding: PO-0010848 8. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. Seitz Park Reconstruction Phase II – Project No. 117-093B 1. Title Sheet 2. Funding: PR-00011742 B. Sale of City-Owned Property 1. Location: 205 S. Illinois St. C. Sale of City-Owned Property 1. Location: 411 Cottage Grove Ave. D. Sale of City-Owned Property 1. Location: 442 S. Brookfield St. E. 2021 Demolitions – Project No. 121-036 1. Funding: PR-00012665 9. RESOLUTIONS A. Resolution No. 32-2021 A Resolution of the City of South Bend, Indiana Board of Public Works for the Disposal of Surplus Property 1. Description: Retirement of Patrolman First Class Keith Vergon’s Firearm B. Resolution No. 33-2021 A Resolution of the City of South Bend, Indiana Board of Public Works Accepting Transfer of Real Property from the Board of Directors of the Urban Enterprise Association of South Bend, Inc. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING AGENDA October 26, 2021 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2021BPWHybrid ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR MURRAY L. MILLER Page 3 1. Description: Matching Resolutions Accepting Transfer of Seven (7) Properties from UEA C. Resolution No. 34-2021 A Resolution of the City of South Bend, Indiana Board of Public Works on the Disposal of Unfit and/or Obsolete Property 1. Description: Retirement of Captain Paul Applegate’s Helmet and Boots D. Resolution No. 35-2021 A Resolution of the City of South Bend, Indiana Board of Public Works Confirming Compliance with IC 36-1-12.5-1 ET. SEQ, and Recommending Approval of Ameresco, Inc. as a Qualified Provider and Approval of a Guaranteed Energy Savings Contract Relating to the Morris Performing Arts Center and Palais Royale E. Resolution No. 36-2021 A Resolution of the City of South Bend, Indiana Board of Public Works Adopting Revised Construction Standards and Specifications 1. Description: Review and Revision of Construction Standards & Specifications Governing Public Works Projects 10. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Professional Services Agreement – American Structurepoint, Inc. 1. Description: Study Phase to Design Wastewater Treatment Plant CSO Storage Tank 2. Amount: $203,735 3. Funding: PR-00012418 B. License Agreement for Temporary Use and Memorandum of License Agreement – Our Lady of the Road, Inc. 1. Description: Easement for Long Term Temporary Use and Enclosure of Adjacent East/West Alley at 744 S. Main St. to Reduce Crime C. Natural Gas Purchase Contract – Interstate Gas Supply, Inc. 1. Description: Participate in Hedging Program Run by IGA to Supply the City’s Natural Gas Needs for One (1) Year Extension, April 2023-March 2024; Agreement Will Auto-Renew Unless Cancelled by City D. Amendment No. 2 to Owner-Engineer Agreement – Frost Engineering & Consulting 1. Description: Design of Replacement Floor Slab of Orchestra Level of Morris Performing Arts Center Project No. 121-029 2. Amount: $0; Agreement Total $163,350 3. Funding: PO-0009375 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING AGENDA October 26, 2021 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2021BPWHybrid ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR MURRAY L. MILLER Page 4 E. Local Public Agency - Consulting Contract – Shrewsberry & Associates, LLC 1. Description: Construction Inspection Agreement for Installation of School Zone Flashing Beacons 2. Amount: NTE $20,212 3. Funding: PR-00012664 11. LICENSES AND PERMITS A. Street Closures for Special Events 1. Event: Oakwood Village Trunk-or-Treat a) Date/Times: October 23, 2021; 1:00 p.m. to 4:30 p.m. b) Location: Oakwood Park Dr. between Corpus Christi Dr. and Bent Oak Ln. 2. Event: Trick-or-Treat a) Date/Times: October 26, 2021; 3:30 p.m. to 9:00 p.m. b) Location: Eddy St. Commons between Angela Blvd. and Napoleon St. B. Encroachments/Revocable Permits 1. Applicant: The Exchange a) Location: 112 W. Jefferson Blvd. b) Description: Signage c) See Comments/Specific Suggestion Noted from Community Investment 2. Applicant: The General Deli LLC a) Location: 609 E. Jefferson Blvd. b) Description: Retractable Awning c) Favorable Recommendations 12. CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE A. 18294 Forest Glade Dr. – Water/Sewer 13. INDUSTRIAL WASTEWATER DISCHARGE PERMITS RENEWAL A. Company: Honeywell International Inc. 1. Location: 3520 Westmoor St. 14. CLAIMS A. Ratification of Preapproved City of South Bend Claims Payments 1. Claim No.: GBLN-24614 a) Date: 10/12/2021 b) Amount: $1,134,743.16 2. Claim No.: GBLN-24287 a) Date: 10/12/2021 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING AGENDA October 26, 2021 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2021BPWHybrid ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR MURRAY L. MILLER Page 5 b) Amount: $1,274,397.89 3. Claim Nos.: GBLN-24620, GBLN-24645 a) Date: 10/14/2021 b) Amount: $131,755 4. Claim Nos.: GBLN-25160, GBLN-25161 a) Date: 10/19/2021 b) Amount: $633,315.33 5. Claim Nos.: GBLN-25174, GBLN-25183 a) Date: 10/19/2021 b) Amount: $2,173,495.39 6. Claim Nos.: GBLN-25266, GBLN-25093 a) Date: 10/21/2021 b) Amount: $4,855.10 15. PRIVILEGE OF THE FLOOR 16. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.