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Home My WebLink About05/08/08 and 05/12/08 Board of Public Works Regular Meeting<" 4 PUBLIC AGENDA SESSION The Public Agenda Session of the Board of Public Works was convened at 10:35 a.m. on May 8, 2005, by Board President Mr. Gary A. Gilot, with Board Members Carl P. Littrell and Donald E. Inks present. Also present was Board Attorney Cheryl Greene. Board of Public Works Clerk, Linda M. Martin, presented the board with a proposed agenda of items presented by the public and by City Staff. Description Unit Amount Base Bid $537,000.00 Extra Glass Panels Panel $540.00 Glass Panel Replacement Panel $1,440.00 Description Unit Amount _ Base Bid $974,461.00 - Extra Glass Panels Panel $600.00 Glass Panel Replacement Panel $1,000.0 Vnhintgry Altprnpfe- L?escription �UniE Amount Base Bid $960,461.00 Extra Glass Panels Panel $600.00 Glass Panel Replacement Panel $1,000.00 PUBLIC AGENDA SESSION MAY 8, 2008 Description Unit Amount Base Bid DESCRMJIPTION $338,000.00 Extra Glass Panels Glass Panel Replacement Panel Panel $450.00 $1,100.00 MIDWEST MARKE TING INC. 2000 East War Memorial Peoria, Illinois 61614 Bid was signed by: Mr. James House Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Five percent (5%) Bid Security was submitted BID. Description Unit Amount Base Bid DESCRMJIPTION $452,936.00 Extra Glass Panels Panel . . . .... .. ...... $680.00 Glass Panel Replacement Panel $1,580.00 APPROVAL OF AGREEMENTS AND CONTRACTS t De tollowing Agreements and Contracts were submitted to the Board for approval: BUSINESS DESCRMJIPTION AMOUNT MOTION/ TYPE SECONDED Contract South Bend Home Repairs (CDBG) $469,365.00 InIcs/Littrell Home 1/1/08 to 12/31/08 Improvement Program Contract Community Child Care (CDBG) $44,535.00 Inks/Littrell Coordinated 1/1/08 to 1.2/31/08 Child Care Contract South Bend Administration (CDBG) $150,895.00 InIcs/Littrell Heritage 1/l/08 to 12/31/08 Foundation Contract Human Rights Fair Housing $10,000.00 InIcs/Littrell Commission Investigations (CDBG) PUBLIC AGENDA SESSION MAY 8, 2008 RESCIND BID AWARD/AWARD BID AND LEGAL REPORT - 2008 GOOD bidder is the successful bidder. The Cleric was instructed to post the agenda and notify the media and other Personas who have requested notice of the meeting agenda. No other business came before the Board. The meeting adjourned at 11:50 a.m. BOARD OF PUBLIC WORKS Gary A. G6t, President 1/1/08 to 12/31/08 - Contract YWCA Counseling, Outreach $48,845.00 Inks /Littrell Services (CDBG) 1/1/08 to 12/31/08 Contract South Bend Public Safety Program $28,735.00 Inks /Luttrell Police (CDBG) 1/1/08 to Department 12131108 Neighborhood Watch Contract Near Northwest Administration (CDBG) $90,400.00 _ Inks /L ittrell Neighborhood I/1/08 to 12/31/08 Contract Near Northwest Community Space $150,000.00 Irks /L,ittrell Neighborhood Program (CDBG) 1/1/08 to 12/31/08 Sole Source Dresser, Inc. Inspect, Rebuild of $49,135.00 Gilot /Inks Contract Roots Blower West at Taste Water Treatment Plant Agreement The Wetlands Authorizing Entry upon N/A Gulot /Irks Company, I,L,C public Property for Drilling purposes and Revocable Permit for Environmental Remediation Purposes RESCIND BID AWARD/AWARD BID AND LEGAL REPORT - 2008 GOOD bidder is the successful bidder. The Cleric was instructed to post the agenda and notify the media and other Personas who have requested notice of the meeting agenda. No other business came before the Board. The meeting adjourned at 11:50 a.m. BOARD OF PUBLIC WORKS Gary A. G6t, President PUBLIC AGENDA SESSION MAY 8, 2008 Carl P. Littrell, Member b6nald E. Inks, Member ATTEST: T lnda1. REGULAR MEETING MAY 12, 2008 'I'lie regular meeting of the Board of Public Works was convened at 9:33 a.m. on Monday, May 12, 2008, by Board President Gary A. Gilot, with Mr. Carl P. Littrell and Mr. Donald E. Inks present. Also present was Board Attorney Cheryl Greene. ADDITIONS TO THE AGENDA Mr. Gilot noted the addition to the agenda of a Bid Award for Eddy Street Commons Site Work t) and Demolition, Project No. 108-0038, and Eddy Street Commons Parking Garage, Project No. 100 .APPROVE MINUTES OF PREVIOUS MEETING tTpon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the minutes of the Agenda Session, Regular Meeting, and Claims Review Meeting of the Board held on April 24, 2008, April 28, 2008, May 1, 2008 and May 5, 2008 were approved. 507 West Western Avenue South Bend, Indiana 46601 Bid was signed by: Mr. Fred Aichele Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed BID: Vehicle Amount 2002 Dodge Intrepid A606 $ 2,100.00 2000 Ford Crown Vic 4870W $ 1,900.00 2002 Ford Taurus AX4N $ 2,300.00 2004 Ford F250 4X4 4RI00 $ 2,450.00 2002 Chevy Impala 4T65E $ 2,150.00 2004 Chevy K2500 41,80E 2,300.00 REGULAR MEETING Vehicle Amount 2002 Dodge Intrepid A6O6 $ 1,498.79 2000 Ford Crown Vic 4R7OW $ 1,257.55 2002 Ford Taurus AX4N $ 1,67105 2004 Ford F25O 4X4 4RI00 $ 1,737.68 2002 Chevy Impala 4T65E $ 1,746.85 2004 Chevy K25OO 4L8OE $ 1,596. 18 Month/1OO,000 Mile Warranty on All Rebuilt Transmissions 3 Year /36,OOO Mile Warranty on All Other .lobs Labor bate $71,50 &lid AUTO REPAIR SERVICE. INC. Vehicle Amount 2002 Dodge Intrepid A6O6 $ 1,000.00 2000 Ford Crown Vic 4R7OW $ 1,000.00 2002 Ford Taurus AX4N $ 1,000.00 2004 Ford F25O 4X4 48100 $ 1,000.00 2002 Chevy Impala 4T65E $ 1,000.00 2004 Chevy :2500 4L8OE $ 1,000.00 Iglus hard parts torque, cyclonsids, valve bodies 1 Year Warranty — Unlimited Mileage Vehicle Amount 2002 Dodge Intrepid A6O6 $ 1,791.50 2000 Ford Crown Vic 4R7OW $ 1,375.06 2002 Ford Taurus AX4N $ 1,724.77 2004 Ford F25O 4X4 4RIOO $ 1,766.20 2002 Chevy Impala 4T65E $ 1,6$537 2004 Chevy K25OO 410,80E $ 1,758.14 MAY 12, 2008 Vehicle Amount 2002 Bodge Intrepid A6O6 $ 1,493.24 2000 Ford Crown Vic 4R7OW $ 1,249.17 2002 Ford Taurus AX4N $ 1,611.71 2004 Ford F25O 4X4 4RI00 $ 1,803.13 2002 Chevy Impala 4T65E $ 1,738.10 2004 Chevy K2500 4L8OE $ 1,727.87 I -GU MEETING Labor Rate for miscellaneous transmission repairs is $60.00 per hour 't -J pon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above bids were referred to Equipment Services for review and recommendation. OPENING OF BIDS — 2008 JANITORIAL SUPPLIES (DEPARTMENTAL) This was the date set for receiving and opening of sealed bids for the above referred to supplies. th Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: 1 (R) GRE LAKES SUPPLY AND CHEMICAL 2 Ply Toilet Tissue 1.001 Eastwood Road Michigan City, Indiana 46360 4.375"x3.75 ", 500 sheets /roll - Bid was signed by: Mr. David Shinn Non - Collusion Affidavit was in order Standard Size Rolls - 96 Nlon- Discrimination commitment form was completed '!Len percent (10 %) Bid Bond was submitted rolls /case K -Clark 446 80/605 BID: 36.75 Case l m ' 5w .. mU `'��.ea 125 cases 2-Ply Toilet Tissue Jumbo Ct�i ,.# m _�lw c°2FL �nvv css�v.x. CGn 2,. r n X iLr Item Quantity Description B rand Name & Aunt Price 9" roll, 1,000 sheets /roll - 1 (R) 205 cases 2 Ply Toilet Tissue 4.375"x3.75 ", 500 sheets /roll - Standard Size Rolls - 96 rolls /case K -Clark 446 80/605 S 36.75 Case 2 (R) 125 cases 2-Ply Toilet Tissue Jumbo 9" roll, 1,000 sheets /roll - 3.875 ", 1000 - 12 rolls /case Prime Source 4358 S 23.75 Case 3 (R) 10 cases 2 -Ply Toilet Tissue Jumbo 12" Roll, 2,000 sheets /roll - 3.875 ", 2000 - 6 rolls /ease K -Clark 7827 S 26.00 Case 4 (R) 250 cases Multi Poll Towel - White 9.4" x 9.2" - 16 package per case 2400 towels /case K- Clark 189 $ 9.29 Case 5 (R) 150 cases Roll 'Vowel - Natural K -Clark 2021 8x40' 8 ", 425 ft. - 12 rolls /case x 12 /case $ 20.98 Case (R) 1140 cases Roll Towel el ® White/Quilted 8 ", 425 ft. - 12 rolls /case K -Clark 100 $ 4.00 Case (R) 11.0 cases Household Roll Towel 11 "x9°" embossed 2 -ply - 84 K -Clark 41482 129 sheets /roll, 30 rolls /case Sheets 20 /case $ 22.98 Case S' (R) 10 cases Facial Tissue e - 2 ply 125/bx 8.4 "x 8.6" flat box - 48 box /case K -Clark 21606 % 45 M Cac� Lava 10383 $ 41.40 Case MAY 12, 2008 Dial {sold 00910 44.41 Case K -Clark 91757 $ 40.75 Case Brand R a e em No® axntity escri tlonn o Unit Price RE GULAR MEETING MAY 12, 2008 12 65 Cases Dish Soap Lemon Scent 38 Oz. Professional Line - 8 /Case Joy 45114 30.98 Case 13 95 Cases Foaming sinfectant Cleaner Antibacterial Commercial Grade Foaming 25oz. - 12 /Case 13etco 08723 28.45 Case 14 2 Cases Powdered Non - Abrasive Cleaner With Bleach 21 Oz - 24 /Case Ajax 14278 21.00 Case 15 1300 Gals Bleach, 5 ®25 Sh 1 Gal Liquid - 6 /Case Clorox 02490 $ 2.29 Gal 16 90 Gals Vinegar, White 5% 1 Gal Liquid. - 6 /Case Sunbrite $ 9.81 Gal 17 150 Gals Ammonia 1 Gal Liquid - 4 /Case Sunbrite $ 6.14 Gal 18 4 Cases Drain Opener _ 1 Qt Liquid - 12 /Case Warsaw 63581 $ 26.98 Case 19 5 Cases Oven Cleaner Anrep A -110- - -- 20 Oz. Spray - 12/ Case 20 $ 41.00 Case 20 20 Cases Powdered Non - Phosphate Hard - Surface, Multi- Purpose Cleaner Spic /Spay 27 Oz. - 12 /Case 31973 $ 80.90 Case 21 72 Gals Glass Cleaner/Ready To Use 1 Gal Liquid - 4 /Case 13etco 19204 $ 5.50 Gal 22 10 Cases Glass Cleaner with Ammonia — 32 oz bottle w /spray bead 12 /case Warsaw 64311 20.98 Coal 23 2 Cases Stainless Steel Cleaner/Polish 20 Oz. Can - 12 /Case Betca 06523 $ 37.00 Case 24 5 Cases Furniture Polish Aerosol System Clean — 12.5 oz can 12 /case 2030 $ 36.00 C 25 65 bails Leavy Duty Degreaser/Cleaner All Purpose Cleaner - 5 Gal Pail Warsaw 63283 $ 22.06 bail 26 200 Gals Lime Remover 1 Gal Liquid - 6 /Case Warsaw 64360 $ 630 Ga l 27 110 Cases Bowl Cleaner - 9% Hcl Warsaw `I'EC 32 Oz Liquid - 12 /Case 63349 $ 16.00 Case 28 35 Dozen Urinal Screen W/ Para Bloch 4 Oz W /Screen - 2/13ox Krystal PBS $ 6.84 Dozer 29 15 Dozen Toilet Bowl Deodorant Bloch 4 Oz W /1-langer - 12/13ox Krystal B04 $ 11.86 Dozers 30 150 Each Sponge 2 X 4.5 X 7 5/ General Purpose/Individually Premier CS3 Wrapped 1.55x4.27xl.55 $ 1.85 Each 31 35 Cases Heavy Duty Scrubber _ Sponge Premier 174 4.5 "X2.5 "X 0.9" - 24 /Case 20 /cs $ 13.42 C ase - - -- 32 36 Each Plastic All Purpose Bucket 10 Qt With Handle R -Maid 2963 $ 8.00 Each 33 150 Each Spray Bottle With `'rigger 32 Oz Complete Unisan 5810 32 $ .98 Each -- 34 60 Each Scrubs Brush " Poly Iran Handle R -Maid 6482 $ 1.59 Each 35 18 Each Dust Pan 12 Inch Leavy Duty Steel Impact 4212 $ 4.19 Each REGULAR MEETING MAY 112008 36 65 Each Brush TruckiWindow 10" 10" Nylon Poly Block - Threaded Hole R-Maid 91372 20.00 Each 37 300 Each Johnny Mops, Synthetic Synthetic Bowl Brush Unisan 160 .62 Case 38 35 Cases Mop Head/24 Oz., Cotton R-Maid E H ) 8 12/Case 6/cs 41.00 Case 12 Cases Mop Head/ 24 Oz., Rayon. 12/Case Unisan 2024 R 54.00 Case 40 36 Each Dust Mop Head Full Tie Disposable 5" x 24" Unisan 1624 S 4.98 Each 41 48 Each Wet Mop Handle 60" W/Clamp Unisan 610 10.29 Each 41 1 , 36 Each Broom Warehouse Synthetic Corn Style Synthetic Unisan 9320 6.98 Each 43 24 Each Broom Angler 10" Wide Plastic Flair Bristles R-Maid 6385 22.00 Each 44 12 Each Push Broom 24" Medium General Purpose Head Only Proline 20224 14.00 Each 45 36 Each Push Broom Handle 60" W/Metal Tip Proline 136 3.72 Each 46 10 Cases Ant & Roach Spray Raid 94400 17 15 Oz. -- 12/Case Oz 42.00 Case 4' l.0 Cases Wasp & Hornet Spray Time Mist 3653 Jet Spray 15 Oz. - 12/Case 17.5 oz 40.00 Case 48 8 Boxes Floor Machine Pad 15" Black Premier 4015 Stripper Pad - 5/Box BLA 12.00 Box 49 5 Boxes Floor Machine Pad 15" Red Premier 4015 Buffing Pad - 5/Box RED 12.00 Box 50 33 Boxes Floor Machine Pad 15 Premier 4015 White Polish Pad - 5/Box WHI 12.00 Box 6 Boxes Floor Machine Pad 20" Black Premier 4020 Stripper Pad - 5/Box BLA 16.68 Box 52 7 Boxes Floor Machine Pad 20" Red Premier 4020 Buffing Pad - 5/Box RE D 16.68 Box 8 Boxes Floor Machine Pad 20" White Premier 4020 Super Polish Pad - 5 /Box WHI 16.68 Box 54 60 Cases Trash Bags Clear 24 X 33, Hi Den - 8 Mier. - Colonial LICIT 1,000/Case 3MC 22.16 Case 5-5 280 Cases Trash Bags Black 30x36 Rd 20-30 Gal - 1.5 Mil True Colonial Gauge -1.5 Mil 100/Case COSB303615B 13.48 Case 56 60 Cases Trash Bags Black 40x46 Hd 40-45 Gal - 1.5 Mil True Colonial Gauge - 1. 5 Mil 100/Case DA4XH $ 22.10 Case 57 670 Cases Trash Bags Black 36x58 Hd 55-60 Gal 1.5 Mil True Colonial Gauge 1.5 Mil - 100/Case TGG365815B $ 26.4' ) Case 20 Cases Trash Bags Black 50x43 Hd 65 Gal 1.5 Mil True Colonial Gauge 1.5 Mil - 100/Case TGG5044 30.00 Case ACORN DISTRIBUTORS INC. J _ 5820 Fortune Circle West Drive Indianapolis, Indiana 46241 Bid was signed by: Ms. Debbie Schulz T' Affidavit was in order REGULAR MEETING MAY 12, 2008 1 (R) 205 cases 2 Ply Toilet Tissue Green Pumice Bar Soap 4.375 "x3.75 ", 500 sheets /roll - 20.36 Standard Size Dolls - 96 4 Oz. Wrapped 48 /Case rolls /case 2 (R) 125 cases 2 -Ply Toilet `issue Jumbo Antibacterial Bar Soap 9" roll, 1,000 sheets /roll - 15.10 .:).875 ", 1000 - 12 rolls /case 3 (R) 10 cases 2 -Ply Toilet Tissue Jumbo 11 12" Roll, 2,000 sheets /roll - Super Duty Hand Cleaner 3.875 ", 2000 - 6 rolls /case 4 (R) 250 cases Multi Polk Towel - White With Grit 9.4 x 9.2 - 16 package per case 2400 3.5 Liter Carton - 2 /Case towels/case 5 (R) 150 cases loll Towel - Natural Dish Soap Lemon Scent 8 ", 425 ft. - 12 rolls /case 6 (R) 140 cases Roll Towel - White/ Quilted 18 Oz. Professional Lime - 8 ", 425 ft. - 12 rolls /case 7 (R) 110 cases Household Roll 'dowel 8 /Case I 1 "0" embossed 2 -ply - 84 13 sheets /roll, 30 rolls /case 8 (R) 10 cases Facial Tissue - 2 ply 125/bx 8.4 "x 8.6" flat box - 48 Lilly Sort ACT500 31.00 Case NIBROC N 113932 19.32 Cass; Kimberly Clark IBC 07827 24.75 Case NIBROC NIB 22215 (4000 ct pkg) 19.60 Case Green Pumice Bar Soap _ 20.36 Case 4 Oz. Wrapped 48 /Case Jazz 29004 $ 26.08 Case Antibacterial Bar Soap G al 15.10 Case Cloud 9 ACF I' 100 (100 sht /3 0 9 7 Cases Green Pumice Bar Soap Case 27.94 C 4 Oz. Wrapped 48 /Case Jazz 29004 $ 10 12 Cases Antibacterial Bar Soap G al 1.97 -- G al 3.5 Oz Wrapped - 72 /Case Dial DIA 00910 11 20 Cases Super Duty Hand Cleaner With Grit Kimberly Clark 3.5 Liter Carton - 2 /Case KC91757 � 12 65 Cases Dish Soap Lemon Scent 18 Oz. Professional Lime - 8 /Case Joy PGC 45114 13 95 Cases Foaming Disinfectant National Cleaner Antibacterial Chemical NCL Commercial Grade Foaming 2003 (RELY) 25oz. - 12 /Case (12/20 oz) 14 2 Cases Powdered Nora - Abrasive Cleaner With Bleach 21 Oz - 24 /Case CPC 14278 $ 15 1300 Gals Bleach, 5.25 Sly Clorox CLOXO 1 Gal Liquid - 6 /Case 2490 (96 oz) $ 16 90 Gals Vinegar, White 5% CVSVINGAR 4 1 Gal Liquid - 6 /Case (4/1 gal) $ 17 150 Gals Ammonia I Gal Liquid - 4 /Case Jaham momia 4 �R 48.05 C ase 55.44 Case 27.94 C 24.15 Case 17.47 — Ca se 1.85 G al 1.97 -- G al 3.09 ..__. Gal Item No. Quantity Description B rand Name & Unit Price RE MEETING MAY 12, 2008 Al 4 Cases Drain Opener Warsaw I Qt Liquid - 12/Case Chemical WCDrain Open $ 16.68 Case 19 5 Cases Oven Cleaner National 20 Oz. Spray - 12/ Case Chemical NCL2005 $ 24.73 Case 20 20 Cases Powdered Non-Phosphate Hard-Surface, Multi-Purpose Cleaner Spic & Span 27 Oz. - 12/Case PGC 3193 74.88 Case 21 72 Gals Glass Cleaner /Ready To Use National I Gal Liquid - 4/Case Chemical NCL 1315 $ 4.09 Gal 2 2 10 Cases Glass Cleaner with Ammonia Warsaw 32 oz bottle w/spray head Chemical 12/case WCSunny 12 $ 15.77 Gal 23 3 2 Cases Stainless Steel Cleaner/Polish CAC 14218 20 Oz. Can - 12/Case (12/18 oz) 30.48 Case 24 5 Cases Furniture Polish Aerosol National 12.5 oz can 12/case Chemical NCL 2007 (12/20 oz) 29.99 Case 25 65 Pails Heavy Duty Degreaser/Cleaner National All Purpose Cleaner - 5 Gal Chemical NCL Pail 1001 $ 22.83 Pail 26 200 Gals Lime Remover Aclimelfter (4/1 1 Gal Liquid - 6/Case gal) $ 7.71 Gal 2, 7 110 Cases Bowl Cleaner - 9% Hel Warsaw 32 Oz Liquid - 12/Case Chemical WCTBCWAR (12 Qt) $ 13.75 Case 28 35 Dozen Urinal Screen W/ Para Block 4 Oz W/Screen - 2/13ox ROC 25168987 $ 11.09 Dozen 29 15 Dozen Toilet Bowl Deodorant Block 4 Oz W/Hanger -12/Box ROC 25169294 $ 5.51 Dozen 30 150 Each Sponge 2 X 4 ®5 X 7 5/8 General Purpose/Individually Wrapped PADCS2 $ .88 Each 31 3 .35 Cases Heavy Duty Scrubber Sponge 45=5'X 0.9" - 24/Case MICRO 20944 $ 21.82 Case 3 2 36 Each Plastic All Purpose Bucket 10 Qt With Handle MC91 I OG 3.90 Each 3:3 150 Each Spray Bottle With Trigger CM922HLWH 32 Oz Complete WH CM932CG .78 Each 34 60 Each Scrub Brush 6" Poly Iron Handle $ 1. 58 Each 5 18 Each Dust Pan 12 Inch — CP3628900 Heavy Duty Steel CM715BK 2.38 Each 36 65 Each Brush TruckfWindow 10" 10" Nylon Poly Block - Threaded Hole ODEL TB 100 6.00 Each 37 ,300 Each Johnny Mops, Synthetic TOLCO Synthetic Bowl Brush T0280100 (100 ct) 66.30 Case 38 35 Cases Mop Head/24 Oz., Cotton 12/Case ODEL 5324F 9l 37.68 Case 9 12 Cases Mop Head/ 24 Oz., Rayon 12/Case ODEL 2324F 48.24 Case 40 36 Each Dust Mop Head Full Tie Disposable 5" x 24" ODEL M245CH $ 2.82 Each RE GULAR MEETING MAY 12� 2008 41 48 Each Wet loop Handle 60" /Clamp ODEL C -9 $ 4.19 Each 42 36 Each Broom Warehouse Synthetic Core Style Synthetic ACS B404 $ 5.81 E ach 43 24 Each Broom Angler 10" Wide Plastic Flair Bristles ACS B410A $ 4.58 Each 44 12 Each Push Broom 24"@ Medium General Purpose Head Only ODEL BP24 6.96 Ea ch - - -- 45 36 Each Push Broom Handle CLORE OC 60" W /Metal Tip 97160 $ 3.13 E ach 46 10 Cases Ant & Roach Spray CAC 32516 15 Oz. - 12 /Case (12/16 oz) S 41.27 Case 47 10 Cases Wasp & Hornet Spray CAC 35714 Jet Spray 15 Oz. - 12 /Case (12/20 oz) $ 45.91 Case 48 8 Boxes Floor Machine Fad 15" Black Stripper Pad - 5/Box MICRO 15BLK 8.51 Box - 49 5 Boxes Floor Machine Fad 15" Red Buffing pad - 5 /Box MICRO 15 RED $ 8.51 fox 50 3 Eyes Floor Machine Fad 15" MICRO White Polish Pad — 5/Box 15 WHT $ 8.51 ]fox 5 1 6 Boxes Floor Machine Fad 20" Black MICRO Stripper Pad - 5 /Box 01OELK $ 13.24 Fox 52 7 Eyes Floor Machine Fad 0" Red MICRO Buffing Pad - 5 /Box 020 RED 13.24 Box 53 8 Boxes Floor Machine Fad 20" White MICRO Super Polish Pad - 5 /Box 20WHT $ 13.24 pox 54 60 Cases Trash Bags Clear Colonial CBS - 24 X 33, Hi Den - b Micr. - 243308N 1,000 /Case (20/50s) $ 19.35 e ase____ 55 280 Cases Trash Bags Black 30x36 Hd 20 -30 Gal - 1.5 Mil True Colonial COSB Gauge -1.5 Mil 100 /ease 30361513 $ 12.52 Case, 56 60 Cases Trash Bags Mack 40x46 Hd 40 -45 Gal - 1.5 Mil True Colonial C13HL Gauge - 1.5 Mil 100 /Case 4850 $ 17.05 Case 57 670 Cases Trash Bags Black 36x5$ Hd 55 -60 Gal 1.5 Mil True Colonial Gauge 1.5 Mil - 100 /Case TGG365815B $ 24.72 Vase 58 20 Cases Trash Bags Black 50x43 Hd 65 Gal 1.5 Mil True Colonial Gauge 1.5 Mil - 100 /Case CETGG 5044 2&18 Case RE MEETING Quantity MAY 12, 2008 (R) 125 cases 2-Ply Toilet Tissue Jumbo No 9 9" roll, 1,000 sheets/roll - Georgia Pacific 3.875 ", 1000 - 12 rolls/case 12798 8/100/case 4 Oz. Wrapped 48/Case 20.43 Case 3 (R) 10 cases 2-Ply Toilet Tissue Jumbo 10 12 Cases Antibacterial Bar Soap 12" Roll, 2,000 sheets/roll - 3.5 Oz Wrapped - 72/Case Dial 00910 1875", 2000 - 6 rolls/case Georgia Pacifica 13102 $ 31. Case 4 (R) 250 cases Multi Fold Towel - White 9.4" x 9.2" - 16 package per case 2400 Kimberly Clark KC 91757 $ 45.02 Case towels/case 01890 S 18.82 Case 5 (R) 150 cases RoH Towel - Natural Kimberly Clark .38 Oz. Professional Line - 8", 425 ft. - 12 rolls/ease 02021 $ 20.31 Case 6 (R) 140 cases Roll Towel - White/ Quilted 30.11 Case 1. 95 Cases Foaming Disinfectant 8", 425 ft. - 12 rolls/case Cleaner Antibacterial Kleenex 0100 $ 41.40 Case 7 (R) I 10 cases Household Roll Towel Commercial Grade Foaming 11 "--9" embossed 2-ply - 84 Georgia Pacifica 25oz. - 12/Case Claire CP 873 $ 23.25 sheets/roll, 30 rolls/ease 27385 2 Cases 19.62 Case 8 (R) 10 cases Facial Tissue - 2 ply Cleaner With Bleach Kitchen Klenzer 125/bx 8.4"x 8.6" flat box - 48 Kimberly Clark 21 Oz - 24/Case box/case 21606 12.86 43.44 Case Item No. Quantity Description Brand Name & Unit Price No 9 7 Cases Green Pumice Bar Soap 4 Oz. Wrapped 48/Case Lava 10383 35.92 Case 10 12 Cases Antibacterial Bar Soap 3.5 Oz Wrapped - 72/Case Dial 00910 $ 44.52 Case i 1 20 Cases Super Duty Hand Cleaner With Grit 3.5 Liter Carton - 2/Case KC 91757 $ 45.02 Case 12 65 Cases Dish Soap Lemon Scent .38 Oz. Professional Line - 8 /Case Joy 45114 $ 30.11 Case 1. 95 Cases Foaming Disinfectant Cleaner Antibacterial Commercial Grade Foaming 25oz. - 12/Case Claire CP 873 $ 23.25 Case 14 2 Cases Powdered Non-Abrasive Cleaner With Bleach Kitchen Klenzer 21 Oz - 24/Case 36570 $ 12.86 Case 15 1300 Gals Bleach, 5.25 Sh Clorox 02490 1 Gal Liquid - 6/Case 6/96 oz/case $ 2.18 Gal 16 90 Gals Vinegar, White 5% 1 Gal Liquid - 6/Case Nat'l Vinegar $ 1.91 Gal 17 150 Gals Ammonia Champion CH I Gal Liquid - 4/Case 125 $ L' ) 8 Gal 18 4 Cases Drain Opener I Qt Liquid - 12/Case Athea 255 33.91 Case 19 5 Cases Oven Cleaner Claire CP 824 20 Oz. Spray - 12/ Case 18 Oz $ 24.51 Case 20 20 Cases Powdered Non-Phosphate Hard-Surface, Multi-Purpose Cleaner Spic Span 27 Oz. - 12/Case 08056 $ 81.27 Case 2 72 Gals Glass Cleaner/Ready To Use Champion 1 Gal Liquid - 4/Case CH129 1.65 Gal REGULAR MEETING MAY 12, 2008 22 10 Cases Glass Cleaner with Ammonia 32 oz bottle w /spray bead 12 /case Spartan 3261 $ 1.82/qt Cal 23 2 Cases Stainless Steel Cleaner/Polish Claire CP841 15 20 Oz. Can - 12 /Case oz $ 38.68 Case 24 5 Cases Furniture Polish Aerosol Claire CP811 12.5 oz can 12 /case 190z 91 24.03 Case 25 65 Pails Heavy Duty Degreaser/Cleaner All Purpose Cleaner - 5 Gal Spartan Pail SNB130 24.21 Pail 26 200 Gals Lime Remover Canberra Lime 1 Gal Liquid - 6 /Case Off 7.04 Cal 27 110 Cases Bowl Cleaner - 9% Het 32 Oz Liquid - 12 /Case Spartan M95 $ 12.93 Ca 28 35 ]Cozen Urinal Screen W/ Para Bloch 4 Oz /Screen - 2 /Box Hospeco 01991 $ 12.84 Dozen 29 15 Dozen Toilet Bowl Deodorant Block 4 Oz /Hanger -12 /Box 14ospecco 02901 $ 1.1.86 Dozen 30 150 Each Sponge 2 X 4.5 X 7 5/8 General Pui°pose/lndividually 7.5x3.5x2 Wrapped Hydra w4pku u .61 Each 31 35 Cases Heavy Duty Scrubber Sponge 3MNiagra 74N 4.5 "X2.5 "X 0.9" - 24 /Case 20 /cs $ 16.60 Case 32 36 Each Plastic All Purpose Bucket 10 Qt With Handle Impact 5502 2.25 E ach -- 33 150 Each Spray ]bottle With T'rl l -er impact 32 Oz Complete 5032/5906 $ .70 Each 34 60 Each Scrub Brush 6" Poly Iron Handle R/M 6482 $ 1.57 Each. 35 18 Each Dust Pan 12 Inch Heavy Duty Steel impact 4212 $ 2.34 Each 36 65 Each Brush Truc dow 10" 10" Nylon Poly Block - T'hreaded bole Carlisle 460050 10.14 Each 37 300 Each Johnny lops, Synthetic Synthetic Bowl brush Impact 202 .55 Case 38 35 Cases Mop Head/24 Oz®, Cotton 12 /Case R/M E138 $ 43.55 Case 39 12 Cases loop Head/ 24 Oz., Rayon 12 /Case R1M E438 S 59.64 Case 40 36 Each Dust Mop Head Full Tie Disposable 5" x 24" R/M K153 7.43 Each 41 48 Each Wet lop Handle 60" /Clarinp R/M F1246 $ 9.79 Each 42 36 Each Broom Warehouse Synthetic Cora Style Synthetic Carlisle 41679 5.76 Each 43 24 Each Broom Angler 10" Wide Zep 34069 13" Plastic Flair Bristles wide $ 5.10 Each _ 44 12 Each Push Bros 24" Medium Carlisle General Purpose bead Only 3622081`2463 S 9.34 E - 45 36 Each Push Broom Handle 60" /Metal Tip Carlisle 41496 $ 7.89 Each 46 10 Cases Ant & Roach Spray 15 Oz. - 12 /Case Claire 301 36.74 Case 47 10 Cases Wasp & Hornet Spray Jet Spray 15 Oz. - 12 /Case Claire 005 14 oz 29.74 Case - 48 8 Boxes Floor Machine Pad 15" Black Stripper Pad - 5 /Box 3M 7200N $ 8.18 Box REGULAR MEETING MAY 12, 2008 JO 5 Boxes Floor Machine Pad 15" Red Buffing Pad - 5/13ox 3M 510ON 8.18 Box 0 3 Boxes Floor Machine Pad 15" White Polish Pad — 5/Box 31/14100 11.50 Box 51 6 Boxes Floor Machine Pad 20" Black Stripper Pad - 5/Box 31 500N 12.67 Box 52 7 Boxes Floor Machine Pad 20" Red Buffing Pad - 5/Box 3 b 12.67 Box 53 8 Boxes Floor Machine Pad 20" White Super Polish Pad - 5/Box 3M4100N $ 12.67 Box 5 4 60 Cases Trash Bags Clear 24 X 33, Hi Den - 8 Mier. - Pitt 112156 1,000/Case 20/50/cs $ 16.08 Case 55 280 Cases Trash Bags Black 3006 Hd 20-30 Gal - 1.5 Mil True Pitt 112375 Gauge 4.5 Mil 100/Case 10/25/cs $ 21.05 Case 56 60 Cases Trash Bags Black 4046 Hd 40-45 Gal - 1.5 Mil True Pitt 112381 Gauge - 1.5 Mil 100/Case 10/10 $ 14.' )4 Case 670 Cases Trash Bags Black 36x58 Hd 55-60 Gal 1.5 Mil True Gauge 1.5 Mil - 100/Case Pitt 112379 $ 18.09 Case 58 20 Cases Trash Bags Black 50A3 Hd 65 Gal 1.5 Mil True Gauge 1.5 Mil - 100/Case $ No Bid Case laLLERMEYEA R COMPANY 475 West Woodland Circle Bowling Green, Ohio 43402 Bid was signed by: Mr. Chris Dishong Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Ten percent (10%) Bid Bond was submitted BID: Item Quantity Description Brand Name Unit Price No . & No. J: (R) 205 cases 2 Ply Toilet Tissue 4.375"x).75", 500 sheets/roll - Standard Size Rolls - 96 rolls/ease SCA-TM1616 $ 35.20 Case 2 (R) 125 cases 2-Ply Toilet Tissue Jumbo 9" roll, 1,000 sheets/roll - 3.875 ", 1000 - 12 rolls/ease SCA-TJ0922A $ 25.85 Case (R) 10 cases 2-Ply Toilet Tissue Jumbo 12" Roll, 2,000 sheets/roll - 3.875 ", -1.875", 2000 - 6 rolls/case SCA-TG1222A 25.85 Case 4 (R) 250 cases Multi Fold Towel - White 9.4" x 9.2" - 16 package per case 2400 towels/ease SCA-MB540A $ 19.25 Case 5 (R) 150 cases Roll Towel - Natural 12 -350' RI /Cs 8", 425 ft. - 12 rolls/case SCA-RK 3 5 OA $ 16.55 Case 6 (R) 140 cases Roll Towel - White/ Quilted 8", 425 ft. - 12 rolls/ease 12-425' RI/Cs KC-01080 $ 43.15 Case 7 (R) 110 cases Household Roll Towel 11 "x9" embossed 2-ply - 84 20 RI/Cs KC- sheets/roll, 30 rolls/ease 41482 $ 22.95 Case n , REGULAR MEETING i. Item No. Quantity Description Brand Name & Unit Price No. 9 7 Cases Green Pumice Bar Soap Stahl P 4 Oz. Wrapped 48/Case 144/cs $ 3 4.35 8.3 5 Case 10 12 Cases Antibacterial Bar Soap 4.5 oz 72/cs 3.5 Oz Wrapped - 72/Case Dial DIA-02401 $ 59.60 Case 11 20 Cases Super Duty Hand Cleaner Sanifresh With Grit Orange Grit SF- 3 Liter Carton - 2/Case 91047 $ 39.55 Case 12 65 Cases Dish Soap Lemon Scent Joy 8/38 oz 38 Oz. Professional Line - P&G PGC- 8/Case 45114 31.60 Case 95 Cases Foaming Disinfectant Cleaner Antibacterial Commercial Grade Foaming 20 oz 12/cs 25oz. - 12/Case Claire CG-N873 $ 26.50 Case 14 2 Cases Powdered Non-Abrasive Cleaner With Bleach Comet P&G 21 Oz - 24/Case PGC - 02255 $ 29.95 Case 15 1300 Gals Bleach, 525 Sh Clorox CLO- I Gal Liquid - 6/Case 02490 $ 2.20 Gal 16 90 Gals Vinegar, White 5% Woebar WA- I Gal Liquid - 6/Case WVG-1 $ 1.50 Gal 17 150 Gals Ammonia Austin Drain I Gal Liquid - 4/Case Openinger K-E- AmmoniaGL $ 220 Gal 18 4 Cases Drain Opener Biokem BIO- I Qt Liquid - 12/Case 6050 24.25 Case 19 5 Cases Oven Cleaner 20 Oz. Spray - 12/ Case Claire 30.85 Case 20 20 Cases Powdered Non-Phosphate Hard-Surface, Multi-Purpose Spic & Spac Cleaner P&G PGC- 27 Oz. - 12/Case 31973 80.95 Case 21 72 Gals Glass Cleaner early To Use Glas Shine I Gal Liquid - 4/Case Biokeni B10 6070 33.25 Gal 22 10 Cases Glass Cleaner with Ammonia 32 oz bottle w/spray head Windex Draket 12/case DR -90 51.60 Gal 23 2 Cases Stainless Steel Cleaner/Polish SS Polish Claire 20 Oz. Can - 12/Case CG-N841 40.40 Case 24 5 Cases Furniture Polish Aerosol 12.5 oz can 1. 2/case Claire CG-N811 32.45 Case 25 65 Pails Heavy Duty Degreaser/Cleaner All Purpose Cleaner - 5 Gal Swish Biokem Pail BIG -7030 $ 34,85 Pail 26 200 Gals Lime Remover No Lime Mild I Gal Liquid - 6/Case Acid Detergent Blokem BIO- 4130 $ 4.65 Gal 27 110 Cases Bowl Cleaner - 9% Hel Eco Bowl 32 Oz Liquid - 12/Case Cleaner Biokerri BIO-4060 17.80 Case 8 (R) 10 cases Facial Tissue - 2 ply 125/bx 8.4"x 8.6" flat box - 48 30/Cs SCA- box/case TF6810 20.40 Case REGULAR MEETING MAY 12, 2008 28 35 Dozen Urinal Screen W/ Para Block Urinal Screen 4 Oz W/Screen - 2/Box w/Cherry Block Nilodor NIL 4004 14.40 Dozen 29 15 Dozen Toilet Bowl Deodorant Block Cherry Bowl 4 Oz W/Hanger -12/Box Block w/Hanger Nilodor NIL- 4001 $ 7.50 Dozen no 150 Each Sponge 2 X 4.5 X 7 5/8 6x3xl Small General Puipose/Individually Cell Sponge Wrapped Impact IM-7160 .40 Each I _ 3 5 Cases Heavy Duty Scrubber 74 Scrubbing Sponge Sponge 20/bx 4.5"X2.5"X 0.9" - 24/Case 3M 3M-08252 $ 31.50 Case 3 6 Each Plastic All Purpose Bucket 10 Qt With Handle Impact IM-5510 $ 5.15 Each 150 Each Spray Bottle With Trigger Tolco To- 32 Oz Complete 110504&TO- 110508 $ 1.00 Each 4 60 Each Scrub Brush 6" Poly Iron Handle Tolco IM-229 $ 1.50 Each 35 18 Each Dust Pan 12 Inch Heavy Duty Steel Impact IM-4212 $ 2.55 Each �6 65 Each Brush Truck[Window 10" 10" Nylon Poly Block - Flour CR Threaded Hole 361234 13.40 Each 3 7 300 Each Johnny Mops, Synthetic . ...... . ...... ................ .. . Synthetic Bowl Brush IM-204 .60 Case 3 8 3 3 5 Cases Mop Head/24 z ®, Cotton - Impact TuWay TU- 12/Case Se 30.90 Case 39 12 Cases Mop Head/ 24 Oz., Rayon Tu Way TU- 12/Case TOS 24#32 $ 42.' ) 0 Case 40 36 Each Dust Mop Head Full Tie Tu Way TU- Disposable 5" x 24 D24-5 $ 190 Each 4 1 48 Each Wet Mop Handle 60" W/Clamp IM-83 $ 8.50 Each 42 336 Each Broom Warehouse Synthetic _Impact Corn Style Synthetic Impact IM-3654 $ 5.70 Each 4 3' 24 Each Broom Angler 10" Wide Rubbermaid Plastic Flair Bristles RU-6389 S 7.15 Each 44 12 Each Push Broom 24" Medium Rubbermaid General Purpose Head Only -9B 11 $ 10.75 Each 45 36 Each Push Broom Handle _RU Rubbermaid 60" W/Metal Tip RU-6364 $ 2.65 Each 46 10 Cases Ant & Roach Spray 15 Oz. - 12/Case Claire CG-0296 $ 50.55 Case 47 10 Cases Wasp & Hornet Spray Jet Spray 15 Oz. - 12/Case Claire CCU -COOS $ 55.50 Case 48 8 Boxes Floor Machine Pad 15" Black Bickern Bio- Stripper Pad - 5/Box 15131ack $ 10.00 Box 49 5 Boxes Floor Machine Pad 15" Red Biokem B10- Buffing Pad - 5/Box 15Red $ 10.00 Box 50 3 Boxes Floor Machine Pad 15" Biokern Bio- White Polish Pad — 5/Box 15 White 10.00 Box 6 Boxes Floor Machine Pad 20" Black Biokem Bio- Stripper Pad - 5/Box 20131ack $ 15.50 Box 52 7 Boxes Floor Machine Pad 20" Red Biokem Bio- Buffing Pad - 5/Box 20Red $ 15.50 Box REGULAR MEETING MAY 129 2008 53 8 Boxes Floor Machine Pad. 20" White Biokem Bio- Super Polish Pad - 5 /13ox 20 site $ 15.50 Box 54 60 Cases Trash Bags Clear 24 X 33, Hi Den - 8 Mier. - Intepiast IN- 1,000 /Case 243308 -CL $ 25.55 C ase_ 55 280 Cases Trash Bags Black 30x36 Hd 20 -30 Gal - 1.5 Mil Tree Inteplast IN- Gauge -1.5 MH 100 /Case SLW3339SK 20.85 Case 56 60 Cases Trash Bags Black 40x46 Hd 40 -45 Gal - 1.5 1411 True Inteplast IN- Gauge - 1.5 Mil 100 /Case SLW4046PK 19.50 Case 57 670 Cases Trash ]fags Black 36x5$ Hd 55 -60 Gal I.5 Mil Tree Inteplast IN- Gauge 1.5 Mil - 100 /Case SLW3858SK 28.40 C ase----- 58 20 Cases Trash Bags Black 50x43 Hd 65 Gal 1.5 Mil Trace Gauge 1.5 Mil - 100 /Case $ No Bid C ase - - UNIPAK CORP. Lost Office Box 300027 Brooklyn, New York 11230 Bid was signed by: Mr. Brian Marcus Non-Collusion Affidavit was in order Non - Discrimination commitment form was completed Ten percent (10 %) Bid Security was submitted BID: Item No. Quantity Description rand Name & Unit Price 54 60 Cases Trash Bags Clear 24 X 33, Hi Den - 8 Mier. - 1,000 /Case UPC 2433 $ 15.25 Case 55 280 Cases Trash Bags Black 3006 Hd 20 -30 Gal - 1.5 Mil True Gauge -1.5 Mil 100 /Case UPC 37XHD 7.50 Case 56 60 Cases Trash Bags Black 40x46 ]d 40 -45 Gal - 1.5 Mil True Gauge - 1.5 Mil 100 /Case UPC 46XHD $ 12.50 Case 57 670 Cases Trash Bags Black 36x58 Hd 55 -60 Gal 1.5 Mil Trace Gauge 1.5 Mil - 100 /Case UPC 58XH $ 15.20 Case 58 20 Cases Trash Bags Black 50x43 Hd 65 Gal 1.5 1411 Trace Gauge 1.5 X411- 100 /Case UPC 504315 35.00 Case 1 (R) 205 cases 2 Ply Toilet Tissue 4.375 "x3.75 ", 500 sheets /roll - Standard Size Rolls - 96 rolls /case Cascades 49602 `b 39.99 Case " r- REGULAR MEETING MAY 12, 2008 � Ell P111110131 PE 16 'I 2 (R) 125 cases 2-Ply Toilet Tiss ue Jumbo 9" roll, 1,000 sheets/roll - 3 3.875", 1000 - 12 rolls/ease Cascade #1202 24.99 Case (R) 10 cases 2-Ply Toilet Tissue Jumbo 12" Roll, 2,000 sheets/roll - 3 3.875", 2000 - 6 rolls/case Cascade #6002 24.88 Case 4 (R) 250 cases Multi Fold Towel - White 9.4" x 9.2" - 16 package per case 2400 towels/case Potney 4P200W 18.78 Case 5 (R) 1 50 cases Roll Towel - Natural Berkwiper 8", 425 ft. - 12 rolls/case 98425N 19.99 Case 6 (R) 140 cases Roll Towel - White/Quilted 8", 425 ft. - 12 rolls/case Berkwiper #8425W $ 22.99 Case Brand Name & Item No. Quantity Description Unit Price N o. ✓4 60 Cases Trash Bags Clear 24 X 33, Hi Den - 8 Mier. - Central Poly 1,000/Case CP-2433 $ 15.80 Case 55 280 Cases Trash Bags Black 30x36 Hd 20-30 Gal - 1.5 Mil True Central Poly Gauge - Mil 100 /Case CP-3036 16.20 Case 56 60 Cases Trash Bags Black 40x46 Hd 40-45 Gal - 1.5 Mil True Central Poly Gauge - 1. Mil 100 /Case CP-4046 14.20 Case 5 7 670 Cases Trash Bags Black 36x58 Hd 55-60 Gal 1.5 Mil True Central Poly Gauge 11.5 Mil - 100/Case CP-3658 18.20 Case 58 20 Cases Trash as Black 50x43 Hd 65 Gal 1.5 Mil True Central Poly Gauge 11. 5 Mil - 100 /Case CP-5043 20.80 Case Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above bids were referred to Central Services for review and recommendation. DEPARTMENT) This was the date set for receiving and opening of sealed bids for the above referred to materials. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: REGULAR MEETING ASPHALT EMULSIONS MATERIALS MAY 12, 2008 ITEM NO. � DESCR11PTION QUANTITY UNIT UNIT PRICE TOTAL AMOUNT 31- AF -T (Bituminous Material) Tack 75,000 GAL $1.60 $ 120,000.00 32. RS-2 75,000 GAL $1.85 $ 138 33. polymer Modified Asphalt Emulsion 65,000 GAL $1.95 $ 126,750.00 34. Earthbind Dust Control (Pick-up) 50,000 GAL $ .95 $ 47,500.00 1 3A. Earthbind Dust Control (Delivered) 125,000 GAL $1.15 $ 143,750.00 35. Polymer Modified Asphalt Cement (Mac- 500 TON [$44.50 $ 22,25 00 5. 10HD & MAC-20HD) 125,000 GAL $2.50 $ 312,500.00 36. Polymer Modified Asphalt Cement 5,000 TON $45.00 $ 225,000.00 7. (Olexobit TS 62,500 GAL $2.66 $ 166,250.00 - Tote Amount of and (Tterm3l through 36)_ $ 1,055,500.00 625 South Beiger Street Mishawaka, Indiana 46544 Bid was signed by: Mr. William D. Stevens Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Ten percent (10%) Bid Bond was submitted BID: ITEM NO. DESCRIPTION QUANTITY UNIT � UNIT PRICE TOTAL AMOUNT 1. HMA Surface No. 11 Limestone 5,000 TON $44.50 $ 222,500.00 1 HMA Surface No. 11 Limestone MAC 10 or MAC 20 with SBS 1,000 TON $48.50 $ 48,500.00 3. HMA Surface No. 11 Limestone MAC HD with SBS 500 TON $50.50 $ 25,250.00 4 . HMA Surface No. 9 Limestone 500 TON [$44.50 $ 22,25 00 5. HMA Surface No. 9 Slag 500 TON $43.50 $ 21,750.00 J 6. HMA Surface No. 11 Slaq 5,000 TON $45.00 $ 225,000.00 7. HMA Surface No. 11 Slag MAC 10 or MAC 20 with SBS 1,000 TON $49.00 $ 49,000.00 8. HMA Surface No. 11 Slag MAC HD with SBS 1,000 TON $51.00 $ 51,000.00 9. HMA Surface No. 11 Steel Slag Olexobit TS 5,000 TON $63.00 $ 315,000.00 10. HMA Surface No. 11 Limestone Olexobit TS 3,000 TON $61.50 $ 184.500.00 11. HMA Binder No. 8 or 9 MAC 10 o MAC 20 with SBS 1,000 TON $32.00 $ 32,000,0( 12. HMA Binder No. 8 or 9 MAC HD with SBS 500 TON $33.50 $ 16,750.00 13. HMA Binder No. 8 or 9 Limestone or 2,000 TON $33.20 $ 66,400.0 HMA Binder No. 8 or 9 Limestone or Slag 14. MAC 10 or MAC 20 with SBS 1,000 TON $37.20 $ 37,200.0 0 15. HMA Binder No. 8 or 9 Limestone or Slag -j MAC HD with SBS 500 TON $39.20 $ 19,600.0( j 16- HMA Binder No. 11 No Local Gravel) 2,000 TON $42.00 $ 84,000.00 HMA Binder No. 11 MAC 10 or MAC 20 17. with SBS 1,000 TON $45.50 $ 45,500.0(:) 18. HNIA Binder No. 11 MAC HD with SBS 500 TON $47.50 $ 23,750,00 REGULAR MEETING MAY 12.2008 19 HMA Binder No. 11 Limestone or Slag 4,000 TON $42.00 $ 168,000.00 20. HMA Binder No. 11 Limestone or Slag DESCRIPTION QUANTITY QUANTITY UNIT UNIT PRICE TOTAL AMOUNT MAC 10 or MAC 20 with SBS 2,000 TON $45.50 $ 91,000.00 21 HMA Binder No. 11 Limestone or Slag 38. Slag Sand TON 5,000 TON NO BID MAC HD with SBS 1,000 TON $47.50 $ 47,500.00 22 HMA Base No. 510 Limestone or Slag 6,000 TON $32.00 $ 192,000.00 23. HMA Base No. 5D Limestone or Slag MAC NO BID $ NO BID 41. No. 53 Recycled Concrete 10 or MAC 20 with SBS 1,000 TON $36.00 $ 36,000.00 24, HMA Base No. 5D Limestone or Slag MAC 5,000 TON NO BID $ NO BID Total Amount of Bid (items 37 through 42) HD with SBS 1,000 TON $38.00 $ 38,000.00 25. j High Performance Cold Patch 3,000 TON $58.00 $ 174,000.00 Bituminous Patch, Material Special AE- 26. 300P (Delivered) 300 TON $70.00 $ 21,000.00 27. Class A Concrete CYS NO BID $ NO BID 2& Class A High Early Strength Concrete CYS NO BID $ NO BID 29. MIN NO BID $ NO BID T Amount of Bid (items I through 29) $ 2,257,450.00 AGGREGATE MATERIALS ITEM NO. NO. DESCRIPTION QUANTITY QUANTITY UNIT UNIT PRICE TOTAL AMOUNT 37. Slag/Gravel — Chips 3,000 3,000 TON NO BID $ NO BID 38. Slag Sand TON 5,000 TON NO BID $ NO BID 5,000 No. 24 Sand NO BID 5,000 TON $6.95 $ 34,750.00 40- No. 53 Gravel No Local Gravel) 5,000 TO N NO BID $ NO BID 41. No. 53 Recycled Concrete 5,000 TON NO BID $ NO BID 42. No. 53 Slag 5,000 TON NO BID $ NO BID Total Amount of Bid (items 37 through 42) $ 34,750.00 AGGREGATE MATERIALS HEM NO. DESCRIPTION QUANTITY UNIT � UNIT PRICE TOTAL AMOUNT 37- . Slag/Gravel — Chips 3,000 TON $14.75 $ 44,250.00 38. Slag Sand 5,000 TON $11.25 $ 56,250.00 39 - No. 24 Sand 5,000 TON NO BID $ NO BID 4, f7_1 REGULAR MEETING MAY 12, 200$ 40. No. 53 Gravel No Local Gravel) 5,000 TON NO BID $ NO BID NO NO 41. No. 53 Recycled Concrete 5,000 TON - - BID B0 $ — 42. No. 53 Slag 5,000 TON $12.30 $ 61,500.00 Total Amount of Bid (Ite 132,000. AGGREGATE MATERIALS ITEM I NO BID NO. 5,000 DESCRIPTION 37. Slag/Gravel – Chips 38. Slag Sand 39- No. 24 Sand 40- No. 53 Gravel No Local Gravel 41- No. 53 Rec cled Concrete 42. No. 53 Slag Total Amount of Bid (items 37 through 3,000 TON NO BID $ NO B0 5,000 TON $13.65 $ 68,250.00 5,000 TON $6.60 $ 33,000.00 5,000 TON NO BID $ NO B0 5,000 5,000 TON TON $10.00 $13.55 $ 50,000.0: $ 67,750.00 5,000 $ 219,000.00 25200 State Road 2' ) South Bend, Indiana 46614 Bid was signed by: Mr. Eugene E. Yarkie Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Ten percent (10%) Bid Bond was submitted BID: BITUMINOUS MATERIALS NUEYMMMIDUM 01011311111196mem 5,000 TON $52.00 $ 260,000.00 TON $64.00 $ 64,000.00) 500 TON $68.00 $ 34,000.00 500 TON $48.00 $ 24.000,00 500 TON $51.00 $ 25,500.00 5,000 TON $56.00 $ 280,000.00, 1,000 TON $69.00 $ 69,000.001 1,000 TON $74.00 $ 74,000,00i 5,000 TON $105.00 $ 525,000.00 3,000 TON $81.00 $ 243,000.0 1,000 TON $43.00 $ 43,000.00 500 TON $46.00 $ 23,000.00 2,000 TON $43.00 $ 86.000.00 1,000 TON $51 .00 $ 51,000-00 500 TON $54.00 $ 27,000.00 2,000 TON $42.00___L$ _____q4,000.00 RE QQLAR MEETING MAY 12, 2008 AGGREGATE MATERIALS ITEM HMA Binder No. 11 MAC 10 or MAC 20 NO BID NOe � DESCRIPTION 37- Slag/Gravel - Chip 17. with SIBS Sand 1,000 TON - $46.00 $ 46,000.00 18. HMA Binder No. 11 MAC HD with SBS No. 500 TON $49.00 $ 24,500.00 NO BID 1 Total Amount of Bid (items 37 througli NO BID $ NO BID HMA Surface No. 11 Slag MAC 10 or MAC 19 L HMA Binder No. 11 Limestone or Sla 31,000.00 4,000 TON $42.00 $ 168,000.00 20. FIMA Binder No. 11 Limestone or Slag HMA Surface No. 11 Steel Slag Olexobit 9. FS $ 225,000.00 HMA Surface No. MAC 10 or MAC 20 with SBS 10 2,000 TON $50.00 $ 100,000.00 21� HMA Binder No. 11 Limestone or Slag $ 54,000.00 MAC HD with SBS 1,000 1,000 TON $53.00 $ 53,000.00 HMA Base No. 5D Limestone or Slag 6,000 TON $42.00 $ 252,000.00 $65.50 HMA Base No. 5D Limestone or Slag MAC $ 327,500.00 10 or MAC 20 with SBS 3,000 1,000 TON $49.00 -$ 49,000.00 24. HMA Base No. 5D Limestone or Slag MAC HD with SIBS 1,000 TON $52,00 $ 52,000.00 25. High Performance Cold Patch 3,000 TON $102.00 $ 306,000.00 26. Bituminous Patch, Material Special AE- 300P (Delivered) 300 TON $104.50 $ 31,350.00 27. Class A Concrete CYS NO BID $ NO BID 28. Class A High Early Strength Concrete CYS NO BID $ NO BID 29 Demurrage Fe e MIN NO BID $ NO BID Total Amount of Bid (Items I through 29) $ 2,994,350.00 AGGREGATE MATERIALS ITEM TON NO BID NOe � DESCRIPTION 37- Slag/Gravel - Chip 38- Slag Sand 39. No. 24 Sand 40- No. 53 Gravel (No Local Grave 41 No. 53 Recycled Concrete 42. No. 53 Slag $ NO BID 5,000 Total Amount of Bid (items 37 througli HIEE�� 3,000 TON NO BID $ NO BID 5,000 TON NO BID $ NO BID 5,000 TON $6.20 $ 31,000.00 5,000 TON NO BID $ NO BID 5,000 TON NO BID $ NO BID 5,000 TON NO BID $ NO BID HMA Surface No. 11 Slag MAC 10 or MAC 7. $ 31,000.00 BITUMINOUS MATERIALS I TEM TON $ 47.00 0. _�NO. DESCRiPTI10N 1. HMA Surface No. 11 Limestone HMA Surface No. 11 Limestone MAC 10 or 2. 20 with SBS TON $52.00 - MAC HMA Surface No. 11 Limestone MAC HID 3. With SBS 4. HMA Surface No. 9 Limestone 5- HMA Surface No. 9 Slag_ & HMA Surface No. 11 Slag 26,500.00 HMA Surface No. 11 Slag MAC 10 or MAC 7. 20 with SIBS _$ 19,000-00 !_iMA Surface No. 11 Slag MAC HID with 8. SBS $ 22,000.00 HMA Surface No. 11 Steel Slag Olexobit 9. FS $ 225,000.00 HMA Surface No. 11 Limestone Olexobit 10 FS 5,000 TON $ 47.00 $ 235,000.00 1,000 TON $52.00 $ 52,000.00 500 TON $53.00 $ 26,500.00 500 TON $38.00 _$ 19,000-00 500 TON $44.00 $ 22,000.00 5,000 TON $45.00 $ 225,000.00 1,000 TON $54.00 $ 54,000.00 1,000 TON $55.00 _$ 55,000.00 5,000 TON $65.50 $ 327,500.00 3,000 TON $65.00 $ 195,000.00 REGULAR MEETING MAY 12, 2008 • 281 Class A High Early Strength Concrete lu 29 � Demurrage Fee MIN NO BID $ NO BID Total Amount of Bid (Items I through 29) $ 2,231,000.00 ITEM HMA Binder No. 8 or 9 MAC 10 o MAC 20 i 11 with SBS 1,000 TON $29.00 $ 29,000.0O 12 HIVIA Binder No. 8 or 9 MAC HD with SBS 500 TON $29.00 $ 14 13 HMA Binder No. 8 or 9 Limestone or Slag 2,000 TON $28.00 $ 56,000.00, 14 HMA Binder No. 8 or 9 Limestone or Slag 38. Sla _z?�l Sand 5,000 MAC 10 or MAC 20 with SBS 1,000 TON $29.00 $ 29,000.0 15 HMA Binder No. 8 or 9 Limestone or Slag 5,000 TON NO BID $ MAC HD with SBS 500 TON $29.00 $ 14,500.00 16 HMA Binder No. 11 No Local Gravel) 2,000 TON $35.00 $ 70,000,00 -J 17 HMA Binder No. 11 MAC 10 or MAC 20 5,000 TON i l i $ with SBS 1,000 TON $42.00 $ 42,000.00 18 HIVIA Binder No. 11 MAC HD with SBS 500 TON $44.00 $ 22,000 0fl 19 HMA Binder No. 11 Limestone or Slag_ 4,000 TON $36.00 $ 144,000.00 20 HMA Binder No. 11 Limestone or Slag Total Amount of Bid (Ite MAC 10 or MAC 20 with SBS 2,000 TON $44.00 $ 88,000.00 21 HMA Binder No. 11 Limestone or Slag MAC HD with SBS 1,000 TON $44.00 $ 44,000.0 22 HMA Base No. 510 Limestone or Slag 6,000 TON $27.00 $ _162,000.00 23 HMA Base No. 5D Limestone or Slag MAC 10 or MAC 20 with SBS 1,000 TON $28.00 $ 28,000.00 24 HMA Base No. 5D Limestone or Slag MAC HD with SBS 1,000 TON $28.00 $ 28,000.00 25 High Performance Cold Patch 3,000 TON $78.00 $ 234,000.00 26 Bituminous Patch, Material Special AE- 300P (Delivered) 300 TON $50.00 $ 15,000.00 • 281 Class A High Early Strength Concrete lu 29 � Demurrage Fee MIN NO BID $ NO BID Total Amount of Bid (Items I through 29) $ 2,231,000.00 ITEM NO. DESCRIPTION QUANTITY NO. UNIT PRICE TOTAL AMOUNT 1/2 Sasobit 1 % of the Liquid Bituminous UNIT JUNIT TOTAL AMOUNT' ' 30. Weight- Unit Cost is Cost Added for Each 3,000 $1.25 NO BID $ Ton of Material Delivered 38. Sla _z?�l Sand AGGREGATE MATERIALS IT NO. DESCRIPTION QUANTITY UNIT UNIT PRICE TOTAL AMOUNT' 37- Slag/Gravel - Chips 3,000 TON NO BID $ NO BID 38. Sla _z?�l Sand 5,000 TON NO BID $ NO BID 39- No. 24 Sand 5,000 TON NO BID $ --NO B'D_____� 40- No. 53 Gravel No Local Gravel) 5,000 TON NO BID $ NO BID 41 No. 53 Recycled Concrete 5,000 TON $9.00 $ 45,000.00 42- No. 53 Slag 5,000 TON NO BID $ - NO B : D Total Amount of Bid (Ite _45,000.03x), GREG ETTL P.O. Box 2384 South Bend, Indiana 46680 REGULAR MEETING MAY 12.2008, No. Description T Year Bid I Black Chevrolet Malibu 1999 $535.00 6 Silver Ford Taurus 2003 $727.00 12 White GMC Safari 1995 $267.00 13 Green Nissan Quest 1997 $233.00 GREG KRASKA I I 1') 3 Beech Trail Osceola, Indiana 46561 BID: No. Description Year Bid I Black Chevrolet Malibu 1999 $338.46 2 ple Buick LeSabre Pur 1994 $338.46 8 Green Dodge Intrepid 4995 $338.46 4 White Chrysler Concord 1994 $338.46 5 Gold Eagle Premier 1991 $338.46 6 Silver Ford Taurus 2003 $351.99 7 Red Chrysler New Yorker 1994 $338.46 8 Green Chevrolet Monte Carlo 1995 $338.46 9 White Toyota Corolla 1990 $338.46 10 Red Chevrolet Cavalier 199 $3 11 Red Chevrolet Monte Carlo 1 996 $338.46 12 White GMC Safari 1995 $338.46 13 Green Nissan Quest 1997 $338.46 C HI Y A. MANTLE 33 "'6 Blaine Street Elkhart, Indiana 46516 BID: No. Description Year Bid I Black Chevrolet Malibu 1.999 $400.00 6 Silver Ford Taurus 2003 $450.50 8 Green Chevrolet Monte Carlo 1995 $306.00 11 Red Chevrolet Monte Carlo 1996 $405.00 12 White GMC Safari 1995 $300.00 13 Green Nissan Quest 1997 $305.651 INDIANA AUTO PARTS 3300 South Main Street South Bend, Indiana 46614 BID: No. Description Year Bid I Black Chevrolet Malibu 1999 $400.00 2 Purple Buick LeSabre 1994 $325.00 3 Green Dodge Intrepid 4995 $350.00 4 White Chrysler Concord 1994 $325.00 5 Gold Eagle Premier 1991 $275.00 6 Silver Ford Taurus 2003 $450.00 7 Red Chrysler New Yorker 1994 $325.00 8 Green Chevrolet Monte Carlo 1995 $375.00 9 White Toyota Corolla 1990 $250.00 10 Red Chevrolet Cavalier 1993 $250.00 11 Red Chevrolet Monte Carlo 1996 $375.00 White GMC Safari 1995 $375.00 --12 --13 Green Nissan Quest 1997__J___$375.00 J W REGULAR MEETING TERRY'S AUTO SALVAGE 1926 Tamarack Road Walkerton, Indiana 46574 BID: No. Description Year Year Bid I Black Chevrolet Malibu $450.00 1999 $418.00 2 Purple Buick LeSabre 9 1994 $225.00 3 Green Dodge Intrepid 4995 $240.00 4 White Chrysler Concord 1994 $251.00 5 Gold Eagle Premier 1991 $251.00 6 Silver Ford Taurus 2003 $526.00 7 Red Chrysler New Yorker 1994 $251.00 8 Green Chevrolet Monte Carlo 1995 $266.00 9 White Toyota Corolla 1990 $308.00 10 Red Chevrolet Cavalier 1993 $175.00 11 Red Chevrolet Monte Carlo 1996 $312.00 12 White GMC Safari 1995 $D'18.00 — 1 3 Green Nissan Quest 1997 91356.00 HALTON L. WEST P.O. Box 4722 South Bend, Indiana 46634 BID: No. Description Year Bid I Black Chevrolet Malibu 1999 $450.00 6 Silver Ford Taurus 2003 $400.00 9 White Toyota Corolla 1990 $250.00 DOUBLE D AUTO BODY SHOP 3 700 South Gertrude Street South Bend, Indiana BID: 0. Description Year Bid I 6 Silver Ford Taurus 2003 $599.00 6 Red Chevrolet Monte Carlo 1996 $308.00 Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above bid.s were referred to Code Enforcement for review and recommendation. Ms. Cathy Eli, Code Enforcement, advised the Board that after reviewing those bids, she recommends that the Board award the vehicles to the highest responsive and responsible bidders as follows: GREG ETTL P.O. Box 2384 South Bend, Indiana 46680 RTn- No. Description Year Bid I Black Chevrolet Malibu 1999 $535.00 6 Silver Ford Taurus 2003 $72 GREG KRASKA 11133 Beech Trail Osceola, Indiana 46561 RT16- - MAY 12, 2008 No. Description Year Bid 2 Purple Buick LeSabre 1994 $338.46 1 -, REGULAR MEETING MAY 12, 2008 No. Description Year Year Bid 4 White Chrysler Concord $405.00 � 1994 $338.46 5 Gold Eagle Premier . 1991 $338.46 7 Red Chrysler New Yorker 1994 $338.46 9 White Toyota Corolla 1990 $338.46 10 Red Chevrolet Cavalier 1993 $338.46 SIURLEY A. MANTLE 336 Blaine Street Elkhart, Indiana 46516 BID: No. Description Year Bid I 11 Red Chevrolet Monte Carlo 1996 $405.00 � INDIANA AUTO PARTS 3300 South Main Street South Bend, Indiana 46614 BID: No. Description Year Bid 3 Green Dodge Intrepid 4995 $350.00 8 Green Chevrolet Monte Carlo 1995 $375.00 12 White GMC Safari 1995 $375.00 13 , Green Nissan Quest 1997 $375.00 Therefore, Mr. Gilot made a motion that the recommendations be accepted and the bids be awarded as outlined above. Mr. Inks seconded the motion, which carried, OPEN AND AWARD QUOTATIONS — IRELAND ROAD ALIGNMENT RECONSTRUCTION— PROJECT NO. 108-045 (ERSKINE COMMQNS� Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for the above referenced project. The following Quotations were opened and read: N H ELY INC 24358 State Road 23 South Bend, Indiana 46614 Quotation was submitted by Mr. Roger I nip QUOTATION: $60,611.00 INWIMOIRMWAMW i 25200 State Road 23 Post Office Box 1775 South Bend, Indiana 46614 Quotation was submitted by Mr. David Dudash 625 South Beiger Street Mishawaka, Indiana 4-6544 Quotation was submitted by Mr. William Stevens Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above Quotations were re-fiferred to Community and Economic Development and Engineering for review and recommendation. After reviewing those quotations, Mr. Toy Villa, Engineering, recommended that the Board award the contract to the lowest responsive and responsible bidder, Walsh & Kelly, Inc., in the — 0 griall = 195 is H =I N M MAY 12, 2008 amount of $60,611.00. Therefore, Mr. Gilot made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Littrell seconded the motion, which carried. ROBERT SIMMONS 1410 East Donald Street South Bend, Indiana 46613 L_jL_jLurple Ford Ranger 1.994 Therefore, Mr. Gilot made a motion that the recommendation be accepted and the bids be ratified as outlined above. Mr. Inks seconded the motion, which carried. REGULAR MEETING MAY 129 2008 ITE L NO. DESCRIPTION UNIT UNIT PRICE COMPANY l//lA 2000 lb Tank / Chlorine Ton $490.00 Alexander Chemical 2 150 lb. Cylinders / Chlorine Cyl $68.50 Alexander Chemical 55 lb. palls / Free Flowing 4 Potassium Permanganate Lbs $3.15 Zinean Enterprises Blended Phosphate Sequestrant 5 Corrosion Inhibitor Lbs $1.275 Watcon, Inc. 2A 2000 lb. Tank / Sulfur Dioxide Ton $579.00 Alexander Chemical 3A 50-55 lb. Bags — Dry Polymer Flocculent Lbs. $1.519 Polydine, Inc. 4A Liquid F errous Chloride Gal $0.43 Kemira water L Mr. Custard also stated that the bids for Item 3, Fluorisilicic Acid and Item 6, Bulk Salt, were unfavorable due to the lack of responses and high bids. Mr. Custard requests that bids for Item 3 tn and Item 6 be rejected and re-bid. 11herefore, Mr. Littrell made a motion that the recommendation be accepted and the bid be awarded as outlined above and bids for Items 3 and 6 be rejected and rebid. Mr. Inks seconded the motion, which carried. Q-QZI—CO Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 6 on behalf of Brown & Brown General Contractors, Post Office Box 487, 124 South Elkhart Street, Wakarusa, Indiana 46573-0487, indicating the Contract amount be increased by $11,040.00 for a new Contract sum, including this Change Order, in the amount of $2,165,571.53. Upon a motion Made by Mr. Gilot, seconded by Mr. Littrell and carried, the Change Order was approved. REGULAR MEETING MAY l2, 2008 NOR 111 113 1 GARAGE CARBON MONOXIDE SENSING SYSTEM - PROJECT NO. 107-063(FUND 101) Mr. Gilot advised. that Mr. Toy Villa, has submitted the Project Completion Affidavit on behalf of Martell Electric, LLC, 1904 N. Kenmore Street, South Bend, Indiana, for the above referenced project, indicating a final cost of $39,840.00. Upon a motion made by Mr. Inks, seconded by 0 1 Mr. Littrell and carried, the Project Completion Affidavit was approved. ADOPT RESOLUTION NO. 27-2008 - WRITE OFF AMBULANCE SERVICES OUTSTANDING ACCOUNTS FOR YEAR 2005 Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried., the following Resolution was adopted by the Board of Public Works: REGULAR MEETING MAY 12,2008 RESOLUTION NO. 27-2008 WRITE OFF OF AMBULANCE SERVICES OUTSTANDING ACCOUNTS FOR YEAR 2005 WHEREAS, the city of South Bend, through its Emergency Medical Services Department, charged the persons listed on the attached documents for ambulance services: and 'WHEREAS, the charges have not been paid to the City of South Bend after at least three notices were sent to the person who received the services and 'WHEREAS, CBM Accounts Service, Inc. has made every attempt to collect the aforementioned charges, and has not been successfifl; and WHEREAS, the Indiana State Board of Accounts has instructed the City to write off all uncollectible accounts after every attempt to collect them has been made; and 'WHEREAS, the City of South Bend by and through its Board of Public Works, desires to write off the accounts listed on the attached documents. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South, that the attached document totaling $857,148.58 be written off the accounts receivable of the City of South Bend as uncollectible. ATTEST: s/Linda Martin, Clerk s/ Gary Gilot s/ Carl Littrell s/ Donald Inks ADOPT RESOLUTION NO. 28-2008 - WRITE OFF AMBULANCE SERVICES OUTSTANDING ACCOUNTS FOR YEAR 2004 Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 28-2008 WRITE OFF OF AMBULANCE SERVICES OUTSTANDING ACCOUNTS FOR YEAR 2004 WHEREAS, the city of South Bend, through its Emergency Medical Services I Departrnent, charged the persons listed on the attached documents for ambulance services: arf WHEREAS, the charges have not been paid to the City of South Bend after at least three notices were sent to the person who received the services; and WHEREAS, CBM Accounts Service, Inc. has made every attempt to collect the aforementioned charges, and has not been successful; and WHEREAS, the Indiana State Board of Accounts has instructed the City to write off all uncollectible accounts after every attempt to collect them has been made; and WHERE AS, the City of South Bend by and through its Board of Public Works, desires to write off the accounts listed on the attached documents. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South, that the attached doe totaling $703,295.78 be written off the accounts receivable of the City of South Bend as uncollectible. REGULAR MEETING MAY 12, 2008 CITY OF SOUTH BEND BOARD OF PUBLIC WORDS ATTEST: s/Linda Martin, Clerk ADOPT RESOLUTION NO. 32-2008 — A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY- (INFORMATION AND TECHNOLOGY) Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the following Resolution was adopted by the Board of Public Works: 11051191161RIM =11 WHERE-AS, it has been determined by the Board of Public Works that the following property is unfit for the purpose for which it was intended and. is no longer needed by the City of South Bend: Miscellaneous Computer Hardware See Attached List WHEREAS, Indiana Code 5-22-22 permits and establishes procedure for disposal of personal property which is unfit for the purpose for which it was intended and which is no longer needed by the City. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that the items listed above are no longer needed by the City; are unfit for the purpose for which they were intended and have an estimated value of less than one thousand dollars ($1,000.00). BE IT FURTHER RESOLVED that said items may be transferred or sold at ubli le auction or private sale, without advertising. However, if the property is deemed worthless, such may be demolished or junked. ADOPTED this 12th day of May, 2008. 9 M 1911. 1 H i I =I a s/ Gary Gilot sl Carl Littrell s/ Donald Inks ATTEST: s/Linda Martin, Clerk ADOPT RESOLUTION NO. 33-2008 — A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY - (COMMUNITY AND ECONOMIC DEVELOPMENT) Upon a motion made by Mr. Littrell, seconded by Mr. Gilot and carried, the following Resolution was adopted by the Board of Public Works: RE SOLUTION NO. 33-2008 A RESOLUTION OF THE SOUTH BEND BOARD • PUBLIC WORKS - W- ^ ICE GULAR MEETING MAY 12, 200 WHEREAS, it has been determined by the Board of Public Works that the following property is unfit for the purpose for which it was intended and is no longer needed by the City of South Bend: Kodak Ektagraphic Slide Projector — Model B-2, Serial 42542730 Bell & Howel South Slide Projector — Model 830A, Serial # CD 1712 Tru-View Light Box WHEREAS, Indiana Code 5-22-22 permits and establishes procedure for disposal of personal property which is unfit for the purpose for which it was intended and which is no longer needed by the City. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that the items listed above are no longer needed by the City; are unfit for the purpose for which they were intended and have an estimated value of less than one thousand dollars ($1,000.00). BE IT FURTHER RESOLVED that said items may be transferred or sold at public aLletionor private sale, without advertising. However, if the property is deemed worthless, such may be demolished or junked. s/ Gary Gilot s/ Carl Littrell sl Donald Inks ATTEST: s/Linda Martin, Clerk WHEREAS, there has been submitted to the Common Council of the City of South Bend, Indiana, an Ordinance and a petition by all (100%) property owners which proposes the aruiexation of real estate located in German Township, St. Joseph County, Indiana, which is more particularly described at Page 14 of Exhibit "A" attached hereto; and REGULAR MEETING MAY l2, 2008 NOW, THERE-FORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, AS FOLLOWS: REGULAR MEETING 1 1, C7 MAY 12, 2 In consideration of pedestrian safety and proper vehicular movement, it is ffirther required as a condition of rezoning and annexation that sidewalks be developed along Portage to ensure a continuous pathway to the buildings to the north that have a pre-existing sidewalk. All screening, sidewalks, signage and vehicular access shall conform to the latest City of South Bend standards and ordinances. Building plans and other information to satisfy these requirements must be submitted by the developer to the City as part of the development review process. Failure to comply with all the conditions may result in the City's repeal of annexation. BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA s/Gary Gilot, Presiden s/Carl Littrell, Member s/Donald E. Inks, Member APPROVAL OF AGREEMENTS/CONTR-ACTS/PROPOSALS/ADDENDA The following Agreements/Coiitra6ts/Proposals/Addenda were submitted to the Board for TYPE BUSINESS DESCRIPTION AMOUNT MOTION/ 1 Agreement Rebuilding Housing programs and $45,000.00 SECONDED Agreement Indiana Land Hannover site — N/A Littrell/Inks Trust 731 GRN Brownfields Site Inc. assessment Grant — to Amendment Symbiont Pass on a Requirement $41,500.00 Gilot/Littrell for payback of State Grant Funds if Project Goals are not Met Proposal Earth Geotechnical Survey — $6,632.00 Inks/Littrell Exploration Oliver Property — Soil borings at proposed building and storage site and retention pond expansion (Section 108 Amendment Hull & Associates, Inc. Unanticipated Additional Services for Professional Consulting Services (Section 108 Loan) $8,000.00 Inks/Littrell 1 Agreement Rebuilding Housing programs and $45,000.00 Inks/Littrell Together, St. services (EDIT) Joseph County, Inc. Amendment Symbiont Feasibility of $41,500.00 Gilot/Littrell eliminating or reducing river crossings - River Crossing No. 5 - Project No. 105-017 (Sewer Bond) REGULAR MEETING MAY 12, 200 Davis, Bobby Street Closure — May 24, 2008 Meade Street from Inks /Littrell Graduation from 2:00 p.m. Elwood Avenue to Eulla Party to 6:00 p.m. Street Clay, Angela Street Closure — May 25, 2008 Elwood Avenue from Gilot /Innks Graduation from 12:00 p.m. Elliot Street to Eclipse Subject: to Marty to 8:00 P.M. Street Closing at 6:00 p.m. Shorter, Marie Street Closure — May 25, 2008 Johnson Street from Gilot /Inks Graduation from 1:00 pm. Prast Boulevard to Subject. to Marty to 8:00 P.M. Fredrickson Street Closing at 6 :00 p.m. Hope fescue Encroaclu rent - Located on property at Gilot /In ks - Mission Sign on 532 South Michigan business Street There is a preference to include in the solicitation the contractors provided by the non - profits to complete the work, but requiring the Board of Public Works' levels of insurance will prevent them from being able to participate. Further, it has been advised that the insurance requirement is a Board of public Works policy that can be considered for revision based on a request to do so. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the above request was conveyed to Legal and the Controller to find a way to work out the regulatory stipulations. r III= M0115 IMMMI REGULAR MEETING MAY 12, 2008 1NAr. Gilot advised that Mr. Tony Molnar, Engineering, has submitted a Memorandum to the Board of Public Works requesting that the above referenced street name change be rescinded. 4:� Mr. Molnar stated that the Champion/Broadway project has been postponed due to the nano technology development plan. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the above Request was approved. APPROVE TRAFFIC CONTROL DEVICE Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the following traffic control device was approved: NEW INSTALLATION: No Parking LOCATION: 515 North Lafayette P\-E-MARI Radius plus 15' each side of driveway approach due to site distance problem APPROVE WASTEWATER INDUSTRIAL DISCHARGE PERMITS In a Memorandum to the Board, Ms. Kim Thompson, Division of Environmental Services, submitted the following Wastewater Industrial Discharge Permits and recommended approval: Unifrax Corporation 54401 Smilax Road New Carlisle, Indiana 46552 3701 Progress Driven South Bend, lniLizna 466 There being no further discussion, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the permits were approved. OF PUBLIC WORKS The Department of Water Works and Environmental Services submitted their Monthly and Performance Reports for the month of April 2008. There being no further discussion, upon a motion made by Mr.... Inks, seconded by,,, Mr. Littrell and carried, the monthly reports were accepted and filed. '11- te Street Department and Traffic and Lighting and Water Works submitted Safety Reports for April 2008. These reports reflect injuries/accidents for each month and provide for a comparison. T'here being no further discussion, upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the reports were accepted and filed. FILE\IG OF CERTIFICATE OF INSURANCE Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the following Certificates of Insurance were accepted for filing: Business Ridgedale Presbyterian Church, South Bend, Indiana Tony Zirkle, South Bend, Indiana Crohn's & Colitis Foundation of America, Inc., New York, New York RATIFY APPROVAL AND/OR RELEASE CONTRACTOR AND EXCAVATION BONDS Mr. Anthony Molnar, Engineer, Division of Engineering, recommends that the following Contractor and Excavation Bonds be ratified pursuant to Resolution 100-2000 and/or released as I Q nuuq - Business I-- Bond Type Approved/ Released Effective Date - Kent Companies, Inc. Contractor AD-proved May 5, 2008 D&B Plumbing, LLC Contractor _Approved May 5, 2008 Boart Longyear Company Excavation Approved May 6, 2008 MAY 12, 2008 Mr. Gilot made a motion that the Bonds approval and/or release as outlined above be ratified. Mr. Inks seconded the motion, which carried. APPROVE CLAIMS Mr. Inks stated that a request to pay claims has been received by the Board; each claim is fully supported by an invoice; the person receiving the goods or services has approved the clairns; and the claims have been filed with the City Fiscal Officer and certified for accuracy. Therefore, Mr. Inks made a motion that after review of the expenditures, the claims be approved as submitted. Mr. Gilot seconded the motion, which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the meeting adjourned at 11;1 Q a.m. R 1�- I � Evolem I-Anda M. Martin', deA--