HomeMy WebLinkAboutChange Order No 1 - WWTP Masonry Improvements Gallery Bldgs. 1-4 Proj No. 120-036 - Slatile Roofing & Sheet Metal Co., Inc.
ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR MURRAY L. MILLER
1316 COUNTY-CITY BUILDING
227 W. JEFFERSON BOULEVARD
SOUTH BEND, INDIANA 46601-1830
PHONE 574/ 235-9251
FAX 574/ 235-9171
CITY OF SOUTH BEND JAMES MUELLER, MAYOR
BOARD OF PUBLIC WORKS
October 12, 2021
Mr. Gerald Longerot
Slatile Roofing & Sheet Metal Co., Inc.
1703 S. Ironwood Dr.
South Bend, IN 46613
michael.albert@slatile.com
RE: Change Order No. 1 – Wastewater Treatment Plant Masonry Improvements Gallery
Buildings 1-4 – Project No. 120-036
Dear Mr. Longerot:
At its October 12, 2021 meeting, the Board of Public Works approved the above
referenced Change Order for an increase of $20,486 and an additional one hundred and fifty
(150) days, bringing the revised contract amount to $440,704 with a new completion date of
October 12, 2021.
Enclosed is a copy of the Change Order for your records.
If you have any further questions regarding this matter, please call this office at (574) 235-9251.
Sincerely,
/s/ Anne Fuchs
Anne Fuchs, Clerk
Enclosures
AF/lh
INTER-OFFICE MEMORANDUM
DEPARTMENT OF PUBLIC WORKS
DIVISION OF ENVIRONMENTAL SERVICES
TO: Members of the Board of Public Works
Clara McDaniels, Assistant City Attorney Public Works
Anne Fuchs, Clerk
FROM: Jacob M. Klosinski, P.E., Assistant City Engineer
SUBJECT: 120-036 WWTP Masonry Improvements Gallery Buildings 1-4
(PROJ00000217; PO-00005683)
Agenda Request – Change Order No. 1
DATE: October 5, 2021
The Division of Engineering and Division of Utilities recommend the Board of Public Works approve
Change Order No. 1 for Project No. 120-036 WWTP Masonry Improvements Gallery Buildings 1-4
in the amount of $20,486.00 and a 150-day time extension.
Slatile Roofing and Sheet Metal has submitted Change Order No. 1 which includes the replacement
of damaged and heavily corroded steel lintels (unforeseen condition) at Gallery Buildings No. 1, 2,
and 4; removal of embedded electrical conduits and wiring at Gallery Building No. 2; and demolition
of abandoned boiler piping at Gallery No. 4.
The 150-day time extension accounts for the adjustment in time for a delayed start for the grouting
work since the project was awarded late in 2020 and the work could not begin until late winter /
early spring 2021 due to temperature constraints on the grout product. There were also materials
procurement delays that impacted schedule due to steel supply fabrication schedules.
The funding source for the change order shall be Account 642-06-605-514-442005.
For questions regarding the subject agenda request, contact Jacob M. Klosinski (Ext. 9496) at
the Division of Engineering.
10-04-2021October 12, 2021
City of South Bend
Department of Administration & Finance
Change Order Request Form
Multiple PO lines:
PO Number PO-0005683
Line Number 1
Original Dollar Amount $420,218.00
New Dollar Amount
(For liquidation request, enter $0)$440,704.00
Reason Code (if changed)
Financial Dimensions (fund-dept-
division-subdivision-main account)641-06-605-514-436001 (Original PO); 642-06-605-514-442005 (Change Order No 1)
Project Code (if applicable)PROJ00000217
Description of change (include
budget impact)
120-036 WWTP Masonry Improvements Gallery Buildings 1-4
Replace lintels at Gallery Buildings 1, 2, and 4. Remove embedded electrical
conduits at Aeration Gallery 2. Remove abandoned boiler piping at Gallery 4. Total
increase for Change Order No. 1 is $20,486.00.
PO Number
Line Number
Original Dollar Amount
New Dollar Amount
(For liquidation request, enter $0)
Reason Code (if changed)
Financial Dimensions (fund-dept-
division-subdivision-main account)
Project Code (if applicable)
Changing the line amount:
You can only change a line amount if it has NOT been invoiced against.
• If the line has NOT been invoiced – reduce the line amount to equal what it should be.
• If the line has been invoiced – cancel the delivery remainder and finalize the individual line, then add a new line for the
amount that should be remaining.
If you have changes to more than two lines on the same PO, fill out a separate section for each line affected by the change
order.
PO CHANGE FORM for PO-0005683 1 of 10
BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
Date: 10-04-2021
Name: Jacob M. Klosinski, P.E.Department of Public Works – Engineering Division
BPW Date: 10-12-2021 Phone Extension: 9496
Required Prior to Submittal to Board
BPW Attorney X Attorney Name Clara McDaniels
Dept. Attorney Attorney Name Clara McDaniels
Purchasing Michael Schmidt
Check the Appropriate Item Type –Required for All Submissions
Professional Services Agreement Contract Proposal
Open Market Contract Amendment/Addendum Special Purchase, QPA
Bid Opening Bid Award Req. to Advertise Title Sheet
Quote Opening Quote Award Reject Bids/Quotes
Proposal Opening C/O & PCA No. PCA
Chg. Order, No. 001 Traffic Control Resolution
Other: Ease./Encroach
Required Information
Company or Vendor Name Slatile Roofing and Sheet Metal, Inc. (South Bend, Indiana)
New Vendor Yes If Yes, Approved by Purchasing
No
MBE/WBE Contractor MBE
WBE Completed E-Verify Form Attached Yes
No
Project Name WWTP Masonry Improvements Gallery Buildings 1-4
Project Number 120-036
Funding Source 641-06-605-514-436001 (Original PO); 642-06-605-514-442005 (CO#1)
Account No. PO # 0005683
Amount See Below
Terms of Contract
Purpose/Description Change Order No. 1 addresses additional scope of work for replacing lintels,
removing embedded conduits, and removing abandoned boiler piping. See
summary below and Memorandum for details.
For Change Orders Only
Amount of
Increase
Decrease
$ 20,486.00
($ )
Previous Amount $ 420,218.00
Current Percent of Change:
Increase
Decrease
+4.875%
(%)
New Amount $ 440,704.00
Total Percent of Change:
Increase
Decrease
+4.875%
(%)
Time Extension Amount:
150 days (Delayed start of work due to Winter Weather; unforeseen
conditions and material supply delays)
New Completion Date: October 12, 2021