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Home My WebLink AboutAward Quote - Edison Road Lift Station Valve Replacement Proj No. 121-068 - HRP Construction, Inc. ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR MURRAY L. MILLER 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS October 12, 2021 Mr. Matthew D. Cain HRP Construction Inc. 5777 Cleveland Rd., PO Box 266 South Bend, IN 46624-0266 cindyv@hrpconstruction.com; mattc@hrpconstruction.com RE: Quotation Award – Edison Road Lift Station Valve Replacement – Project No. 121-068 Dear Mr. Cain: At its October 12, 2021 meeting, the Board of Public Works awarded the above referenced quotation to you in the amount of $52,350 with a completion date of December 31, 2021. Please forward the following documents in one submittal by October 26, 2021 to my attention for Board of Public Works approval at lhensley@southbendin.gov : 1) One (1) signed original of the Contract (enclosed); and 2) Certificate of Insurance naming the City of South Bend as an additional insured. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, /s/ Anne Fuchs Anne Fuchs, Clerk Enclosures AF/lh INTER-OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF ENVIRONMENTAL SERVICES TO: Members of the Board of Public Works Clara McDaniels, Assistant City Attorney Public Works Anne Fuchs, Clerk FROM: Jacob M. Klosinski, P.E., Assistant City Engineer SUBJECT: 121-068 Edison Road Lift Station Valve Replacements (PR-00011838) Agenda Request – Quote Award DATE: October 4, 2021 On September 28, 2021, the Board of Public Works opened and read quotes for the subject project. Division of Engineering and Division of Utilities reviewed the documents and finds the information correct and complete. Attached is a full bid tabulation which includes alternate and unit pricing. Base Quotes(s) ranked as follows based on price: 121-068 Edison Road Lift Station Valve Replacements CONTRACTOR MBE Goal 1.2% WBE Goal 4.3% BASE QUOTE HRP Construction, Inc. (South Bend, Indiana) 0.0% Trucking available for Unit Price Work 3.8% Traffic Control $64,350.00 Base $52,350.00 Voluntary Alternate Alternate Deduct submitted to allow completion of work by 12/31/2021 for a $12,000 discounted price. The Division of Engineering recommends the award of the Voluntary Alternate Base Bid for the contract for Project No. 121-068 Edison Road Lift Station Valve Replacements to HRP Construction, Inc. for the Total Quote Price of $52,350.00. The voluntary alternate accepted by the City of South Bend allows for the completion date of the project to shift from November 15, 2021, to December 31, 2021. The Bid Documents submitted has been amended for the updated Voluntary Alternate pricing. Unit pricing in the Contractor’s Bid Proposal shall be considered in the event of unforeseen conditions. It is acknowledged by the Board’s acceptance of this bid that MBE goals and WBE goals can only be met for this work if the Contractor is required to engage in unit price work resulting from unforeseen conditions. With the work comprised of bypass pumping, mechanical pipe fitting, and traffic control, there is limited scope to engage MBE and WBE companies. Funding: Sewage Works Building Repair and Maintenance Account 641-06-605-514-436001. For questions regarding the subject agenda request, contact Jacob M. Klosinski (Ext. 9496) at the Division of Engineering. $52,350.00Fifty-two thousand three-hundred fifty dollars and zero cents Amended. City accepts $12,000 deduct for alternate delivery date. October 12, 2021 BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA PUBLIC WORKS CONTRACT This Agreement is made and entered into this 12th Day of October, 2021, by and between HRP Construction, Inc., 5777 Cleveland Rd., PO Box 266, South Bend, IN 46624 (the “Contractor”), and the Board of Public Works (the "Board"). The Contractor covenants and agrees to make the following improvement, as fully set out in the Request for Quotations, Standard Specifications, Special Provisions, Plans, and Bid Proposals, all of which are set forth as a part of this Contract, for: PROJECT NO. 121-068 DESCRIPTION: EDISON ROAD LIFT STATION VALVE REPLACEMENT COMPLETION DATE: SEE SPECIFICATIONS AMOUNT: $52,350 VOLUNTARY ALTERNATE SUBMITTED TO ADJUST THE COMPLETION DATE OF DECEMBER 31, 2021 AND QUOTE PRICE REDUCED BY $12,000 (from $64,350 to $52,350) FUNDING: PR00011838 The unit prices for this improvement were those prices as received and accepted by the Board on the 28th Day of September, 2021. The Contractor further agrees to notify the assigned Engineer when this improvement is completed. This notification shall be in the form of a Project Completion Affidavit, signed by the Contractor. Upon final acceptance of the improvement by the Engineer, the Contractor’s final estimate will be presented to the Board for final Payment with one (1) copy of the Project Completion Affidavit and one (1) copy of a Waiver of Lien. Each of the Parties, by signing below, represents and warrants to the other Party that he/she/it has the authority to bind the named person or entity to this Agreement. BOARD OF PUBLIC WORKS HRP CONSTRUCTION, INC. President Member Printed Name Member Member Signature Member Attest: Anne Fuchs, Clerk October 12, 2021 City to Accept Voluntary Alternate for $12,000 Deduct to adjust delivery date to 12/31/2021 - $12,000.00 = $52,350.00 Deduct BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date: 10-04-2021 Name: Jacob M. Klosinski, P.E.Department of Public Works – Engineering Division BPW Date: 10-12-2021 Phone Extension: 9496 Required Prior to Submittal to Board BPW Attorney X Attorney Name Clara McDaniels Dept. Attorney Attorney Name Clara McDaniels Purchasing Michael Schmidt Check the Appropriate Item Type –Required for All Submissions Professional Services Agreement Contract Proposal Open Market Contract Amendment/Addendum Special Purchase, QPA Bid Opening Bid Award Req. to Advertise Title Sheet Quote Opening Quote Award Reject Bids/Quotes Proposal Opening C/O & PCA No. PCA Chg. Order, No. Traffic Control Resolution Other: Ease./Encroach Required Information Company or Vendor Name HRP Construction, Inc. (South Bend, Indiana) New Vendor Yes If Yes, Approved by Purchasing No MBE/WBE Contractor MBE WBE Completed E-Verify Form Attached Yes No Project Name Edison Road Lift Station Valve Replacements Project Number 121-068 Funding Source 641-06-605-514-436005 Account No. PR-00011838 /PO # Amount $52,350.00 Terms of Contract Lump Sum / Unit Prices; Accepting Contractor’s Voluntary Alternate and change to schedule for a price reduction of $12,000 Purpose/Description The Division of Engineering and Division of Utilities recommend the award of the subject project to HRP Construction, Inc. We also recommend the acceptance of HRP Construction’s voluntary alternate submitted to adjust the end date of the subject project to 12/31/2021 which will reduce the quote price by $12,000.00. Quote price adjusts from $64,350.00 to $52,350.00. For Change Orders Only Amount of Increase Decrease $ ($ ) Previous Amount $ Current Percent of Change: Increase Decrease % (%) New Amount $ Total Percent of Change: Increase Decrease % (%) Time Extension Amount: New Completion Date: