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Home My WebLink About09282021 Board of Public Works Meeting175 REGULAR MEETING SEPTEMBER 28, 2021 The Regular Meeting of the Board of Public Works was convened at 9:31 a.m. on Tuesday, September 28, 2021, by Board President Elizabeth A. Maradik in the 131h Floor Conference Room of the County -City Building, 227 W. Jefferson Blvd., South Bend, Indiana. The meeting was also streamed live to the public via Microsoft Teams. Board Clerk Anne Fuchs confirmed the presence of Board Members Elizabeth A. Maradik, Gary Gilot, Joseph Molnar, Murray Miller, and Board Attorney Clara McDaniels, with a roll call. She stated that Mr. Gathers may join the meeting later. Ms. Maradik reminded virtual attendees to mute their microphones and turn off their cameras when not speaking, and to save their questions and comments for the Privilege of the Floor. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Molnar, seconded by Mr. Miller and carried by roll call, the minutes of the Regular Meeting of the Board held on September 14, 2021, were approved. Following the approval of this item, Mr. Gathers joined the meeting. OPENING OF BIDS — ONE (1) OR MORE, 2021 OR NEWER, TRACK DRIVEN TROMMEL SCREEN — SPEC E (PR-000 113 89) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found to be sufficient. The following bids were opened and publicly read: COLUMBUS EQUIPMENT COMPANY 2323 Performance Way Columbus, OH 43207 el sse(c�r�,columbusequipment.com Bid was signed by Mr. Mark J. DiSalvo Non -Collusion, Non -Discrimination Affidavit Form was completed. Ten percent (10%) Bid Bond was NOT submitted. 1 Description Year/Make/Model Unit Price Tracked Screen $339,000.00 Extended Warranty Caterpillar Platinum + 5 Year/3500 Hr. $3,310.00 Price and Length Extended Warranty $ Price and Length Service Plan $ Price and Length Service Plan $ Price and Length Year Brand/Description Unit Price 1999 SN611 Power Screen Serial Number 9201855 $45,000.00 Estimated number of days for delivery from award date. 1 140 Days MODERN TECH EQUIPMENT, LLC. 18609 US Highway 66 Pacific, MO 63069 michealgmodtechequip. com Bid was signed by Mr. Micheal J. McCusker Non -Collusion, Non -Discrimination Affidavit Form was completed. Cashier's Check #422701 $40,400.00 was submitted. . a Description Year/Make/Model Unit Price Tracked Screen 2022 Doppstadt SM720.2 K Plus $377,516.00 Extended Warranty Price and Length 1 Year/2,000 Hrs. $6,700.00 Extended Warranty 2 Years/4,000 Hrs. $12,732.00 REGULAR MEETING SEPTEMBER 28, 2021 176 Price and Length Service Plan 3 PM Per Year, Filters, Labor, Travel Year $4,066.00 Price and Length 1 Service Plan 2 PM Per Year, Filters, Labor, Travel Year $2,864.00 Price and Length 2 Year Brand/Description Unit Price 1999 SN611 Power Screen Serial Number 9201855 $15,000.00 Estimated number of days for delivery from award date. 1 145 Days Upon a motion made by Mr. Molnar, seconded by Mr. Gathers and carried by roll call, the above bids were referred to Central Services for review and recommendation. OPENING OF QUOTATIONS — EDISON ROAD LIFT STATION VALVE REPLACEMENT — PROJECT NO. 121-068 (PR-00011838) Ms. Maradik advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotation was opened and read: HRP CONSTRUCTION INC. 5777 Cleveland Rd., PO Box 266 South Bend, IN 46624-0266 TonyB(d),HRPConstruction.com; mattc(d),hrpconstruction.com Quotation was submitted by Mr. Matthew D. Cain Non -Collusion, Non -Discrimination Affidavit Form was completed. Form MWBE-2.0 Evidence of Good Faith Efforts was completed. TOTAL QUOTATION: $64,350.00 TOTAL AMOUNT OF UNIT PRICE ITEMS: $74,560.00 Upon a motion made by Mr. Molnar, seconded by Mr. Gathers and carried by roll call, the above quotation was referred to Engineering for review and recommendation. AWARD BID AND APPROVE CONTRACT — CITY OF SOUTH BEND 2021 DRAINAGE IMPROVEMENTS - KALEY ST. & MARION ST. — PROJECT NO. 121-006A (PR-00010684) Ms. Rebecca Plantz, Engineering, advised the Board that on August 24, 2021, bids were received and opened for the above referenced project. After reviewing those bids, Ms. Plantz recommended rejection of the lowest bid from HRP Construction, Inc. based on the bidder's failure to meet the MBE participation goal and the good faith efforts standards to obtain MBE participation. Ms. Plantz recommended that the Board award the contract to the next lowest responsive and responsible bidder, Selge Construction Co., Inc., 2833 S. IIth. St., Niles, MI 49120 in the amount of $94,371.50 for Division #1 plus alternate and $158,632.75 for Division #2. Therefore, Mr. Molnar made a motion that the recommendation be accepted, and the bid be awarded, and the contract approved as outlined above. Mr. Gathers seconded the motion, which carried by roll call. AWARD OPEN MARKET CONTRACT — VPA ATHLETIC COURT RENOVATIONS. PHASE II — PROJECT NO. 121-033 (PR-0008729) Mr. Zach Hurst, Engineering, advised the Board that no quotes were received at the initial opening of quotations on April 27, 2021 for the above referenced project and that nine (9) firms had been solicited. Therefore, following that meeting, an open market procurement was pursued for quotes due within a seven (7) day window. After reviewing receiving and analyzing those quotations, Mr. Hurst recommended that the Board award the contract to the lowest responsive and responsible quoter, Milestone Contractors North Inc., 24358 State Road 23, South Bend, IN 46614, in the amount of $97,474.84. Mr. Molnar made a motion that the recommendation be accepted, and the quotation be awarded, and the contract approved as outlined above. Mr. Gathers seconded the motion, which carried by roll call. AWARD QUOTATION AND APPROVE CONTRACT — 2021 SPEED RADAR SIGN INSTALLATION — PROJECT NO. 121-062 (PR-00011636) Ms. Charlotte Brach, Engineering, advised the Board that on September 14, 2021, quotations were received and opened for the above referenced project. After reviewing those quotations, REGULAR MEETING SEPTEMBER 28, 2021 177 Ms. Brach recommended that the Board award the contract to the lowest responsive and responsible quoter, Martell Electric LLC, 4601 Cleveland Rd., South Bend, IN 46628, in the amount of $31,512. Therefore, Mr. Molnar made a motion that the recommendation be accepted, and the quotation be awarded, and the contract approved as outlined above. Mr. Gathers seconded the motion, which carried by roll call. APPROVE CHANGE ORDER NO. 1 — LINCOLN WAY WEST AND OLIVE STREETSCAPE — PROJECT NO. 119-108 (PO-0009634) Ms. Maradik advised that Mr. Finnian Cavanaugh, Engineering, submitted Change Order No. 1 on behalf of Rieth-Riley Construction Co., Inc., 25200 State Road 23, South Bend, IN 46614 indicating the contract amount be increased by $55,639.58 for a new contract sum, including this Change Order, in an amount not to exceed $1,796,510.78. Upon a motion made by Mr. Molnar, seconded by Mr. Gathers and carried by roll call, the Change Order was approved. APPROVE CHANGE ORDER NO. 1 — LIBERTY TOWER EXTERIOR RENOVATIONS, PHASE II — PROJECT NO. 120-047 (PO-0006614) Ms. Maradik advised that Mr. Kyle Silveus, Engineering, submitted Change Order No. 1 on behalf of Slatile Roofing & Sheet Metal Co., Inc., 1703 S. Ironwood Dr., South Bend, IN 46613, indicating the contract amount be increased by $2,882 for a new contract sum, including this Change Order, in the amount of $121,100. Upon a motion made by Mr. Molnar, seconded by Mr. Gathers and carried by roll call, the Change Order was approved. APPROVE CHANGE ORDER NO. 1 — 2021 CRACK SEALING — PROJECT NO. 121-020 (PO-0010107) Ms. Maradik advised that Mr. Finnian Cavanaugh, Engineering, submitted Change Order No. 1 on behalf of Asphalt Restoration Services, LLC, PO Box 2484, South Bend, IN 46680, indicating the contract amount be increased by thirty-five (35) days for a new completion date, including this Change Order, of October 1, 2021. Upon a motion made by Mr. Molnar, seconded by Mr. Gathers and carried by roll call, the Change Order was approved. APPROVE CHANGE ORDER NO. 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT — CSO 35 THROTTLE PIPE REPLACEMENT — PROJECT NO. 120-042 (PO-0006388) Ms. Maradik advised that Mr. Jacob Klosinski, Engineering, submitted Change Order No. 1 (Final) on behalf of Selge Construction Co., Inc., 2833 S. 111h. St., Niles, MI 49120, indicating the contract amount be decreased by $14,057.50 for a new contract sum, including this Change Order, of $134,730. Also submitted was the Project Completion Affidavit indicating this new final cost of $134,730. Upon a motion made by Mr. Molnar, seconded by Mr. Gathers and carried by roll call, Change Order No. 1 (Final) and the Project Completion Affidavit were approved. APPROVE TITLE SHEET— AIRPORT ANNEXATION AREA WATER MAIN EXTENSION —PROJECT NO. 120-026 Mr. Jacob Klosinski, Engineering, advised that the Title Sheet for the above referenced project was being presented at this time for execution. Upon a motion made by Mr. Molnar, seconded by Mr. Gathers and carried by roll call, the above referenced Title Sheet was approved and signed. APPROVE TITLE SHEET— COAL LINE TRAIL, PHASE II — PROJECT NO. 1401811 Mr. Kyle Silveus, Engineering, advised that the Title Sheet for the above referenced project was being presented at this time for execution. Ms. Maradik noted the project would be bid out by INDOT with an anticipated timeframe of January 2022. Upon a motion made by Mr. Molnar, seconded by Mr. Gathers and carried by roll call, the above referenced Title Sheet was approved and signed. APPROVE TITLE SHEET— NORTH PUMPING STATION FLOOD DAMAGE REPAIRS — PROJECT NO. 118-302R Mr. Jacob Klosinski, Engineering, advised that the Title Sheet for the above referenced project was being presented at this time for execution. Upon a motion made by Mr. Molnar, seconded by Mr. Gathers and carried by roll call, the above referenced Title Sheet was approved and signed. REGULAR MEETING SEPTEMBER 28, 2021 178 APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET — TRAFFIC SIGNAL DETECTION IMPROVEMENTS — PROJECT NO. 120-046 (PR-00011593) In a memorandum to the Board, Ms. Leslie Biek, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Also presented at this time for approval and execution was the Title Sheet. Upon a motion made by Mr. Molnar, seconded by Mr. Gathers and carried by roll call, the above request to advertise was approved, and the Title Sheet was approved and signed. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET — WARD BAKERY EXTERIOR IMPROVEMENTS — PROJECT NO. 121-061 (PR- 00012092 In a memorandum to the Board, Mr. Kyle Silveus, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Also presented at this time for approval and execution was the Title Sheet. Upon a motion made by Mr. Molnar, seconded by Mr. Gathers and carried by roll call, the above request to advertise was approved, and the Title Sheet was approved and signed. APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA The following Agreements/Contracts/Proposals/Addenda were submitted to the Board for approval: Type Business Description Amount/ Motion/ Funding Second Temporary Rescue Temporary Access to 510 N/A Molnar/Gathers Access Incorporated S. Main St. to Conduct Agreement d/b/a Hope Weather Amnesty Ministries Services from October 1, 2021 to April 30, 2022 Professional Abonmarche Engineering Services and NTE $149,800 Molnar/Gathers Services Consultants, Preparation of (Hourly for Agreement Inc. Construction Documents Construction for Four (4) Intersection Phase) Improvements for the (PR-00010996) Neighborhood Infrastructure Project No. 121-048 at Twyckenham & Longfellow, Riverside/California/Lelan d, Oakwood & Beverly, Ford & Walnut Professional Donohue & Design Services for $270,500 Molnar/Gathers Services Associates Fellows Booster Pumping (PR-00011975) Agreement Station to Replace Existing and Aging System Ventilation Commerce Encroachment of N/A Molnar/Gathers Easement Center Ventilation Shaft for Agreement Development Underground Garage LLC Through Sidewalk along LaSalle Ave. Drainage Commerce Encroachment of Drain for N/A Molnar/Gathers Easement Center Commerce Center Agreement Development Stormwater into East Race LLC Waterway *Ms. Maradik noted this agreement requires the holder of the easement to install and maintain a treatment system to ensure water quality standards. REGULAR MEETING SEPTEMBER 28, 2021 179 Professional Services Agreement Troyer Group Inc. Design Services for Seating Area to Become Additional River Lights Node NTE $10,000 (PR-00012033) Molnar/Gathers Professional M/E Design Creating Simple Plan to NTE $2,000 Molnar/Gathers Services Services Re -Route Electrical (PR-00012070) Agreement Services at O'Brien Skate Park Building Sanitary Westview Sanitary Sewer Extension N/A Molnar/Gathers Sewer Capital, LLC at Inverness Woods Extension Agreement & * Ms. Maradik noted that Title Sheet this extension is within the serviceable area outlined in the Sewer and Water Extension Policy for areas outside of city limits. APPROVAL OF PERMIT AND LICENSE APPLICATIONS The following permit and license applications were presented for approval: Applicant Description Date/Time Location Motion Carried SB Cellar, Sidewalk Caf6 Sunday 1:00 702 E. Jefferson Molnar/Gathers LLC d/b/a The Permits - Subject to p.m. to 9:00 Blvd. Cellar Wine Proper ADA p.m., Bar Clearance from Tuesday - Obstructions per Saturday 4:00 Ordinance Criteria P.M. to 11:00 and Adherence to p.m. City Engineering Recommendations and Finalization of Layout UNFAVORABLE RECOMMENDATION - PETITION TO VACATE THE NORTH/SOUTH ALLEY BETWEEN W. WESTERN AVE. AND HURON ST. FROM S. BROOKFIELD ST. TO FIRST EAST/WEST ALLEY Ms. Maradik indicated that Ms. Zoila Morocho, 436 S. Brookfield St., South Bend, IN 46619, has submitted a request to vacate the above referenced alley. Ms. Maradik advised the Board is in receipt of an unfavorable recommendation concerning this Vacation Petition from Community Investment as it violates two (2) of the I.C. 36-7-3-13 criteria. Ms. Maradik added that this vacation would also be in conflict with the City's subdivision ordinance. Therefore, Mr. Molnar made a motion recommending an unfavorable recommendation to Council for the vacation. Mr. Gathers seconded the motion which carried by roll call. APPROVE/DENY TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Molnar, seconded by Mr. Gathers and carried by roll call, the following traffic control device requests were approved: NEW INSTALLATION LOCATION: REMARKS: REMOVAL: LOCATION: REMARKS: NEW INSTALLATION LOCATION: REMARKS: Deaf Child Sign 1333 Helmen Dr. All Criteria Met Deaf Child Sign 3411 S. Wise Circle All Criteria Met One (1) 15-Minute Loading Zone Sign E. Jefferson Blvd. at Howard Park (Two (2) Parking Spots) All Criteria Met REGULAR MEETING SEPTEMBER 28, 2021 180 NEW INSTALLATION: One (1) No Parking Here to Corner Sign, One (1) No Parking LOCATION: S. William St. and W. Wayne St. REMARKS: All Criteria Met RATIFY APPROVAL AND/OR RELEASE CONTRACTOR, EXCAVATION, AND OCCUPANCY BONDS The Division of Engineering Permit Department recommended that the following bonds be ratified pursuant to Resolution 100-2000 and/or released as follows: Business Bond Type Approved/ Released Effective Date Curb Concepts Plus LLC Contractor Approved 09/09/2021 Non 's Construction LLC Excavation Released 10/13/2021 Arnt Asphalt Sealing Inc. Occupancy Approved 09/21/2021 Curb Concepts Plus LLC Occupancy Approved 09/09/2021 Mr. Molnar made a motion that the bond's approval and/or release as outlined above be ratified. Mr. Gathers seconded the motion, which carried by roll call. RATIFY PREAPPROVED CLAIMS PAYMENTS Mr. Molnar stated the Board received notices of the following preapproved claim payments from the City's Department of Administration and Finance: Name Date Amount of Claim City of South Bend Claims GBLN-23174, GBLN- 09/14/2021 $1,309,171.96 23220 City of South Bend Claims GBLN-23539, GBLN- 09/24/2021 $1,067,782.57 23540, GBLN-23570 City of South Bend Claims GBLN-23632, GBLN- 09/24/2021 $2,925,519.03 23531, GBLN-23717 Each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracy. Therefore, upon a motion by Mr. Molnar, seconded by Mr. Gathers, and carried by roll call, the Board ratified the preapproved claims payments. ADJOURNMENT There being no further business to come before the Board, the meeting adjourned at 9:54 a.m. CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS Elizabeth A. Maradik, President Gary A. Gilot, Member Joseph R. Molnar, Member Jordan V. Gathers, Member Murray L. Miller, Member Attest: Anne Fuchs, Clerk Date: October 12, 2021