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Home My WebLink About10122021 Board of Public Works Meeting - RevisedCITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING AGENDA October 12, 2021 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2021BPWHybrid ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR MURRAY L. MILLER Page 1 1. REVIEW OF MINUTES A. Approve Regular Meeting Minutes of September 28, 2021 2. APPROVE 2022 CITY EMPLOYEE HOLIDAY SCHEDULE 3. OPENING OF QUOTATIONS A. North Pumping Station Flood Damage Repairs – Project No. 118-302R 1. Funding: PR-00012393 4. AWARD QUOTATIONS AND APPROVE CONTRACTS A. Edison Filtration Fan Replacement – Project No. 121-069 1. Company: Ideal Consolidated Inc. 2. Amount: $4,020 3. Funding: PR-00012291 B. Edison Road Lift Station Valve Replacement – Project No. 121-068 1. Company: HRP Construction, Inc. 2. Amount: $52,350; Voluntary Alternate Submitted to Adjust Completion Date to December 31, 2021, Quote Price Reduced by $12,000 ($64,350 to $52,350) 3. Funding: PR-00011838 C. CSO 18 Backwater Valve Replacement – Project No. 120-017 1. Company: Selge Construction Co., Inc. 2. Amount: $124,980 3. Funding: PR-00010974 5. CHANGE ORDERS A. Wastewater Treatment Plant Masonry Improvements Gallery Buildings 1-4 – Project No. 120-036 1. Company: Slatile Roofing and Sheet Metal Co., Inc. 2. Change Order No.: 1 3. Increase Amount: $20,486; One Hundred and Fifty (150) Days 4. Percent of Increase: 4.875% 5. Revised Contract Amount/Completion Date: $440,704; October 12, 2021 6. Funding: PO-0005683 B. 2021 Tree and Stump Removal – Project No. 121-002 1. Company: K & R Tree Service LLC 2. Change Order No.: 1 3. Increase Amount: $4,178; Thirty (30) Days 4. Percent of Increase: 16.65% 5. Revised Contract Amount/Completion Date: NTE $29,276, August 29, 2021 6. Funding: PO-0010119 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING AGENDA October 12, 2021 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2021BPWHybrid ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR MURRAY L. MILLER Page 2 C. 2020 Curb and Sidewalk Additional – Project No. 120-001A 1. Company: TX Concrete, LLC 2. Change Order No.: 1 3. Increase Amount: NTE $13,007.50; Forty-Five (45) Days 4. Percent of Increase: 18.91% 5. Revised Contract Amount/Completion Date: $81,805, July 12, 2021 6. Funding: PO-0006102 6. PROJECT COMPLETION AFFIDAVITS A. 3400 Block S. Michigan Streetscape Improvements – Project No. 120-062 1. Company: Milestone Contractors North, Inc. 2. Final Contract Amount: $222,079.50 3. Funding: PR-00006606 B. Installation of Temporary Speed Tables – Project No. 121-042 1. Company: Selge Construction Co., Inc. 2. Final Contract Amount: $20,000 3. Funding: PR-00009540 C. Temporary Speed Hump Installation – Project No. 121-044 1. Company: Selge Construction Co., Inc. 2. Final Contract Amount: $42,303.30 3. Funding: PR-00009688 7. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. Prairie Avenue Water Main Loop – Project No. 117-068 1. Title Sheet 2. Funding: PR-00012245 B. Potawatomi Zoo Parking Lot Expansion – Project No. 120-014 1. Title Sheet 2. Funding: PR-00012218 C. Airport Annexation Area Water Main Extension – Project No. 120-026 1. Funding: PR-00012426 D. City of South Bend North Water Treatment Plant Improvements – Project No. 119-011 1. Title Sheet 2. Funding: PR-00012417 E. Riverside Drive Bank Stabilization – Project No. 118-005B 1. Title Sheet 2. Funding: PR-00011992 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING AGENDA October 12, 2021 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2021BPWHybrid ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR MURRAY L. MILLER Page 3 8. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Right of Entry and Riverbank Stabilization Agreements 1. Description: Eight (8) Right of Entry Agreements and one (1) Letter of Non- Ownership for Riverside Drive Bank Stabilization Project No. 118-005B B. Amendment No. 5 to Owner-Engineer Agreement – Cardno, Inc. 1. Description: Construction Administration Support for St. Joseph River Bank Stabilization Project No. 118-005B 2. Amount: NTE $23,000; New Total $136,100 3. Funding: PR-00012290 C. Deed of Dedication for New Energy Drive 1. Description: New Energy Drive Right-of-Way Clean-Up D. Amendment No. 2 to Owner-Engineer Agreement – Black & Veatch Corporation 1. Description: Additional Design Services to Filter Media Vessel Improvements and Removal of External Scan Review for North Water Treatment Plant Improvements Project No. 119-011 2. Amount: NTE $21,735; New Total $233,791 3. Funding: PO-0005261 E. Contract – Indiana Department of Transportation – Local Public Agency 1. Description: Construction of School Zone Flashing Beacons, DES#1801240 2. Amount: $150,000 City Amount; $600,000 INDOT Amount; Total $750,000 (Final Amount Established Upon Award Beginning 2022) 3. Funding: PR-00012160 9. TRAFFIC CONTROL DEVICES A. New Installation - Handicapped Accessible Parking Space Sign 1. Location: a) 725 S. 27th. St. b) All Criteria Met B. Removal - Handicapped Accessible Parking Space Sign 1. Locations: a) 416 S. 29th. St. b) 2101 S. William St. c) All Criteria Met C. New Installation – Eight (8) No Dumping Signs 1. Location: Old Cleveland Rd. Between Nimtz Pkwy and Moreau Ct. a) All Criteria Met D. New Installation – Eight (8) No Parking Signs with Double Arrow 1. Location: 700 Block S. Main St. a) All Criteria Met CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING AGENDA October 12, 2021 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2021BPWHybrid ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR MURRAY L. MILLER Page 4 10. CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE A. 17339 Middlefield Ct. – Water/Sewer B. 18241 Gilmore Dr. – Water/Sewer C. 26671 Boulder Bay Dr. – Sewer 11. RATIFY BONDS A. Contractor Bonds 1. Covenant Concrete LLC, Approved effective September 9, 2021 2. Irene Borysiak d/b/a SI Premier, Approved effective September 23, 2021 B. Occupancy Bonds 1. Covenant Concrete LLC, Approved effective September 9, 2021 2. Irene Borysiak d/b/a SI Premier, Approved effective September 23, 2021 12. CLAIMS A. Ratification of Preapproved City of South Bend Claims Payments 1. Claim Nos.: GBLN-23866, GBLN-23882 a) Date: 09/28/2021 b) Amount: $3,940,301.79 2. Claim Nos.: GBLN-23916, GBLN-23918 a) Date: 10/01/2021 b) Amount: $1,234,930.26 3. Claim No.: GBLN-24231, GBLN-24232 a) Date: 10/05/2021 b) Amount: $589,160.26 4. Claim No.: GBLN-24207, GBLN-24208 a) Date: 10/05/2021 b) Amount: $998,444.13 20. PRIVILEGE OF THE FLOOR 21. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.