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Home My WebLink AboutAward Bid - City of SB 2021 Drainage Improvements - Kaley St. & Marion St. Proj No. 121-006A - Selge Construction Co., Inc. ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR MURRAY L. MILLER 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS September 28, 2021 Mr. Robert Kuhns Selge Construction Co., Inc. 2833 South 11TH St. Niles, MI 49120 aswinehart@selgeconstruction.com RE: Award Bid – City of South Bend 2021 Drainage Improvements-Kaley St. & Marion St. Project No. 121-006A Dear Mr. Kuhns: At its September 28, 2021 meeting, the Board of Public Works awarded the above referenced bid to you in the amount of $94,371.50 for Division #1 and $158,632.75 for Division #2. Enclosed please find a signed Bid/Proposal form. Please forward the following documents in one submittal by October 12, 2021 to my attention for Board of Public Works approval at lhensley@southbendin.gov : 1) One (1) signed original of the Public Works Contract (enclosed) 2) Labor & Material Payment Bond 3) Performance Bond (125% of Bid Amount) 4) Certificate of Insurance naming the City of South Bend as an additional insured 5) Item #4 for all subcontractors that you use If you have any further questions regarding this matter, please call this office at (574) 235-9251. Sincerely, /s/ Anne Fuchs Anne Fuchs, Clerk Enclosures AF/lh ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR MURRAY L. MILLER 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS September 28, 2021 Mr. Matthew D. Cain HRP Construction Inc. 5777 Cleveland Rd., PO Box 266 South Bend, IN 46624 mattc@hrpconstruction.com RE: Award Bid – City of South Bend 2021 Drainage Improvements-Kaley St. & Marion St. Project No. 121-006A Dear Mr. Cain: At its September 28, 2021, 2021 meeting, the Board of Public Works awarded the above referenced bid to Selge Construction Co., Inc. in the amount of $94,371.50 for Division #1 and $158,632.75 for Division #2. Thank you for bidding, and we hope you bid with us in the future. If you have any further questions regarding this matter, please call this office at (574) 235-9251. Sincerely, /s/ Anne Fuchs Anne Fuchs, Clerk Enclosures AF/lh ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR MURRAY L. MILLER 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS September 28, 2021 Mr. Dustin Hilary Milestone Contractors North, Inc. 24358 State Road 23 South Bend, IN 46614 akrueger@milestonelp.com RE: Award Bid – City of South Bend 2021 Drainage Improvements-Kaley St. & Marion St. Project No. 121-006A Dear Mr. Hilary: At its September 28, 2021, 2021 meeting, the Board of Public Works awarded the above referenced bid to Selge Construction Co., Inc. in the amount of $94,371.50 for Division #1 and $158,632.75 for Division #2. Thank you for bidding, and we hope you bid with us in the future. If you have any further questions regarding this matter, please call this office at (574) 235-9251. Sincerely, /s/ Anne Fuchs Anne Fuchs, Clerk Enclosures AF/lh INTER-OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING TO: Anne Fuchs, Clerk Board of Public Works FROM: Rebecca Plantz, Project Engineer SUBJECT: Award Project No. 121-006A South Bend 2021 Drainage Improvements – Kaley & Marion DATE: September 20, 2021 On August 24, 2021, the Board of Public Works opened and read bids for the above project. The bids are summarized as follows: Bidder Division 1 Base Bid Division 1 Alternate Division 2 Total of Div 1, Div 1 Alt, & Div 2 Selge Construction Co., Inc. $84,211.50 $10,160.00 $158,632.75 $253,004.25 HRP Construction Inc. $82,425.00 $9,250.00 $175,465.00 $267,140.00 Milestone Contractors North, Inc. $94,280.00 $9,170.00 $173,920.00 $277,370.00 Division 1 MBE Goal: 3.2% WBE Goal: 5.4% Division 2 MBE Goal: 2.7% WBE Goal: 5.1% The project is funded by Stormwater Infrastructure – Sewers in the interest of drainage improvements to Kaley Street and Marion Street including curb, stormwater swales, pavement, storm structures, and storm pipe. Sufficient funding is available for the following recommendations: Division 1 – Kaley St, I recommend rejection of the lowest bid from HRP Construction, Inc. based on the conclusions of Legal and the Office of Diversity and Inclusion that HRP failed to meet the MBE participation goal of 3.2% and did not meet the good faith efforts standards to obtain MBE participation. On Form MBE – 1.0 MBE Utilization Plan, HRP listed an MBE participation percentage of 0.9%. which does not meet the 3.2% MBE goal. In light of HRP’s inability to meet the MBE goal on Division 1, a good faith efforts evaluation took place. There were follow-up discussions with the bidder and subcontractors that the bidder listed. That review indicates that good faith efforts were not met as to the MBE goal for Division 1 of the project. Specifically, deficiencies were found in establishing compliance with at least two of the good faith effort affirmations contained in Form MBE-2.0. The first good faith effort affirmation not met is, “I affirm that I have made good faith efforts to select portions of the contract work to be performed by MBEs, including, where appropriate, breaking out contract work items into economically feasible units to facilitate MBE participation.” The City of South Bend’s Minority and Women Business Enterprise Inclusion Program Plan states when determining whether a bidder has made good faith efforts, the performance of other bidders in meeting the contract goal may be considered. All other bids received for Division 1 were able to meet the MBE goal. Therefore, it may be reasonably questioned whether with additional reasonable efforts, the contract goal could have been met by HRP. In addition, the pricing for trucking related activities received by HRP was equal to or higher than other bidders, which gives rise to a concern the bidder did not properly select portions of the work to be performed by an MBE. A second good faith effort affirmation was not met – i.e., “I affirm that I negotiated with interested MBEs in good faith, including providing such MBEs with adequate information about the plans, specifications and other requirements of the subcontract.” Initial outreach was made by the bidder to a list of MBEs. However, the bidder failed to perform the necessary follow-up to affirm MBE receipt and retrieval of such information/documentation. For the above reasons, I recommend the award of the base bid plus alternate of Division 1 – Kaley St to the next lowest and responsive bidder, Selge Construction Co., Inc., in the amount of $94,371.50. Selge Construction Co., Inc. met both MBE & WBE contract goals for Division 1. I recommend the award of the base bid of Division 2 – Marion St to the lowest, responsive bidder, Selge Construction Co., Inc., in the amount of $158,632.75. Selge Construction Co., Inc., met both MBE & WBE contract goals for Division 2. Please do not hesitate to contact me with any questions you may have (ext. 5998). Enc. Bid Tabulation September 28, 2021 BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA PUBLIC WORKS CONTRACT This Agreement is made and entered into this 28th Day of September, 2021, by and between Selge Construction Co., Inc., 2833 S. 11th. St., Niles, MI 49120 (the “Contractor”), and the Board of Public Works (the "Board”). The Contractor covenants and agrees to make the following improvement, as fully set out in the Request for Quotations, Standard Specifications, Special Provisions, Plans, and Bid Proposals, all of which are set forth as a part of this Contract, for: PROJECT NO. 121-006A DESCRIPTION: CITY OF SOUTH BEND 2021 DRAINAGE IMPROVEMENTS - KALEY ST. & MARION ST. COMPLETION DATE: SEE SPECIFICATIONS AMOUNT: DIVISION #1 $94,371,50; DIVISION #2 $158,632.75 FUNDING: PR-00010684 The unit prices for this improvement were those prices as received and accepted by the Board on the 24th Day of August, 2021. The Contractor further agrees to notify the assigned Engineer when this improvement is completed. This notification shall be in the form of a Project Completion Affidavit, signed by the Contractor. Upon final acceptance of the improvement by the Engineer, the Contractor’s final estimate will be presented to the Board for final Payment with one (1) copy of the Project Completion Affidavit and one (1) copy of a Waiver of Lien. Each of the Parties, by signing below, represents and warrants to the other Party that he/she/it has the authority to bind the named person or entity to this Agreement. BOARD OF PUBLIC WORKS SELGE CONSTRUCTION CO., INC. President Member Printed Name Member Member Signature Member Attest: Anne Fuchs, Clerk September 28, 2021 BID TABULATION SOUTH BEND 2021 DRAINAGE IMPROVEMENTS - KALEY ST MARION ST Project No: 121-006A KALEY ST & MARION ST DRAINAGE IMPROVEMENTS 2021 DIVISION 1 - KALEY STREET IMPROVEMENTS Item No. Line Item Quantity Unit Unit Price Cost Unit Price Cost Unit Price Cost Unit Price Cost 1 CONSTRUCTION ENGINEERING 1 LSUM $1,500.00 $1,500.00 $3,495.00 $3,495.00 $5,000.00 $5,000.00 $3,000.00 $3,000.00 2 MOBILIZATION AND DEMOBILIZATION 1 LSUM $2,774.60 $2,774.60 $10,300.00 $10,300.00 $3,850.00 $3,850.00 $15,600.00 $15,600.00 3 MAINTENANCE OF TRAFFIC 1 LSUM $3,500.00 $3,500.00 $7,600.00 $7,600.00 $2,020.00 $2,020.00 $3,500.00 $3,500.00 4 VIDEO RECORD 1 LSUM $1,500.00 $1,500.00 $600.00 $600.00 $500.00 $500.00 $1,000.00 $1,000.00 5 CLEARING OF RIGHT-OF-WAY 1 LSUM $5,000.00 $5,000.00 $7,500.00 $7,500.00 $27,600.00 $27,600.00 $2,500.00 $2,500.00 6 CONCRETE, PAVEMENT REMOVE 3 SYS $40.00 $120.00 $140.00 $420.00 $25.00 $75.00 $540.00 $1,620.00 7 SURFACE MILLING, ASPHALT 1.5 IN 2700 SFT $3.00 $8,100.00 $1.75 $4,725.00 $1.60 $4,320.00 $1.25 $3,375.00 8 CLEAR AND GRUB 400 SFT $2.00 $800.00 $10.00 $4,000.00 $5.00 $2,000.00 $2.00 $800.00 9 COMMON EXCAVATION, ASPHALT REMOVE 20 CYS $50.00 $1,000.00 $150.00 $3,000.00 $66.00 $1,320.00 $315.00 $6,300.00 10 HMA SURFACE, TYPE B 30 TON $130.00 $3,900.00 $180.00 $5,400.00 $200.00 $6,000.00 $200.00 $6,000.00 11 COMPACTED AGGREGATE , No. 53 5 CYS $75.00 $375.00 $60.00 $300.00 $150.00 $750.00 $210.00 $1,050.00 12 PCCP FOR APPROACH, REINFORCED 12 SYS $100.00 $1,200.00 $220.00 $2,640.00 $192.00 $2,304.00 $300.00 $3,600.00 13 SIDEWALK, CONCRETE, 4 IN 4 SYS $63.00 $252.00 $200.00 $800.00 $175.00 $700.00 $700.00 $2,800.00 14 STEPS, CONCRETE 1 LSUM $5,000.00 $5,000.00 $5,800.00 $5,800.00 $4,750.00 $4,750.00 $7,310.00 $7,310.00 15 CONCRETE CURB 250 LFT $35.00 $8,750.00 $55.00 $13,750.00 $37.50 $9,375.00 $31.00 $7,750.00 16 CURB TURNOUT 1 EACH $800.00 $800.00 $5,200.00 $5,200.00 $2,450.00 $2,450.00 $1,645.00 $1,645.00 17 RIPRAP PROTECTION 1 CYS $75.00 $75.00 $7,000.00 $7,000.00 $850.00 $850.00 $1,000.00 $1,000.00 18 TURF SOD, AND TOPSOIL 135 SYS $12.00 $1,620.00 $70.00 $9,450.00 $42.50 $5,737.50 $95.00 $12,825.00 19 TEMPORARY EROSION CONTROL 1 LSUM $12,000.00 $12,000.00 $2,300.00 $2,300.00 $4,610.00 $4,610.00 $750.00 $750.00 $58,266.60 $94,280.00 $84,211.50 $82,425.00 KALEY ST & MARION ST DRAINAGE IMPROVEMENTS 2021 DIVISION 1 - KALEY STREET ALTERNATES Alt No. Alternate #1 Line Item Quantity Unit Unit Price Cost Unit Price Cost Unit Price Cost Unit Price Cost 7A SURFACE MILLING, ASPHALT 1.5 IN 2600 SFT $3.00 $7,800.00 $1.45 $3,770.00 $1.60 $4,160.00 $1.25 $3,250.00 10A CONCRETE SEAT WALL 30 TON $125.00 $3,750.00 $180.00 $5,400.00 $200.00 $6,000.00 $200.00 $6,000.00 $11,550.00 $9,170.00 $10,160.00 $9,250.00 Engineer's Estimate Milestone Contractors North Division 1 Total HRP Construction Alternate #1 Total Selge Construction Engineer's Estimate Milestone Contractors North Selge Construction HRP Construction H:\2021 Projects\2021-0028\Bidding\2021-08-24 Bid Tabulation.xlsx BID TABULATION SOUTH BEND 2021 DRAINAGE IMPROVEMENTS - KALEY ST MARION ST Project No: 121-006AKALEY ST & MARION ST DRAINAGE IMPROVEMENTS 2021 DIVISION 2 - MARION STREET IMPROVEMENTS Item No. Line Item Quantity Unit Unit Price Cost Unit Price Cost Unit Price Cost Unit Price Cost 22 CONSTRUCTION ENGINEERING 1 LSUM $1,500.00 $1,500.00 $3,445.25 $3,445.25 $6,500.00 $6,500.00 $3,000.00 $3,000.00 23 MOBILIZATION AND DEMOBILIZATION 1 LSUM $6,769.35 $6,769.35 $16,400.00 $16,400.00 $6,820.00 $6,820.00 $22,900.00 $22,900.00 24 MAINTENANCE OF TRAFFIC 1 LSUM $7,500.00 $7,500.00 $8,300.00 $8,300.00 $7,160.00 $7,160.00 $9,500.00 $9,500.00 25 VIDEO RECORD 1 LSUM $1,500.00 $1,500.00 $600.00 $600.00 $500.00 $500.00 $1,000.00 $1,000.00 26 CLEARING OF RIGHT-OF-WAY 1 LSUM $3,000.00 $3,000.00 $9,500.00 $9,500.00 $28,600.00 $28,600.00 $1,500.00 $1,500.00 27 TREE REMOVE 3 EACH $2,000.00 $6,000.00 $850.00 $2,550.00 $1,500.00 $4,500.00 $900.00 $2,700.00 28 CONCRETE, PAVEMENT REMOVE 40 SYS $40.00 $1,600.00 $36.00 $1,440.00 $25.00 $1,000.00 $35.00 $1,400.00 29 CONCRETE CURB REMOVE 176 LFT $16.00 $2,816.00 $14.00 $2,464.00 $10.00 $1,760.00 $10.00 $1,760.00 30 SURFACE MILLING, ASPHALT 1.5 IN 4900 SFT $3.00 $14,700.00 $1.90 $9,310.00 $1.60 $7,840.00 $1.25 $6,125.00 31 CLEAR AND GRUB 360 SFT $2.00 $720.00 $13.00 $4,680.00 $5.00 $1,800.00 $2.00 $720.00 32 COMMON EXCAVATION, ASPHALT REMOVE 170 CYS $50.00 $8,500.00 $64.00 $10,880.00 $17.00 $2,890.00 $55.00 $9,350.00 33 STRUCTURAL BACKFILL 75 CYS $45.00 $3,375.00 $0.01 $0.75 $16.00 $1,200.00 $15.00 $1,125.00 34 HMA BASE, TYPE B, 8"75 TON $125.00 $9,375.00 $150.00 $11,250.00 $143.00 $10,725.00 $143.00 $10,725.00 35 HMA INTERMEDIATE, TYPE B, 2.5"25 TON $100.00 $2,500.00 $210.00 $5,250.00 $256.00 $6,400.00 $256.00 $6,400.00 36 HMA SURFACE, TYPE B, 1.5"60 TON $130.00 $7,800.00 $175.00 $10,500.00 $200.00 $12,000.00 $200.00 $12,000.00 37 COMPACTED AGGREGATE , No. 53 25 CYS $75.00 $1,875.00 $60.00 $1,500.00 $100.00 $2,500.00 $225.00 $5,625.00 38 PCCP FOR APPROACH, REINFORCED 40 SYS $100.00 $4,000.00 $255.00 $10,200.00 $192.00 $7,680.00 $300.00 $12,000.00 39 SIDEWALK, CONCRETE, 4 IN 2 SYS $63.00 $126.00 $700.00 $1,400.00 $175.00 $350.00 $870.00 $1,740.00 40 CURB RAMP, CONCRETE 6 SYS $100.00 $600.00 $400.00 $2,400.00 $420.00 $2,520.00 $310.00 $1,860.00 41 CONCRETE CURB 190 LFT $75.00 $14,250.00 $70.00 $13,300.00 $48.00 $9,120.00 $31.00 $5,890.00 42 CURB INLET 4 EACH $3,000.00 $12,000.00 $4,700.00 $18,800.00 $2,480.00 $9,920.00 $4,200.00 $16,800.00 43 CORE & BOOT EXIST STORM STRUCTURE 1 EACH $2,000.00 $2,000.00 $4,700.00 $4,700.00 $1,175.00 $1,175.00 $3,000.00 $3,000.00 44 PVC STORM SEWER PIPE, 12IN 180 LFT $75.00 $13,500.00 $52.00 $9,360.00 $66.00 $11,880.00 $85.00 $15,300.00 45 RCP STORM SEWER PIPE, 12IN 95 LFT $75.00 $7,125.00 $59.00 $5,605.00 $66.00 $6,270.00 $95.00 $9,025.00 46 HYDROMULCH, SEEDING AND TOPSOIL 50 SYS $12.00 $600.00 $100.00 $5,000.00 $45.75 $2,287.50 $75.00 $3,750.00 47 OVERSTORY TREE, 2-1/2" CAL 2 EACH $600.00 $1,200.00 $1,155.00 $2,310.00 $1,343.00 $2,686.00 $1,155.00 $2,310.00 48 TREE WATER BAG 2 EACH $200.00 $400.00 $80.00 $160.00 $80.00 $160.00 $80.00 $160.00 49 THERMOPLASTIC LINE, SOLID, WHITE, 4 IN 185 LFT $2.00 $370.00 $3.00 $555.00 $1.25 $231.25 $10.00 $1,850.00 50 THERMOPLASTIC LINE, SOLID, YELLOW, 4 IN 420 LFT $2.00 $840.00 $3.00 $1,260.00 $1.25 $525.00 $10.00 $4,200.00 51 THERMOPLASTIC LINE, SOLID, WHITE, 8 IN 40 LFT $3.00 $120.00 $5.00 $200.00 $1.85 $74.00 $15.00 $600.00 52 THERMOPLASTIC LINE, SOLID, WHITE 24 IN 20 LFT $6.00 $120.00 $15.00 $300.00 $7.95 $159.00 $20.00 $400.00 53 TEMPORARY EROSION CONTROL MEASURES 1 LSUM $5,000.00 $5,000.00 $300.00 $300.00 $1,400.00 $1,400.00 $750.00 $750.00 $141,781.35 $173,920.00 $158,632.75 $175,465.00 I hereby certify that the above truly and accurately represents bids received for this project on August 25, 2021 Chris Chockley, PLA Name, Title YESYESNon-Collusion Affadavit -YES Division 2 Total Engineer's Estimate Milestone Contractors North Selge Construction HRP Construction H:\2021 Projects\2021-0028\Bidding\2021-08-24 Bid Tabulation.xlsx BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 08/12/2021 Name Becca Plantz Department Public Works BPW Date 08/24/2021 Phone Extension 5998 Review and Approval Required Prior to Submittal to Board Diversity Compliance and Inclusion Officer Officer Name Michael Patton BPW Attorney Attorney Name Clara McDaniels Dept. Attorney Attorney Name Purchasing Check the Appropriate Item Type – Required for All Submissions Professional Services Agreement Contract Proposal Open Market Contract Amendment/Addendum Special Purchase, QPA Bid Opening Bid Award Req. to Advertise Title Sheet Quote Opening Quote Award Reject Bids/Quotes Proposal Opening C/O & PCA No. PCA Chg. Order, No. Traffic Control Resolution Other: Ease./Encroach Required Information Company or Vendor Name New Vendor Yes If Yes, Approved by Purchasing No MBE/WBE Contractor MBE WBE Completed E-Verify Form Attached Yes No Project Name 2021 Drainage Improvements – Kaley St & Marion St Project Number 121-006A Funding Source Stormwater Infrastructure-Sewers Account No. PR-000010684 Amount Terms of Contract Unit Prices & Lump Sums Purpose/Description Small drainage improvements to Kaley Street and Marion Street including site preparation and sewer line improvements. For Change Orders Only Amount of Increase Decrease $ ($ ) Previous Amount $ Current Percent of Change: Increase Decrease % ( %) New Amount $ Total Percent of Change: Increase Decrease % ( %) Time Extension Amount: New Completion Date: BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 09/08/2021 Name Becca Plantz Department Public Works BPW Date 09/28/2021 Phone Extension 5998 Review and Approval Required Prior to Submittal to Board Diversity Compliance and Inclusion Officer Officer Name Michael Patton BPW Attorney Attorney Name Clara McDaniels Dept. Attorney Attorney Name Purchasing Check the Appropriate Item Type – Required for All Submissions Professional Services Agreement Contract Proposal Open Market Contract Amendment/Addendum Special Purchase, QPA Bid Opening Bid Award Req. to Advertise Title Sheet Quote Opening Quote Award Reject Bids/Quotes Proposal Opening C/O & PCA No. PCA Chg. Order, No. Traffic Control Resolution Other: Ease./Encroach Required Information Company or Vendor Name Selge Construction Co., Inc. New Vendor Yes If Yes, Approved by Purchasing No MBE/WBE Contractor MBE WBE Completed E-Verify Form Attached Yes No Project Name 2021 Drainage Improvements – Kaley St & Marion St Project Number 121-006A Funding Source Stormwater Infrastructure-Sewers Account No. PR-000010684 Amount Division 1 - $94,371.50 & Division 2 - $158,632.75 Terms of Contract Unit Prices & Lump Sums Purpose/Description Small drainage improvements to Kaley Street and Marion Street including site preparation and sewer line improvements. For Change Orders Only Amount of Increase Decrease $ ($ ) Previous Amount $ Current Percent of Change: Increase Decrease % ( %) New Amount $ Total Percent of Change: Increase Decrease % ( %) Time Extension Amount: New Completion Date: