Loading...
HomeMy WebLinkAbout09142021 Board of Public Works Meeting167 REGULAR MEETING SEPTEMBER 14.2021 The Regular Meeting of the Board of Public Works was convened at 9:30 a.m. on Tuesday, September 14, 2021, by Board President Elizabeth A. Maradik in the 13th Floor Conference Room of the County -City Building, 227 W. Jefferson Blvd., South Bend, Indiana. The meeting was also streamed live to the public via Microsoft Teams. Board Clerk Anne Fuchs confirmed the presence of Board Members Elizabeth A. Maradik, Gary Gilot, Jordan Gathers, Joseph Molnar, Murray Miller, and Board Attorney Clara McDaniels, with a roll call. Mr. Molnar and Attorney McDaniels attended virtually. Ms. Maradik reminded virtual attendees to mute their microphones and turn off their cameras when not speaking, and to save their questions and comments for the Privilege of the Floor. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Molnar, seconded by Mr. Gathers and carried by roll call, the minutes of the Regular Meeting of the Board held on August 24, 2021, were approved. OPENING OF QUOTATIONS — CSO 18 BACKWATER VALVE REPLACEMENT — PROJECT NO. 120-017 (PR-00010974) Ms. Maradik advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotations were opened and read: HRP CONSTRUCTION INC. 5777 Cleveland Rd., PO Box 266 South Bend, IN 46624-0266 cindyvkhrpconstruction.com; mattcghMconstruction.com Quotation was submitted by Mr. Matthew D. Cain Non -Collusion, Non -Discrimination Affidavit Form was completed. Five percent (5%) Bid Bond was submitted. Form MWBE-2.0 Evidence of Good Faith Efforts was completed. QUOTATION: $148,000.00 SELGE CONSTRUCTION CO., INC. 2833 South I ITH St. Niles, MI 49120 aswinehart(�i), sel geconstruction. com Bid was signed by Mr. Justin Butler Non -Collusion, Non -Discrimination Affidavit Form was completed. Five percent (5%) Bid Bond was submitted. Form MWBE-2.0 Evidence of Good Faith Efforts was completed. QUOTATION: $124,980.00 GRAND RIVER CONSTRUCTION, INC. 5025 40th. Ave. Hudsonville, MI 49426 RParchetaggrandriverconstruction. com Quotation was submitted by Mr. Richard Parcheta Non -Collusion, Non -Discrimination Affidavit Form was completed. Five percent (5%) Bid Bond was submitted. Form MWBE-2.0 Evidence of Good Faith Efforts was completed. QUOTATION: $164,500.00 Upon a motion made by Mr. Molnar, seconded by Mr. Gathers and carried by roll call, the above quotations were referred to Engineering for review and recommendation. OPENING OF QUOTATIONS — 2021 SPEED RADAR SIGN INSTALLATION — PROJECT NO. 121-062 (PR-00011636) Ms. Maradik advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotations were opened and read: REGULAR MEETING SEPTEMBER 14, 2021 168 MICHIANA CONTRACTING INC. 7843 Lilac Rd., PO Box 929 Plymouth, IN 46563 Kirkpatrickgmichianacontracting com Quotation was submitted by Mr. Scott Kirkpatrick Non -Collusion, Non -Discrimination Affidavit Form was completed. QUOTATION: $39,300.00 MARTELL ELECTRIC LLC 4601 Cleveland Rd. South Bend, IN 46628 awest(a)martellelectric.com; dconnors(kmartellelectric.com Quotation was submitted by Ms. Jennifer Matell Non -Collusion, Non -Discrimination Affidavit Form was completed. QUOTATION: $31,512.00 Upon a motion made by Mr. Molnar, seconded by Mr. Gathers and carried by roll call, the above quotations were referred to Public Works for review and recommendation. OPENING OF PROPOSALS — OLIVE ST. PAVEMENT RECONSTRUCTION, PHASE II — PROJECT NO. 114-064 (RIVER WEST TIF) Ms. Maradik advised that this was the date set for the receiving and opening of sealed proposals for the above referenced project. Ms. Maradik stated the proposals will be reviewed and scored based on a matrix system, by a team made up of City representatives. She read the names of the following companies submitting proposals: DLZ INDIANA, LLC 2211 E. Jefferson Blvd. South Bend, IN 46615 abrownkdlz. com HWC ENGINEERING 135 N. Pennsylvania St., Suite 2800 Indianapolis, IN 46204 kstrattman(a),hwcen ing eering com USI CONSULTANTS, INC. 8415 E. 56TH St. Indianapolis, IN 46216 khoffinan(cr�,usiconsultants.com AMERICAN STRUCTUREPOINT INC. 9025 River Rd., Suite 200 Indianapolis, IN 46240 AaRector(a), structurepoint. com Upon a motion made by Mr. Molnar, seconded by Mr. Gathers and carried by roll call, the above proposals were referred to Engineering for review and recommendation. AWARD QUOTATION AND APPROVE CONTRACT — EL CAMPITO FENCING — PROJECT NO. 121-043 (PR-00010211) Mr. Finnian Cavanaugh, Engineering, advised the Board that on August 24, 2021, quotations were received and opened for the above referenced project. After reviewing those quotations, Mr. Cavanaugh recommended that the Board award the contract to the lowest responsive and responsible quoter, Custom Fence Company, 2265 Reum Rd., Niles, MI 49120, in an amount not to exceed $23,994. Therefore, Mr. Molnar made a motion that the recommendation be accepted, and the quotation be awarded, and the contract approved as outlined above. Mr. Gathers seconded the motion, which carried by roll call. REGULAR MEETING SEPTEMBER 14, 2021 169 APPROVE CHANGE ORDER NO. 1 — TEMPORARY SPEED HUMP INSTALLATION - THOMAS ST. AND PEASHWAY ST. — PROJECT NO. 121-044 (PO-0010273) Ms. Maradik advised that Ms. Charlotte Brach, Engineering, submitted Change Order No. 1 on behalf of Selge Construction Co., Inc., 2833 S. 1 Ith. St., Niles, MI 49120, indicating the contract amount be increased by $5,453.30 with an additional ten (10) days for a new contract sum, including this Change Order, in the amount of $42,303.30 with a new completion date of September 10, 2021. Upon a motion made by Mr. Molnar, seconded by Mr. Gathers and carried by roll call, the Change Order was approved. APPROVE CHANGE ORDER NO. 12 — BENDIX DR., LATHROP TO INDIANA TOLL ROAD —PROJECT NO. 114-065 (PO-0005628) Ms. Maradik advised that Mr. Scott Kreeger, Engineering, submitted Change Order No. 12 on behalf of Rieth-Riley Construction Co., Inc., 25200 State Road 23, South Bend, IN 46614, indicating the contract amount be increased by $1,920.95 for the City Amount and $9,604.74 for the INDOT Amount a (20/80 Split) for a new contract sum, including this Change Order, in the amount of $4,229,011.44. Upon a motion made by Mr. Molnar, seconded by Mr. Gathers and carried by roll call, the Change Order was approved. APPROVE CHANGE ORDER NO. 3 — SEITZ PARK RECONSTRUCTION - PHASE I — PROJECT NO. 117-093A (PO-0006342) Ms. Maradik advised that Ms. Sue Ellen Doudrick, Engineering, submitted Change Order No. 3 on behalf of Ziolkowski Construction, Inc., 4050 Ralph Jones Dr., South Bend, IN 46628, indicating the contract amount be increased by $245,458 for a new contract sum, including this Change Order, in the amount of $7,392,707.78. Upon a motion made by Mr. Molnar, seconded by Mr. Gathers and carried by roll call, the Change Order was approved. APPROVE CHANGE ORDER NO. 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT — 2020 COMMUNITY CROSSINGS ROUND 2 (DIV. 1 & 2) — PROJECT NO. 120-059 (PO- 0009041) Ms. Maradik advised that Mr. Scott Kreeger, Engineering, submitted Change Order No. 1 (Final) on behalf of Rieth-Riley Construction Co., Inc., 25200 State Road 23, South Bend, IN 46614, indicating the contract amount be decreased by $29,239.23 for a new contract sum, including this Change Order, of $253,103.97. Also submitted was the Project Completion Affidavit indicating this new final cost of $253,103.97. Upon a motion made by Mr. Molnar, seconded by Mr. Gathers and carried by roll call, Change Order No. 1 (Final) and the Project Completion Affidavit were approved. APPROVE PROJECT COMPLETION AFFIDAVIT — EAGLE WAY SEWER EXTENSION — PROJECT NO. 119-095 (RWDA TIF) Ms. Maradik advised that Mr. Toy Villa, Engineering, submitted the Project Completion Affidavit on behalf of Indiana Earth, Inc., 10343 McKinley Hwy., Osceola, IN 46561, for the above referenced project, indicating a final cost of $253,704.23. Upon a motion made by Mr. Molnar, seconded by Mr. Gathers and carried by roll call, the Project Completion Affidavit was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — ONE (1)0 MORE, 2021 OR NEWER, TRACK DRIVEN TROMMEL SCREEN — SPEC E (PR-00011389) In a memorandum to the Board, Mr. Jeff Hudak, Central Services, requested permission to advertise for the receipt of bids for the above referenced project. Therefore, upon a motion made by Mr. Molnar, seconded by Mr. Gathers and carried by roll call, the above request was approved. ADOPT RESOLUTION NO. 30-2021 — A RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS FOR THE DISPOSAL OF SURPLUS PROPERTY Upon a motion made by Mr. Molnar, seconded by Mr. Gathers and carried by roll call, the following Resolution was adopted by the Board of Public Works: REGULAR MEETING SEPTEMBER 14, 2021 170 RESOLUTION NO.30-2021 A RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS FOR THE DISPOSAL OF SURPLUS PROPERTY WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and WHEREAS, the Common Council of the City of South Bend passed as amended on January 11, 1988, Ordinance No. 7847-88 which mandates the Board of Public Works of the City of South Bend to determine that the sidearm of a police officer who retires in good standing is surplus property and no longer useful to the City of South Bend; and WHEREAS, SERGEANT MARK WALSH retired effective August 31, 2021, from the South Bend Police Department after twenty-five (25) years of service, and the Board of Public Safety of the City of South Bend has determined that he retired in good standing; and WHEREAS, I.C. 5-22-22-1 permits and establishes procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that handgun Serial No. NDT6846, a Smith and Wesson M&P Handgun, is no longer needed by the City and is unfit for the purpose for which it was intended and has an estimated fair market value of less than Five Hundred Dollars ($500.00). BE IT FURTHER RESOLVED that said property be disposed of and removed from the City inventory. ADOPTED this 14TH Day of SEPTEMBER, 2021. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Elizabeth A. Maradik s/ Gary A. Gilot s/ Jordan V. Gathers s/ Joseph R. Molnar s/ Murray L. Miller ATTEST: s/Anne Fuchs, Clerk ADOPT RESOLUTION NO. 31-2021 — A RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS APPROVING THE DONATION OF POLICE PROPERTY Upon a motion made by Mr. Molnar, seconded by Mr. Gathers and carried by roll call, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO.31-2021 A RESOLUTION OF THE SOUTH BEND INDIANA BOARD OF PUBLIC WORKS APPROVING THE DONATION OF POLICE PROPERTY WHEREAS, the City of South Bend, Indiana Board of Public Works (the "Works Board") has exclusive control over personal property held by the South Bend Police Department (the "SBPD") pursuant to Ind. Code § 36-9-6-1; and WHEREAS, I.C. § 5-22-22-1 permits and establishes procedure for disposal of personal property which is no longer needed by the City or which is unfit for the purpose for which it was intended; and REGULAR MEETING SEPTEMBER 14, 2021 171 WHEREAS, the SBPD possesses certain property, namely: used One Hundred Fifty (150) RFID Badges which have been retired from use; and WHEREAS, Aaron M. Knepper, an employee of SBPD, has made known to the SBPD the significant need for police and emergency services equipment for use by a smaller emergency response department for the provision of emergency services; and WHEREAS, the SBPD wishes to gift, under the supervision of and with the assistance of the St. Joseph County Communications Center (PSAP), to such smaller emergency response departments (the "Donees") all of which service areas located in the City of South Bend; and WHEREAS, I.C. § 5-22-22-8 states that personal property may be deemed worthless if the sale or transportation of such personal property would cost more than its value and allows for the disposition of such personal property at the discretion of the City; and WHEREAS, City staff has determined that the cost of discarding the property would be more than its value. NOW, THEREFORE, BE IT RESOLVED BY THE CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS AS FOLLOWS: 1. The Works Board hereby approves the donation and transfer of the one hundred fifty (150) RFID Badges from the SBPD to the Donees and authorizes staff of the SBPD to work with the PSAP to carry out any and all actions necessary to facilitate the transfer. 2. This Resolution will be in full force and effect upon its adoption by the Works ADOPTED at a regular meeting of the City of South Bend, Indiana Board of Public Works held on September 14, 2021. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Elizabeth A. Maradik s/ Gary A. Gilot s/ Jordan V. Gathers s/ Joseph R. Molnar s/ Murray L. Miller ATTEST: s/Anne Fuchs, Clerk APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA The following Agreements/Contracts/Proposals/Addenda were submitted to the Board for annroval: Type Business Description Amount/ Motion/ Funding Second Private Sewer James E. and Service and Connection N/A Molnar/Gathers Lateral and Karen K. Burke Terms for Sanitary Sewer Water Service Lateral and Water Service Agreement Line at 51756 N. Ironwood Road Amendment Forum Additional Construction NTE $3,290, Molnar/Gathers No. 3 to Architects, LLC Administration for Adjusted Owner- O'Brien Recreation Agreement Engineer Renovation Total Agreement $40,998.31 PO-0000078 Amendment Norfolk- Additional Design $25,790; Molnar/Gathers No. 1 to Southern Services due to Railroad $20,000 Preliminary Railway Signal Relocation for Reimbursed REGULAR MEETING SEPTEMBER 14, 2021 172 Engineering Company Olive St. Reconstruction, from Federal Services Phase II, Project No. 114- Funds Agreement 064 PO-0004360 Shared Bird Rides, Inc. Shared Mobility Program N/A Molnar/Gathers Mobility to Operate E-Scooters and Device E-Assist Pedal Bikes Operator Agreement* Professional Jones Petrie Services Related to 2021 NTE $30,000 Molnar/Gathers Services Rafinski Downtown South Bend (PR-00011774) Agreement Corporation Fagade Grant Winners Amendment Shakespeare Additional Services to NTE $22,570 Molnar/Gathers No. 1 to Lighting Commission, Program, (PO-0003716) Shakespeare Design, LLC and Audit the River Lights Lighting Design, LLC. Agreement *The Board approved the Bird Shared Mobility Device Operator Agreement subject to clarification of indemnification language with the City's Legal Department. APPROVAL OF PERMIT AND LICENSE APPLICATIONS The followinU hermit and license applications were presented for approval: Applicant Description Date/Time Location Motion Carried Ratify Best Street Closure for September E. Jefferson Blvd. Molnar/Gathers Fireworks Ever Special Event 10, 2021; Bridge from E 12:00 p.m. to Wayne St. to Niles 12:00 a.m. Ave. Girls on the Street Closure for May 21, Potawatomi Park to Molnar/Gathers Run Special Event 2022: 9:00 E. Jefferson Blvd., S a.m. to 1:00 Ironwood Dr., Wall p.m. St. to Twyckenham Dr. Scholarship Street Closure for September Intermittent Molnar/Gathers Walk-A-Thon Special Event — 18, 2021; Crossings at Sidewalks Only - 10:00 a.m. to Intersections No Road Closures 12:00 p.m. Spirited Sidewalk Cafe 4:00 p.m. to 130 S. Michigan St. Molnar/Gathers Permits - Subject to 12:00 a.m., Proper ADA Tuesday - Clearance from Saturday Obstructions Per Ordinance Criteria (Sec. 18-15) APPROVE/DENY TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Molnar, seconded by Mr. Gathers and carried by roll call, the following traffic control device requests were approved: NEW INSTALLATION: Two (2) 15-Minute Loading Zone Signs LOCATIONS: N. Michigan St. (1) W. Colfax Ave. (1) Relocate (1) Existing 2-Hour Parking Sign Behind NEW INSTALLATION: Handicapped Accessible Parking Space Sign LOCATIONS: 2114 S. Taylor St. 1013 E. Fox St. 2216 Leer St. REMARKS: Criteria Met REGULAR MEETING SEPTEMBER 14, 2021 173 APPROVE CONSENTS TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE Ms. Maradik stated that the Board is in receipt of the following Consents to Annexation and Waivers of Right to Remonstrate. The Consents indicate that in consideration for permission to tap into public water/sanitary sewer system of the City, to provide water/sanitary sewer service to the below referenced properties, the applicants waive and release any and all rights to remonstrate against or oppose any pending or future annexations of the properties by the City of South Bend: A. Mr. Brian Miller, PO Box 706, Osceola, IN 46561 1. 18135 Cloverleaf Dr. — Water/Sewer (Key No.002-1015-030556) B. Mr. Brian Miller, PO Box 706, Osceola, IN 46561 1. 52087 Cloverleaf Dr. — Water/Sewer (Key No. 002-1015-030548) C. Mr. Amir Pouya, 1035 E. University Dr., Granger, IN 46530 1. 53230 Nadine St. — Water/Sewer (Key No. 002-1158-7469) D. Mr. Timothy R. Collins, 17660 State Road 23, South Bend, IN 46635 1. 17660 State Road 23 —Water (Key No. 002-2118-579801) Upon a motion by Mr. Molnar, seconded by Mr. Gathers and carried by roll call, the Consents to Annexation and Waivers of Right to Remonstrate were approved as submitted. APPROVE RENEWAL OF WASTEWATER DISCHARGE PERMIT(S) In a Memorandum to the Board, Serena Lozano -Shane, Division of Wastewater, submitted the following Wastewater Discharge Permit(s) for renewal and recommended approval: Honeywell International, Inc., 3502 Westmoor St. Mr. Gilot thanked the City staff for responding to his questions and comments prior to the meeting and clarifying items he wished to have addressed. There being no further discussion, upon a motion made by Mr. Molnar, seconded by Mr. Gathers and carried by roll call, the renewal of the permits was approved. RATIFY APPROVAL AND/OR RELEASE CONTRACTOR, EXCAVATION, AND OCCUPANCY BONDS The Division of Engineering Permit Department recommended that the following bonds be ratified pursuant to Resolution 100-2000 and/or released as follows: Business Bond Type Approved/ Released Effective Date Beer and Slabau h Inc. Contractor Approved 08/20/2021 Justins Septic & Excavating LLC Contractor Approved 09/01/2021 Lulo B Concrete LLC Contractor Approved 08/26/2021 Martinez Sons Construction LLC Contractor Approved 08/19/2021 Veronica Garcilazo Contractor Approved 08/23/2021 Beer and Slabau h Inc. Occupancy Approved 08/20/2021 Justins Septic & Excavating LLC Occupancy Approved 09/01/2021 Lulo B Concrete LLC Occupancy Approved 08/24/2021 Martinez Sons Construction LLC Occupancy Approved 08/19/2021 Veronica Garcilazo Occupancy Approved 08/23/2021 Bradley Company LLC Occupancy Released 10/02/2021 Mr. Molnar made a motion that the bond's approval and/or release as outlined above be ratified. Mr. Gathers seconded the motion, which carried by roll call. RATIFY PREAPPROVED CLAIMS PAYMENTS Ms. Maradik stated the Board received notices of the following preapproved claim payments from the City's Department of Administration and Finance: Name Date Amount of Claim City of South Bend Claims GBLN-21926, GBLN- 08/23/2021 $640,114.06 21927 City of South Bend Claims GBLN-21710, GBLN- 08/23/2021 $421,521.07 21842, GBLN-21869 REGULAR MEETING SEPTEMBER 14, 2021 174 Name Date Amount of Claim City of South Bend Claims GBLN-21956 08/24/2021 $1,791,151.07 City of South Bend Claims GBLN-21961, GBLN- 08/30/2021 $855,184.53 21984, GBLN-22029 City of South Bend Claims GBLN-22163, GBLN- 08/31/2021 $108,191.45 22168, GBLN-22169 City of South Bend Claims GBLN-22060, GBLN- 08/31/2021 $455,325 22187 City of South Bend Claims GBLN-22183, GBLN- 08/31/2021 $1,989,081.06 22188, GBLN-22222 City of South Bend Claims GBLN-22488, GBLN- 09/09/2021 $1,591,146.65 22492, GBLN-22493 City of South Bend Claims GBLN-20579, GBLN- 09/09/2021 $129,970.92 22411 City of South Bend Claims GBLN-22537, GBLN- 09/09/2021 $1,487,926.71 22625 Each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracy. Therefore, upon a motion by Mr. Molnar, seconded by Mr. Gathers, and carried by roll call, the Board ratified the preapproved claims payments. PRIVILEGE OF THE FLOOR Miguel Torres-Monzon, Grand River Construction Company, requested a re -read of the quotes opened for CSO 18 BACKWATER VALVE REPLACEMENT — Project No. 120-017 (PR-00010974). Mr. Gilot read the quotations back to Mr. Torres-Monzon. ADJOURNMENT There being no further business to come before the Board, Ms. Maradik adjourned the meeting at 9:52 a.m. CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS Elizabeth A. Maradik, President Gary A. Gilot, Member Joseph R. Molnar, Member Jordan V. Gathers, Member 7'7'� 4 mom, Murray L. Miller, Member Attest: Anne Fuchs, Clerk Date: September 28, 2021