The URL can be used to link to this page

Home My WebLink About09282021 Board of Public Works MeetingCITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING AGENDA September 28, 2021 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2021BPWHybrid ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR MURRAY L. MILLER Page 1 1. REVIEW OF MINUTES A. Approve Regular Meeting Minutes of September 14, 2021 2. OPENING OF BIDS A. One (1) or More, 2021 or Newer, Track Driven Trommel Screen – Spec E 1. Funding: PR-00011389 3. OPENING OF QUOTATIONS A. Edison Road Lift Station Valve Replacements – Project No. 121-068 1. Funding: PR-00011838 4. AWARD BIDS AND APPROVE CONTRACTS A. City of South Bend 2021 Drainage Improvements - Kaley St. & Marion St. – Project No. 121-006A 1. Company: Selge Construction Co., Inc. 2. Amount: Division #1 $94,371.50; Division #2 $158,632.75 3. Funding: PR-00010684 5. AWARD QUOTATIONS AND APPROVE CONTRACTS A. VPA Athletic Court Renovations, Phase II – Project No. 121-033 1. Description: Open Market Contract Award 2. Company: Milestone Contractors North, Inc. 3. Amount: $97,474.84 4. Funding: PR-00011730 B. 2021 Speed Radar Sign Installation – Project No. 121-062 1. Company: Martell Electric, LLC 2. Amount: $31,512 3. Funding: PR-00011636 6. CHANGE ORDERS A. Lincoln Way West and Olive Streetscape – Project No. 119-108 1. Company: Rieth-Riley Construction Co., Inc. 2. Change Order No.: 1 3. Increase Amount: $55,639.58 4. Percent of Increase: 3.20% 5. Revised Contract Amount: NTE $1,796,510.78 6. Funding: PO-0009634 B. Liberty Tower Exterior Renovations, Phase II – Project No. 120-047 1. Company: Slatile Roofing & Sheet Metal Co., Inc. 2. Change Order No.: 1 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING AGENDA September 28, 2021 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2021BPWHybrid ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR MURRAY L. MILLER Page 2 3. Increase Amount: $2,882 4. Percent of Increase: 2.44% 5. Revised Contract Amount: $121,100 6. Funding: PO-0006614 C. 2021 Crack Sealing – Project No. 121-020 1. Company: Asphalt Restoration Services, LLC 2. Change Order No.: 1 3. Increase Amount: Thirty-Five (35) Days 4. Revised Completion Date: October 1, 2021 5. Funding: PO-0010107 7. CHANGE ORDERS AND PROJECT COMPLETION AFFIDAVITS A. CSO 35 Throttle Pipe Replacement – Project No. 120-042 1. Company: Selge Construction Co., Inc. 2. Change Order No.: 1 3. Decrease Amount: ($14,057.50) 4. Percent of Decrease: (9.45%) 5. Total Percent of Change: (9.45%) 6. Final Contract Amount: $134,730 7. Funding: PO-0006388 8. TITLE SHEETS A. Airport Annexation Area Water Main Extension – Project No. 120-026 1. Funding: Redevelopment Commission Allocation B. Coal Line Trail, Phase II – Project No. 1401811 1. Description: Multi-Use Path from Riverside Dr. to State Road 933 and Railroad Bridge Rehabilitation Across the St. Joseph River C. North Pumping Station Flood Damage Repairs – Project No. 118-302R 1. Funding: Liability Insurance (226.04.405.414.443001) 9. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. Traffic Signal Detection Improvements – Project No. 120-046 1. Title Sheet 2. Funding: PR-00011593 B. Ward Bakery Exterior Improvements – Project No. 121-061 1. Title Sheet 2. Funding: PR-00012092 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING AGENDA September 28, 2021 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2021BPWHybrid ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR MURRAY L. MILLER Page 3 10. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Temporary Access Agreement – Rescue Incorporated d/b/a Hope Ministries 1. Description: Temporary Access to 510 S. Main St. to Conduct Weather Amnesty Services from October 1, 2021 to April 30, 2022 B. Professional Services Agreement – Abonmarche Consultants, Inc. 1. Description: Engineering Services and Preparation of Construction Documents for Four (4) Intersection Improvements for the Neighborhood Infrastructure Project No. 121-048 at Twyckenham & Longfellow, Riverside/California/Leland, Oakwood & Beverly, Ford & Walnut 2. Amount: NTE $149,800 (Hourly for Construction Phase) 3. Funding: PR-00010996 C. Professional Services Agreement – Donohue & Associates 1. Description: Design Services for Fellows Booster Pumping Station to Replace Existing and Aging System 2. Amount: $270,500 3. Funding: PR-00011975 D. Ventilation Easement Agreement – Commerce Center Development LLC 1. Description: Encroachment of Ventilation Shaft for Underground Garage Through Sidewalk along LaSalle Ave. E. Drainage Easement Agreement – Commerce Center Development LLC 1. Description: Encroachment of Drain for Commerce Center Stormwater into East Race Waterway F. Professional Services Agreement – Troyer Group Inc. 1. Description: Design Services for Seating Area to Become Additional River Lights Node 2. Amount: NTE $10,000 3. Funding: PR-00012033 G. Professional Services Agreement – M/E Design Services 1. Description: Creating Simple Plan to Re-Route Electrical Services at O’Brien Skate Park Building 2. Amount: NTE $2,000 3. Funding: PR-00012070 H. Sanitary Sewer Extension Agreement – Westview Capital, LLC 1. Title Sheet 2. Description: Sanitary Sewer Extension at Inverness Woods 11. LICENSES AND PERMITS A. Sidewalk Café Permits 1. Applicant: SB Cellar, LLC d/b/a The Cellar Wine Bar CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING AGENDA September 28, 2021 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2021BPWHybrid ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR MURRAY L. MILLER Page 4 a) Time: Sunday 1:00 p.m. to 9:00 p.m., Tuesday-Saturday 4:00 p.m. to 11:00 p.m. b) Location: 702 E. Jefferson Blvd. c) Favorable Recommendations, Subject to Proper ADA Clearance from Obstructions per Ordinance Criteria and Adherence to City Engineering Recommendations 12. STREET/ALLEY VACATIONS A. Applicant: Ms. Zoila Morocho 1. Location: North/South Alley between Western Ave. and Huron St. from S. Brookfield St. to First East/West Alley 2. Purpose: Safety and Traffic Danger 3. Unfavorable Recommendation from Community Investment as it Violates Two (2) of the I.C. 36-7-3-13 Criteria 13. TRAFFIC CONTROL DEVICES A. New Installation – Deaf Child Sign a) Location: 1333 Helmen Dr. b) All Criteria Met B. Removal – Deaf Child Sign a) Location: 3411 S. Wise Circle b) All Criteria Met C. New Installation – One (1) 15-Minute Loading Zone Sign 1. Location: E. Jefferson Blvd. at Howard Park (Two (2) Parking Spots) a) All Criteria Met D. New Installation – One (1) No Parking Here to Corner Sign, One (1) No Parking 1. Location: S. William St. and W. Wayne St. a) All Criteria Met 14. RATIFY BONDS A. Contractor Bonds 1. Curb Concepts Plus LLC, Approved effective September 9, 2021 B. Excavation Bonds 1. Nony’s Construction LLC, Released effective October 13, 2021 C. Occupancy Bonds 1. Arnt Asphalt Sealing Inc., Approved effective September 21, 2021 2. Curb Concepts Plus LLC, Approved effective September 9, 2021 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING AGENDA September 28, 2021 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2021BPWHybrid ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR MURRAY L. MILLER Page 5 15. CLAIMS A. Ratification of Preapproved City of South Bend Claims Payments 1. Claim Nos.: GBLN-23174, GBLN-23220 a) Date: 09/14/2021 b) Amount: $1,309,171.96 2. Claim Nos.: GBLN-23539, GBLN-23540, GBLN-23570 a) Date: 09/24/2021 b) Amount: $1,067,782.57 3. Claim Nos.: GBLN-23632, GBLN-23531, GBLN-23717 a) Date: 09/24/2021 b) Amount: $2,925,519.03 16. PRIVILEGE OF THE FLOOR 17. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.