HomeMy WebLinkAbout09-14-2021 IPBC Minutes
Inclusive Procurement and Contracting
Board
Meeting Agenda
Date: September 14th, 2021 Time: 4:30 pm Location: Microsoft Teams
(Virtual)
Meeting Link: https://tinyurl.com/z9vhn2kw
I. Call to Order- The IPC Board is now called to order on September 14th, 2021
@ 4:30 pm
II. Roll Call, Breanna Allen
PRESENT: Alkeyna Aldridge, Larry King, Muarry Miller, Bilijah Williams,
Rachel Tomas Morgan, Breanna Allen, Kara Boyles, Michael Morris, Jeff
Rea
ABSENT: Keana Baylis, Juan Hernandez
III. Approval of the Minutes
o 9-approved 0-not approved
o Those presents indicated an “I”
IV. Diversity Officer- Michael Patton (15 min)
• 2nd Quarter 2021 Inclusion Contracting Procurement Report
o Report was sent to all members via email.
o Certified Procurement
o Question if the quarterly reports could include geographical region to
show vendor breakdown.
• Performance Score Card
o Diversity office reaching out to get prime contractors.
o Looking to increase prime contracting for future projects
o Upcoming trainings
Oct. 6th: (Compliance Workshop) 1pm-3pm in person and
virtual; 25 guests can be present; focus areas: vendor
registration, how to find bids on city websites, and B2G Now
software introduction
Oct. 21st: Indiana Toll Road Commission and SBCSC: Vendor
opportunity fair in person where upcoming procurement,
bidding, and contracting opportunities for 2022.
V. Board of Public Works- Kara Boyles (5 min)
o 15 projects through public works
i. Have associated MWBE goals
o 8-10 contracts that still need to be BID for the end of year
i. Roughly 25 in total by the end of the year
• Update on MWBE contracts awarded by BPW
o Rejected Bids
o 5 projects were rejected as a result of failure to comply with MWBE
goal setting
o Forms have been updated to reflect requirements for contracts based
on the ordinance.
VI. Procurement- Michael Schmidt (5 min)
o Encouraging city departments to be flexible with their budget in order to
support MWBE businesses
o Can a list of MWBE vendors be shared with the board so that we can
promote and support the use of their business
• Update on MWBE Goods and Services contracts awarded by Procurement
VII. Old Business- (TBD) (10 min)
• Update: Memorandum regarding House Bill 1437- Jenna Throw
o Proposed Electronic Meeting Policy
• Draft Policy: Establishing Guidelines for the Privilege of the Floor
o President read the statement aloud.
• Draft Policy: How the Board will respond to questions during the Public
Open Floor privilege
VIII. New Business (5 min)
o New Proposed Meeting Times for 2022
i. Remainder of 2021; and 2022; 1st Tuesday of the month at 4:30pm
1. Motion-Jeff Rea, Motion-Rachel Tomas Morgan
2. 7 yes, 0 no
IX. Announcements:
X. Floor open to the Public
XI. Adjournment- Vote: Jeff-Motion, 2nd-Breanna
1. 7 yes, 0 no
Notes and Action Items