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HomeMy WebLinkAbout06-08-2021 IPBC MinutesMeeting Agenda Templates | © 2019 by Vertex42.com | https://www.vertex42.com/WordTemplates/meeting-agenda.html Inclusive Procurement and Contracting Board Meeting Agenda Date: June 8, 2021 Time: 5:00 pm Location: Microsoft Teams (Virtual) I. Call to Order- The IPC Board is now called to order on June 8, 2021 @ 5pm II. Roll Call III. o Jeff Rea o Murray Miller o Alkeyna Aldridge o Rachel Tomas Morgan o Keana Baylis o Kara Boyles o Larry King o Michael Morris o Bilijah Williams IV. Approval of the Minutes o Minutes approved by Majority vote for both April & May V. Diversity Officer- Michael Patton • 1st Quarter 2021 Inclusion Contracting Procurement Report (Presented) o Please see IPC Board website for full report o 35 New Vendors registered o Upcoming ODI Event on 7-17-21 @ Charles Black Center (Business Expo) o Larry King- Compliance Letter updated o ODI- 2 Guests to speak on certification experience with the ODI office  Sebastian- Eco Patcher, DBE • New Technology to spray & inject pothole repairs Meeting Agenda Templates | © 2019 by Vertex42.com | https://www.vertex42.com/WordTemplates/meeting-agenda.html  Donald Morris- Think Big, MBE • Landscaping • BG2 NOW Compliance Software System (went live 5-24-21) o Some businesses were lost from the beginning of the year VI. Board of Public Works- Kara Boyles • Update on MWBE contracts awarded by BPW o Rejected Bids  Not enough evidence for good faith efforts VII. Procurement- Michael Schmidt (Not in attendance) • Update on MWBE Goods and Services contracts awarded by Procurement VIII. Old Business- (TBD) • Memorandum regarding House Bill 1437- Jenna Throw o Proposed Electronic Meeting Policy  Vote: 6-0 in favor of adopting the Electronic Meeting Policy (Policy adopted 6-8-21) • Finalize: Establishing Guidelines for the Privilege of the Floor • Discussion: How the Board will respond to questions during the Public Open Floor privilege o Recommendations to the how the Board will respond to questions when the floor is open to the Public  Murray Miller- Some form of response should be given when questions are asked  Alkeyna Aldridge- Create a close process for responding to questions (ex. During meeting, follow-up by email, etc.)  Bilijah Williams- How to determine who is responsible for responding to questions (ex. Department /Person the question is directed to) IX. New Business X. Announcements: XI. Floor open to the Public Meeting Agenda Templates | © 2019 by Vertex42.com | https://www.vertex42.com/WordTemplates/meeting-agenda.html XII. Adjournment- Vote o Meeting adjourned by majority vote @ 7:01p.m Notes and Action Items