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HomeMy WebLinkAbout05-04-2021 IPCB MinutesMeeting Agenda Templates | © 2019 by Vertex42.com | https://www.vertex42.com/WordTemplates/meeting-agenda.html Inclusive Procurement and Contracting Board Meeting Minutes Date: May 4, 2021 Time: 5:00 pm Location: Microsoft Teams (Virtual) I. Call to Order- The IPC Board is now called to order on May 4, 2021 @ 5pm II. Roll Call, Breanna Allen PRESENT: Alkeyna Adridge, Keana Baylis, Larry King, Murray Miller, Bilijah Williams, Rachel Tomas Morgan, Breanna Allen, Kara Boyles, Michael Morris ABSENT: Jeff Rea, Kara Boyles, Juan Hernandez III. Approval of the Minutes IV. Diversity Officer- Michael Patton ● Personnel and Finance Committee Meeting May 3rd Conclusion o Favorable recommendation to untable the bill o May 10th at 7pm is new date, all is invited to attend o Thank you to all IPC Board Members, Council Members, Legal Counsel, all departments that attended o Will continue to invite members to meetings ● B2GNOW o Thank POC: Larry King o There is a team leading Diversity Team o Ready to go live May 24th ▪ Training is still in progress with staff and community o Plan to have DFO quarterly report sent to board for review ● 1st Quarter 2021 Inclusion Contracting Procurement Report o In process- To be presented in June’s IPC Board Meeting o Implementation of the 2019 ordinance and project plan are working well for the Diversity Office. o Public works has been able to use the updated data from the disparity study Meeting Agenda Templates | © 2019 by Vertex42.com | https://www.vertex42.com/WordTemplates/meeting-agenda.html V. Board of Public Works- Kara Boyles ● Update on MWBE contracts awarded by BPW o Contract goals are being set o Project have been bid with goals set o Working with Larry to make sure compliance is taken care of o There are active contracts (interim process in place until B2G Now goes live) o Can provide additional information on bids and awards for 2nd quarter ▪ Goal setting has impacted bids and awards. There were challenges and it is suggested to collaborate to provide training for vendors and community. VI. Procurement- Michael Schmidt ● Update on MWBE Goods and Services contracts awarded by Procurement o Still working through new operating system, and how to best get data that is accurate on MWBE spends o Engineers are working with city leaders to be able to drill down to detail data for access for the public (by the end of 2nd quarter)-part of city’s transparency o Minority Owned YTD: $245, 140.70, Women OwnedYTD: $548, 626.60, Women Owned April Spending $194, 518.10, Minority Owned April Spending $40,132.39 o No engagements with MNet (typical large spend with minority business), Engagement with Slay Tile Roofing increased Women Owned (not a certified business) over $100,000 spent during the month of April. VII. Old Business- (TBD) ● Feedback on 2020 Annual Inclusion Contracting Procurement Report o No feedback from the board ● Memorandum regarding House Bill 1437- Jenna Throw Meeting Agenda Templates | © 2019 by Vertex42.com | https://www.vertex42.com/WordTemplates/meeting-agenda.html o New Law recently passed: Governor signed, HB1437 expands requirements for virtual meetings. Prior to COVID laws of virtual meetings were limited. The law expands the previous limitations. o Virtual formats will be permissible for board members and community as long as they are to communicate simultaneously. Teams is the preferred platform to host virtual meetings. o Technological failure that prevents board or community members would not affect the validity or the effect of the board as long as the remaining fulfill the quorum. o Statute will include how boards will hand virtual formats. o Meeting minutes should include who attends virtually or in-person o All votes should be taken by roll call vote in an electronic format VIII. New Business ● Proposed new meeting date due to Memorial Day Holiday June 8, 2021 @ 5 PM w/ acception of quarterly report o Moved by: Rachel Tomas Morgan o 2nd by: Larry King o Roll Call Vote: Kara Boyles-Y, Larry King-Y, Murray Miller-Y, Alkeyna Adridge-Y, Keana Baylis, Bilijah Williams, Rachel Tomas Morgan Y-, Breanna Allen-Y, Michael Morris-Y ● July & August Recess Return: Due to Labor Day Holiday September 14, 2021 @ 5 PM o Moved by Michael Morris o 2nd by: Rachel Tomas Morgan o Roll Call Vote: Larry King-Y, Murray Miller-Y, Alkeyna Adridge-Y, Keana Baylis, Bilijah Williams, Rachel Tomas Morgan Y-, Breanna Allen-Y, Michael Morris-Y ● Next Steps regarding Ordinance & Program Plan o The Diversity Office is looking forward to presenting to the council May 10th. ● Establishing Guidelines for the Privilege of the Floor IX. Announcements: X. Floor open to the Public XI. Adjournment- Vote 6:45pm Moved by: Murray Miller 2nd by: Michael Morris Meeting Agenda Templates | © 2019 by Vertex42.com | https://www.vertex42.com/WordTemplates/meeting-agenda.html Notes and Action Items